The following received the assent of the President, in her capacity as the Visitor of the University,

EXTRAORDINARY PART III—Section 4 PUBLISHED BY AUTHORITY (1) No. 625] NEW DELHI , TUESDAY , SEPTEMBER 5, 2023/ BHADRA 14,1945 CG-TN-E-15092023-248651 ********** ** ********** ********** ** ********** ********** ** ********** ********** ** ********** ********************** ********** ** ********** ********** ** ********** ********** ** ********** ********** * * ***** ***** ********************** ********** ** ********** ********** ** ********** ****** **** ** ********** ********** ** ********** ********************** ********** ** ********** ********** ** ********* ********************** ********** ** ********** ******** ** ** **** ****** ********* * ** ********** ********** ** ********** ********** ** ********** ********************** ********************** ********** ** ********** ********** ** ********** *********** *********** ********** ** ********** ********** ** ***** ***** ********************** ********** ** ********** ********** ** ********** ********** ** ********** ********** ** ********** ********** ** ********** ********** ** ********* ********** ** ********* * NATIONAL SANSKRIT UNIVERSITY (CENTRAL UNIVERSITY) (Established by an Act of Parliament) NOTIFICATION Tirupati , the 3 rd August , 2023 No. NSU/DR/Pu blicatio n of Ordinanc es/2023 .—The following received the assent of the President, in her capacity as the Visitor of the University, on 15th May 2023, and is hereby published for general information: - ORDINANCES The National Sanskrit Universit y, Tirupati h as been Established b y an Act of Parliament, ‘Central Sanskrit Universities Act, 2020’, hereinafter called as ‘The Act’, and came into force on 30 April, 2020 as notified by the Gazette of India, CG -DL-E-17042020 -219068 dated 17th April, 2020. The National Sanskri t University, Tirupati shall be governed by the Act and further by the Statues of the University, hereinafter called ‘The Statutes’, provided in Second Schedule of the Act. The Ordinances of National Sanskrit University, Tirupati are m ade in accord ance wit h Section 29 of the Act and Section 39 of the Statutes as follows: 1. (a) The Ordinances of National Sanskrit University, Tirupati hereinafter be called as ‘The Ordinances’. (b) The Ordinances shall come into force on such date as the Executiv e Council of the Univ ersity, by a Notification, appoint. 2. In the Ordinances made hereunder, unless the context otherwise required: - (a) “Academic Staff” means regular teachers at the University. (b) “Other Academic Staff” means all regular staff as designated as O ther Academic Staff i n University Grants Commission (Minimum Qualifications for Appointment of Teachers and other Academic Staff in Universities and Colleges and other Measures for the Maintenance of Standards in Higher Education) Regulations, 2018. (c) “Non -Teaching Staff /Employe es” means all regular staff other than academic and other academic staff. 3. The Ordinances are divided into seven parts as follows: (a) Administrative Ordinances (b) Academic Ordinances (c) Centre for Distance and Online Education Ordinances (d) Examina tion Ordinanc es (e) Finan ce Ordinances (f) Engineering Ordinances (g) Medical Ordinances 4. The Administrative Ordinances are provided in the First Schedule. 5. The Academic Ordinances are provided in the Second Schedule. 6. The Centre for Distance and Online Education Ordina nces are prov ided in the Third Sch edule. 7. The Examination Ordinances are provided in the Fourth Schedule. 8. The Finance Ordinances are provided in the Fifth Schedule. 9. The Engineering Ordinances are provided in the Sixth Schedule. 10. The Medical Ordinances are pr ovided in the Seventh Schedule. 11. Notwithstanding anything contained in the Ordinances the Vice Chancellor may take such measures as may be necessary for removal of doubts/difficulties and to resolve any other issues which need his attention. 12. If any difficul ty arises in giving e ffect to the provisions of the Ordinances, the Vice Chancellor may, by order, make such provisions, not inconsistent with the provisions of the Ordinances, as appear to him/her to be necessary or expedient for removing the difficulty. Provided that such an order shall be ratified by the Executive Council in its meeting held after issuance of the order, failing which the order shall be treated as withdrawn. COMMANDER CHALLA VENKATESWAR (Retd.) , Registrar [ADVT. -III/4/Exty./ 408/2023 -24] FIRST SCHEDUL E Admini strative Ordi nances ADMINISTRATIVE ORDINANCE NO. 1 Emoluments, Terms and Conditions of Service and Powers and Functions of the Vice -Chancellor While it is expedient and necessary to formulate Ordinances governing Emoluments, Terms and Conditio ns of Se rvice and Pow ers and Functions of the Vice -Chancellor and in pursuance of Section 11 of the Act and Sections 2 and 3 of the Statutes, the following ordinances are made. 1. The appointment of Vice -Chancellor and qualifications therefor sha ll be made in accorda nce with the UGC Regulations on minimum qualifications for appointment of teachers and other Academic Staff in Universities and Colleges and Measures for the Maintenance of Standards in Higher Education, 2018 or as amended from time to time. 2. The Vi ce-Chanc ellor shall b e entitled to the Leave Travel Concession in accordance with provisions, mutatis mutandis, contained in Central Civil Services (Leave Travel Concession) Rules, 1988 or as amended from time to time. 3. The Vice -Chancellor and the dependent members of his famil y shall be entitled as per Medical Ordinance No. 1. for reimbursement of medical expenses incurred on the medical treatment. 4. The Vice -Chancellor shall be entitled to the reimbursement of the expenses on account of T.A., D. A. for himsel f/hersel f and his/her family members from his hometown to place of duty and back on his / her assuming office or relinquishing it on the expiry of his/her tenure, as per the Rules of Government of India as amended from time to time. 5. In case of any absence of the Vice-Chancello r occasioned due to any official engagement pertaining to Central Government or State Government or Public Service or representing the University in any public forum in public interest, the period, so spent shall be treate d as on duty. 6. Where a n employee of the University is appointed as the Vice -Chancellor, he/she shall be allowed to avail himself of any Leave at his credit before his/her appointment as the Vice - Chancellor. Similarly, on his/her relinquishing of the post of the Vice -Chancellor and in event of his/her re-joining his/her pre-existing post, he/she shall be entitled to carry back the Leave at his/her credit to the new post. Further he / she may be allowed to contribute to any provident fund of which he /she is a member, and the Unive rsity shall contribute to the account of such person in that provident fund at the same rate at which the person had been contributing immediately before his / her appointment as Vice -Chancellor. 7. The Earned Leave at the credit of the V ice-Chancello r at the close of the previous half year shall be carried forward to the new half year, subject to the condition that the leave, so carried forward plus the credit for that half year, does not exceed the maximum limit of 300 days. 8. The Vice -Chancellor, on r elinquis hing the char ge of his/her office, shall be entitled to the number of days equivalent of the leave salary admissible for the number of days of Leave on Full Pay due to him at the time of his relinquishing of charge, subject to a maximu m of 300 days, includ ing encashmen t benefit availed of elsewhere. 9. The Vice -Chancellor shall also be entitled to avail himself of Extraordinary Leave without pay for a maximum period of three months during the full term of five years on medical grounds or otherwise. 10. If a person , employed in another Institution, is appointed as the Vice -Chancellor on Deputation, he/she shall be entitled to Salary, Allowances, Leave and leave Salary as per deputation Rules of the institution to which he/she was entitled prior his/her appoi ntment a s the Vice -Chancellor and till he/she continues to hold his/her lien on that post. The University shall also pay Leave Salary, PF and Pension Contributions or NPS, as the case may be, to the Institution where he/she permanently employe d, as admissi ble unde r the Rules. 11. Amenities: (a) The Vice -Chancellor’s residence will be wholly maintained by the University. (b) The Vice -Chancellor shall be entitled to the facility of a Staff Car between the office and his/her residence and to use it for any other official purpose. (c) He shall also be entitled to mobile phone and free telephone (with STD and ISD) service at his/her residence with all the charges, if any, incurred for using the same. (d) The Vice -Chancellor shall be entitled to the services of one cook and two atten dants at his/her residence. 12. As the Chairman of the Authorities, Bodies and Committees of the University he is to suspend a member from the meeting of the Authority, Body or Committee for persisting to obstruct or stall the proceedings or for i ndulging in behaviour unbecoming o f a member. 13. He shall be responsible for allocating responsibilities and to cause the audit of performance of officers, faculty members, staff and students against the expected standards. ADMINISTRATIVE ORDINANCE NO. 2 Terms and Con ditions of Service an d Pow ers and Functions of The Dean Academic Affairs In order to further formulate Terms and Conditions of Service and Powers and Functions of The Dean Academic Affair the following ordinance are made in accordance with Section 9(8) of the Act and Section 12(2)( iv) of the Statutes: 1. The Dean Academic Affairs shall be appointed by the Vice -Chancellor from amongst the Professors, of Sanskrit or any Sanskrit traditional subjects, of the University in the order of seniority on rotation. Provi ded that the Professo r so appointed would discharge the duties of the Dean Academic Affairs in addition to his own duties as a professor. 2. The term of Office of the Dean Academic Affairs shall be as decided by the Vice - Chancellor, but it shall not in any c ase exce ed three year s, and he shall be eligible for re-appointment. 3. The Dean Academic Affairs shall assist the Vice -Chancellor in respect of such matters as may be specified by the Vice -Chancellor in this behalf, from time to time, and shall also exercise such powers and perf orm s uch duties as may be assigned or delegated to him by the Vice -Chancellor. 4. Powers and duties of Dean Academic Affairs: - (a) The Dean Academic Affairs shall be entitled to be present at, and address, any meeting of the Sch ool Board or Board of Studies but shall not be entitled to vote thereat unless he is a member of such authority or body. (b) The Dean Academic Affairs is to supervise the academic activities of the University including designing new Academic Programmes in coor dination with schools and departme nts. He shall coordinate and monitor Research Programmes. He shall coordinate proper conduct of Online Programmes. He shall promulgate the Academic Calendar. (c) The Dean Academic Affairs is to supervise the admission of stude nts to variou s Progra mmes offered by th e University. At the time of admission, ensure that a signed declaration from every student to the effect that he/she submits himself/herself to the disciplinary jurisdiction of the Vice -Chancellor and other authoriti es of the Uni versity is obtained ( Refer s to Section 30(7) of Statutes). (d) The Dean Academic Affairs is to supervise conduct of Guest Lectures, Seminars, Workshops, Curricular, Co-Curricular, Extra -Curricular activities etc. in the University. (e) It shall be the duty of the Dean Academic Affairs to ensure that all examinations, viva-voce etc. , are conducted and results are declared in time. (f) The Dean Academic Affairs shall exercise general supervision over the Library and the Publication and Research Section of the University. (g) He shall arrange for Scho larships and Merit Awards to the students. (h) The Dean Academic Affairs shall have the powers necessary for the proper maintenance of discipline amongst the Faculty, Other Academic Staff and Students and administer warni ngs to them i n consul tation with t he co ncerned Dean of School. Any action taken according to this provision is to be reported to the Vice -Chancellor at the earliest. 5. When the office of the Dean Academic Affairs is vacant or when the Dean Academic Affairs is, by reason of illne ss, absence o r any other cause, unable to perform the duties of his office, the duties of the office shall be performed by such person as the Vice -Chancellor may appoint for the purpose. 6. He shall be entitled to mobile phone and telepho ne facilities (with S TD) at his/he r residence as per Govt. of India rules with the charges incurred therefor. 7. He shall also perform such duties and functions as may be assigned to him from time to time by the Executive Council/Academic Council/Vice -Chancel lor. ADMINIS TRATIVE ORDINANCE NO. 3 Terms and Conditions of Service of the Dean of School of Studies In accordance with Section 12 of The Act and Section 4 of The Statutes, the following ordinances governing Terms and Conditions of Service of the Dean of School of Stu dies are formulated. 