New Ordinances

REGD. No. D. L.-33002/99 GOVERNMENT OF INDIA Delhi Gazette SG-DL-E-15012025-260261 EXTRAORDINARY PUBLISHED BY AUTHORITY No. 20] DELHI, MONDAY, JANUARY 13, 2025/PAUSHA 23, 1946 [N. C. T. D. No. 337 PART IV GOVERNMENT OF THE NATIONAL CAPITAL TERRITORY OF DELHI GURU GOBIND SINGH INDRAPRASTHA UNIVERSITY NOTIFICATION Delhi, the 9th January, 2025 F. No. GGSIPU/Coord/Ord.37/83rd BOM/2024/440.— In pursuance of the provisions of Section 27 (1) (xi) of the Guru Gobind Singh Indraprastha University Act 1998 (Act 9 of 1998), the Board of Management of the Guru Gobind Singh Indraprastha University in its 83rd meeting held on 25.06.2024, vide agenda item no. 83.32 approved the new Ordinance 37 captioned 'Governing Programmes leading to the Degree of Master of Philosophy (M.Phil) is notified as under: Ordinance 37: Governing Programmes leading to the Degree of "Master of Philosophy (M.Phil.)" Applicability : This Ordinance shall apply to all programmes leading to the degree of M.Phil. in Clinical Psychology and Psychiatric Social Work (applicable from the Academic Session 2024-25). The Ordinance shall come into force from the date of approval of the Board of Management. 1.0 Definitions 1.1 "Act" shall mean the Guru Gobind Singh Indraprastha University Act, 1998, as amended from time to time. 1.2 "University” shall mean Guru Gobind Singh Indraprastha University, New Delhi. 1.3 "School of Studies", also referred to as School(s) or University School of Studies (USS) shall mean Schools of Studies established by the University as per clause 1.0 of Ordinance 2. 1.4 "Centre" shall mean Centre of Excellence established by the University as per clause 1 of Ordinance 35. 1.5 "College/Institute” shall mean an academic institution maintained or admitted by the University to its privileges and includes an affiliated college/institute as defined in section 2(i) of the Act and approved for M.Phil. programme as per the provisions of this Ordinance. 1.6 "Board of Studies (BOS)” shall have the same meaning as the Board of School of Studies defined under clause 2 of Ordinance 2 of the (USS) concerned. The term 'Board of Studies' herewith shall also apply to the 'Steering Committee' of the Centre(s). The role of the Steering Committee shall be equivalent to the role of BOS as defined above in addition to its role defined in the Ordinance 35. Furthermore, the constitution of the Steering Committee shall be as defined in Ordinance 35. Wherever the term BOS is used in this Ordinance, hereafter, it should be read as 'Steering Committee' in the context of the Centre constituted under Ordinance 35. 1.7 "RDC" shall mean the Research and Development Cell of the University. 1.8 "Course Work" means courses of study prescribed by the School/Department/ Centre to be undertaken by a student registered for the M.Phil. Degree 1.9 “COE” shall mean the Controller of Examinations of the University. 1.10 "Discipline” shall mean the discipline(s) in which the M.Phil. degree is awarded as mentioned in the M.Phil. degree certificate. The SRC shall recommend and BOS of the concerned School shall approve the discipline(s) in which M.Phil. Degree shall be offered through the School. The Dean of the concerned School shall communicate the discipline(s) in which M.Phil. Programme is offered in the School, after approval of the BOS, to the RDC for notification. 1.11 "Academic Session" shall be of one-year duration apportioned into two semesters of six months. The Academic Session shall ordinarily commence from the first working day of the month of August every year. The RDC shall notify the detailed academic calendar for the conduction of the coursework part of the M.Phil. programme while the academic calendar for the review of M.Phil. dissertation/thesis work shall be notified by the concerned SRC. 1.12 "Research Scholar” shall mean a person registered for M.Phil. under the provisions of this ordinance, also called "scholar". 1.13 "Foreign Research Scholar” shall mean foreign nationals or persons of Indian origin registered for M.Phil. as a research scholar, under the provisions of this ordinance. 1.14 "Foreign Educational Institution” means–(i) an institution duly established or incorporated in its home country and offering educational programmes at the undergraduate, postgraduate and higher levels in its home country and (ii) which offers programme(s) of study leading to the award of a degree through conventional face-to-face mode, but excluding distance, online, ODL mode. 1.15 "Plagiarism" means the practice of taking someone else's work or idea and passing them as one's own. 1.16 "Adjunct Faculty" means a part-time or contingent instructor, but not a full-time faculty member hired to teach by Guru Gobind Singh Indraprastha University. 