Full Text
REGD. No. D. L.-33004/99
The Gazette of India
CG-DL-E-09032024-252809
EXTRAORDINARY
PART III—Section 4
PUBLISHED BY AUTHORITY
No. 155]
NEW DELHI, THURSDAY, MARCH 7, 2024/PHALGUNA 17, 1945
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THE GAZETTE OF INDIA : EXTRAORDINARY
[PART III—SEC.4]
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(e) "Controller of Examinations" means Controller of Examinations appointed by the competent authority of the Institute;
(f) "Co-Principal Investigator" means an additional investigator, wherever needed, as approved by the Institutional Research Committee to help the Principal Investigator for research project and he may or may not be a fulltime faculty of the Institute;
(g) "course work" means courses of study specified by the Department through the Departmental Research Committee to be undertaken by a scholar registered for the Doctoral degree programme;
(h) "Doctoral Degree" means the Degree awarded by the Institute in accordance with the provisions of these regulations in the following disciplines, namely:-
(i) Doctor of Philosophy- Ph.D. (Ayurveda) (Ayurvidyavaridhi); or
(ii) Doctor of Philosophy- Ph.D. (Ayurveda Pharmacy); or
(iii) Doctor of Philosophy- Ph.D. (Medicinal Plants); or
(iv) Doctor of Philosophy- Ph.D. (Allied Science) ; or
(v) Doctor of Philosophy- Ph.D. (Trans disciplinary).
(i) "Guide" or "Supervisor" means a full time regular faculty of the Institute who has been approved by the Academic Council to guide or supervise the Doctoral degree research work of the research scholar;
(j) "Institutional Ethics Committee" means as per constitution given by Indian Council of Medical Research for a period of three years, comprising Chairperson (from outside Institute), Member Secretary (Ayurvedic Physician), Philosopher/Ethicist, Medical expert, Basic Medical Scientist (Pharmacologist), Clinician from outside of the Institute, Medical expert-Ayurvedic Science, Lay persons from the community- Female & Male, Social Scientist and Legal Advisor;
(k) "Institutional Animal Ethics Committee” means committee for control and supervision of experiments on animals for a period of five years, comprising Biological Scientist, Scientist in-charge of Animal House facility, Two scientists from different biological discipline, A Veterinarian, Main Nominee, Link Nominee, Scientist from outside institute and social aware nominee;
(l) "Institute Body" means the anteceding institutions conglomerated and established as a body corporate under the Act.
(m) "Joint or dual doctoral degree programme” means a cotutelle programme of research and training carried out by a scholar who is concurrently enrolled in and jointly supervised by supervisors at two different Institutes simultaneously in any discipline or interdisciplinary areas, and on successful completion of degree requirements of both Institutes, two separate degree certificate (testamurs) shall be issued by the Institutes.
(n) "Ph.D. Open defense" means the presentation of research findings before the Research Degree Committee by the research scholar after evaluation of the thesis and recommendation of the examiners and Departmental Research Committee;
(o) "Ph.D. proposal defense" means draft synopsis presentation before the Institutional Research Committee by the research scholar;
(p) "Pre-Ph.D. defense" means presentation of research findings before the Institutional Research Committee after completion of research work by the research scholar within the specified tenure;
(q) "Principal Investigator" means person nominated by the Institute for research project to communicate with Institutional Research Committee in relation to project related matters and generation of intellectual property during execution of project.
(r) "registration period" means the period from the date of registration to the Ph.D. Open defense of the research work;
(s) "Research Scholar" means a person registered for research for the Doctoral degree programme of the Institute in compliance with the provisions of these regulations;
(t) "residency period" means the period for which a research scholar shall attend the Institute on a full-time basis;
(u) "Statement of Purpose” means the document which shall be submitted to the concerned Departmental Research Committee by the qualified applicant;
(v) "Teacher" means a person appointed as Lecturer or Assistant Professor, Reader or Associate Professor, Professor and a person appointed in concerned basic science department as Pharmacologist, Pharmaceutical Chemist, Pharmacognosist, Biochemist, Microbiologist, Pathologist and Radiologist in the Institute on a regular basis;
(w) "Trans disciplinary subjects" means the subjects other than health sciences, and
(x) "valid registration" means that the scholar who has been registered for the Doctoral programme after paying full dues.
(2) Words and expressions used herein and not defined but defined in the Act shall have the same meaning as assigned to them in the said Act.
3. Research Committees.- All matters connected with the Doctoral degree programme of the Institute shall be dealt in accordance with these regulations by the Research Committees subject to the general supervision of the Governing body of the Institute.
4. Institutional Research Committee.- (1) There shall be an Institutional Research Committee consisting of the following members, namely:-
Institutional Research Committee of the Institute.
1. Director | Chairperson;
2. Deputy Director (Post Graduate) | Member;
3. Deputy Director (Pharmacy) | Member;
4. Dean (Academic) | Member;
5. Member Secretary, Institutional Ethics Committee | Member;
6. Member Secretary, Institutional Animal Ethics Committee | Member;
7. Biostatistician | Member;
8. Head Biochemistry or Pathology or Microbiology to be nominated by Chairperson preferably on a rotation basis which can be finalised by the Chairperson | Member;
9. Head Pharmacology or Pharmaceutical Chemistry or Pharmacognosy, to be nominated by Chairperson preferably on a rotation basis which can be finalised by the Chairperson | Member;
10. Three head(s) of the post graduate teaching departments to be nominated by the Chairperson preferably on a rotation basis which can be finalised by the Chairperson | Members;
11. Head, Account section of the institute | Member;
12. Three invitee External experts to be nominated by Chairperson | Member(s); and
13. Dean (Research) | Member Secretary.
(2) The Institutional Research Committee shall be constituted by the Director on the recommendations of the Dean (Research) for a period of three years.