1. The D ean of School of Studies shall be a permanent Professor/Associate Professor in Sanskrit or any Sanskrit traditional subjects. 2. He/she shall be ex -officio Chairperson of the respective School Board and shall convene the meetings of the Scho ol Board and keep the minutes of the meetings of the Board. 3. The Dean of School of Studies shall supervise the teaching and research works in the school and ensure discipline in the classrooms through the Heads of the Department. 4. He sha ll keep a rec ord of t he evaluation of sessional work and of the attendance of the students at lectures, tutorials or seminars when these are prescribed. 5. He shall carry out Academic Audit of the School annually and submit report to the Vice Chancellor throu gh Dean Acade mic Affairs. 6. The Dean shall assist Dean Academic Affairs in admission of students to the University and in proper conduct of examinations etc. 7. The Dean shall assist Dean Academic Affairs in conduct of Guest Lectures, Seminars, Workshops, Curri cular, Co-Curricular, Extra -Curric ular activities etc. in the University. 8. The Dean shall have the powers necessary for the proper maintenance of discipline amongst the Faculty, Other Academic Staff and Students in the respect School of Studies and to admin ister warning s. Any a ction taken a ccord ing to this provision is to be reported to the Vice -Chancellor at the earliest. 9. He shall also perform such other duties and functions as may be assigned to him from time to time by the Executive Council/Academic Counc il/Vice -Chanc ellor. ADMINISTRATIVE ORDI NANCE NO. 4 Terms and Conditions of Service of The Registrar In furtherance of the provisions contained in Section 13 of The Act and Section 5 of The Statutes, the following Terms and Conditions of Service of The Reg istrar are formulated. 1. The appointm ent o f Registrar is made as per the Act, Statute and rules and regulations of Govt. of India / UGC and as per approved CRRs and as amended from time to time. Where an employee of this University or any other Institution / Government and its organisations i s app ointed as Registrar, he/she shall continue to be governed by the same retirement benefit scheme, (namely General Provident Fund/ Contributory Provident Fund/ Pension / NPS / Gratuity /Transfer TA) to which he was ent itled prior to his app ointment as R egist rar and till he/she continues to hold his/her lien on that post. 2. The terms and conditions of service of the Registrar shall be as prescribed for other non- vacational employees of the University. 3. If the services of the Registrar are borrow ed from Gover nment or any other organization /Institution, the terms and conditions of his/her service shall be governed by the Deputation Rules of Government of India. 4. A Registrar on Deputation may be repatriated earlier than the sti pulated period by the Executive Council on the recommendations of the Vice -Chancellor. 5. The Registrar shall have power to take disciplinary action against all employees, excluding teachers and other academic staff, and to suspend them pending inquiry, to administer warni ngs to them or to imp ose o n them the penalty of censure or the withholding of increment. 6. The Registrar shall be entitled to unfurnished residential accommodation for which he shall pay prescribed rentals. 7. He shall also be entitled to mobile p hone and telep hone (wi th STD and IS D) se rvice with reasonable charges for using the same at his/her residence as per the Govt. of India rules. 8. The Registrar shall be entitled to such Leave, Allowances and other terminal benefits as prescribed by the Univer sity from time to time for its non-vacat ion staff. 9. The Registrar shall be entitled to the facility of a staff car between the office and his/her residence and for any other official purpose. ADMINISTRATIVE ORDINANCE NO. 5 Terms and Conditions of Service of the Finance Officer In Accordance with the provisions contained in Section 15 of The Act and Section 6 of The Statutes the following Terms and Conditions of Service of the Finance Officer are formulated. 1. The appointment of Finance Officer is made as per t he Act, Statut e and Go vt. of India / UGC Regulations and as per approved CRRs and as amended from time to time. Where an employee of this University or any other Institution / Government and its organisations is appointed as Finance Officer, he/she shall c ontinue to be governed by the same retirement benefit scheme, (namely General Provident Fund/ Contributory Provident Fund/ Pension / NPS / Gratuity / Transfer TA) to which he was entitled prior to his appointment as Finance Officer and till he/she continue s to hold his/ her lien on that post . 2. The terms and conditions of service of the Finance Officer shall be as prescribed for other non - vacation employees of the University. 3. If the services of the Finance Officer are borrowed from Government or any other organization /Institution, the terms an d con ditions of his/her service shall be governed by the Deputation Rules of Government of India. 4. A Finance Officer on Deputation may be repatriated earlier than the stipulated period by the Executive Council on the recom mendations of the Vice -Chancellor. 5. The F inance Officer shall be entitled to unfurnished residential accommodation for which he shall pay prescribed rentals. 6. The Finance Officer shall be entitled to mobile phone and telephone (with STD) service at his/her r esidence as per the Go vt. of India rules . 7. The Finance Officer shall be entitled to such Leave, Allowances and other terminal benefits as prescribed by the University from time to time for its non-vacation staff. 8. He shall also perform such duties and functi ons as may be assigned to him from time to time by the Executive Council/Vice -Chancellor. 9. The Finance Officer shall be entitled to the facility of a staff car between the office and his/her residence and for other official purposes. ADMINISTRATIVE ORDINAN CE NO. 6 Terms and Conditions of Service of The Controller of Examinations In accordance with the provisions contained in Section 16 of The Act and Section 7 of The Statutes the following Terms and Conditions of Service of The Controller of Examinations are formulated. 1. The appointment of Controller of Examinations is made as per the Act, Statute and Govt. of India / UGC Regulations and as per approved CRRs and as amended from time to time. Where an employee of this University or any other In stitution / Government and it s organisations is appointed as Controller of Examinations, he/she shall continue to be governed by the same retirement benefit scheme, (namely General Provident Fund/ Contributory Provident Fund/ Pension / NPS / Gratuity /Tran sfer TA) to which he was entitled prior to his appointment as Controller of Examinations and till he/she continues to hold his/her lien on that post. 2. The terms and conditions of service of the Controller of Examinations shall be such as prescribed for othe r non-vacation employees of the University. 3. If the services of the Controller of Examinations are borrowed from Government or any other organization /Institution, the terms and conditions of his/her service shall be governed by the Deputation Rules of Gove rnment of India. 4. A Controller of Examinations on Deputation may be repatriated earlier than the stipulated period by the Executive Council on the recommendations of the Vice - Chancellor. 5. The Controller of Examinations shall be entitled to unfurnished resi dential accommodation for which he shall pay prescribed rentals. 6. He shall also be entitled to mobile phone and telephone (with STD) service with reasonable charges for using the same at his/her residence as per the Govt. of India rules. 7. The Controller of E xaminations shall be entitled to the facility of a staff car between the office and his/her residence and for any other official purposes. 8. The Controller of Examinations shall be entitled to such Leave, Allowances and other terminal benefits as prescribed by the University from time to time for its non- vacational staff. 9. The Controller of Examinations shall be responsible: a. To prepare and promulgate Annual Calendar of Examinations. b. To appoint paper -setters, examiners, moderators and tabulators etc., from amo ngst the persons included in the panels prepared by the respective Boards of Studies and approved by the Academic Council. However, he/she shall not be a Member of paper -setters, examiners and moderators. c. To arrange for printing of question papers. d. To ensure smooth conduct of examinat ions. e. To arrange to get the performance of the candidates at the examinations properly assessed and process results. f. To arrange for the timely publication of results of examinations and other tests. g. To postpone or cancel examin ations, in part or in whole with approval of the Vice - Chancellor, in the event of malpractices or if the circumstances so warrant. h. To take disciplinary action or initiate any civil or criminal proceedings, with the approval of the Vice -Chancellor against any person or persons alleged to have committed malpractices in examinations or related works. i. To issue degrees and diplomas etc. to eligible students, coordinate conduct of convocation and other examinations works. j. To ensure confidentiality and to make assessment/ improvement in the process of the University examination/evaluation. k. To review from time to time, the results of the university examinations and report thereon to the Academic Council. l. To continuously improve the processes followed in the Examinat ion Office through automation /ICT. 10. The Controller of Examinations shall be permanent invitee to the Academic Council. 11. He shall also perform such duties and functions as may be assigned to him from time to time by the Executive Council/Vice -Chancellor. ADMINISTRATIVE ORDINANCE NO. 7 Terms and Conditions of Service of the Deputy Librarian in accordance with the provision under Section 9(8) of the Act and Section 12(2)(iv) of the Statutes the following Terms and Conditions of Service of the Deputy Librarian are formulated. 1. The Deput y Librarian shall be a whole -time salaried officer appointed on the basis of direct recruitment on the recommendation of a Selection Committee constituted for the purpose by the Executive Council and shall be placed in the scal e of pay and other allowances as per the University Grants Commission Regulations on minimum qualifications for appointment of teachers and other Academic Staff in Universities and Colleges and Measures for the Maintenance of Standards in Higher Education, 2018 and as amended from tim e to time. 2. The Deputy Librarian shall retire on attaining the age of sixty -two years. 3. If the Deputy Librarian is appointed on deputation basis from any organization, his/her salary shall be such as admissible to him/her accordi ng to the rules of deputation of service to which he/she belongs. 4. Where an employee of this University or any other Institution /Government and its organisations is appointed as Deputy Librarian, he/she shall continue to be governed by the same retirement benefit scheme, (namely Gener al Provident Fund/ Contributory Provident Fund/ Pension / N P S /Gratuity /Transfer TA) to which he was entitled prior to his appointment as Deputy Librarian, and till he/she continues to hold his/her lien on that post. 5. The terms and conditions of service of the Deputy Librarian shall be such as prescribed for other academic staff in the University Grants Commission Regulations on minimum qualifications for appointment of teachers and other Academic Staff in Universities and Col leges and Measures for the Ma intenance of Standards in Higher Education, 2018 and as amended from time to time. 6. If the services of the Deputy Librarian are borrowed from Government or any other organization /Institution, the terms and conditions of his/her service shall be governed by the Deputation Rules of the Government of India. 7. When the office of the Deputy Librarian is vacant or when the Deputy Librarian is, by reason of illness, absence or any other cause, unable to perform the duties of his office, the duties of the office shall be performed by such person as the Vice -Chancellor may appoint for the purpose. 8. A Deputy Librarian on Deputation may be repatriated earlier than the stipulated period by the Executive Council on the recommendations of the Vice -Chancellor. 9. The Deputy Libra rian of the University shall be responsible: (a) To supervise and co-ordinate the work of the University Library. (b) To provide instructions to new members on the use of the library. (c) To plan book acquisition programme of the library and select books for order. (d) To contribute to the educational function of the University by providing bibliographical guidance to research scholars of the University and Visiting Scholars from other Indian Universities. (e) To develop, implement and upgrade the programme of the library mana gement system to improve the efficiency of the library. 