1.17 "Supervisor" shall mean a qualified and recognized faculty member of the University or affiliated college as stipulated in this Ordinance. 1.18 "Co-Supervisor” shall mean an additional “supervisor" assigned to a “research scholar" under the provisions of this Ordinance. 1.19 “SRC” shall mean the School Research Committee, consisting of the Dean of the concerned School as the Chairperson, and all recognized supervisors of the University in the discipline(s) in which the M.Phil. programme is offered through the School. The Schools that offer M.Phil. degree in multiple disciplines may have a separate SRC for each such discipline as needed, provided that each such SRC has no less than three members from the concerned discipline. In addition, there should be at least two common members in all such discipline-specific SRCs of the concerned School. The term ‘SRC' herein shall also apply to the 'Centre Research and Consultancy Committee' (CRCC) of a Centre. The role of CRCC shall be equivalent to the role of SRC as defined above, in addition to its role defined in the Ordinance 35. Further more, the constitution of the Steering Committee shall be as defined in Ordinance 35. Wherever the term SRC is used in this Ordinance, hereafter, it should be read as CRCC in the context of the Centre constituted under Ordinance 35. 1.20 “External examiner” means an academician/researcher with published research work who is not part of the University where the M.Phil. scholar has registered for the M.Phil. programme, and as further detailed in this Ordinance. 1.21 "Commission” shall mean University Grants Commission in this Ordinance. 1.22 "CET" shall mean M.Phil. entrance test to be conducted by the Examination branch of the University. Note: In this Ordinance wherever ‘He' and 'His' occurs, these shall mean to imply 'he/she' and 'his/her', respectively. 2.0 Eligibility criteria for admission to the M.Phil. Programme 2.1 Candidates for admission to the M.Phil. programme shall have a Master's Degree or a professional degree declared equivalent to the Master's degree by the corresponding statutory regulatory body, with at least 55% marks in aggregate or its equivalent grade 'B' in the UGC 7-point scale (or an equivalent grade in a point scale wherever grading system is followed) or an equivalent degree from a foreign educational Institution accredited by an Assessment and Accreditation Agency which is approved, recognized or authorized by an authority, established or incorporated under a law in its home country or any other statutory authority in that country for the purpose of assessing accrediting or assuring quality and standards of educational institutions. Master's degree obtained by correspondence course, part-time course or by distance education will not be considered eligible for admission in M.Phil. 2.2 A relaxation of 5% marks or its equivalent grade may be allowed for those belonging to SC/ST/OBC (non- creamy layer)/Differently-abled/Economically Weaker Section (EWS) and other categories of candidates as per the decision of the Commission from time to time. 3.0 Procedure for Admission 3.1 Admission to the M.Phil. programme of studies shall be through an Entrance Test (CET) conducted by the University. 3.2 The number of seats available in a particular discipline for M.Phil. shall be a part of the admission brochure issued for admission to the M.Phil. programmes. The detailed syllabus for the written entrance test shall be forwarded to the RDC for incorporation in the admission brochure by the concerned School. 3.3 The advertisement for M.Phil. programmes admission shall be in at least two national newspaper out of which at least one shall be in Hindi language. 3.4 The admission brochure for M.Phil. programmes shall specify the number of seats for admission, criteria for admission, procedure for admission, examination centre(s) where entrance test(s) shall be conducted and all other relevant information for the benefit of the candidates. 3.5 Reservation shall be as per the State Reservation Policy, notified by the University from time to time. 3.6 The advertisement and the brochure for M.Phil. programmes shall be proposed by the RDC and after approval of the Vice-Chancellor of the University shall be put in public domain. 3.7 The written entrance test shall be qualifying for admission to M.Phil. programme with a minimum of 50% marks for the general category candidates in CET. A relaxation of 5% marks will be allowed in the entrance examination for the candidates belonging to SC/ST/OBC/ differently-abled category/ Economically Weaker Section (EWS), and other categories of candidates as per the decision of the Commission from time to time). A merit list will be drawn of the candidates who score the qualifying marks. 