(3) While making the recommendations, the Institutional Research Committee shall ensure that the recommendations are made in conformity with these regulations and it shall have the following powers and functions, namely:-
(a) to review and monitor the research activities of the Institute;
(b) to review and approve the research proposals and other research project related matters;
(c) to examine the recommendations of the Departmental Research Committee and make appropriate decisions;
(d) to scrutinise the applications of the sponsoring agencies for determining the nature, purpose, quality and feasibility of the proposed sponsored research work or project and to approve and make necessary recommendations, if any;
(e) to appoint the Principal Investigator for the proposed sponsored research work or project;
(f) to change the Principal Investigator of research projects under special circumstances by giving preference to the Co- Principal Investigator, if any;
(g) to review and recommend the Memorandum of Understanding with the any reputed organisation or agencies.
(4) Institutional Research Committee shall meet quarterly or at least twice in year, however, the Chairperson of the Institutional Research Committee shall call the meeting at any time to address the research related activities.
(5) After each Institutional Research Committee meeting, Member-Secretary shall prepare the minutes of the meeting and after circulation among members shall be signed by Member-Secretary with the approval of Chairperson and copy of the minutes shall be communicated to the Director and Controller of Examinations and other concerned.
(6) Minimum fifty per cent. members are required to fulfill the quorum of the meeting.
5. Departmental Research Committee.- (1) A Departmental Research Committee shall be constituted for each teaching department of the Institute by the Director on the recommendations of the concerned Head of the Department for a period of three years and each Departmental Research Committee shall consist of minimum five members.
(2) Minimum fifty per cent are required to fulfill the quorum and a regular teacher with Ph.D. degree shall be members of the Departmental Research Committee.
(3) The Departmental Research Committee shall consist of the following members, namely:-
Departmental Research Committee of the Institute.
1. Head of the Department | Chairperson;
2. All Professors in the Department | Members;
3. One Associate Professor from the teaching staff of the Department by rotation, according to seniority | Member;
4. One teacher from the other department to be nominated by Chairperson of Departmental Research Committee | Member;
5. One Head of the basic science department nominated by Chairperson | Member;
6. One Assistant Professor from the teaching staff of the Department by rotation, according to seniority. | Member Secretary; and
7. One external expert to be nominated by the Chairperson in the concerned subject. | Member.
(4) Dean (Academic), Dean (Research) and Deputy Director (Post Graduate) shall be the member at the time of Pre-Ph.D. and Ph.D. Open defense and viva voce.
(5) The Dean (Research) is empowered to attend any Departmental Research Committee meeting and shall be considered as member of the particular meeting.
(6) The Chairperson shall be in the rank of Professor and in case Head of the Department is not in the rank of Professor, the Director may appoint Associate Professor of same department or suitable person as Chairperson.
(7) The Chairperson shall have power to co-opt such members of the staff of the Institute as may be helpful to them in their deliberation as temporary member.
(8) The concerned Guide or Supervisors and Co-guide or Co-supervisors shall be invited to participate in the Departmental Research Committee meeting only during the presentations of Ph.D. Scholars under their supervision.
(9) For each department of Pharmacy programme, a common Departmental Research Committee shall be constituted as per the Institute of Teaching and Research, Post Graduate- Pharmacy Regulation 2023.
(10) The Departmental Research Committee shall meet at least once in six months.
(11) While making the recommendations, the Departmental Research Committee shall ensure that the recommendations are made in conformity with these regulations and it shall have the following powers and functions, namely:-.
(a) to scrutinise the statement of purpose of qualified applicants for determining the eligibility or otherwise for the registration and make necessary recommendations;
(b) to approve the field of research in which the applicants shall be recommended to carry on research and shall assign Guide or Supervisor and Co-guide(s) or Co-supervisor(s) or to guide the research work;
(c) to recommend the change of the Guide or Supervisor with justification, if necessary;
(d) to grant extension of term as per Ph.D. regulation; and
(e) to evaluate the progress reports of the research works and to discuss all other issues related to research work.
(12) After each Departmental Research Committee meeting, Member-Secretary of the Departmental Research Committee should prepare the minutes of the meeting and after circulation among members shall be signed by Member-Secretary with the approval of Chairperson of the committee.
(13) A copy of the minutes shall be communicated to the Controller of Examinations.
(14) In case of any dispute in Departmental Research Committee, the matter shall be referred to the Institutional Research Committee, whose decision shall be final and abiding.
6. The Research Degree Committee .- (1) The Research Degree Committee constituted by the Director consist of the following members, namely:-
The Research Degree Committee.
1. Director | Chairperson;
2. Dean (Research) | Members;
3. Dean (Academic) | Member;
4. All the members of concerned Departmental Research Committee | Members;
5. Guide or Supervisor of the concerned Ph.D. Scholar | Member;
6. External Examiner for that particular scholar | Member; and
7. The Controller of Examination (CoE) | Member Secretary.
(2) While making the recommendations, the Research Degree Committee shall ensure that the recommendations are made in conformity with these regulations and it shall have the following powers and functions, namely:-
(a) to conduct Ph.D. Open defense and viva voce of the Ph.D. scholar; and
(b) to recommend for award of the Ph.D. Degree to the successful scholar.
7. Classifications of applicants.- The applicants for admission to the Doctoral degree programme shall be classified under any one of the following categories, namely:-
(a) financed by the Ministry of Ayush;
(b) financed by other Government Organisations like Central Council for Research in Ayurvedic Sciences, Council of Scientific and Industrial Research, University Grants Commission, Indian Council of Medical Research, All India Council for Technical Education, under any research scheme;
(c) financed by the Central Government under a Cultural Exchange Scholarship Programme, self-financing foreign student or a scholar admitted under a Memorandum of Understanding;
(d) financed by the Academic bodies, Educational institutions, professional bodies, Non-Governmental Organisations;
(e) self-financed;
(f) Research Associate or Senior Research Fellow or Junior Research Fellow;
(g) in campus teachers or staff (regular or contractual);
(h) registered for dual doctoral degree programme.
