ordinance

REGD. No. D. L.-33002/99 GOVERNMENT OF INDIA Delhi Gazette SG-DL-E-27112024-258941 xxxGIDHxxx xxxGIDEXXX EXTRAORDINARY PUBLISHED BY AUTHORITY No. 300] DELHI, THURSDAY, NOVEMBER 21, 2024/KARTIKA 30, 1946 [N. C. T. D. No. 265 PART IV GOVERNMENT OF THE NATIONAL CAPITAL TERRITORY OF DELHI 7526 DG/2024 GURU GOBIND SINGH INDRAPRASTHA UNIVERSITY NOTIFICATION Delhi, the 18th November, 2024 F.No. GGSIPU/Coord/80th BOM/ Ord.29(Revised)/2023-24/350.-In pursuance of the provisions of Section 27 of the Guru Gobind Singh Indraprastha University Act, 1998 (9 of 1998), the Board of Management of Guru Gobind Singh Indraprastha University in its 80th meeting held on 03.11.2023 vide agenda item 80.07 has revised Ordinance 29 related to "Conduct and Evaluation of Examinations for Master's Degrees following Trimester System' as detailed below: ORDINANCE 29 : CONDUCT AND EVALUATION OF EXAMINATIONS FOR MASTER'S DEGREES FOLLOWING TRIMESTER SYSTEM In pursuance of the provisions of Section 27 of the Guru Gobind Singh Indraprastha University Act 1998 (9 of 1998), the Board of Management of the Guru Gobind Singh Indraprastha University, hereby makes the Ordinance 29 relating to the conduct and evaluation of examinations for Master's degrees following trimester system. APPLICABILITY : This ordinance shall apply to all weekend programmes leading to Master's degrees following trimester system [other than programmes for which a separate Ordinance is notified] from Academic Session 2023-24. 1. DEFINITIONS: (a) Academic Programmes shall means a programme of courses and/or any other component leading to a Master's degree. (b) An Academic Year is a period of nearly 12 months devoted to completion of requirements specified in the Scheme of Teaching and the related examinations. (c) Trimester System a programme wherein each academic year is apportioned into three semesters. Each semester will be referred to as a term / trimester. (d) Board of Studies (BOS) shall mean the Board of Studies of the School concerned. (e) Courses mean a component of the academic programme, carrying a distinctive code no. and specific credits assigned to it. (f) External examiner shall mean an examiner who is not in the employment of the University or its affiliated institutions. (g) Student shall mean a person admitted to the Schools of the University and its affiliated institutions for any of the academic programmes to which this Ordinance is applicable. (h) University shall mean Guru Gobind Singh Indraprastha University. 2. The University shall hold examinations for all such academic programmes as are approved by the Academic Council and as it may notify from time to time for awarding Master's Degrees, as per the prescribed Schemes of Teaching & Examinations and Syllabi as are approved by the Academic Council. 3. Examinations of the University shall be open to regular students of weekend Programme i.e. candidates who have undergone a course of study in the University for a period specified for that programme of study in the Scheme & Teaching & Examination and Syllabi. Provided further that a student may be debarred from appearing in the trimester end examination as provided in Clause 8 of this Ordinance or as provided in any other ordinance of the University. 4. PROGRAMMES CONTENT & DURATION (a) A Master's Degree, Post-graduate diploma programme shall comprise of a number of courses and/or other components as specified in the Scheme of Teaching & Examination and Syllabi of the concerned programme, as are approved by the Academic Council. Each course shall be assigned a weightage in terms of specified Credits. (b) The minimum period required for completion of a programme shall be the programme duration as specified in the Scheme of Teaching & Examination and Syllabi for the concerned programme. (c) The maximum permissible period for completing a programme for which the prescribe programme duration is n years, shall be (n+2) years. All the programme requirements shall have to be completed in n+2 years. 5. TRIMESTER (a) An academic year shall be apportioned into three trimesters each of a working duration of about 17 weeks. (b) The University shall notify the Academic Calendar each year, before the start of Academic Year. (c) The academic break-up of the trimesters devoted to instructional work shall be as below: Imparting of instructions and/or laboratory work (Including class 14 Weeks tests) Trimester end Examination, including Practical/ Laboratory 02 Weeks Examination End-term break 01 Weeks 6. ACADEMIC PROGRAMME COMMITTEE (a) There shall be an Academic Programme Committee in each University School. (b) In the case of Schools of Studies of the University, all the teachers of a School of Studies shall constitute the Academic Programme Committee of which the Dean of the School shall act as its Chairman. This Committee shall coordinate the implementation of the courses for optimum utilization of resources and shall also take care of the coordination of the School's programmes with the other programmes run by the different Schools of the University. (c) In case any of the above programme is being conducted by a Centre, the Director of the Centre shall be an ex-officio member of the Academic Programme Committee. (d) The Academic Programme Committees shall also perform other tasks as assigned to it by the Board of Studies of the concerned School of the University. (e) The Academic Programme Committee shall meet as and when required but at least once every trimester. The Chairman of the Committee will convene the meetings. 