3.8 From this merit list, candidates shall be called for interview in the ratio of 3 candidates for each existing seat in all categories as per the reservation matrix. 3.9 The final result will be declared on the basis of cumulative performance in CET and interview. Weightage of marks will be 90% for CET and 10% for the interview. 3.10 The interview / viva-voce shall be conducted by the Admission Committee of the concerned department / School. 3.11 The relevant SRC of the concerned school shall define the detailed eligibility criterion through the BOS as per RCI guidelines, which minimally should be in consonance with the specification of this Ordinance and the same after approval of the Vice-Chancellor shall be communicated to the RDC for incorporation in the admission brochure. 3.12 The relevant SRC of concerned school shall specify the disciplines in which M.Phil. programmes are offered through the school through the BOS as per RCI guidelines, and the same after approval of the Vice-Chancellor shall be communicated to the RDC for incorporation in the admission brochure. A discipline of study (M.Phil.) shall be offered by only one school. If multiple schools desire to offer the same discipline of study, then the Vice- Chancellor shall allocate the discipline to a particular school, the decision of the Vice-Chancellor shall be final. 3.13 The RDC of the University shall maintain the list of all the M.Phil. registered students on its website on year- wise basis. The list shall include the name of the registered candidate, area of his / her research, name of his / her supervisor / co-supervisor, date of enrolment / registration. 3.14 Employed candidates including permanent faculty members of the University Schools or affiliated colleges/institutions, who wish to seek M.Phil. admission as full-time research scholars, must obtain leave for a period of at least two years. Candidates who need proof of selection to obtain leave from their employers may use the selection/admission list displayed on the University website for this purpose, but admission shall only be granted upon submission of the leave sanction letter in original. All employed candidates (full-time), in regular employment must obtain a “No Objection Certificate” for the purpose of pursuing M.Phil. programme, the same must be submitted at the time of interview for admission. 4.0 Duration (Registration Period) of the Programme 4.1 M.Phil programme shall be for a duration of two years. 4.2 The women candidate and Persons with Disability (more than 40% disability) shall be allowed a relaxation of one year for M.Phil. in the maximum duration. In addition, the women candidates shall be provided Maternity Leave / Child Care Leave once in the entire duration of M.Phil. for upto 240 days, this period of leave shall not be counted for the purpose of calculation duration of M.Phil. 4.3 An extension beyond the period specified for M.Phil. (as per clause 4.1 above, in consonance with clause 4.2 above) upto one year in the maximum duration may be granted by the SRC of the concerned school. Further extension, if any, not exceeding a period of one year shall require a written justification for the delay by the research scholar and the supervisor for the consideration of the SRC; the SRC for reasons recorded in writing may consider and approve the extension. In no case, extension of maximum duration of completion of M.Phil. (as per clause 4.1 above, in consonance with clause 4.2 above) can exceed two years. 4.4 If the research scholar is not able to submit his / her dissertation within the stipulated period, his / her registration / admission shall stand cancelled. 4.5 Attendance 4.5.1 Course of the study must, unless special exemption is obtained, continuously be pursued. Any interruption in a candidate's attendance during the course of study, due to illness or other extraordinary circumstances must be notified to the Head of the Institution/concerned authority and permission should be obtained. Under any circumstances the course must be completed within 4-yr from the year of enrolment. 4.5.2 A minimum attendance of 80% (in the academic year) shall be necessary for taking the respective examination. 4.5.3 Thirty days of causal leave, maximum of fifteen days per academic year, shall be permitted during the two-year course period. 5.0 Supervisors: Eligibility criteria for recognition to be a Supervisor, Co-Supervisor, as well as number of M.Phil. Scholars permissible per Supervisor, etc shall be done as per the RCI guidelines. 