8. Admission.- (1) The admission to the Doctoral degree programme shall be in all the subjects in concerned department where Post Graduation programmes are being offered by the Institute.
(2) For Allied or trans disciplinary research, the admission shall be made on the availability of subject specific guide selected by the scholar.
(3) The applicants for admission to the Ph.D. programme shall possess any of the following qualifications, namely:-
(a) Post Graduate degree in Ayurveda from a recognised University or Institute established by law; or
(b) Post Graduate degree in Ayurveda Pharmacy [M.Pharm (Ayurveda)] or Medicinal Plants [M.Sc. (Medicinal Plants)] or concerned field as per specialty from a recognised University or Institute established by law; or
(c) Post Graduate degree in Allied or Trans disciplinary subject from any recognised University or Institute established by law.
(4) The eligibility qualifications for Foreign Nationals are the same as specified in these regulations for Indian Nationals and further, they are required to submit their applications through Indian Council for Cultural Relations.
(5) Admission in Ph.D. programme shall be held once in a year and the process of admission shall be started from the month of August-September each year and the entrance test shall be conducted generally in the month of October-November every year.
(6) All the important dates for the procedure of admission like date of advertisement, issue of application form, entrance test, date of result of test, date of submission of Statement of Purposes etc. shall be decided in advance by the authority and shall be mentioned in academic calendar of the Institute.
(7) Along with the advertisement for admission, list of qualified available guides, their specific research area and vacancies under them shall be put on official website of the Institute.
(8) All applicants have to apply for the entrance test in specified format (Annexure –A) along with fees decided by the authority from time to time.
(9) The applicants appearing in the final year examination of their respective Post Graduate degrees may also apply for entrance test, however, their registration shall be subject to their passing in those examinations at the time of registration.
(10) The eligibility test shall be based on knowledge of Ayurveda with special focus on the concerned subject of specialty current advances in Medical Science, Research Methodology, Biostatistics and there shall be two question papers of multiple choice questions format, namely, Paper I and Paper II bearing equal weightage of fifty marks each.
(11) Paper I shall comprise the questions on Research Methodology and Biostatistics along with the current advances in Health Sciences and it shall be common for all the applicants and Paper II shall be subject specific. There shall be separate question papers for each discipline.
(12) The duration of the entrance test shall be ninety minutes.
(13) An applicant has to secure a minimum of fifty per cent. cumulative marks for qualifying the examination for the General or the Other Backward Classes or the Social and Economically Backward Classes categories and forty-five per cent. for the Scheduled Cast or Scheduled Tribes categories.
(14) If applicants of the same category and of the same specialty, score cumulative equal marks in entrance test, the marks obtained in Paper I shall be considered for the merit and in the condition of scoring equal marks in Paper I, the marks secured in the final year graduation theory exam shall be considered for merit place.
(15) Selection of the research scholar shall be made by the respective Departmental Research Committee after due consideration to the qualifications, previous research experience along with publications and submitted statement of purposes and satisfactory performance in the interview and feasibility of the submitted research proposal.
(16) The research scholars shall join the respective department and shall complete the procedure for registration.
(17) The selection of the Allied or Trans disciplinary scholars shall be based upon the University Grants Commission guidelines.
(18) The Central Government sponsored international scholars shall be exempted from entrance test:
Provided that they have to complete the course work decided by the Institute.
9. Choice of Guide.- The allotment of the research scholars to the Guides shall be made by the Departmental Research Committee on the basis of merit and taking into consideration the area of research of the department and preference of the research scholars and acceptance of the Guides.
10. Allotment of Stipendiary and Non-stipendiary seats.- (1) In case of stipendiary seats, the available seats shall be allotted equally among all the departments and in case when sufficient scholars are not available in concerned departments, the remaining seats shall be allotted to other departmental scholars as per the merit list of the entrance test, subject to the availability of seats under the Guides of concerned
department.
(2) In case of non-stipendiary seats, the qualified candidates may opt for seat as per subject availability and availability of seats under guide.
11. Course Work. (1) All research scholars shall compulsorily complete Research Methodology and Scientific writing course work of six months duration organised by the Institute.
(2) The syllabus of course work shall be decided by the concerned department and approved by the Academic Council from time to time;
(3) The research scholar has to secure fifty-five per cent. marks to qualify.
12. Synopsis.- (1) After satisfactorily completion of course work, the research scholar shall submit their synopsis of research project under the guide or supervisor to the Departmental Research Committee for approval.
(2) The Departmental Research Committee shall forward the approved synopsis through the Head of the Department to the Dean (Research) of the Institute for proposal defense before Institutional Research Committee and the Institutional Research Committee may approve the proposal within period of fifteen days.
(3) At the time of proposal defense, the research scholar shall invite all the teachers of the institution to appraise the synopsis and to receive suggestions for improvement of the proposed research work.
(4) The Dean (Research) shall forward these synopsis to the Institutional Ethics Committee or Institutional Animal Ethics Committee for approval, as applicable.
(5) The Dean (Research) shall forward the approved synopsis, to the Controller of Examination for registration of the title within a period of fifteen days.
(6) Any alteration in the Ph.D synopsis including title of the Ph.D. research project shall be approved by the Institutional Research Committee and Institutional Ethics Committee or Institutional Animal Ethics Committee on the basis of the recommendation of concerned Departmental Research Committee within six months of the registration of the scholar.
13. Ph.D. Tenure.- (1) The tenure for the Doctoral degree programme shall be three years from the date of joining.
(2) In case of research work is not completed within stipulated period, on the recommendation of the concerned supervisor or guide, the Departmental Research Committee may grant extension up to two years.
(3) In case of incompletion of the research work within the time period of five years maximum extension of one year may be granted by the Director on the recommendation of the Departmental Research Committee.
(4) In case the total time required or taken exceeds six years from the date of initial registration, the research scholar shall have to re-register for Ph.D for further period of two years.
(5) The female research scholar and person with disability (having more than forty per cent. disability) may be allowed an additional two years, however, the total period for completion of a Ph.D. programme in such cases should not exceed ten years from the date of admission in the Ph.D. programme.