7. EXAMINATION FEES The Registrar shall notify the fees payable by the students for various examinations, after the Vice-Chancellor approves the same. A student who has not paid the prescribed fees before the start of examinations shall not ordinarily be eligible to appear in the examination. The Vice-Chancellor may at his discretion allow, in certain cases of genuine hardship, an extension in the last date of payment of fees. The result of such students shall, however, be withheld till all the dues are cleared. 8. ATTENDANCE In the weekend programme, the student is expected to devote some time during weekdays for self-study. A student shall be required to have a minimum attendance of 70% or more in the aggregate of all the courses taken together in a trimester, provided that the Dean of the school in case of University Schools/Director of the Institution may condone attendance shortage upto 5% for individual student for reasons to be recorded. However, under no condition, a student who has an aggregate attendance of less than 65% in a trimester shall be allowed to appear in the end-term examination. Student who has been detained due to shortage of attendance shall not be allowed to be promoted to the next trimester and he/she will be required to take re-admission and repeat all courses of the said trimester with the next batch of students. The University Enrolment number of such student shall however remain unchanged and he or she shall be required to complete the programme in a maximum permissible period of (n+2) years as mentioned in clause 4(c). Dean of the School / Director of the Institution shall announce the names of all such students who are not eligible to appear in the end-term examination, at least 5 calendar days before the start of the end-term examination and simultaneously intimate the same to the Controller of Examinations. In case any student appears by default, which in fact has been detained by the University School, his/her result shall be treated as null and void. 9. EVALUATION & EXAMINATION (a) The overall weightage of a course in the Syllabi and Scheme of Teaching & Examination shall be determined in terms of credits assigned to the course. (b) The evaluation of students in a course shall have two components unless specifically stated otherwise in the Scheme of Teaching & Examination and syllabi: (i) Evaluation through an end-term Examination (ii) Continuous evaluation by the teacher(s) of the course. (c) The distribution of weightage for various components of evaluation shall be as below: A. THEORY COURSES +---------------------------+----------------+ | (i) End-term examination | 60% | | (ii) Continuous evaluation by the teachers | 40% | +---------------------------+----------------+ B. PRACTICAL/LABORATORY COURSES +---------------------------+----------------+ | (i) End-term examination | 60% | | (ii) Continuous evaluation by the teachers | 40% | +---------------------------+----------------+ The Syllabi and Scheme of Teaching and Examination shall prescribe the distribution of weightage for Continuous Evaluation by teachers and term end examination. (d) Conduct of end-term examinations (i) All end-term examinations shall be conducted by the Controller of Examinations. (ii) The schedule of examination shall be notified by the Controller of Examinations at least 10 days prior to the first day of the commencement of end-term examinations. (iii) For theory as well as practical examinations and as dissertation/thesis/project report/training report all examiners shall be appointed by the Controller of Examinations with the approval of the Vice-Chancellor. Provided that the Vice-Chancellor may at his discretion, delegate his authority for approval of examiners. (e) For programmes being run in the University Schools, recommendations for names of examiners shall be obtained from the concerned Board of Studies through their respective Chairmen. Where there is an exigency and the Board of Studies cannot meet, the Chairman, Board of Studies may recommend the names, stating clearly why the meeting of Board of Studies could not be convened. In emergency situations, where, for some reason the recommendations cannot be obtained from the Board of Studies / Programme Coordination Committee as stipulated above, recommendations may be obtained from one of the Deans nominated by the Vice-Chancellor. (f) Teacher's Continuous Evaluation: (i) Continuous Evaluation by teachers will be based on the basic principles of the Outcomes Based Education (OBE) to realize the defined Programme Outcome (POs) and Course Outcome (COs). The modalities of the Continuous Evaluation by teachers may be decided by the Academic Programme Committee/ Programme Coordination Committee, as applicable and Board of Studies of the respective USS and shall be incorporated in the scheme and syllabus of study after following due procedure. (ii) The University shall have the right to call for all the records of teacher's continuous evaluation and moderate the teacher's evaluation, if it deems fit, in any specific case(s). (g) Dissertation/Project For dissertation/ Project for Master's degree programmes, wherever specified in the syllabus, the evaluation shall be done and marks awarded by a Committee comprising of an internal examiner, who will ordinarily be the supervisor, and one or more external examiners. The internal examiner shall award marks out of 50%, and the external examiner(s) out of 50%. The examiners shall be appointed by the Vice-Chancellor out of a panel of three or more names suggested as specified in clause 9(d)(iii) of this Ordinance. (h) The University shall have the right to