6.0 Course Work: Credit Requirements, number, duration, syllabus, minimum standards for completion, etc. 6.1 The detailed course work for M.Phil. shall be designed and recommended by the concerned SRC and approved by the BOS of the concerned discipline in consonance with RCI guidelines. 6.2 All courses prescribed for M.Phil. course work shall be in conformity with the credit hour instructional requirement and shall specify content, instructional and assessment methods. 6.3 All candidates admitted to the M.Phil. programmes shall be required to complete the coursework prescribed by the SRC during the two academic year from the academic session in which the scholar is admitted. If a scholar fails in any course/paper, the scholar shall reappear as and when the course/paper examination is scheduled subsequently. 6.4 For the M.Phil. programme on completion of the requirement for the award of the M.Phil. Degree, as specified in the scheme of study and the syllabi of the programme, the degree shall be awarded. 6.5 The grading system and divisions for the course work shall be as specified in the Ordinance 11 of the University. Each paper / course of the course work shall be of maximum 100 marks. The Teacher's Continuous Evaluation component shall be of 30 marks and End-Term Semester Examination component shall be of 70 marks in consonance with RCI guidelines. 6.6 The teacher's continuation evaluation of 30 marks, for every course shall be conducted by the concerned faculty who is allocated the responsibility of teaching the course by the SRC. The concerned faculty shall communicate their marks to the Controller of Examinations through the Dean, within a week of the completion of the semester. For the rest 70 marks, the Controller of Examinations shall conduct the examination. The panel of paper setter, as approved by the BOS shall be communicated to the Controller of Examinations. The Controller of Examinations shall declare the result combining the teacher's continuation evaluation and the end-term semester examination. The duration of the semester shall be of 15 weeks. 6.7 A M.Phil. scholar has to obtain a minimum of B+ grade in the course work in order to be eligible to continue in the programme and submit the dissertation. If, a scholar does not obtain the minimum grade, the scholar may reappear in one or more course work paper/courses as per applicable regulations / guidelines of the University / RCI. The reappear fee applicable shall be as notified for other examinations of the University. 7.0 Evaluation and Assessment Methods, minimum standards/credits for award of the degree, etc. 7.1 The overall minimum credit requirement, including credit for the course work, for the award of M.Phil. degree shall be as per RCI guidelines as approved by the relevant SRC. The same shall be defined in the Scheme of Examination and Syllabi of the programme. 7.2 Upon satisfactory completion of course work, and obtaining the marks/grade prescribed in sub-clauses 6.7 above, as the case may be, the M.Phil. scholar shall be required to undertake research work and produce a draft dissertation within a reasonable time, as stipulated in this Scheme of Examination and Syllabi of the M.Phil. programme and in consonance with clause 4 above. 7.3 Upon satisfactory completion of course work, and obtaining the marks/grade prescribed in sub-clause 6.7 above, as the case may be, the M.Phil. scholar shall be required to undertake research workand produce a draft dissertation within a prescribed time, as stipulated in this Ordinance under clause 4 above. 7.4 The SRC shall evolve a mechanism using well developed software and gadgets to detect plagiarism and other forms of academic dishonesty. While submitting for evaluation, the dissertation shall have an undertaking from the research scholar and a certificate from the Research Supervisor attesting to the originality of the work, vouching that there is no plagiarism and that the work has not been submitted for the award of any other degree/diploma of the same Institution where the work was carried out, or to any other Institution. 7.5 The M.Phil. Dissertation submitted by a research scholar shall be evaluated by his/her Research Supervisor and at least one external examiner who is not in the employment of the University or any of its Affiliated Institutions. The viva-voce examination, based among other things, on the critiques given in the evaluation report, shall be conducted by both of them together. 