10. He shall also perform such duties and functions as may be assigned to him from time to time by the Executive Council/Vice -Chancellor. ADMINISTRATIVE ORDINANCE NO. 8 Terms and Conditions of Service of the Dean of Students Welfare In accordance with provisions of Section 9(8) of the Act and Further to the provisions contained in Section 38(1)(i) of The Statutes the following Terms and Conditions of Service of the Dean of Students Welfare are formulated. 1. The Dean of Students’ Welfare shall be appointed from amongst the Professors or from amongst such Associate Professors having a standing of not less than 2 years as Associate Professor in the University, by the Executive Counci l on the recommendation of th e Vice - Chancellor and shall discharge his duties in addition to his own duties as teacher and shall be entitled to such allowance and facilities as may be determined by the Executive Council. 2. He shall hold the office for a term of three years and shall be eligible for re-appointment. 3. The Dean of Students' Welfare (DSW) shall look after the general welfare of the students outside the classroom which contributes to the growth and development of their personality. The DSW shall endeavor to promote understandi ng among the students of fuller realisation of their objects through fruitful intellectual, social, cultural and corporate life in the University. 4. The DSW shall assist the Vice -Chancellor in all matters affecting students gener ally and shall exercise such powers and perform such other duties as assigned to the DSW by the Vice -Chancellor. 5. In addition to all other duties, the DSW shall perform duties and functions in respect of the following matters in consultation and coordinatio n with other relevant Officer s and units of the University: (a) Arrangement of facilities for educational tours and excursions and participation in sports activities outside the University. (b) Organisation of social and cultural activities with student participat ion. (c) Management of Sports facilities in the University and encouraging the students in making their best use. (d) Student -teacher relationship. (e) Financial aid/Scholarships/Fellowships to needy students. (f) Securing fellowships or scholarships for further studies in the country or abroad. (g) Heal th and medical services to students by arranging suitable Medical Insurance on payment of premium by the students. (h) Student counselling. (i) Special arrangement to be provided, if any, to women students, and differently abled studen ts. (j) Liaison between Universit y administration and students. (k) Student information services. (l) Alumni Association and (m) Issue of certificates as authorized and delegated by the Vice -Chancellor. 6. The DSW shall maintain essential particulars of each student from the date of his enrolment in the University. 7. The DSW may communicate with the parents/ guardians of the students in respect of any matter requiring assistance and cooperation of the parents/guardians. 8. The DSW will function under the control of the Vice -Chance llor and will be a member of Discipline Committee and other Committees involving students and student's matters. 9. The DSW shall report to the Vice -Chancellor cases of students which require special attention or whose conduct and activities are not in the be st interests of the Universit y or who are not likely to profit by their continuance in the University. 10. When the office of the Dean Students Welfare is vacant or when the Dean Students Welfare is, by reason of illness, absence or any other cause, unable to perform the duties of his office, the duties of the office shall be performed by such person as the Vice -Chancellor may appoint for the purpose. 11. He shall also perform such duties and functions as may be assigned to him from time to time by the Executi ve Council/Vice -Chancellor. ADMINISTRATIVE ORDINANCE NO. 9 Terms and Conditions of Service of The Proctor In accordance with the provisions contained in Sections 30(2) and 30(3) of The Statutes the following Terms and Conditions of Service of The Proctor are formulated. 1. The Proctor sh all be appointed from amongst the permanent Professors or from amongst such permanent Associate Professors having a standing of not less than 2 years as Associate Professor in the University, by the Executive Council on the rec ommendation of the Vice - Chan cellor and shall discharge his duties in addition to his own duties as teacher and shall be entitled to such allowance and facilities as may be determined by the Executive Council. 2. He shall hold the office for a term of three years and shall be eligible for re-appointment. 3. When the office of the Proctor is vacant or when the Proctor is, by reason of illness, absence or any other cause, unable to perform the duties of his office, the duties of the office shall be performed by such person as the Vice -Chancell or may appoint for the purpose. 4. The Proctor is responsible for maintenance of discipline amongst students in the University. 5. The Proctor shall be the Chairperson of the Discipline Committee (Students), and he/she shall convene the meetings of the Committee . 6. The Proctor shall have the power to take cognizance of any breach of discipline, and if the circumstances so require, to take immediate disciplinary action in such cases. 7. The Proctor shall (a) monitor the discipline among the student community. (b) take preventi ve steps such as issue of notices, warnings, instructions regulating certain acts, and other arrangements for the purpose of forestalling acts of individual or collective indiscipline. (c) collect relevant facts about the incidents of indiscipline, evaluate the evidence and decide/recommend the quantum of punishment to be imposed on the erring students. Whenever considered necessary, the Proctor shall place the relevant information before the Vice -Chancellor or the Discipline Commit tee for their decision; and (d) issue all orders relating to disciplinary proceedings against students. 8. The Proctor shall have the power: (a) to suspend or institute proceedings in cases of breach of discipline by of student(s), referred to him/her by the Vice -Chancellor or reported to him/he r by any other person or noticed by himself / herself. (b) to suspend or gate a student up to a maximum period of two weeks, and (c) to impose a fine as prescribed from time to time. 9. Every student at the University shall have the right to appeal within ten days ag ainst the decision of the Proctor to the Executive Council and there upon the Executive Council may confirm, modify or reverse the decision appealed against. 10. In all cases of disciplinary action, where the Proctor dealing with t he matter considers that a higher punishment than he/she has power to impose is required, he/she shall report the same to the Vice - Chancellor for suitable action. 11. The Proctor shall perform such other functions as the Vice -Chancellor may direct from time to time. ADMINISTRATIVE ORDINA NCE NO. 10 Terms and Conditions of Service of the Chief Warden and Wardens In accordance with the provision under Section 9(8) of the Act and Section 12(2)(iv) of the Statutes, the following Terms and Conditions of Service of t he Chief Warden and Wardens a re formulated. Chief Warden 1. The Chief Warden shall be appointed from amongst the permanent Professors or from amongst such permanent Associate Professor having a standing of not less than 2 years as Associate Professor in the U niversity, by the Vice -Chance llor, and shall discharge his duties in addition to his own duties as teacher and shall be entitled to such allowance and facilities as may be determined by the Executive Council. 2. He/She shall hold the office for a term of thre e years and shall be eligible for re - appointment. 3. When the office of the Chief Warden is vacant or when the Chief Warden is, by reason of illness, absence or any other cause, unable to perform the duties of his office, the duties of the office shall be performed by senior most Warden of the University. 4. The Chief Warden functions under the aegis of the Registrar and the Dean Students Welfare. 5. The supervision and control of the hostels of the students is vested in the Chief Warden who shall be assisted by Wa rdens in performing his dutie s. 6. The Chief Warden shall perform such other functions as the Vice -Chancellor may direct from time to time. 7. The Chief Warden shall have the right to inspect hostel rooms and shall have administrative control over the staff assi gned to the hostel. Wardens of Hostels 1. The Wardens shall be appointed for each of the Hostel from amongst the permanent Associate Professors and Assistant Professors, by the Vice -Chancellor, and shall discharge their duties in addition to their own duties as teachers and shall be ent itled to such allowance and facilities as may be determined by the Executive Council. 2. They shall hold the office for a term of three years and shall be eligible for re- appointment. 3. When the office of a Warden is vacant or when a Warden is, by reason of il lness, absence or any other cause, unable to perform the duties of his office, the duties of the office shall be performed by another Warden as nominated for the purpose by the Chief Warden. 4. The Wardens function under the order s of the Chief Warden. 5. The Wardens shall perform the duties and functions as follows: (a) Manage the Hostel and the Mess attached to it. (b) Allot rooms to the students and maintain a list of students along with permanent addresses of guardians and such other information as may be required for emergency purposes and maintain discipline among them. (c) Maintain daily record of the resident students such as students present each day, students absent from the hostel together with reasons for absence. (d) Oversee health, hygie ne and general life of the st udents in the hostels and ensure that the students observe discipline. (e) Report to the Chief Warden on all cases of misbehavior, indiscipline and illness of students residing in his/her hostel. (f) Ensure safe custody and maintenance of such properties of the concerned hostel as are entrusted to him and for their repairs within the funds allotted and norms laid down by the University authorities for the same. (g) The Wardens shall have the right to inspect rooms at any time of the day. (h) The Wardens shall have administ rative control over the staff assigned to the respective Hostel. (i) The Warden be available in the Hostel Office every day at specified hours to attend to official business and to the problems of resident students. (j) The Warden shal l be responsible for the prop er upkeep and maintenance of such properties of the concerned Hall of Residence, as are under his/her charge. (k) The Warden shall take disciplinary action against a resident student for keeping any unauthorized guest. (l) The Warden s hall take action for the evic tion of resident students, when required, in consultation with the Chief Warden. (m) The Warden shall periodically verify the furniture and fittings of the rooms with the assistance of the Manager and take action for their repairs/ replacement to obtain additio nal furniture. (n) In case of misuse /damage of the property in the Hostel by the students, the Warden shall impose necessary fines including withholding of the hostel deposit amount. 