(6) For stipendiary seats, term of Ph.D. stipend shall be of thirty-six months from the date of joining the Ph.D. programme.
(7) There shall be two Ph.D. terms in a year, which shall start from January of each year i.e. January to June and July to December.
14. Registration. - (1) Every research scholar shall pay the fees as notified by the Institute from time to time (Annexure -B).
(2) Each research scholar shall have a valid registration at the time of submission of thesis.
(3) The registration of a scholar shall be cancelled, after due approval of the Institutional Research Committee, in any one of the following eventualities namely:-
(a) if the research scholar remains absent for a continuous period of one month without prior intimation and sanction of leave;
(b) if the research scholar withdraws from the Ph.D. Programme and the withdrawal is duly accepted by the Institutional Research Committee;
(c) if the research scholar fails to pay the fees in any academic year subject to the provisions contained in these regulations;
(d) if progress of research work is found unsatisfactory in three consecutive terms; and
(e) if research scholar is found involved in an act of misconduct or indiscipline or both.
15. Guide or Supervisor and Co-Guides or Co-Supervisors.- (1) For recognition as Ph.D. Guide or Supervisor, permanent faculty of the Institute shall apply on specified proforma along with fees (Annexure-C) as decided by the authority from time to time.
(2) A teacher, with Ph.D. degree in concerned or allied subject, having total five years teaching or research experience may be appointed as Ph.D. Guide or Supervisor.
(3) In case of unavailability of eligible guide as mentioned in sub-regulation (2), the Director shall be empowered to allot the guide ship to any competent teacher of the subject as an interim measure.
(4) Ordinarily, there shall not be more than eight research scholars under a Professor, six scholars under an Associate Professor and four research scholars under an Assistant Professor in a concerned department at a point of time.
(5) In case of Ph.D. programme, the heads or teacher of basic science department can guide maximum four research scholars (having five-year experience), six scholars (having ten year experience) and eight research scholars (having fifteen year experience) at a point of time.
(6) The seat shall be considered vacant under Guide or Supervisor from the date of pre Ph.D. defense of research scholar while calculating the quota mentioned in sub-regulations (4) and (5).
(7) A teacher shall not be allowed to register the research scholars three years prior to his retirement and in case the Guide or Supervisor appointed by the Institute to guide the research work of the scholar, retires or leaves the job and during these period, if the scholar has already completed specified compulsory tenure, the planned research work under supervision, the scholar shall be allowed to continue in the name of his or her original Guide or Supervisor in his thesis.
(8) In case the Guide or Supervisor appointed by the Institute to guide the research work of the scholar ceases to be the Guide or Supervisor by virtue of retirement or otherwise before the completion of two years tenure of the scholar and if there after a Co-guide or Co-supervisor is qualified for the guide-ship, he shall automatically be the Guide of the research scholar and if co-guide is not eligible for guide- ship, the assignment of the next Guide or Supervisor shall be decided by the Departmental Research Committee after giving due consideration to the views of the concerned scholar in this regard.
16. Stipend or Fellowship. - (1) The Institute shall award Stipend or Fellowship to the eligible research scholars in accordance with the norms as laid down by the Institute.
(2) The research scholars shall require to be involved in teaching assistance as assigned by the respective Guide or Supervisor or Head of the Department.
(3) All research scholars who have been awarded stipend or fellowship or contingency grant by the Institute shall devote their entire time to Doctoral research and shall not engage him or herself in full-time or part-time professional practice or employment with public or private institutions or organisations and for the purpose an undertaking about the same shall be submitted by the scholar at the time of admission.
(4) The admission to the Ph.D. programme and award of stipend or fellowship shall not be linked and admission to the programme shall not guarantee fellowship and those who are not awarded fellowships can continue with the programme as self-financing scholar.
(5) The stipend or fellowship, if awarded, shall be available only for maximum of thirty-six months as per rules.
(6) No stipend or fellowship shall be given for leave period except for paid leave.
17. Leave.- (1) The scholars shall be allowed casual leave up to ten days each year and this leave can be joined with the holidays or Sundays and the research scholars can avail such leave maximum up to six days at a time including holidays and in between holidays shall be considered as holidays and the casual leave shall not be joined with medical leave and this leave can't be carry forwarded.
(2) The research scholars shall be allowed fifteen days medical leave in a year on submission of medical certificate of a registered medical practitioner and this leave shall not be carry forwarded.
(3) Wherever eligible, maternity or child care leave shall be given to the research scholars as per the Maternity Benefit Act, 1961(53 of 1961) however, after joining, such scholars have to complete the study period as mentioned at sub-regulation (1) of regulation 13 and further, such leave shall be allowed once during the period of study on production of substantial document and no any kind of leave shall be attached with this leave.
(4) The Director has power to sanction up to thirty days leave in extra ordinary circumstances and no stipend shall be paid for such kind of leave which is sanctioned in extra ordinary circumstances.
(5) The duty or special leave shall be granted to the research scholars who are deputed or allowed by the authority to take part in the sports, seminar and such leave shall not exceed fifteen days in a year.
(6) The leave may be extended maximum up to further fifteen days in special case by the Director.
(7) The research scholar shall be allowed to avail medical leave under any special circumstances up to maximum sixty days without stipend under medical ground with the valid medical certificate issued by the registered practitioner.
(8) The period shall not be counted to fulfill the minimum specified tenure for Doctorate degree.
(9) Any unreasonable leave or absence availed by stipendiary or non-stipendiary scholars without the previous approval of the competent authority or in excess of limit mentioned above as per sub-regulation (1) to (5) shall be treated as willful absence and no stipend shall be granted for such period and it may also invite disciplinary action which includes termination of the candidature and recovery of the stipend paid by the Institute.