call for all the records of teacher's continuous evaluation a moderate the teacher's evaluation, if it deems fit in any specific case(s). (i) End-term practical examinations shall be conducted by a Board of Examiners for each course. The Board shall consist of one or more examiners. (j) For any other type of examination, not covered by sub-clause (e) and (f) above, the mode of conduct of examination shall be as specifically provided in the syllabus/scheme of examination and in the absence of such a provision shall be decided by the Controller of Examinations on the recommendation of the Board of Studies/ Coordination Committee concerned, with the approval of the Vice- Chancellor. (j) The results of a trimester (including both the end-term examinations and teacher's continuous evaluation) shall be declared by the Controller of Examination. However, after scrutiny of the detailed result, if it is observed by Controller of Examination that there has been a distinct change of standard in the examination as a whole or in a particular course, he may refer the matter to the Moderation Committee, specially constituted for the purpose by the Vice Chancellor. (k) The award list containing the marks obtained by a student in various courses shall be issued by the Controller of Examinations, at the end of each trimester, after the declaration of the result. 10. Criteria for Passing Courses, Marks, Promotion and Divisions 10.1 (a) The maximum marks in a course shall be 100 irrespective of the credits assigned to the course. (b) The passing marks in course(s) of a programme shall be uniform across courses of a particular programme and shall be specified by the Syllabi and Scheme of Teaching and Examination. The passing marks shall be defined as the percentage of total marks (sum of both the teachers' continuous evaluation and term end examination) and shall not be less than 40 percent. (c) To pass/ qualify in a course, the student must appear in all components of evaluation of the course. 10.2 A student may apply, within two weeks from the date of the declaration of the result, for re-checking of the examination script(s) of a specific course(s) on the payment of prescribed fees. Rechecking shall mean verifying whether all the questions and their parts have been duly marked as per the question paper, and the totaling of marks. In the event of a discrepancy being found, the same shall be rectified through appropriate changes in the result as well as mark-sheet of the concerned trimester/ supplementary term end examinations. 10.3 (i) A student obtaining less than the passing marks assigned to a course and failing in the course, shall be allowed to re-appear in trimester term end examination of the course in a subsequent years when the course is offered, subject to maximum permissible period as mentioned in clause 4 (c). (ii) A student who has to re-appear in a trimester term end examinations in terms of clause 10.3 (i) above shall be examined as per the syllabus which will be in operation during the subsequent year(s). However, if there are major modifications in the syllabus which is in operation as compared to the syllabus which was applicable at the time of the students joining the concerned programme, the examination may be held in accordance with the old syllabus. (iii) Students who are eligible to re-appear in a trimester/ supplementary term end examination shall have to apply to the Controller of Examinations through the School/ Institution concerned and pay the examinations fees prescribed by the University, to be allowed to reappear in an examination. (iv) The re-appearing student who secured less than marks equal to passing percentage (as defined in 10.1(b) of maximum marks of teacher's continuous evaluation also have the option to repeat and improve the class test performance with regular batch of student. In such cases, the student will be required to apply for such improvement in the beginning of the said year, to the Dean/ Director of the School/ Institute. The revised marks, received from the School/ Institution concerned at least 7 days before the commencement of trimester term end examinations shall be considered, otherwise the previous marks, already obtained by the student shall be taken into account without any modification. In such cases where the students opts to improve the class test performance with the next batch of students, the marks obtained in class test will be proportionately increased to include the component of assignmen/ group discussion/ viva voce/ additional test/ quizzes etc. If such students do not re-appear in the term-end examinations, the improvement in teacher's continuous evaluation shall not be taken into account for result declaration. No extra fee shall be charged from the students for repeating the teacher's continuous evaluation. Promotion Policy to the Next Academic Year (i) A student will be promoted to the next academic year only if such student has obtained at least 50% (rounding to full digits) of the total credits of the existing academic year from which the promotion to next academic year is being sought. (ii) All such students who fail to get promoted to next academic year for the reason of deficiency in required credits, as stated above or due to being detained in a particular academic year, will automatically be declared to have taken academic break to repeat such examinations of the year in which the student has failed or has been detained, so as to obtain sufficient credits to be promoted to the next academic year. Such a student shall not be required to repeat any course that