6. The Wardens shall perform such other functions as the Chief Warden may direc t from time to time. ADMINISTRATIVE ORDINANCE NO. 11 Appointment to The Posts of Professor, Associate Professor, Assistant Professor and Other Academic Staff In accordance with the provision under Section 29(2) and in furtheran ce to the provisions of Secti on 20 of the Statutes the following ordinances for Appointment to The Posts of Professor, Associate Professor, Assistant Professor and Other Academic Staff are formulated. The Procedure/Norms for appointment for the posts of Pr ofessor, Associate Professor, Assistant Professor and Other Academic Staff shall be as per the University Grants Commission (Minimum Qualifications for Appointment of Teachers and other Academic Staff in Universities and Colleges and other Measures for the Maintenance of Standards in Higher Education) Regulations, 2018, and as amended from time to time. ADMINISTRATIVE ORDINANCE NO. 12 Promotion of Assistant Professors, Associate Professors, Professors and Other Academic Staff through Career Advancement Sche me In accordance with the pro visions of Section 24 of the Statutes the following ordinances are made for Promotion of Assistant Professors, Associate Professors, Professors and Other Academic Staff through Career Advancement Scheme . Promotion of Assistant Professors, Associate Profes sors, Professors and Other Academic Staff through Career Advancement Scheme will be as per the University Grants Commission (Minimum Qualifications for Appointment of Teachers and other Academic Staff in Universities and Colleg es and other Measures for the Maintenance of Standards in Higher Education) Regulations, 2018, and as amended from time to time. ADMINISTRATIVE ORDINANCE NO. 13 Cadre recruitment rules In accordance with the provisions contained in Section 18 of The Act a nd Section 25(2) of The Statu tes the following ordinance relating to Cadre Recruitment Rules is made. Cadre Recruitments Rules Shall be prepared in respect of employees of the University with the approval of the Visitor (as communicated by MoE vide Letter No.F.3 -3/2020 -21-CU-Cdn dated 24th November 2021 and shall be adopted for recruitment of non -teaching employees. ADMINISTRATIVE ORDINANCE NO. 14 Appointment And Emoluments Of Non-Teaching Employees In accordance with the provisions contained in Section 18 of The Act and Section 25(2) of the Statutes, the Appointment and Emoluments of Non -Teaching Employees are governed as under 1. The Non -Teaching employees of the University shall be grouped into Group A, B and C category and such other categories as classifie d by UGC / Government of Indi a from time to time. 2. The age, qualification and method of recruitment for appointment to various posts of Non– Teaching positions of the University shall be as per the Cadre Recruitment Rules of the University. ADMINISTRATIVE ORDINANCE NO. 15 Promotion through Departmental Promotion Committee (DPC) In accordance with the provisions contained in Section 18 of The Act and Section 25(2) of The Statutes the following ordinance for Promotion through Departmental Promotion Committee (D PC) is formulated. Promotion through Departmental Promotion Committee to various posts of Non – Teaching employees other than Other Academic Staff of the University shall be as per the Cadre Recruitment Rules of the University. ADMINISTRATIVE ORDINANCE NO. 16 Modified and Dynamic Assur ed Career Progression Schemes In accordance with the provisions contained in Section 18 of The Act and Section 25(2) of The Statutes the following ordinance relating to Modified and Dynamic Assured Career Progression Schemes is formulated. Conditions for g rant of the financial upgradation under the Modified Assured Career Progression (MACP) Scheme is applicable to Non–Teaching employees of the University as per the MACP Scheme notified through DoPT O.M. No.35034/3/2015 -Estt. (D) dated 22.10.2019 and as amen ded from time to time. Dynamic Assured Career Progression Scheme is applicable to Doctors of the University as per the rules of GoI. ADMINISTRATIVE ORDINANCE NO. 17 Service contract form for teachers In accordance with the p rovisions contained in Sectio n 34 of The Act and Section 24 of The Statutes and Administrative Ordinance 20 the following provision is made. Every teacher and member of the academic staff of the University shall be appointed under a written contract, the form of which is hereby prescr ibed and appended to this ordinance. FORM OF CONTRACT UNDER SECTION 34(1) OF ACT. (TO BE TYPED ON Rs.100/ - NON -JUDICIAL STAMP PAPER, ONE ORIGINAL AND TWO COPIES THEREOF TO BE SUBMITTED) Memorandum of Agreement made this the day of Two thousand and between (hereinafter called the ‘Teacher’) of the first part, and the National Sanskrit University being a body corporate constituted under the Central Sanskrit University Act 2020 (5 of 2020) (hereinafter called the University) of the second part. It is hereby agreed as follows: 1. That the University hereby appoints to be a member of the teaching staff of the University with effect from the date the said teacher takes charge of the duties of his/her post and the said teacher hereby accepts the engagement, and undertakes to take such duties in the University as may be required by and in accordance with the said Act, being in force, whether the same relate to organization of instruction or teaching, or research or the examination of students or their discipline or their welfare, and generally to act under the direction of the senior officers of the University. 2. (i) The teacher shall be on probation for a period of one year which may be extended for a further period of one more year. (ii) If the Univers ity is satisfied with the suitability of the teacher for confirmation, he/she shall be confirmed in the post to which he/she was appointed at the end of the period of his/her probation. (iii) In case the University decides not to confirm the teacher whether at the end of the one year period or otherwise of his/her probation or at the end of the extended period of probation, as the case may be, the teacher shall be informed in writing, before the expiration of that period that he/she w ould not be confirmed and would, consequently cease to be in the service of the University at the end of the period of his/her probation. 3. That the said shall be a whole -time teacher at the University, if his/her service has been confirmed, unless the contr act is terminated by the Exec utive Council or by the teacher, he/she shall continue in the service of the University until he/she completes the age of 65 years or changes thereon adopted by the University from time to time as per the guidelines of UGC/MoE. 4. That the University shall pay a remuneration for his/her services during the continuance of his/her engagement as per the scales of pay laid down by the UGC/GOI and adopted by the University. Provided that whenever there is any change in the nature of the appointment or the emolument s of the teacher, particulars of the change shall be recorded in the Schedule annexed hereto, under the signature of both the parties and the terms of this agreement shall apply mutatis mutandis, to the new post and the terms a nd conditions attached to tha t post. 5. That the said teacher agrees to be bound by the Statutes, Ordinances, Regulations and Rules of the University and changes thereon if any from time to time, provided that no change in the terms and conditions of service of the teacher shall be made after his/her appointment in regard to designation, scale of pay, increment, provident fund, retirement benefits, age of retirement, probation, confirmation, leave and leave salary so as to adversely affect him/her. 6. That the te acher shall devote his/her wh ole-time to the service of the University and shall not, without the written permission of the University, engage, directly or indirectly, in any trade or business whatsoever, of in any private tuition or other work to which an y emoluments or honorarium is attached. This condition however shall not apply to the work undertaken with prior permission Vice -Chancellor in connection with the examination of universities or learned bodies or Public Service Commissions or to any literar y work or publication or radi o talk or extension lectures or to any other academic work. 7. That the said teacher agrees to observe the code of conduct stipulated and amended from time to time by the University to its employees. 8. On the termination of this eng agement, for whatever cause, the teacher shall deliver to the University all books, apparatus, records and such other articles belonging to the University as may be due from him/her. Notwithstanding provisions of 1-08, the university may on a case -to-case basis determine the course of action with regard to specific matters. In witness where of the parties hereto affix their hands and seal: Signature : Designation In the presence of: 1. Signature: 2. Signature: Designation Designation Signed and sealed on behalf of the University under the authority of the Executive Council by: Signature: Designation: In the presence of: 2. Signature: 2. Signature: Designation Designation SCHEDULE Name of the Teacher in Full: Address: Designation: Salary Rs: In the grade of Note: The change in grad e, salary or designation should be briefly described. Date of Executive Council approval: Date from which change takes effect: Signature of the teacher: Signature of the Officer of the University: ADMINISTRATIVE ORDINANCE NO. 18 Service contract form for other academic staff This format of contract of service is made in accordance with the provisions contained in Section 34 of The Act and Section 24 of The Statutes and Administrative Ordinance 21. Other Academic staff of the University shall be appointed under a written contract, as hereby prescribed and appended to this ordinance. FORM OF CONTRACT UNDER SECTION 34(1) OF ACT. (TO BE TYPED ON Rs.100/ - NON -JUDICIAL STAMP PAPER, ONE ORIGINAL AND TWO COPIES THEREOF TO BE SUBMITTED) Memorandum of Agreement made this the day of Two thousand and between (hereinafter called the ‘Other Academic staff’) of the first part, and the National Sanskrit University being a body corporate constituted under the Central Sanskrit Univer sity Act 2020 (5 of 2020) (h ereinafter called the University) of the second part. It is hereby agreed as follows: 1. That the University hereby appoints to be a member of the Other Academic staff of the University with effect from the date the said employ ee takes charge of the dutie s of his/her post and the said employee hereby accepts the engagement, and undertakes to take such duties in the University as may be required by and in accordance with the said Act, being in force, to act under the direction of the senior officers of the University. 2. (i) The Other Academic staff shall be on probation for a period of 2 years which may be extended for one more year and in no circumstance an employee should be kept on probation for more than double the norma l period. (ii) If the University is satisfied with the suitability of the Other Academic staff for confirmation, he/she shall be confirmed in the post to which he/she was appointed at the end of the period of his/her probation. (iii) In case the University decides no t to confirm the Other Acade mic staff whether at the end of the 2 years period or otherwise of his/her probation or at the end of the extended period of probation, as the case may be, the Other Academic Staff shall be informed in writing, before the expira tion of that period that he/ she would not be confirmed and would consequently cease to be in the service of the University at the end of the period of his/her probation. 3. That the said shall be a whole -time Other Academic staff of the University, if his/her service has been confirmed, unless the contract is terminated by the Executive Council or by the Other Academic staff, he/she shall continue in the service of the University until he/she completes the age of 62 years or changes thereon adopted by the Univ ersity from time to time as per the guidelines of UGC/GOI. 4. That the University shall pay remuneration for his/her services during the continuance of his/her engagement as per the scales of pay laid down by the UGC/GOI and adopted by the University. Provide d that whenever there is any change in the nature of the appointment or the emoluments of the Other Academic staff, particulars of the change shall be recorded in the Schedule annexed hereto, under the signature of both the parties and the terms of this ag reement shall apply mutatis mutandis, to the new post and the terms and conditions attached to that post: 5. That the said Other Academic staff agrees to be bound by the Statutes, Ordinances, Regulations and Rules of the University and changes thereon if any from time to time, provided that no change in the terms and conditions of service of the Other Academic staff shall be made after his/her appointment in regard to designation, scale of pay, increment, provident fund, retirement benefits, age of retirement, probation, confirmation, leave and leave salary so as to adversely affect him/her. 6. That the Other Academic staff shall devote his/her whole -time to the service of the University and shall not, without the written permission of the University, engage, directly or indirectly, in any t rade or business whatsoever, of in any private tuition or other work to which any emoluments or honorarium is attached. This condition , however, shall not apply to work undertaken with prior permission Vice -Chancellor. 7. That said Other Academic staff agrees to observe the code of conduct stipulated and amended from time to time by the University to its employees. 8. On the termination of this engagement, for whatever cause, the Other Academic staff shall deliver up to the University all books, apparatus, record s and such other articles belonging to the University as may be due from him/her. Not with standing provisions of 1-8, the university may on a case -to-case basis determine the course of action with regard to specific matters. In witness where of the partie s hereto affix their hands and seal: 1. Signature : Designation In the presence of: 1. Signature: 2. Signature: Designation Designation Signed and sealed on behalf of the University under the authority of the Executive Council by: 1. Signature: Designation: In the presence of: 1. Signature: 2. Signature: Designation Designation SCHEDULE Name of the Other Academic staff in Full: Address: Designation: Salary Rs: In the grade of Note: The change in grade, salary or designation shoul d be briefly described. Chan ge of Designation or Grade: Date of EC approval: Date from which change takes effect: Signature of the Other Academic staff: Signature of the Officer of the University: ADMINISTRATIVE ORDINANCE NO. 19 Service contract form for non-teaching staff As per the provisions contained in Section 34 of The Act and Section 25 of The Statutes and Administrative Ordinance 22. Every Non- Teaching staff of the University shall be appointed under a written contract, the form of which is hereby prescribed and appended to this ordinance. FORM OF CONTRACT UNDER SECTION 34(1) OF ACT. (TO BE TYPED ON Rs.100/ - NON -JUDICIAL STAMP PAPER, ONE ORIGINAL AND TWO COPIES THEREOF TO BE SUBMITTED) Memorandum of Agreement made this the day of _ Two thousand and between (herein after called the ‘Non -Teaching staff’) of the first part, and the National Sanskrit University being a body corporate constituted under the Central Sanskrit University Act 2020 (5 of 2020) (hereinafter called the University) of the second part. It is hereb y agreed as follows: 1. That the University hereby appoints to be a member of the Non- Teaching staff of the University with effect from the date , the said employee takes charge of the duties of his/her post ________ and the said employee hereby accepts the engagement, and undertakes to take such duties in the University as may be required by and in accordance with the said Act, being in force or to act under the direction of the senior officers of the University. 