7.6 The viva-voce of the research scholar to defend the M.Phil. dissertation shall be conducted only if the evaluation report(s) of the external examiner(s) on the dissertation/thesis is/are satisfactory and include a specific recommendation for conducting the viva-voce examination. In case, the M.Phil. dissertation is rejected by both the external examiners, then the thesis shall stand rejected without any further action and the research scholar shall be declared ineligible for the award of the degree. If the evaluation report of the external examiner in case of M.Phil. dissertation, is unsatisfactory and does not recommend viva-voce, the Institution shall send the dissertation/thesis to another external examiner out of the approved panel of examiners and the viva-voce examination shall be held only if the report of the later examiner is satisfactory. If the report of the later examiner is also unsatisfactory, the dissertation/thesis shall be rejected and the research scholar shall be declared ineligible for the award of the degree. 7.7 Appointment of Examiners for M.Phil. Dissertation 7.7.1 For the purpose of evaluation of M.Phil. dissertation, the supervisor shall submit a list of at least eight experts in the subject area of research work, who possess requisite qualification equivalent to the requirement for recognition of a supervisor, for the approval of the SRC of the discipline. The SRC may add or delete any of the name(s) proposed by the supervisor(s). The supervisor shall be responsible to provide the full contact details of each of the examiners, including postal address, email, phone, fax, etc. 7.7.2 An examiner cannot be from the same institution where the research scholar is employed, or from the institution to which the supervisor and/or joint supervisor of the research scholar belongs. Further, a collaborator or co- author of the research scholar or his/her supervisor or joint supervisor during the tenure of the concerned M.Phil. research scholar cannot be an examiner. The responsibility for ensuring this shall lie on the Supervisor / Co- Supervisor of the scholar. In case, it is found the supervisor / co-supervisors have not maintained this standard of academic ethics, the SRC may recommend for debarment of concerned supervisor / co-supervisor for further registration of scholars for a minimum period of three years to the Vice-Chancellor. The decision of the Vice- Chancellor shall be final. 7.7.3 On receipt of the final title and pre-submission synopsis of the thesis approved by the SRC, the Chairperson of the SRC shall send the panel of examiners as approved by the concerned SRC, to the COE, within a week. The Vice Chancellor shall appoint the external thesis evaluator(s) from the above panel for evaluation of the thesis. The Vice-Chancellor may add names to the panel of examiners. 7.7.4 The Examination Division will follow the modalities for the evaluation of the M.Phil Dissertation as approved by the Vice Chancellor. 7.8 Evaluation of the M.Phil. Dissertation 7.8.1 Each examiner will be requested to submit to the COE, a detailed assessment report and his/her recommendations on a prescribed proforma (designed by the Examinations Division and approved by the Controller of Examinations) within 06 weeks from the date of receipt of the thesis. 7.8.2 In the event that the assessment report is not received from an examiner within 3 months from the date of dispatch of the thesis, the Vice Chancellor may appoint another examiner from the approved panel of examiners for evaluating the M.Phil. dissertation. 7.8.3 The examiner shall be required to state categorically whether in his opinion, the M.Phil. dissertation should be: (a) accepted for the award of M.Phil. (after oral defence), or (b) accepted for the award of M.Phil. degree (subject to incorporation of changes suggested and after oral defence), or (c) resubmission in the revised form, or (d) rejected 7.8.4 The examiner shall state the reasons for recommending resubmission/rejection of the M.Phil. dissertation. If resubmission is recommended, the examiner shall specifically indicate the modifications that need to be made in the M.Phil. dissertation by the research scholar. The COE in consultation with the Dean of the School shall also provide to the research scholar and supervisor, a list of all corrections and modifications required in the thesis, as suggested by the examiners. 7.8.5 If the corrections are major and resubmission/re-evaluation has been recommended, the research scholar may resubmit the revised version in consultation with the supervisor, within a period of one year from the date of communication in this regard from the COE. However, in exceptional circumstances, this period may be extended by SRC by one more year but the total revision time shall not exceed two years. The revised M.Phil. dissertation shall be sent for assessment to the same examiner(s) who recommended revision. In the event of any of them declining to examine the revised thesis, additional examiner may be appointed from the approved panel, and provided with the comments of the previous examiner(s) to facilitate the evaluation of the revised thesis. 