student has already completed successfully. On acquisition of sufficient credits for promotion, such students who have taken at least one academic break, shall be automatically readmitted in the regular batch of that academic year of the concerned programme. The Syllabi and Scheme of Teaching and Examination applicable to such students on readmission (from the year of readmission) shall be Scheme as offered to the students of the regular batch. If the total credits of all courses offered to the student is less than the minimum credits of the regular batch students then the minimum credits for the award of the degree of such students shall be as proposed by the Controller of Examinations and approved by the Vice-Chancellor otherwise it shall be equal to the minimum credits of the regular batch in which the student has studied the final year of the programme. Academic break shall be applicable only to students- 1. Who are detained due to shortage of attendance. 2. Who do not attain the required credits for promotion. 3. Those who want to drop the acquired credits of an academic year and repeat the full academic year (that is, appear in all academic components), such students shall be required to apply through School of Study/ Institute/ College for readmission. This break shall be deemed as an academic break. Only two academic breaks are permissible for a student for the completion of the academic programme. A student will not be allowed to take more than two academic breaks, for any reason whatsoever. A student who has exhausted two academic breaks and a further occasion arises for him/her to take academic break, in such cases the admission of such student would automatically stand cancelled. If due to this clause, a situation arises where the student shall not be able to complete the requirements for the award of the degree in stipulated time as per clause 4 (c), the admission of such students shall automatically stand cancelled. If such students, whose admission have been canceled as per this clause, and the student appears for examinations, the result of such students shall be declared null and void. In programmes of studies governed by a statutory body, if the regulations/ rules of the statutory body specify any promotion policy, the same shall be applicable, after approval for implementation by the concerned Board of Studies. The Board of Studies governing the concerned programme of study may impose additional requirements for promotion to the next academic year by incorporating the same in the Syllabi and Scheme of Teaching and Examination for the concerned programme. (vi) Final Year Supplementary Term End Examinations A supplementary examinations shall be conducted after the declaration of the final year result, only for those regular students who do not have backlog upto the pre-final year courses. That is, supplementary term end examinations to be held only for the courses of the final year for the regular students who have failed only in courses of the final year. The supplementary term end examinations shall be allowed only to students who have only been offered one chance to appear in the examinations of the final year course(s). The teachers continuous evaluation components shall not change in these cases. The supplementary term end examinations shall be held for programmes of studies whose Syllabi and Scheme of Teaching and Examination specify this examination. 10.4 Credit Requirements/ Transfer of Credits A candidate who has earned the minimum number of credits prescribed in the concerned Syllabi and Scheme of Teaching and Examination, either entirely from the concerned University School of Studies/ Affiliated Institute/ Centre for Learning and Education or including those credits which have been transferred after earning them for one trimester/ trimesters from any other University operating in and outside India and with which MoU has been entered by the Guru Gobind Singh Indraprastha University, shall be declared to have passed the programme, and shall be eligible for the award of the relevant degree or diploma. The Syllabi and Scheme of Teaching and Examination shall clearly specify the minimum credits to be earned to qualify for a degree or diploma. The credits included in the Syllabi and Scheme of Teaching and Examination of a programme shall generally be 5-10% more than such minimum specified credits, subject to prescribed guidelines of the concerned statutory or regulatory authority, if any. 10.5 Grading System After adding the teaching continuous evaluation marks to the term end examinations marks, the marks secured by a student from maximum 100 shall be converted into a letter grade. The grade points are the numerical equivalent of letter grade assigned to a student in the points scale as given below: +------------------------+-------+------------+ | Marks | Grade | Grade Point| +========================+=======+============+ | 90-100 | O | 10 | +------------------------+-------+------------+ | 75-89 | A+ | 9 | +------------------------+-------+------------+ | 65-74 | A | 8 | +------------------------+-------+------------+ | 55-64 | B+ | 7 | +------------------------+-------+------------+ | 50-54 | B | 6 | +------------------------+-------+------------+ | 45-49 | C | 5 | +------------------------+-------+------------+ | 40-44 | P | 4 | +------------------------+-------+------------+ | Less than 40 or absent | F | 0 | +------------------------+-------+------------+ Grade P (grade point 4) shall be the course passing grade unless specified otherwise by the Syllabi and Scheme of Teaching and Examination for the programme. For grade(s) below the passing grade as defined in the Syllabi and Scheme of Teaching and Examination, the associated grade points shall be zero. Both acquired marks and grades shall be reflected on the term end marksheets. 