2. (i) The Non - Teaching staff s hall be on probation for a period of two years which may be extended for one more year and in no circumstance an employee should be kept on probation for more than double the normal period. (ii) If the University is satisfied with the suitability of the Non -Teaching staff for confirmation he/she shall be confirmed in the post to which he/she was appointed at the end of the period of his/her probation. (iii) In case the University decides not to confirm the Non-Teaching staff whether at the end of the two years period or otherwise of his/her probation or at the end of the extended period of probation, as the case may be, the Non - Teaching staff shall be informed in writing, before the expiration of that period that he/she would not be confirme d and would, consequently cease to be in the service of the University at the end of the period of his/her probation. 3. That the said shall be a whole -time Non- Teaching staff of the University, if his/her service has been confirmed, unless the contract is terminated by the Executive Council or by the Non- Teaching staff, he/she shall continue in the service of the University until he/she completes the age of 60/62 years or changes thereon adopted by the University from time to time as per the guidelines of UGC/GOI/DoPT. 4. That the Unive rsity shall pay remuneration for his/her services during the continuance of his/her engagement as per the scales of pay laid down by the UGC/GOI/DoPT and adopted by the University. Provided that whenever there is any change in th e nature of the appointment or the emoluments of the Non -Teaching staff, particulars of the change shall be recorded in the Schedule annexed hereto, under the signature of both the parties and the terms of this agreement shall apply mutatis mutandis, to th e new post and the terms and conditions attached to that post: 5. That the said Non - Teaching staff agrees to be bound by the Statutes, Ordinances, Regulations and Rules of the University and changes thereon if any from time to time, provided that no change i n the terms and conditions of service of the Non - Academic staff shall be made after his/her appointment in regard to designation, scale of pay, increment, provident fund, retirement benefits, age of retirement, probation, confirmation, leave and leave sal ary so as to adversely affect him/her. 6. That the Non -Teaching staff shall devote his/her whole -time to the service of the University and shall not, without the written permission of the University, engage, directly or indirectly, in any trade or business wh atsoever, of in any private tuition or other work to which any emoluments or honorarium is attached. This condition , however, shall not apply to work undertaken with prior permission Vice -Chancellor. 7. That the said Non-Teaching staff agrees to observe the code of conduct formulated a nd amended from time to time by the University to its Non - Teaching staff. 8. On the termination of this engagement, for whatever cause, the Non -Teaching staff shall deliver to the University all books, apparatus, records and such other articles belonging to the University as may be due from him/her. Not with standing provisions of 1-8, the university may on a case -to-case basis determine the course of action with regard to specific matters. In witness where of the parties hereto affix their hands and seal: 1. Signature : Designation In the presence of: 1. Signature: 2. Signature: Designation Designation Signed and sealed on behalf of the University under the authority of the Executive Council by: 1. Signature: Designation: In the presence of: 1. Signature: 2. Signature: Designation Designation SCHEDULE Name of the Non - Teaching staff in Full: Address: Designation: Salary Rs: In the grade of Note: The change in grade, salary or designation should be briefly described. Change of Designation or Grade: Date of EC approval: Date from which change takes effect: Signature of the Non -Teaching staff: Signature of the Officer of the University: ADMINISTRATIV E ORDINANCE NO. 20 Conditio ns Of Service Of Teachers In accordance with the provisions contained in Section 34 of The Act and Section 24 of The Statutes the following ordinance relating to Conditions of Service of Teachers is formulated. The Conditions of service of Teachers of the University shall be in accordance with the UGC (Minimum Qualification for Appointment of Teachers and Other Academic Staff in Universities and Colleges and Measures for the Maintenance of Standards in Higher Education) Regulation s, 2018 and GOI/DoPT Rules and Regulations, mutatis mutandis, as the case may be, and as amended from time to time. ADMINISTRATIVE ORDINANCE NO. 21 Conditions Of Service Of Other Academic Staff In accordance with the provisions contained in Section 34 of T he Act and Section 24 of The Statutes the following ordinance for Conditions of Service of Other Academic Staff is formulated. The Conditions of service of Other Academic Staff of the University shall be in accordance with the UGC (Minimum Qualification fo r Appointment of Teachers a nd Other Academic Staff in Universities and Colleges and Measures for the Maintenance of Standards in Higher Education) Regulations, 2018 and GOI/DoPT Rules and Regulations, mutatis mutandis, as the case may be, and as amended fr om time to time. ADMINISTRA TIVE ORDINANCE NO. 22 Conditions Of Service Of Non-Teaching Staff In accordance with the provisions contained in Section 34 of The Act and Section 25 of The Statutes the following ordinance is made. The Conditions of service of Non-Teaching Staff of the University shall be in accordance with the Cadre Recruitment Rules approved by the Competent Authority and as amended from time to time and UGC/GOI/DoPT rules and regulations, mutatis mutandis, as the case may be. ADMINISTRATIVE ORDINANCE NO. 23 Appointment of Adjunct Faculty Members and Scholars in Residence In accordance with the provisions contained in Sections 6(1)(x), 6(1)(xvii) of the Act and Sections 20(6) and 21 of The Statutes the following ordinance is formulated for Appoi ntment of Adjunct Faculty Members and Scholars in Residence. The Guidelines for empanelment of Adjunct Faculty and Scholars in Residence in the University shall be in accordance with guidelines issued by the UGC from time to time. ADMINISTRATIVE ORDINANCE NO. 24 Visiting professors The following ordinance is laid in accordance with Section 6(1)(xvii) of the Act and Sections 12(2)(xviii), 20(6) and 21 of The Statutes. 1. A visiting Professor should be an eminent scholar in his/her field. Generally, a person who has held or is holding th e post of Professor / Director of a research Institutes or equivalent or a person who has achieved distinction outside the University sector, should be considered for appointment as Visiting Professor. 2. The Visiting Professor will be appointed by the Vice -Chancellor within the overall sanctioned strength of the Professor in the University. 3. The maximum tenure of appointment of a Visiting Professor shall be two years and the minimum of not less than three months. 4. The University may a ppoint a person up to the age of 70 years as a Visiting Professor. 5. A Professor should not be appointed as a Visiting Professor in the same University in which he/she holds a post immediately before or after superannuation. 6. A superannuated Professor, not belonging to the University, on his appointment as Visiting Professor may be paid an honorarium @ Rs. 15,000/ - per month as revised from time to time by the UGC excluding any superannuation benefits. The Visiting Professor appointed for less than a month sha ll be paid on a pro -rata ba sis. A person appointed as Visiting Professor from outside the country shall be paid an honorarium of up to Rs. 20,000/ - per month as revised from time to time by the UGC. 7. In case a person serving in an Indian University is appoi nted as Visiting Professor, the honorarium payable should be determined on the basis of salary plus 10% of the basic pay plus dearness allowance, and other allowances, if any admissible (except conveyance allowance, if any) as per the rates of the parent U niversity. The receiving University would also contribute towards pensionary benefits or CPF/GPF/NPS as per usual Rules. 8. It is expected that when a serving person is appointed as Visiting Professor, the parent University will give him/her duty leave withou t pay. 9. If a person working abroad on a permanent basis is invited as a Visiting Professor, the University may meet the cost of international air travel from its own resources. Visiting Professor appointed may be paid travel expenses within India in accorda nce with the Rules of the University. 10. Guest House accommodation will be provided free of charge by the host University, but food charges will be paid for by the Visiting Professor. ADMINISTRATIVE ORDINANCE NO. 25 Visiting fellow The following ordinance is laid in accordance with Se ction 6(1)(xvii) of the Act and Sections 12(2)(xviii), 20(6) and 21 of The Statutes. 1. A Visiting Fellow should be a Scholar of Eminence in his/her subject. 2. Superannuated persons up to the age of 70 years may also be considered for appointment as Visiting Fe llow. The minimum tenure of a Visiting Fellow should not be less than a week and maximum up to three months. 3. The Visiting Fellow will be paid an honorarium @ Rs. 600/- per day for the duration of his/her stay. The minimum tenure of a Visiting Fellow should not be less than a week and the maximum up to one year. For visits beyond one month, the rate may be as in the case of the Visiting Professor. The allowances may be revised from time to time as amended by UGC. 4. Travel expenses may be met in accordance with the rules of the University. 5. The parent institution will grant academic leave with pay and usual allowance for the duration of the appointment as Visiting Fellow. 6. The host University would provide accommodation to the Visiting F ellow in the University Guest House free of charge, but food charges would be paid by the Visiting Fellow. 7. The same person may not be invited as Visiting Fellow more than once in a year, but the period of 3 months can be split up as desired by the Universi ty within the period of one year. ADMINISTRATIVE ORDINANCE NO. 26 Seniority In accordance with and furtherance to the provisions of Section 26 of The Statutes the following ordinance for the purpose of counting seniority is made. 1. Teachers: (i) The inter-se seniority of a direct recruit shall be determined in the following order: (a) Hierarchy of cadre. (b) Order of merit in which they are selected for such appointment on the recommendations of the selection committee. Irrespective of date of joining the University with in three months from the d ate of offer of appointment, the order of seniority shall be according to the order of merit. (c) Chronology of the Selection Committee Recommendation letter. (d) Where the date of the recommendation letter is the same, chronology of inte rview board report. (e) date o f joining. (f) date of birth. (ii) The seniority of teacher promoted under CAS shall be determined with reference to the date of eligibility as indicated in the recommendations of the selection committee of the respective candidates and ap proved by the Executive Council. 2. Other Academic Staff: (i) The inter-se seniority of a direct recruit shall be determined in the following order: (a) Hierarchy of cadre. (b) Order of merit in which they are selected for such appointment on the recommendations of the s election committee. Irresp ective of date of joining the University within three months from the date of offer of appointment, the order of seniority shall be according to the order of merit. (c) Chronology of the Selection Committee Recommendation letter. (d) Wher e the date of the recommen dation letter is the same, chronology of interview board report. (e) date of joining. (f) date of birth. (ii) The seniority of OAS promoted under CAS shall be determined with reference to the date of eligibility as indicated in the recommendat ions of the selection comm ittee of the respective candidates and approved by the Executive Council. 