(10) The research scholar may be allowed to carry out his research work in the approved research centers approved by the competent authority, as per the approved research synopsis, with prior approval from the Departmental Research Committee and his leave period shall be considered as on duty, on submission of certificate from the concerned centers and the total duration of such period shall not exceed total ninety days during the entire Ph.D. tenure.
(11) By considering specific research work the Chairperson, Institutional Research Committee or Director may approve more days on recommendation of the Departmental Research Committee and no allowances in term of travel, food and accommodation shall be paid during the on duty period.
(12) The above leave regulations shall also apply to research scholars admitted on non-stipendiary seats.
(13) The leave shall not be claimed as of right and the authority reserves the right to cancel the leave without any explanation.
18. Residency.- The research scholar shall require to devote his entire time to Doctoral degree programme during specified compulsory tenure after registration and during this tenure, a Post Graduate (Ayurveda), Scholars shall be considered as Clinical Registrar
19. Progress of Research.- (1) Every research scholar shall submit a progress report of research work including time schedule in the specified forms to the Guide or Supervisor at the end of every six months and the Guide or Supervisor shall forward progress reports with remarks for the consideration of the Departmental Research Committee and after reviewing the report, the Departmental Research Committee may recommend appropriate action to be taken by Institutional Research Committee.
(2) If there are three successive unsatisfactory reports (or absents from the meetings of the Departmental Research Committee) on the progress of a scholar as reviewed by Departmental Research Committee, the Institutional Research Committee may recommend cancellation of the registration of the scholar on the recommendation of the Departmental Research Committee.
20. Pre-Ph.D. Defense.- (1) On completion of the planned research work, prior to the submission of the thesis, the scholar shall be required to present a summary of thesis in a pre-Ph.D. defense to be conducted by the Institutional Research Committee on the recommendations of the Departmental Research Committee.
(2) The scholar shall have to invite all the teachers and other Research workers of the Institute to appraise his work and to receive suggestions for the improvement in the research work so as to finalize the work of thesis.
21. Submission of thesis for evaluation.- (1) The thesis shall be an original work which shall signify discovery of new facts or indicate new techniques or new inter-relations of facts already known or newer interpretations of the concepts and the articulation of the contents shall be satisfactory, both in text and graphic presentation.
(2) The respective Guide or Supervisor shall ensure that the thesis has been put to plagiarism check and it meets the norms as decided by the Institutional Research Committee from time to time and plagiarism in any case shall not be more than ten per cent. and a certificate to this effect shall be enclosed along with the thesis.
(3) The research scholar shall have to submit thesis within a period of six months from the date of Pre-Ph.D. Defense and in extra ordinary circumstances, if a scholar cannot submit the thesis within above mentioned time limit, the Departmental Research Committee may recommend to Institutional Research Committee to extend the time period maximum up to one term (six months) with proper justification and if the scholar fails to submit the thesis even in the above said extended time period, his registration shall be cancelled.
(4) It is desirable that every research scholar publish two research papers based on his current Doctoral research work in a peer reviewed journal at least indexed at University Grants Commission- Consortium for Academic Research and Ethics listed research journal.
(5) The copies of such published research papers shall be attached with the final thesis.
(6) The dissertation, when approved, shall become the property of the Institute and any publication and Intellectual property rights relating to research work carried by the scholar must mention the name of the Supervisor or Guide as a author and affiliation shall provide to this Institution and if is not implemented in any case, the Institute may initiate the legal actions.
(7) The research scholar shall submit following documents along with thesis, whichever applicable, namely:-
(a) Plagiarism certificate;
(b) Clinical Trials Registry- India completion certificate;
(c) Institutional Ethics Committee and or Institutional Animal Ethics Committee certificate or both; and
(d) Copy of Aadhar Card or Passport.
(8) Before a research scholar submits thesis for the Ph.D. work, he shall submit a certificate from the Guide or Supervisor and the Head of the Department stating that –
(a) he has completed the Research work for the full prescribed Ph.D. tenure and that the thesis embodied the result of investigation conducted during the period he worked as a Ph.D. Research scholar;
(b) the thesis has been accompanied by a declaration signed by the scholar to the effect that “the thesis is his original and independent work";
(c) that the material from other sources, if any, is duly acknowledged;
(d) the thesis is authenticated by the Guide and Co-guide;
(e) he has completed the required residency, course works and submit the no dues certificate;
(9) On completing Ph.D. programme, the research scholar shall submit the following documents to Dean (Academic) through proper channel, namely:-
(a) four copies of the printed thesis in Sanskrit or Hindi or English;
(b) the receipts of specified examination and other fees; and
(c) an abstract of the research work done within thousand words giving the salient points of work.
(10) The Dean (Academic) shall forward the mentioned documents to the Controller of Examinations.
(11) The research scholar shall not submit his thesis work which has been accepted or rejected for a degree or any other distinction in the University or in any other University or Institute, but scholar may incorporate in his thesis the contents of any work which he may have previously done on the subject, provided that in such a case scholar shall indicate the work previously done by him in his application and in the introduction of his thesis.
(12) Printed thesis shall be presented in accordance with the following specifications, namely:-
(a) the paper used for printing shall be of A4 size;
(b) printing shall be in a standardised form on both side of the paper, and in one and half spacing;
(c) a margin of 1.25 inches shall be in both sides;
(d) times New Roman Font size twelve for English and any Unicode font of size fourteen for Devnagari script shall be used;
(e) the cover page of the thesis shall display; the title of the thesis, name of the Institute, degree, its specialty and department, full name of the scholar, name of the Guide and Co-Guide (if any), month and year of the submission and registration number.
(13) The research scholar shall initially submit four temporary bound copies of the thesis for the evaluation of examiners and once the thesis is approved by all the examiners, scholar shall be informed about the approval and shall be asked to incorporate, the suggestions made by the examiners, Departmental Research Committee and Research Degree Committee (at the time of Ph.D. Open defense and viva voce), if any, in the final thesis and submit two hard bound copies and soft copy format to the Institute and along with a declaration countersigned by the Guide or Supervisor forwarded by the Chairperson, Departmental Research Committee, to the effect that the suggestions of the examiners have been duly incorporated in the thesis.
