Full Text
REGD. No. D. L.-33002/99
GOVERNMENT OF INDIA
Delhi Gazette
सत्यमेव जयते
SG-DL-E-04092025-265967
EXTRAORDINARY
PUBLISHED BY AUTHORITY
No. 260]
DELHI, TUESDAY, SEPTEMBER 2, 2025/BHADRA 11, 1947
[N. C. T. D. No. 205
PART IV
GOVERNMENT OF THE NATIONAL CAPITAL TERRITORY OF DELHI
GURU GOBIND SINGH INDRAPRASTHA UNIVERSITY
GURU GOBIND SINGH INDRAPRASTHA UNIVERSITY
NOTIFICATION
Delhi, the 1st September, 2025
F.No.GGSIPU/Coord/87thBOM/Ord.12(Amend)/2025/548—In partial amendment to the Ordinance
No. 12—'Governing Programmes leading to the Degree of Doctor of Philosophy (Ph.D.)' notified vide Notification
No. F.No.GGSIPU/Coord/79th BOM/Ord.12(Revised)/2023-24/434 dated 09.01.2025 and in pursuance of the
provisions of Section 27 (2) of the Guru Gobind Singh Indraprastha University Act 1998 (Act 9 of 1998), the Board of
Management of the Guru Gobind Singh Indraprastha University in its 87th meeting held on 19.06.2025 vide agenda
item no. 87.18 approved the amendments in the the notified Ordinance 12 as under:
| Clause | Existing Clause | Amended clause | Remarks |
| :----- | :-------------- | :--------------- | :------- |
| 3.2 | For those students who qualify for fellowship/scholarship in UGC- NET (JRF)/UGC-CSIR NET (JRF)/GATE/CEED and similar National level tests shall be exempted from the entrance test conducted by the University for admission to the Ph.D. programme. However, they shall have to apply for admission to the University, as and when, the University invites application for admission to the Ph.D. programme. | (a) For those students who qualify for fellowship/scholarship in UGC-NET (JRF)/UGC-CSIR NET (JRF)/GATE/CEED and similar National level tests shall be exempted from the entrance test conducted by the University for admission to the Ph.D. programme. However, they shall have to apply for admission to the University, as and when, the University invites application for admission to the Ph.D. programme. (b) Those students, who have obtained valid NET Score in accordance with the UGC circular no. F.4-1(UGC-NET Review Committee/2024(NET)/1406-48 dated 27.03.2024, shall also be exempted from the entrance test conducted by the University for admission to the Ph.D. programme. For the students who qualify in Category 2 (Appointment as Assistant Professor and admission to Ph.D.) and Category 3 (Admission to Ph.D. only), 70% weightage will be given for NET test scores and 30% weightage for the interview for admission to Ph.D. programmes. The Ph.D. admission will be based on the combined merit of NET marks and the marks obtained in the interview/viva voce. The marks obtained in the NET by the candidates in Categories 2 and 3 will be valid for a period of one year for admission to Ph.D. The NET score should be valid on the date of interview in the respective discipline for admission to the Ph.D. Programme. However, they shall have to apply for admission to the University, as and when, the University invites application for admission to the Ph.D. programme. | Amendment in the existing clause 3.2 |
| Clause | Existing Clause | Amended clause | Remarks |
| :----- | :-------------- | :--------------- | :------- |
| 3.13 | The admission shall be based on the performance /merit of the candidate in the interview conducted by the Admission Committee of the concerned School. The interview shall consider the following aspects, viz. whether: (a) The candidate possesses the basic knowledge and aptitude for the proposed research work; (b) the candidate possesses the competence for the proposed research work; (c) the proposed plan of research can contribute to new/additional knowledge in the area of research. For written entrance test qualified candidates, the merit list (out of 100 marks) will be prepared for the candidates whose research proposals are accepted by the Admission Committee as per the following criteria: (i) 70% weightage will be given to the marks obtained in the written entrance test; (ii) 30% weightage will be given to interview. For candidates exempted from the written entrance test, the merit list of candidates whose research proposals are accepted by the Admission Committee will be prepared on the basis of points listed at clause 3.13 (ii) above, scaled up to 100 marks. | The admission shall be based on the performance /merit of the candidate in the interview conducted by the Admission Committee of the concerned School. The interview shall consider the following aspects, viz. whether: (a) The candidate possesses the basic knowledge and aptitude for the proposed research work; (b) the candidate possesses the competence for the proposed research work; (c) the proposed plan of research can contribute to new/additional knowledge in the area of research. For written entrance test qualified candidates, (PET Score / NET Score for students who qualify in Categories 2 and 3 as per UGC circular no. F.4-1(UGC-NET Review Committee / 2024(NET)/1406-48 dated 27.03.2024); the merit list (out of 100 marks) will be prepared for the candidates whose research proposals are accepted by the Admission Committee as per the following criteria: (i) 70% weightage will be given to the marks obtained in the written entrance test (PET Score / NET Score for students who qualify in Categories 2 and 3 as per UGC circular no. F.4-1(UGC-NET Review Committee / 2024(NET)/1406-48 dated 27.03.2024); (ii) 30% weightage will be given to interview. | Amendment in the existing clause 3.13 |