7.9 Oral Defence / Viva-Voce 7.9.1 A research scholar, after receiving a satisfactory M.Phil. dissertation evaluation report, shall be required to defend his/her work/thesis orally before a duly constituted committee, herein after referred to as Oral Defence Committee (ODC). 7.9.2 ODC shall consist of the supervisor(s) (at least one must be present), and one external examiner who evaluated the thesis to be appointed by the Vice Chancellor. If none of the examiners who evaluated the thesis is available for the conduct of the oral defence, an alternative examiner from the panel of approved examiners shall be appointed by Vice Chancellor. 7.9.3 The Viva Voce and the defence by the research scholar may also be done through Skype/Video conferencing, if required, with prior approval of the Vice Chancellor. 7.9.4 On completion of all the stages of examination culminating with the Viva Voce, the ODC shall submit its report in the prescribed proforma (designed by the Examinations Division and approved by the Controller of Examinations) to the Vice Chancellor through the COE recommending any one of the following: (i) that the degree be awarded, (ii) that the research scholar be subjected to a fresh Oral Defence at a later date, (iii) that the degree be not awarded. 7.9.5 The decision of the Vice Chancellor on the recommendations of the ODC shall be notified by the COE, mentioning the date of the decision of the Vice Chancellor, which shall be construed as the effective date of the award of the M.Phil degree, subject to the formal award during the University convocation. Prior to this notification, the COE shall ensure that the research scholar has submitted a soft copy of the M.Phil. dissertation and two hard bound copies, one for the library of the concerned School and one for the central library of the University. These should incorporate all necessary corrections/modifications certified by the supervisor and must contain the following copyright certificate in the beginning of the thesis, on a separate page: © Guru Gobind Singh Indraprastha University, Dwarka, New Delhi-110078. All rights reserved 7.9.6 The University may issue a Provisional Certificate of the completion of M.Phil. to the research scholar upon M.Phil. notification, followed by award of the final degree at the time of convocation. The certificate and the degree shall mention the School, and the discipline in which the M.Phil. degree is awarded. 8.0 Treatment of M.Phil. as full-time Registration 8.1 M.Phil. Programmes shall not be offered through distance education mode. 8.2 Full-time M.Phil. shall be allowed for employed candidates when all the conditions mentioned in this Ordinance are met. 9.0 Depository with INFLIBNET Following the successful completion of the evaluation process and before the announcement of the award of the M.Phil. degree(s), the Examination Division shall provide an electronic copy of the M.Phil. Dissertation to the library of the University. The Librarian of the University Library shall ensure the submission of the said copy to the INFLIBNET. 10.0 The eligibility of the supervisors recognised by the University before the enactment of this ordinance shall be reviewed by the concerned SRC. 11.0 Operational guidelines for preparation of the admission brochure and its issuance shall be proposed by the RDC and implemented after approval of the Vice-Chancellor. 12.0 Operational guidelines for evaluation of the M.Phil. dissertation shall be proposed by the Controller of Examinations and implemented after approval of the Vice-Chancellor. 13.0 Notwithstanding anything stated in this Ordinance, if the Statutory Bodies regulating the M.Phil. programme, define any condition / specification at variance with this Ordinance, the same shall be applicable with the approval of the Vice-Chancellor, till necessary amendments are made in this Ordinance, incorporating the said new conditions / specifications. The concerned SRC shall propose the incorporation of the same. 14.0 Notwithstanding anything stated in this Ordinance, for any unforeseen issues arising, and not covered by this Ordinance, or in the event of differences of interpretation, the Vice-Chancellor may take a decision, after obtaining the opinion / advice of a Committee consisting of the RDC, and any or all the Deans of the Schools. The decision of the Vice-Chancellor shall be final. This Ordinance shall come into force with effect from the date of approval of the Board of Management i.e. 25.06.2024. By Order, Dr. KAMAL PATHAK, Registrar