22. Examination.- (1) A teacher or researcher with a Ph.D. Degree in concerned or allied subjects having five years Post Graduate teaching experience or ten years Post Graduate and Undergraduate combined teaching experience or ten years of research experience in concerned subject or field or area may be appointed as Examiner for the Ph.D. examinations of thesis and viva-voce.
(2) There shall be four adjudicators to be appointed by the Institute for adjudication of the thesis and at the time of submission of the thesis, the concerned Departmental Research Committee shall ordinarily recommend a panel of six examiners with brief bio-data of each of the examiners, including their area of research and expertise to the Controller of Examination and the Director shall appoint three examiners from the panel submitted by the Departmental Research Committee and the Guide or Supervisor of the research scholar shall be the internal examiner.
(3) The examiners shall ordinarily accept appointment offered by the Institute within ten days.
(4) The examiners shall submit their individual reports within a period of one month of the receipt of the thesis and in special cases on the request of the examiners the time of submission of the reports may be further extended maximum up to one month by the Institute and if the examiner concerned fails to submit the report in extended period, another examiner shall be appointed from the panel to evaluate the thesis.
(5) While, submitting the report, the examiner shall state whether the thesis complies with the following conditions to merit the award of the degree, namely:-
(i) it shall be a piece of research work, characterised either by the discovery of new facts or by fresh approach towards interpretation of facts and theories;
(ii) it shall evidence the scholar's capacity for critical examination and judgment; and
(iii) it shall also be satisfactory so far as its literary presentation is concerned.
(6) After the examiners have evaluated the thesis, they may recommend that the thesis be accepted for the award of the Ph.D. degree or the thesis be represented in a revised form or the thesis be rejected.
(7) The examiners shall give their detailed evaluating comments and the final recommendation of the examiner shall be in line with and commensuration with his evaluating comments.
(8) While recommending Ph.D. Open defense examination of the research scholar, the examiner may indicate the nature of questions and the issues to be clarified at the Ph.D. Open defense
(9) The report shall be specific and shall state the grounds on which the recommendation is based and in case two examiners recommend the award of the Ph.D. degree and the other two examiner differ, the reports of the examiners with the recommendations and the thesis shall be referred to a fifth examiner without mentioning the names of the examiners who may make a recommendation in the manner specified above; and his recommendation shall be final i.e. if he disapproves the thesis the thesis shall be rejected.
(10) Non approval of the thesis by two or more examiners shall lead to rejection of the thesis and in such circumstances, no viva voce shall be held and research scholar shall be declared as failed.
(11) If the thesis is approved by all the examiners and Ph.D. Open defense is to be held in such circumstances, the reports shall be made available to the research scholar, the research Guide and the Chairperson of the Departmental Research Committee without mentioning the name of examiners at least fifteen days before the Ph.D. Open defense.
23. Ph.D. Open defense and Viva voce:- (1) After receiving the reports from the Controller of Examination through the office of Dean (Academic) the Departmental Research Committee shall discuss the reports and shall inform the scholar regarding suggestions of the examiners.
(2) The research scholar shall submit the report about revision or modification as suggested by the examiners and shall submit answer of all such queries which are raised by the examiners in their reports.
(3) Departmental Research Committee shall evaluate the submitted matter, and if found satisfactory, shall recommend for viva voce.
(4) On approval of the thesis by all the examiners, the Departmental Research Committee shall recommend for Ph.D. Open defense and viva voce and Ph.D. Open defense and viva voce shall be held at the Institute conducted by the Research Degree Committee.
(5) The date, time and the place for the Ph.D. Open defense and viva voce shall be notified by the Controller of Examination in consultation with the internal examiner, at least fifteen days in advance.
(6) If neither of the external examiners is able to be present at the time of the Ph.D. Open defense and viva voce, the Director on the recommendation of the Departmental Research Committee shall appoint a senior research Guide in the subject to act as an examiner for the Ph.D. Open defense and viva voce and if the internal examiner is not available, the Director shall appoint one of the senior research Guide in the subject concerned as one of the internal examiner.
(7) The overall result shall be officially declared by the Controller of Examination within a period of seven working days from the date of the Ph.D. Open defense and viva voce and provisional degree certificate may be issued by the examination branch of the Institute after the declaration of the result.
(8) In case the Ph.D. Open defense and viva voce is not satisfactory, the Research Degree Committee may recommend a fresh Ph.D. Open defense and viva voce and it shall be organized after six months and for such fresh Ph.D. Open defense and viva voce, fresh fee as decided by the competent authority shall be charged and scholar shall be given maximum one chance to re-appear for the Ph.D. Open defense and viva voce.
24. Conduct of Ph.D. Open defense and viva voce.- (1) If there is recommendation from all examiners as per sub-regulation (11) of regulation 22, the Ph.D. Open defense and viva voce shall be conducted by the Research Degree Committee.
(2) If any examiner gives recommendation, thesis, after incorporating the comments, shall be examined by the same examiner and after final recommendation by this examiner, the P.D. Open Defense and viva voce examinations may be conducted.
(3) In case of differences of opinion between the examiners, views of majority shall prevail.
(4) If examiner recommends the major revision in the thesis, research scholar shall be given six months from decision of Institute to submit the revised thesis as per the recommendations and revised thesis shall be re-evaluated by the examiner and if the examiner is unable to re-evaluate the thesis, the Director, in consultation with the Departmental Research Committee shall appoint another examiner from the submitted examiner panel.
(5) In case two or more than two examiners recommends for major revision and rewriting of the thesis, the thesis shall be so revised, rewritten and resubmitted within a period of one calendar year from the decision of the Institute are communicated to the research scholar and in such a case term fee and the examination fee shall be paid for resubmission and if more than one year time is required but total time for completion is less than six years from initial registration, the research scholar shall be granted extension of time to that extent.