3. Non-Teaching Staff: (i) The inter-se seniority of a direct recruit shall be determined in the following order. (a) Hierarchy of cadre. (b) Order of merit in which they are selected for such appo intment on the recommendations of the selection committee. Irrespective of date of joining the University within three months from the date of offer of appointment, the order of seniority shall be according to the order of merit. (c) Chronology of the Selectio n Committee Recommendation letter. (d) Where the date of the recommendation letter is the same, chronology of interview board report. (e) date of joining. (f) date of birth. (ii) Seniority of Promotees: (a) the seniority of an officer assessed as fit, in the promoted grade shall be same as in the feeder grade from which they are promoted. Where, however, a person is considered as unfit for promotion and is superseded by a junior, such person shall not, if he/she is subsequently found suitable and promo ted, take seniority in the higher grade over the junior persons who had superseded him/her. (b) Persons appointed as a result of an earlier selection shall be senior to those appointed as a result of subsequent selection. Footnote: UGC Comments: UGC has n o objection on the propose d Ordinance subject to the condition that all the provisions related to Seniority have been incorporated by the University as per UGC Regulations and instructions issued by DoPT, Govt. of India on Seniority. ADMINISTRATIVE ORDINAN CE NO. 27 Employees grieva nces redressal committee The following ordinance is laid in accordance with Section 29(1)(n) of The Act and Section 12 (2)(xiii) of The Statutes. 1. There shall be an Employees Grievances Redressal Committee to address the grievances of employees of the Unive rsity. The Grievances Committee shall observe the following general principles: (a) The Campus Community should be made fully aware of the Grievance Redressal Mechanism. (b) Every grievance from the employee should be registered and ackno wledged. (c) If a final decisi on is not possible within a fortnight, an acknowledgement should be sent to the applicant along with an indication as to when he/she can expect a final reply. (d) As a matter of general rule, no grievance should be pending beyond the limit of three months. (e) The officer nominated by the Vice -Chancellor and the person responsible for addressing grievances should make himself/herself freely available to hear the grievances personally, at least once in a fortnight at fixed timings and also through email; and (f) Aggriev ed parties who are not satisfied with redressal in subordinate/attached formation can approach the Registrar. The Registrar in turn, can take a decision in consultation with the Vice -Chancellor. 2. The Employees Grievances Redressal Committee shall consist of the following: ➢ Vice -Chancellor’s Representative - Chairperson ➢ Vice -Chancellor's nominee - Member Secretary ➢ Eight representatives nominated by the Vice -Chancellor from the employees representing gender, minority, SC, ST, OBC, OC, PwD & EWS. Among these, th e issue based relevant representative will interact with Chairperson and Secretary for a solution for the contextual grievance. 3. There shall be a separate committee constituted for Women Grievances with women members by the Vice -Chancellor. 4. The Powers and Functions of the Employees Grievances Redressal Committee. (a) to entertain written and signed complaints and petitions of employees in respect of matters directly affecting them individually. (b) to enquire into the grievances and make recommendations and report to the Vice - Chancellor for redressal or suitable action. (c) to recommend appropriate action against the complainant if allegations made in the documents are found intentional and baseless. 5. The grievances shall be acknowledged and confidentiality shall be maint ained. ADMINISTRATIVE ORDINANCE NO. 28 Local purchase committee The following ordinance is laid in accordance with Section 12(2)(xi) of The Statutes. 1. All Stores and Purchases of the University shall be regulated as per the provisi ons of The General Financi al Rules 2017 as amended by Govt. of India from time to time and CVC guidelines. 2. The Local Purchase Committee shall consist of the following: - (a) Registrar Chairperson (b) Finance Officer Member (c) Deputy Registrar Member (d) University/Ass istant Engineer Member (e) System Analyst Member (f) Indenter or his representative Member (g) Stores I/c Member (h) Assistant Registrar (Admin/Estb) Member -Convener 3. The Local Purchase Committee may co-opt additional members from indenting departments/sections as cons idered necessary. 4. Four mem bers of the Local Purchase Committee shall form a quorum for a meeting of the Local Purchase Committee and it shall meet at least once every week. 5. The Local Purchase Committee shall place Purchase Orders for all the proposals whic h have been accorded finan cial approval by the Competent Authority. 6. The Assistant Registrar (Admin/Estb) shall pursue all the Purchase Orders so placed, receive the goods, enter details of goods in ledger/take them on stock, keep the goods safe and secure and issue to the indenter as per the approved indent. The Assistant Registrar (Admin/Estb) shall also take necessary action in case the goods are not received within the period specified in the Purchase Order. ADMINISTRATIVE ORDINANCE NO. 29 Modalities of Communication to Authoriti es/ Ministry/ UGC The following ordinance is laid in accordance with Sections 6(1) (xxii) and 6(1) (xxiii)) of The Act. 1. For all communications/ submissions of any memorandum/representation etc., the principle of “Proper Channel” s hould be followed scrupulo usly. 2. It should be established that all available remedies are exhausted before addressing the higher authority. 3. Failure to comply with the above shall be treated as Misconduct and shall attract disciplinary action as per rules in force or as amended from time to time. ADMINISTRATIVE ORDINANCE NO. 30 Discipline (students) In accordance with the provisions contained in Section 6(1)(xxiii) of The Act and Section 30 of The Statutes the following ordinance is made. 1. Discipline includes the observance of good conduct and orderly behaviour by the students at the University. 2. The following shall strictly be observed by the students at the University. (a) Every student at the University shall maintain discipline and consider it his/her duty to behave decently in all places. (b) No student shall visit places or areas declared by the University as "Out of Bounds" for the students. (c) Every student shall always wear appropriately his/her Identity Card issued by the competent authority. (d) Any Student found gu ilty of impersonation or o f giving a false name shall be liable to disciplinary action. (e) The loss of the Identity Card, whenever it occurs, shall immediately be reported in writing to the Dean Student Welfare. (f) If a student is found to be continuously absent from Classes without information for a period of 15 days in one or more Classes, his/her name shall be struck off from the rolls. He/she may, however, be readmitted within the next fortnight by the Dean on payment of the prescribed readmission fee etc. Such a student will not be r eadmitted if he/she fails to pay the readmission fee within the prescribed period. 3. Indiscipline shall include: (a) Irregularity in attendance, persistent idleness or negligence or indifference towards the work assigned. (b) Causing distur bance to a Class or the Office or the Library or the auditorium or the Playground etc. (c) Disobeying the instructions of teachers or the authorities. (d) Misconduct of any nature at the Examination Centre. (e) Misconduct of any nature towards a teacher or any employe e of the University or any visitor to the University. (f) Causing damage, spoiling or disfiguring the property/equipment of the University. (g) Inciting others to do any of the aforesaid acts. (h) Giving publicity to misleading accounts or rumors amongst the students. (i) Misconduct of any nature, Mischief, and/or nuisance committed by the residents of the hostels. (j) Visiting places or areas which are declared as 'out of bounds' for the students. (k) Refusing to produce or surrender the Identity Card when demanded by the authori ty concerned. (l) Any act and form of sexual harassment, ragging or discrimination on the basis of caste, category, religion, race etc. (m) Constitution of any type of association based on caste/creed/religion/region etc. (n) Any other conduct anywhere which is consid ered to be unbecoming of a student. 4. Students found guilty of breach of discipline shall be liable to punishment of Fine, Campus Ban, Expulsion and Rustication. However, no such punishment shall be imposed on an erring student unless he /she is given a fair chance to defend himself /herself. This shall not preclude the Vice -Chancellor from suspending an erring student during the pendency of disciplinary proceedings against him /her. 5. All powers relating to discipline and disciplinary action in relation to the student shall vest in the Vice-Chancellor. However, the Vice -Chancellor may delegate all or any of his powers as he deems proper to the competent authority or to the Discipline Committee as the case may be or any functionary of the University. 6. Discipline Committee (Students) (a) The Disciplinary Committee (Students) consists of the following members: (i) The Proctor Chairperson (ii) Deans of the Schools Member (iii) Chief Warden Member (iv) Dean Students' Welfare Member Secretary (b) The Committee shall take cognizance of all matters relating to discipline and proper standards of behaviour of the students at the University and shall have the powers to punish the guilty as it deems appropriate. (c) The said Committee shall make such Regulations as it deems fit for the performance of its fun ctions and these Regulatio ns and any other Orders under them shall be binding on all the students at the University. (d) The recommendations of the Discipline Committee shall be submitted to the Vice - Chancellor whose decision will be final and binding. (e) One-third of the total members s hall constitute the quorum for a meeting of the said Committee. ADMINISTRATIVE ORDINANCE NO. 31 Students’ grievances redressal committees The following ordinance is laid in accordance with Section 29(1)(n) of the Act and Section 12(2)(xiii) of The Statutes . There shall be a Students’ Grievances Redressal Committee to address the grievances of students at the University. The Committee shall observe the following general principles: 1. The Student Community should be made fully aware of the Grievance Redressal Mechanism. 2. Every grievance from the student should be registered and acknowledged. 3. If a final decision is not possible within a fortnight, an acknowledgement should be sent to the applicant along with an indication as to when he/she can expect a final reply . 4. As a matter of general rule, no grievance should be pending beyond the limit of three months. 5. Aggrieved parties who are not satisfied with the redressal of the Committee may approach the Registrar. The Registrar, in turn, can take a decision in consultat ion with the Vice -Chancellor. 6. The Students Grievance Redressal Committee shall consist of the following: - (a) The Dean Academic Affairs Chairperson (b) Deans of the Concerned School Invited Member (c) Chief Warden Member (d) Three representativ es of Students’ Council Mem bers (e) Dean Students' Welfare Member Secretary 7. Powers and Functions of the Committee (a) To entertain written and signed complaints and petitions of students in respect of matters directly affecting them individually or as a group; (b) To enquire into the grievances , and make recommendations and report to the Executive Council for Redressal or suitable action; and (c) To recommend appropriate action against the complainant , if allegations made in the documents are found to be intentional and baseless. (d) The grievances shall be acknowledged and confidentiality shall be maintained in case of sensitive issues. ADMINISTRATIVE ORDINANCE NO. 32 Hostels The following ordinance is laid in accordance with Section 29 (1) (h) of The Act and Section 12(2)(xi ) and 12(2)(xvi) of The Sta tutes. 1. The objectives of the Hostels are as follows: (a) To provide to the students at the University a congenial place to live so that they can devote themselves to pursuit of higher learning; (b) To ensure that students coming from different backgrounds have an opportunity to live together, imbibe a spirit of co -operation and goodwill and acquire broader societal frame; (c) To provide opportunities for co -curricular and extra -curricular activities for all round development or individual per sonality and for giving exp ression to their artistic and creative talent; and (d) To develop in the students the capacity to govern their own affairs. 2. Hostels in Campus (a) The University shall maintain such Hostels as may be necessary to fulfil the objectives of residence. (b) The students res iding in the Hostels shall pay such fee as may be prescribed by the relevant regulations from time to time. (c) Each Hostel shall be under the charge of a Warden. 