| Clause | Existing Clause | Amended clause | Remarks |
| :----- | :-------------- | :--------------- | :------- |
| 5.1 | Permanent faculty members working as Professor/ Associate Professor of the USS / Affiliated College with a Ph.D., and at least five research publications in peer-reviewed or refereed journals and permanent faculty members working as Assistant Professors in USS / Affiliated College with a Ph.D., and at least three research publications in peer-reviewed or refereed journals may be recognized as a Research Supervisor in the University where the faculty member is employed or in its affiliated Post-graduate Colleges/institutes. Such recognized research supervisors cannot supervise research scholars in other institutions, where they can only act as co-supervisors. Adjunct Faculty members shall not act as Research Supervisors and can act only as co-supervisors. However, the University School of Medicine & Para-Medical Health Sciences, any recognized teacher of the University Affiliated Medical Colleges who holds an MD/MS / DM / M.Ch. or equivalent degree (and not holding a Ph.D. degree) with 15 years of teaching and research experience after obtaining MD / MS / DM / M.Ch. or equivalent degree, including PG teaching experience of 10 years as a faculty member and 10 published research articles in indexed peer review journals, and is continuously involved in research activities, shall be eligible to be recognized as a Ph.D. Supervisor, subject to the fulfilment of other conditions specified in this Ordinance. | Permanent faculty members working as Professor/ Associate Professor of the USS /Affiliated College with a Ph.D., and at least five research publications in peer-reviewed or refereed journals and permanent faculty members working as Assistant Professors in USS / Affiliated College with a Ph.D., and at least three research publications in peer-reviewed or refereed journals may be recognized as a Research Supervisor in the University where the faculty member is employed or in its affiliated Post-graduate Colleges/institutes. Such recognized research supervisors cannot supervise research scholars in other institutions, where they can only act as co-supervisors. Adjunct Faculty members shall not act as Research Supervisors and can act only as co-supervisors. Eligible Permanent Faculty Members can guide Ph.D. Scholars during their Probation Period also. However, the University School of Medicine & Para-Medical Health Sciences, any recognized teacher of the University Affiliated Medical Colleges who holds an MD / MS / DM / M.Ch. or equivalent degree (and not holding a Ph.D. degree) with 15 years of teaching and research experience after obtaining MD / MS / DM / M.Ch. or equivalent degree, including PG teaching experience of 10 years as a faculty member and 10 published research articles in indexed peer review journals, and is continuously involved in research activities, shall be eligible to be recognized as a Ph.D. Supervisor, subject to the fulfilment of other conditions specified in this Ordinance. | Amendment in the existing clause 5.1 |
| 5.3 | Co-supervisor(s) can be allowed in inter-disciplinary areas from other University Schools/ Centre(s) of the University/ affiliated college/ other Central/ State Universities/Institutions, provided such persons fulfil the academic requirement for being recognized as a supervisor as per this Ordinance. The terms and conditions for the appointment of Co-supervisors shall be specified by the Research Advisory Committee and the Co-supervisor will have to be approved by the concerned SRC of the parent School/Centre of the faculty and Competent Authority. The same shall be communicated to RDC. | Co-Supervisors from within the same or other University Schools/ Centre(s) of the University or other institutions may be permitted with the approval of the competent authority. In case of interdisciplinary/ multidisciplinary research work or collaborative research work with industry, if required, a Co-Supervisor from outside the University Schools/ Centre(s) of the University/University may be appointed. However, all such persons must fulfil all the academic requirements for being recognized as a Ph.D supervisor as per this Ordinance. The terms and conditions for the appointment of Co-supervisor shall be specified by the Research Advisory Committee, and the Co-supervisor will have to be approved by the concerned SRC of the parent School/Centre of the faculty and Competent Authority. The same shall be communicated to RDC. | Amendment in the existing clause 5.3 |