(6) In case the total time required or taken exceeds six years from the date of initial registration, the research scholar shall have to re-register for Ph.D for further period of two years.
(7) At least one of the examiners from outside the Institute shall be present in the Ph.D. Open defense and viva voce.
(8) In addition to obtaining satisfactory clarification of the points raised by the examiners in their reports, the Research Degree Committee shall satisfy itself that the knowledge of the scholar in the broad area of his study is satisfactory.
(9) On the consideration of the report of the Research Degree Committee, the Chairperson shall finally decide whether,-
(a) the degree of Doctor of Philosophy (Ph.D.) be awarded; or
(b) the scholar is required to be re-examined on a later date; or
(c) the degree of Doctor of Philosophy (Ph.D.) may not be awarded.
25. Award of the Degree.- (1) The recommendation of the Research Degree Committee shall be placed before the Institute Body of the Institute for approval of the degree.
(2) The Scholar who have completed the Doctoral Degree programme and have been declared successful in Ph.D. Open defense and viva voce shall be awarded the degree of-
(a) Doctor of Philosophy- Ph.D. (Ayurveda) (Ayurvidyavaridhi);
(b) Doctor of Philosophy- Ph.D. (Ayurveda Pharmacy);
(c) Doctor of Philosophy- Ph.D. (Medicinal Plants);
(d) Doctor of Philosophy- Ph.D. (Allied Science);
(e) Doctor of Philosophy- Ph.D. (Trans disciplinary)
on payment of necessary fees, either in person or in absentia at his option at the succeeding convocation of the Institute.
26. Fees.- The fees as decided by the Governing Body of the Institute from time to time shall be charged from the research scholars as may be applicable to them.
27. Bond for Stipendiary seats.- (1) Every selected research scholar shall have to execute a bond with the Institute before joining the Doctoral degree programme in the specified form as per Annexure D.
(2) If the scholar leaves the Doctoral degree programme in between, the scholar shall have to pay rupees three lakhs to the Institute as compensation in advance to get relieved from the Institute along with the stipend paid in advance along with availed research budget in advance.
28. Joint or Dual doctoral degree programme.- (1) The Institute shall run Joint or dual Doctoral degree programme in collaboration with the reputed National and International Universities or organisations or Institutes.
(2) The scholar shall register separately at both the collaborative Institutes.
(3) The scholar shall have to spend minimum tenure specified by the respective Institute as per their Ph.D. regulation.
(4) The scholar shall abide to the Ph.D. regulation of the respective Institute during his tenure at respective Institute.
(5) The detailed modalities for Joint or Dual Doctoral degree programme shall be framed mutually by the collaborative Institutes at the time of Memorandum of Understanding.
29. Miscellaneous.- (1) The research scholars undergoing full time Doctoral degree programme shall not be permitted to undertake any paid or unpaid appointments or service or work or engage himself in self-employment and the scholar shall be directed to obtain 'No Objection Certificate' from the Institute while, submitting an application for any new job or appointments and the defaulters are liable for disciplinary action such as recovery of stipend, availed research budget and termination of admission.
(2) If the scholar gets selected for a permanent appointment in any Government body during the tenure of Doctoral degree programme, the scholar may join the services and may complete the doctoral degree programme after getting due permission from the employer within period of six year from date of registration in the Institute.
30. The Director of the Institute has the final authority for any discrepancy in the interpretation of provisions of these regulations, and for reasons to be recorded in writing, may relax any provisions of these regulations with the approval or ratification of the Governing body of the Institute.
Dr. ANUP THAKAR, Director
[ADVT.-III/4/Exty./809/2023-24]
Annexure- A
[See sub-regulation (8) of regulation 8]
Institute of Teaching and Research in Ayurveda
APPLICATION FORM FOR DOCTOR OF PHILOSOPHY ENTRANCE TEST- Academic Year ......
Doctor of Philosophy programme applied for | Ph.D. (Ayurveda) / Ph.D (Ayuveda Pharmacy)/ Ph. D. (Medicinal Plants)
Specialty
1. Surname
2. Name
3. Father's or Husband's Name
4. Gender | 5. Marital Status
6. Date of Birth | 7. Nationality
8. Category
9. Phone Number | 10. Mobile
11. E-mail
12. Permanent Address (With PIN)
13. Correspondence Address
Paste your recent passport size self-attested photograph
12. Permanent Address (With PIN)
13. Correspondence Address (With PIN)
14. Name of Graduation Course | Graduation Course Percentage
Obtained Marks/Max. Marks | Graduation Course Passing Year
Graduation Course University
Graduation Course Duration
15. Master or Post Graduate Degree Course Name | Master / P.G. Degree Passing Year
Master or Post Graduate Degree University
Master or Post Graduate Degree Duration
Master or Post Graduate Specialty
Title of the Dissertation /Thesis
16. Details of Internal In-service Candidates
Name of Institute
Name of Post | Specialty/ Department
Nature of Appointment | Employee Code
Total Experience
17. Payment details – Bank
Payment Reference no. and Date
Signature of Candidate
Annexure-B
[See sub-regulation (1) of regulation-14]
Institute of Teaching and Research in Ayurveda
Ph.D (Ayu) Fee
Sl. No. | Name of Item | Year 2021-22 (Fee in Rs.)