3. Supervision and Control - Central Committee on Hostels (a) The Central Com mittee shall comprise of the following: (i) Dean Students' Welfare Chairperson (ii) Chief Warden Member (iii) Wardens Member (iv) Asst. Director (PE) Member (v) Manager Secretary (b) The functions of the Committee shall be as follows: (i) Management, selection and admission of students to the University Hostels. (ii) Supervision of the Hostels and Advice University on matters of policy, etc. relating to their management. (iii) Maintenance of discipline amongst the resident students. (iv) Transfer of a student from one Hostel to another. (v) Such other duties as may be assigned by the Vice- Chancellor. (c) The Committee may admonish a student for misconduct, may impose a fine as fixed by the University on a student, may remove a student from the Hall of Residence. (d) The Central Committee shall meet as often as neces sary and at least twice every semester. Meetings shall be convened and presided over by the DSW and one third of its members shall form the quorum. (e) The Dean, Students’ Welfare shall submit the decision of the Committee to the Vice - Chancellor. ADMINISTRA TIVE ORDINANCE NO. 33 Sensi tisation, prevention and redressal of sexual harassment The following ordinance is laid in accordance with Section 29(1)(n) of the Act and Section 12(2)(xiii) of The Statutes. 1. Gender equity, including protection from sexual haras sment and right to work wit h dignity is universally recognized basic human right. Eradication of social evils has been the prime aim of Constitution of India. Article 15 of the Constitution of India prohibits discrimination on grounds of religion, race caste, sex, or place of birth. Article 42 makes provision for securing just and human conditions of work. Article 51 -A(e) makes it incumbent on every citizen to promote harmony and spirit of the common brotherhood amongst all the people of India transcending religious, linguistic, and regional or sectional diversities; to renounce practices derogatory to the dignity of women. India is also a signatory to the convention on the Elimination forms of discrimination against women. 2. The women of the university shall be protected under The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 and in accordance with the UGC (Prevention, Prohibition and Redressal of Sexual Harassment of Women Employees and Students in Higher Education al Institutions) Regulation s, 2015 as amended from time to time. ADMINISTRATIVE ORDINANCE NO. 34 Congregation for Political or any other purposes except for matters pertaining to education and research not permitted inside the University. The following ordinance is laid in accordan ce with Section 6(1) (xxii) and 6(1) (xxiii)) of the Act and Section 12(2)(vi). 1. The congregation for Political or any other matters other than matters relating to education and research shall not be permitted inside the campus of National Sanskrit Universi ty. 2. Members of the staff (Teaching and Non -teaching) and students shall be required to always maintain absolute integrity and to maintain high ethical standards and values. 3. They shall keep away from Congregation / demonstrations organized by political groups in the vicinity / neighborhood of the University. No meetings are permitted to be convened inside the premises of the University without prior approval of the Vice -Chancellor. 4. Refrain from doing anything which is or may be contrary to any law, rules, regulations, decorum and established practices. 5. Perform and discharge duties with the highest degree of professionalism and dedication to the best of the individual’s abilities. 6. Do not get involved in unauthorized communication of any official document or any part thereof or classified information to any Government servant or any other persons to whom you are not authorized to communicate such document or classified information. 7. Anybody who is found to be deficient will attract disc iplinary action against the m according to the rules in force and amendments thereto from time to time. SECOND SCHEDULE Academic Ordinances Ordinance no. 01 Admission of students (for regular on campus mode) In accordance with the provisions contained in Section 6(1)(xix) and 29(1) (a) of the Act. The University shall enable imaginative and flexible curricular structures for creative combinations of disciplines for study, and shall offer multiple entry and exit points, creating new possibilities for life-long learning. - NEP -2020 11. 5 1. Candidate shall be eligible for admission to any Programme of study in the University only after passing the examination prescribed by the University. Provided, the application for admission must be supported by: (a) A migration/no objection certificate from the concerned University/ Board; and (b) A certificate from the Head of the Institution , in which last studied, certifying the record of attendance and conduct of the student. Provided further that, the application of a student who has not completed his Progr amme of study and has not appeared at the examination for which he was studying in any other University or Board in India shall be considered for admission in a Programme of this University whose pattern and syllabi are similar to that Programme studied by him in the former University/Board. 2. Application forms for admission to the various programmes offered by university shall be as approved by the Academic Council or any other body like admission committee, which will be ratified by the executive council, f rom time to time. In respect of collaborating Institutes with which the University has a formal MoU or those institutes which have been recognized in accordance with the provisions of the Act, the application form will be suitabl y modified. 3. The students’ i ntake for various programmes of the University shall be as approved each year by the Academic Council. 4. Admissions to various Programmes of the University shall be made by the Admission Committee as constituted by the respective School/Department/Centre. 5. There shall be an Admission Committee for each school for regulating the admissions to all programmes of the school concerned, comprising of: (i) The Dean of the School concerned - Chairperson (ii) One faculty member, not below the rank of an Associate Professor to be nominated by the Dean - Member (iii) Three teachers, one each from amongst the Professors, Associate Professors and Assistant Professors by rotation - Members (iv) One person each representing SC /ST /OBC/ Women/E WS/PwD and Minority candida tes from the teaching community preferably if not already represented by the above members nominated by Vice Chancellor - Members (v) Head of the Department concerned - Member Convener The Committee shall (a) scrutinize the applica tion forms for admission of the candidates in accordance with the conditions of admission prescribed by the Academic Council from time to time; (b) conduct the Admission Test(s) and/or Interview; or as otherwise, as required. Provided, however in case of Commo n Entrance test, the perfor mance in such test will form the basis for subsequent admission process; after the evaluation of the admission test(s), a reasonable number of candidates from each category will be called for admission to the programme in concern ed subject to their scoring the minimum cut -off marks in the entrance test for admission to different programmes as prescribed by the Admission Committee; (c) prepare the merit list based on the marks obtained by the candidates in the Admission Test and/or Interview; (d) prepare a list of t he candidates selected for admission to be submitted by the Chairperson of the Committee to the academic section; (e) suggest methods to improve reliability and standard of the entrance test(s). 6. The members of the Committee other tha n ex-officio members shall hold office for a term of one academic year. 7. In case of non -availability of any teacher from any of the aforesaid categories, the Vice Chancellor may appoint another teacher from the remaining categories of the teachers by rotati on. 8. The Chairperson of the Admission Committee may co-opt not more than three members of the Department/Centre representing different areas of specialization with prior intimation to the Vice - Chancellor. 9. No less than 50% of the total number of members of the Committee shall form the quorum. 10. Admission to the programme leading to the Doctor of Philosophy shall be considered by the Departmental Research Committee (DRC) of the concerned department comprising of: (i) The Dean of the School concerned - Chairper son (ii) All the Professor s of the department - Members (iii) Four teachers, two each from amongst Associate Professors and Assistant Professor by rotation - Members (iv) One person each representing SC /ST /OBC/ Women/EWS/PwD and Minority candidates from the teaching comm unity preferably if not already represented by the above members nominated by Vice Chancellor - Members (v) Head of the Department concerned - Member Convener 11. In the case of collaborating Institutes, in addition to the admi ssion Committee of the Institutes, a nominee of the Vice Chancellor shall be a member of the admission Committee. 12. Candidates who satisfy the requirement of eligibility may be considered for admission on the basis of performance of the candidate at any entr ance test as may be prescri bed in respect of each programme. Candidates shall be admitted to the various programmes in order of merit. No candidate shall claim admission as a matter of right. 13. The equivalence of foreign degrees /courses will be determined b y the University in consult ation with the Department in which the student is seeking admission. 14. An Office for International Students’ Affairs shall be established: as per UGC D.O.NO. 152- 8/2020(IC) dated : 13th January 2021 (a) to coordinate all matters relati ng to welcoming and support ing foreign students. (b) to disseminate information related to admission process among prospective foreign students. (c) to engage in promotional activities and brand building campaigns abroad. (d) to act as Single point contact for carryin g out all collaborative act ivities with foreign institutions. (e) to act as a liaison body between the foreign students and the sponsoring agency. (f) to address the grievances of foreign students in all matters. (g) to act as single point contact for registration with FRRO/e -FRRO. (h) to facilitat e networking with fellow students. (i) to extend all possible help to the foreign students to adapt to the new cultural environment and make their stay in India comfortable and enriching. 15. Provided further that no such special provisi on should be made on the ground of domicile except in cases prescribed by GoI (e.g., J&K). 16. No candidate shall ordinarily be admitted to more than one regular programme at a time. However, Students may be permitted by the University, in consultation with th e Dean concerned of the Sch ool / Director of the Centre, to pursue a Part -time / evening Certificate / Diploma programme, Online / Distance of professional in nature in the University or in other Institutions. Pursuing such studies should not interfere wit h the academic activities o f the student in the University. Permissions can be withdrawn by the University if it is found to interfere in the academic activities of the students in the University. 17. Candidates at the time of admission shall submit a medical fitness certificate from an Authorized Medical Practitioner/Asst. Civil Surgeon wherever necessary. 18. A candidate shall be enrolled in a programme as a student at the University after paying the prescribed fee. 19. Whenever a student proposes to withdraw from th e University, he/she shall submit an application to the Dean of the School concerned through the Head of the Department/Centre intimating the date of his /her withdrawal. 20. For self-supporting and self-financing programmes, the fee structure shall be determi ned by the University after detailed working of the economics of the running of the programmes. 21. If at any time it is found that a candidate has made a false or incorrect statement or has made use of other fraudulent means on the basis of which he/she has secured admission, his/her name shall be removed from the rolls of the University forthwith. 22. The commencement of classes for all programmes, other than professional programmes, shall be governed by the UGC norms concerning Minimum Standards of Instruction for the Grant of Degrees as issued and amended from time to time. 23. The minimum and maximum duration for the programmes offered by the University shall be prescribed by the Academic Council in conformity with the requirements of regulations prescribed by national regulatory bodies from time to time. Ordinance no. 02 Reservation of seats and other special provisions for admission of students In accordance with and in furtherance to the provisions contained in Section 7 of the Act. Reservation of Seats Reserv ation of seats (SC/ST/OBC/E WS) shall be in accordance with the provisions of the Central Educational Institutions (Reservations in Admission) Act, 2006 as amended from time to time and notifications/circulars etc. of Govt. of India / UGC as amended from ti me to time. Reservation for persons with benchmark disabilities (PWD) shall be in accordance with the provisions of THE RIGHTS OF PERSONS WITH DISABILITIES ACT, 2016 as amended from time to time. If a candidate in the reserved category qualifies for admis sion in the general categor y, he/she shall be transferred to the general category without prejudice to the number of seats already allocated in that category which will be offered to the next eligible candidate in that category. 