| Clause | Existing Clause | Amended clause | Remarks |
| :------ | :-------------- | :--------------- | :------- |
| 9.3 | On completion of the research work, the research scholar shall submit 08 copies of the pre-submission synopsis of his/her Ph.D. thesis through the supervisor to the Research Advisory Committee, and make a pre-submission presentation to the Research Advisory Committee. The pre-submission presentation shall also be open to all faculty members and other research scholars of the University. The feedback and comments obtained from them may be suitably incorporated into the draft thesis in consultation with the Research Advisory Committee. The decision of the RAC after the pre-submission presentation allowing / disallowing the submission of Ph.D. thesis shall be placed before the concerned SRC for its information. | On completion of the research work, the research scholar shall submit 03 hard copies as well as soft copy (in PDF format) in the pen drive of the pre-submission synopsis of his/her Ph.D. thesis through the supervisor to the Research Advisory Committee, and make a pre-submission presentation to the Research Advisory Committee. The pre-submission presentation shall also be open to all faculty members and other research scholars of the University. The feedback and comments obtained from them may be suitably incorporated into the draft thesis in consultation with the Research Advisory Committee. The decision of the RAC after the pre-submission presentation allowing/ disallowing the submission of Ph.D. thesis shall be placed before the concerned SRC for its information. | Amendment in the existing clause 9.3 |
| 9.10.3 | On receipt of the final title and pre-submission synopsis of the thesis approved by the SRC, the Chairperson of the SRC shall send the panel of examiners as approved by the concerned SRC as well as the pre-submission synopsis to the COE within a week of receiving the said documents. The Vice-Chancellor shall appoint the external thesis evaluator(s) from the above panel for evaluation of the thesis. The Vice-Chancellor may add names to the panel of examiners. | On receipt of the final title and pre-submission synopsis of the thesis approved by the SRC, the Chairperson of the SRC shall send the panel of examiners as approved by the concerned SRC as well as 03 hard copies and soft copy (in PDF format) in the pen drive of the pre-submission synopsis to the COE within a week of receiving the said documents. The Vice-Chancellor shall appoint the external thesis evaluator(s) from the above panel for evaluation of the thesis. The Vice-Chancellor may add names to the panel of examiners. | Amendment in the existing clause 9.10.3 |
| Clause | Existing Clause | Amended clause | Remarks |
| :------ | :-------------- | :--------------- | :------- |
| 9.11.1 | -- | For the purpose of evaluation of Ph.D. thesis, the concerned School / Centre shall send one soft-bound hard copy of the thesis and soft copy (in PDF format). The PDF should be a single file that includes all pages of the hard copy, including ORCID ID, one page plagiarism report as well as detailed plagiarism report for the evaluation of the thesis. More copies may be asked by the Examination Division, if required. The soft copy of the Synopsis and Thesis shall be utilized by the Examination Division for evaluation of the Ph.D. Thesis by the nominated External Examiners. | Change in the existing clause 9.11.1 |
| 9.11.2 | Each examiner will be requested to submit to the COE, a detailed assessment report and his/her recommendations on a prescribed proforma (designed by the Examinations Division and approved by the Controller of Examinations) within 06 weeks from the date of receipt of the thesis. | No Change | Renumbering of the existing clause 9.11.1 |
| 9.11.3 | In the event that the assessment report is not received from an examiner within 3 months from the date of dispatch of the thesis, the Vice Chancellor may appoint another examiner from the approved panel of examiners for evaluating the Ph.D. thesis. | No Change | Renumbering of the existing clause 9.11.2 |
| 9.11.4 | The examiner shall be required to state categorically whether in his opinion, the Ph.D. thesis should be: (a) accepted for the award of Ph.D. degree (after oral defence), or (b) accepted for the award of Ph.D. degree (subject to incorporation of changes suggested and after oral defence), or (c) resubmission in the revised form, or (d) rejected | No Change | Renumbering of the existing clause 9.11.3 |