1. | Registration Fee | 500/-
2. | Library Caution Money | 2500/- (Ayu. subscription)
3. | Research fee per term (Academic Fee) | 15000/- (per term to paid half yearly)
4. | Laboratory fee per term | Nil
5.* | Enrolment fee (payble if the candidate is graduate of another university and it not enrolled at this university) | 500/-
6. | Admission fee | 1000/-
7. | Hostel Deposit | 2500/- (hostel caution money)
8. | Hostel Electric charges per month | Nil
9. | Hostel Maintenance charges per month | 1500/- (per month)
10.* | Examination fees. (Payble at the time of submission of Thesis) | 6000/-
11. | Student Union fee per year (Rs. 300 x 2) (two year) | 600/-
12. | Board of Sports fee (Rs. 100- per term x 4) | 400/-
*As per 4th SFC held on 15th March 2023
Annexure-C
Institute of Teaching and Research in Ayurveda
[See sub-regulation (1) of regulation-15]
APPLICATION FOR Ph.D. GUIDE/SUPERVISOR
1. Name of Faculty in full (Beginning with surname)
2. Date of Birth :
3. Designation
4. Department or Specialty:
5. Name & address of Institute where applicant employed :
6. Correspondence address:
7. Academic qualification:
Degree | University | Year | Subject or Specialty
Graduation Degree
Post Graduate Degree
Doctoral Degree
Post-Doctoral Degree if any
8. Teaching/Research Experience:
Teaching experience | Post or Designation | Name of Institute | From | To | Total number of years
Under Graduate
Post Graduate
Research
9. Research Publications of last five years:
Year | Number of publications in peer reviewed journals with ISBN or ISSN no. | No. of publications in Indexed or University Grants Commission care listed journals | Total no. of publications
10. Other Publications:
Nature of Publication | Number of publications | Year of Publication | Publisher (Local or National or International)
Books
Monographs
Chapters in books
11. a) The place where the applicant proposes to Guide Research
b) Whether the college or Institution where the Research work is to be carried out is recognized by the Institute as a Research Centre in the specialty concerned OR whether it is MoU institute of ITRA
Signature of Applicant
Seal and Signature of the Head of the Department
Seal and Signature of the Head of the Institution
Where the Research work is to be carried out
Seal and Signature of the Head of the Institution
Where the applicant is employed (Only in case where the Research work is to be carried out is different from the institute where the applicant is employed )
Enclosure
1) True Copy of Post Graduate Degree or Doctoral Degree or Notification.
2) Experience Certificate
3) First page of published research papers
4) First page of Book or Monograph or index and first page of book (in which chapter published) & Initial page of chapter.
Particulars of payment of Fee Rs. 1000/- | Receipt No. | Date:
FOR OFFICE USE ONLY
Recommendation | (A) Recommended | (B) Not Recommended
Remarks if any
Sign of scrutiny committee:
1)
2)
3)
Annexure-D
[See sub-regulation (1) of regulation 27]
BOND TO BE EXECUTED BY A SCHOLAR OF THE DOCTOR OF PHILOSOPHY Ph.D. AYURVEDA (SPECIALTY)
Fellowship of the Institute of Teaching & Research in Ayurveda for monthly fellowship to be received by him / her
This Bond made on the | day of | at Jamnagar by | ........scholar of the Ph.D. Ayurveda
.................of the Institute of Teaching & Research in Ayurveda here in after called the scholar of first part and
.....son / daughter of Shri ........Adult, resident of ............ (first Surity) here in after called collectively referred to as the sureties of the second part on favour of the Institute of Teaching & Research in Ayurveda, Jamnagar.
Whereas the scholar when admitted to the Doctor of Philosophy in Ayurveda will be getting a fellowship of ₹.. | per month during first year of course and ₹........... | during the second and third year of course in this institution, and whereas the Institute of Teaching & Research in Ayurveda has agreed to award the same on terms here in after security for due performance by the scholar for the said terms.
Now this bond witnesses as follows:-
1. In pursuance of the said agreement and in consideration of Institute of Teaching & Research in Ayurveda giving to the Research fellow, fellowship during the course of the training as aforesaid, the scholar hereby convenience with the Institute of Teaching & Research in Ayurveda that he / she shall carry on with his / her Research work in Ph.D. course in Ayurveda and complete the course after appearing at all the examinations as required under the rules.
2. After commencement of the said course for its complete tenure (successfully) that, I hereby agree and abide by that I will serve the institution or any other institutions ordered and directed to me by Institute of Teaching & Research in Ayurveda for a period of tenure of course and if I breach of this condition on committing default in serving the Institution than I hereby agree and undertake that in case of a default on my part I shall be liable to refund in total emoluments of the said Ph.D. Course drawn by me for the tenure and I shall liable to pay all expenses incurred for me by the institution.
3. In the pursuance of the said agreement, that if the said scholar while in institution shall duly and faithfully devote to and execute, perform and discharge all the duties without causing and inquiry loss or damage by reason of any act, default, negligence, or error in judgments to the Institution.
4. Within a period of 10 days from the date of his / her completing the period of the said course he / she give to a notice University by registered post, in writing intimation for the completion his / her period of the said course.
5. In pursuance of the said agreement and for consideration aforesaid the scholar and sureties hereby agree that if the scholar would fail to complete the course in accordance with the covenant in that behalf contain or in clause (1) above or shall discontinue his / her research work for any reason what so ever the scholar and sureties shall jointly and separately liable to pay to the Institute of Teaching & Research in Ayurveda, the total amount of fellowship paid by the Institute of Teaching & Research in Ayurveda and received by the scholar as aforesaid.
Scholar and sureties are hereby further agree that if the scholar leaves the institute without any sufficient reason within 2 (two) months of the Admission or due to any reason after 2 months of the Admission, then he / she has to pay Rs. 3,00,000/- (Rs. Three Lakhs) to the Institute of Teaching & Research in Ayurveda, in advance to get back his / her original certificates / mark sheets.
In witness whereof this bond has been signed by the sand sureties on the day, months of year in above mentioned.
Signed by the scholar:
Address:
1. Witness:
2. Witness:
Address:
1. Witness:
2. Witness:
Singed by the Second Surety:
Date:
Address:
1. Witness:
2. Witness:
Before me
Rubber Stamp of the Judicial Magistrate
Uploaded by Dte. of Printing at Government of India Press, Ring Road, Mayapuri, New Delhi-110064
and Published by the Controller of Publications, Delhi-110054.
MANOJ KUMAR | Dally signed by
MAN OU KLIMAR VERMA | Date: 2004.03.09
VERMA | 19:26:23+05:30
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