11. Unfair Means/ Students' Grievance Committee A. Use of Unfair Means All cases regarding reported use of Unfair Means (UFM) in the examination during term end examination shall be placed before a Unfair Means Committee/s to be constituted by the Vice- Chancellor for decision in individual cases, and recommending penalties, if any. The actions deemed as "Use of Unfair Means" shall be specified by the Examination Division and procedure for dealing with cases of suspected/ alleged/ reported use of unfair means shall be approved by the Vice-Chancellor. For UFM cases during teacher's continuous evaluation the Dean/ Director of the concerned school/ institution shall take appropriate necessary decision and communicate to the Examination Division. B. Students Grievance Committee In case of any written representation/ complaints received from the students within seven days after completion of the examination regarding setting up of question paper etc. along with specific recommendations of the Dean of the School/ Director of the Institution, the same shall be considered by the Students Grievance Committee to be constituted by the Vice-Chancellor. The Vice- Chancellor shall take appropriate decision on the recommendations of the Students Grievance Committee, before the declaration of result(s) of the said examination. 12. Calculation of Trimester Grade Point Average (TGPA) and Cumulative Grade Point Average (CGPA) 1. Performance in a Trimester will be expressed as Trimester Grade Point Average (TGPA) and shall be rounded to two decimal digits. 2. Cumulative performance of all the Terms together will reflect performance in the whole programme and it will be known as Cumulative Grade Point Average (CGPA), and shall be rounded to two decimal digits. 3. The formula for calculation of TGPA and CGPA is given below: TGPA = (Σi CiGi) / (Σi Ci) CGPA = (Σn Σi Cni Gni) / (Σn Σi Cni) Where C₁ - number of credits for the ith course. Gi - grade point obtained in the ith course. Cni - number of credits of the ith course of the nth trimester. Mni - marks of the ith course of the nth trimester. Gni - grade points of the ith course of the nth trimester. 4. Audit papers shall not be accounted for in the calculation of TGPA and CGPA. The successful candidates as per clause 10.4 and having an overall CGPA higher than or equal to the minimum CGPA specified in the Syllabi and Scheme of Teaching and Examination for the award of the degree, shall be awarded the degree and shall be placed in Divisions as below: • CGPA of 4.00-4.99 shall be placed in the Third Division. • CGPA of 5.00-6.49 shall be placed in the Second Division. • CGPA of 6.50 or above shall be placed in the First Division. • CGPA of 10 shall be placed in the Exemplary Performance. Exemplary Performance shall be awarded, if and only if, every course of the programme offered to the student is passed in the first chance of appearing in the paper that is offered to the student. A student with an academic break shall not be awarded the exemplary performance. • The CGPA x 10 shall be deemed equivalent to percentage of marks obtained by the student for the purpose of equivalence to percentage of marks. 13. Award of Degree A student shall be awarded a degree if: (i) He/ she has registered himself/ herself, undergone the course of studies, completed the project report/ training report specified in the curriculum of his/her programme within the stipulated time, and secured the minimum credits prescribed for award of the concerned degree. (ii) There are no dues outstanding in his/her name to a School of the University/ Affiliated Institution; and (iii) No disciplinary action is pending against him/her. (iv) He/she has acquired the CGPA higher than or equal to the minimum CGPA specified in the Syllabi and Scheme of Teaching and Examination for the award of the degree. 14. Subject to the provisions of the Act, the Statutes and the Ordinances such administrative issues as disorderly conduct in examinations, other malpractices, dates for submission of examination forms, issue of duplicate degrees, instructions to examiners, superintendents, invigilators, their remuneration and any other matter connected with the conduct of examinations will be dealt with as per the guidelines approved for the purposes by the Vice-Chancellor. For programmes regulated by a statutory regulatory body, if a regulation is issued by the statutory regulatory body, and is at variance with the provisions of this ordinance, then the regulations of the statutory regulatory body shall prevail with the approval of Academic Council and shall be a part of the scheme and syllabus of study of the programme. 15. Notwithstanding anything stated in this Ordinance, for any unforeseen issues arising, and not covered by this Ordinance, or in the event of differences of interpretation, the Vice-Chancellor may take a decision, after obtaining the opinion/ advice of a Committee consisting of any or all of the Deans of the Schools. The decision of the Vice-Chancellor shall be final. This revised Ordinance shall come into force with effect from the date of approval by the Board of Management i.e. 03.11.2023. By Order, Dr. KAMAL PATHAK, Registrar Uploaded by Dte. of Printing at Government of India Press, Ring Road, Mayapuri, New Delhi-110064 and Published by the Controller of Publications, Delhi-110054.