| 9.11.5 | The examiner shall state the reasons for recommending resubmission/rejection of the Ph.D. thesis. If a resubmission is recommended, the examiner shall specifically indicate the modifications that need to be made in the Ph.D. thesis by the research scholar. The COE in consultation with the Dean of the School shall also provide to the research scholar and supervisor, a list of all corrections and modifications required in the thesis, as suggested by the examiners. | No Change | Renumbering of the existing clause 9.11.4 |
| Clause | Existing Clause | Amended clause | Remarks |
| :------ | :-------------- | :--------------- | :------- |
| 9.11.6 | If the corrections are major and resubmission/re-evaluation has been recommended, the research scholar may resubmit the revised version in consultation with the supervisor, within a period of one year from the date of communication in this regard from the COE. However, in exceptional circumstances, this period may be extended by SRC by one more year but the total revision time shall not exceed two years. The revised Ph.D. thesis shall be sent for assessment to the same examiner(s) who recommended the revision. In the event of any of them declining to examine the revised thesis, an additional examiner may be appointed from the approved panel, and provided with the comments of the previous examiner(s) to facilitate the evaluation of the revised thesis. | No Change | Renumbering of the existing clause 9.11.5 |
| 9.12.6 | The decision of the Vice Chancellor on the recommendations of the ODC shall be notified by the COE, mentioning the date of the decision of the Vice Chancellor, which shall be construed as the effective date of the award of the Ph.D. degree, subject to the formal award during the University convocation. Prior to this notification, the COE shall ensure that the research scholar has submitted a soft copy of the Ph.D. thesis and two hard-bound copies, one for the library of the concerned School and one for the central library of the University. These should incorporate all necessary corrections/ modifications certified by the supervisor and must contain the following copyright certificate in the beginning of the thesis, on a separate page: ©Guru Gobind Singh Indraprastha University, Dwarka, New Delhi-110078. All rights reserved | The decision of the Vice Chancellor on the recommendations of the ODC shall be notified by the COE, mentioning the date of the decision of the Vice Chancellor, which shall be construed as the effective date of the award of the Ph.D. degree, subject to the formal award during the University convocation. Prior to this notification, the COE shall ensure that the research scholar has submitted a soft copy of the Ph.D. thesis (in PDF format in Pen Drive) and one hard-bound copy, with all annexures & other relevant documents to the Examination Division. These should incorporate all necessary corrections / modifications certified by the supervisor and must contain the following copyright certificate in the beginning of the thesis, on a separate page: ©Guru Gobind Singh Indraprastha University, Dwarka, New Delhi-110078. All rights reserved | Amendment in the existing clause 9.12.6 |
| Clause | Existing Clause | Amended clause | Remarks |
| :------ | :-------------- | :--------------- | :------- |
| 9.12.7 | -- | After the notification of the award of the Ph.D. Degree, the Examination Division shall retain all documents pertaining to the evaluation and award of the Degree to the Scholar for one complete year from the date of notification. After notification of the award, soft copy of the Thesis should be sent to the UIRC for further necessary action. After one year of the notification of the award of the degree, all hard copies, submitted by the Scholar through proper channel shall be reverted back to the concerned Department / School for necessary action. | Change in the existing clause 9.12.7 |
| 9.12.8 | The University may issue a Provisional Certificate of the completion of Ph.D. to the research scholar upon Ph.D. notification, followed by the award of the final degree at the time of convocation, along with a certificate to the effect that the Ph.D. degree has been awarded in accordance with the UGC regulations. The certificate and the degree shall mention the School, the Institution of Study and the discipline in which the Ph.D. degree is awarded. | No Change | Renumbering of the existing clause 9.12.7 |
This above amendment shall come into force with effect from the date of approval by the Board of Management
i.e. 19.06.2025.
By Order,
Dr. KAMAL PATHAK, Registrar
Uploaded by Dte. of Printing at Government of India Press, Ring Road, Mayapuri, New Delhi-110064
and Published by the Controller of Publications, Delhi-110054. GORAKHA NATH
YADAVA
Digitally signed by GORAKHA
NATH YADAVA
Date: 2025.09.04 14:36:19 +05'30'