1. Special provision for admis sion of students Sports quota (a) 2% of seats in both the under -graduate and post-graduate programmes, shall be reserved for admission of outstanding players and sports persons, who have represented their Universities/Region/State, provided that they fulfill t he minimum eligibility requ irements prescribed for seeking admission to various programmes. (b) Relaxation to the extent of 5% of marks in the aggregate or in the subject, as the case may be, will be given to such candidates. N. C. C. (a) Relaxation to the exte nt of 5% of marks in the ag gregate or in one subject, as the case may be, will be given to NCC Cadets having the following NCC Certificates for admission to all programmes: (i) " A " Certificate for admission to undergraduate programmes. (ii) "B" or "C" Certificate for admission to a postgra duate programme. (b) Students admitted on the basis of NCC will have to continue in the NCC at least for one year. (c) The relaxation of marks on the basis of NCC Certificate shall be permissible only on the production of a certif icate duly verified by the NCC Officer N. S. S. Volunteers NSS volunteers who have attended two 10 days' Special Camps and one National Integration Camp or Republic Day Camp may be provided a relaxation of 2% marks in the aggregate or in one subject as the case may be, for admission in both the under -graduate and post-graduate programmes. Relaxation of marks given on the basis of NSS Certificates shall be permissible on the production of relevant Certificates. Extracurricular activities 2% of seats in both the undergraduate and post -graduate programmes will be reserved for students with extra -curricular activities provided that they have participated in the National/Zonal level cultural/literary competitions. Earmarking of seats for the children of Indian wo rkers in the Gulf and South Asia In view of the instructions issued by UGC vide Lr. No.F.1 -53/98 (CPP -II) dated 02.04.2004, 5% of seats are earmarked for the children of Indian workers in the Gulf and South Asia out of the 15% superannuated seats for forei gn students in university d epartments. The reservation under special provision is to be operated on Horizontal basis, that means, if a candidate is selected under the special provision, he shall be adjusted against the category to which he belongs. In case, if no eligible candida te is available in the special provision, then the same shall be filled up by the candidates of general category. 2. Other Reservations As prescribed by the UGC / GOI from time to time. Footnote : UGC Comments: UGC has no object ion on the proposed Ordinan ce subject to the condition that all the provisions related to Reservation in admission may be followed as per UGC/Govt. of India instructions issued from time to time. Ordinance no. 03 Programmes of study In accordance with and in furtherance to the prov isions contained in Section 29(1)(b) of the Act 1. There shall be programmes of study in the University for the Degrees, Diplomas and Certificates in various Schools through Regular, Evening, Online and Distance streams as decided by the University and approv ed by the competent body from time to time. Provided that the degree to be awarded by the University shall be from the list of specified degrees under section 22(3) of the UGC Act 1956 and as amended from time to time. The Regula tions in respect of all the programmes above shall be framed by the University. 2. The structure and lengths of degree programmes shall be defined according to NEP 2020 involving the multiple entry and exit principle (11.9, Page No. 37). 3. In addition to the ab ove, the Academic Council s hall have the power to introduce, modify or discontinue a programme on the recommendations of the Board of Studies. (i) The percentage of marks as given in the minimum eligibility requirements and allotted seats shall be approved by the Academic Council from t ime to time. (ii) The minimum eligibility conditions for the Degrees/Diplomas/Certificates as decided by the University shall be the same for other Universities/ Institutions/ Boards, which have been recognized by the University. Ordinance no. 04 Medium of instruction In accordance with and in furtherance to the provisions contained in Section 29(1)(c) of the Act I- The medium of instruction and examination in respect of all programmes conducted in the Schools, Departments and Centres in the University shall be in Sanskrit. II- The medium of instruction and examination for modern subjects offered by the University like Computer Science, Mathematics, History and languages other than Sanskrit and certain online programmes shall be the language approved by the respective Boards of Studies. Ordinance no. 05 Fees payable by students of the university In accordance with and in furtherance to the provisions contained in Section 29(1)(e) of the Act The Executive Council on the recommendations of th e Academic Council from tim e to time prescribe the fees payable by students for various programmes, which shall consist of the following components: I- Administrative process fee (a) Application and Prospectus Fee (b) Application processing fee (c) Admission/Regd. fee (d) Registration Fee (e) I.D Card Fee (f) Recognition Fee (g) University Development Fee (h) Amenities Development Fee II- Extra -Curricular Activities Fee (a) Sports Fee (b) Cultural Activities Fee (c) Students' Welfare Fee (d) Medical Fee III- Programme Fees (a) Tuition Fee (b) Laboratory Fee (c) Library Fee (d) Credit fee (includes examinati on fee) (e) Computer fee IV- Deposits (Refundable) (f) Caution Money (Laboratory) (g) Caution Money (Mess) (h) Caution Money (Hostel) Any other fee approved by the Academic Council from time to time. The students shall remit the fees to the univer sity as prescribed in the regulations framed by the University from time to time. Refund of fees The refund of fees by the University shall be in accordance with the UGC Notification of December 2006 and reiterated by UGC through D.O. No. F. 1 -3/2007 (CPP -II) dated 06th December 2016 of Secretary, UGC, on Remittance and Refund of Fees and Other Student -centric Issues. Ordinance no. 06 Award of fellowships, scholarships, studentships, medals and prizes In accordance with and in furtherance to the provision s contained in Section 6(1) (xiv) and Section 29(1)(f) of Act 1. In order to encourage meritorious and deserving students to pursue Programmes of studies and research in the University without financial strain, the University shall strive to provide for adequa te number of Scholarships, Fellowships, Studentships and Free - ships, for financial help, and also provide for award of Medals and Prizes. 2. There shall be instituted Scholarships in every programme to be awarded to the students of the University and Institut ions (wherever applicable) subject to availability of funds. Rules for award of the same shall be laid down in the Regulations. 3. There shall be fee concession in the form of half and full Free -ships of tuition fee in each School and teaching Departments as per norms of the UGC. 4. There shall also be a scheme of merit Scholarship, subject to availability of funds, where the first and second rank holders in every programme shall be awarded. The quantum of scholarship shall be decided by the University from time to time. 5. There shall be Fel lowships instituted in the University, subject to availability of funds, for studies or research as approved under the norms of UGC or other funding Agencies from time to time. 6. All types of Scholarships and Free ships shall be ad ministered at the Universit y level by a Committee to be constituted by the Vice -Chancellor. 7. There shall be a scheme to award medals/ prizes to the meritorious students of the University and Institutions (wherever applicable) for their best performance in various University Examinati ons. 8. The University shall have power to institute endowments from time to time. Detailed regulations shall be framed from time to time by the Executive Council governing the administration of Scholarships, Free -ships, Fellowships , Medals and other such endowme nts created in the University. ORDINANCE NO. 07 BOARD OF STUDIES In accordance with and in furtherance to the provisions contained in Section 23 of the Act and Section 18(2) of the Statutes 1. Each Department shall have a Board of Studies comprising the following members: a. Head of the Department shall be the Chairperson & Convener. b. 1. All professors of the department. 2. Not more than two Associate Professors of the department by rotation on seniority. 3. Not more than two Assistant Professors of the departme nt by rotation on seniority. c. Under special circumstances one faculty member from other involved departments within the school. d. No more than two subject experts, not in the service of the University, to be nominated by the Vice ch ancellor from a pool of six expe rts, suggested by the HoD in consultation with the department. e. Wherever necessary, not more than two persons (Alumni / Industry / Experts), may be invited as special invitee by the Chairperson with the prior permission of the Vice -Chancellor. 2. The tenure of the constitution of the board of studies shall be three years. 3. Any casual vacancy may be filled for the un-expired period. 4. The Board of Studies should meet at least once in two years and on such occasions as may be determin ed by the Vice -Chancellor. 5. The quorum for the Board of Studies Meetings shall be 50% of the members, which shall include at least one outside expert. 6. In the absence of the Chairperson, the senior -most member present shall act as Chairperson for that meetin g. 7. If in the opinion of the Chai rperson, it is not necessary or expedient to convene a meeting of the Board of Studies to consider any item and if he/she considers that a matter could be disposed off by circulation among the members of Board of Studies he/she may issue necessary ins tructions to that effect. ORDINANCE NO. 08 Centre For Sastra Parirakshana (through Unique Gurukula Paddhathi) In accordance with and in furtherance to the provisions contained in Section 6(1)(xiii) of the Act and Section 17(5) (a) of the Statutes In the light of National Educational Policy 2020 (10.2 Page No. 34), there is a dire need to protect the Indian tradition and culture and disseminate the same to the posterity. The system of oral transmission of knowledge (Gurukula Padd hathi) is a Unique Characte ristic f eature of Indian Culture. The scholar trained through this system will be capable of communicating and disseminating his knowledge both in the verbal and written form. In this connection, a Centre for Sastra Parirakshana shall be established. Guruk ula padd hati Gurukula system shall be the place to impart in-depth traditional Shastric knowledge through oral system of ancient days. Disciples with thirst for deep knowledge in Shastras shall be enrolled under the respective Gu ru and learn Shastras with the aim of completing prescribed texts thoroughly. They shall stay along with their respective Gurus and undergo eccentric training in accordance with the timings mentioned by the Guru. Continuous and comprehensive evaluation will be made by the Guru which is the highlight of this system. (a) Gurukula shall alone be the accommodation and boarding for students at free of cost. (b) The students shall adhere to the traditional aspects such as dress code etc., as prescribed in the regulations . (c) The students shall obey the order s of their respective Guru. (d) The intake of students for each Sastra shall be as prescribed in the regulations. (e) Teaching at Gurukula shall be in traditional fervor. 1. Objects: (a) To preserve and propagate the traditional knowled ge in unique way. (b) To preser ve Sastr a tradition that has been followed for centuries by our ancestors. (c) To propagate Sastra tradition by imparting Sastric lore to the students in a specific and extensive mode of teaching. (d) To revive ancient traditional teachi ng system of Sastra subject s. (e) To bring out eminent scholars in Sastras for posterity. The Centre for Sastra Parirakshana shall look after the following functions. (a) Gurukula at National Sanskrit University. (b) Off-campus Shastra Parirakshana programme. (c) Adoption /affiliation of Shastra Parirakshan a centre/s. (d) Conducting of Annual All India Sastrartha Parirakshana varga. 2. There shall be four Shastras to be taught initially in this traditional stream viz., Nyaya, Advaita Vedanta, Vyakarana and Mimamsa at three level s of programmes i.e., Pre -Graduate, Under graduate and Postgraduate. Both unique and regular degrees will be conferred to those who get through Mahapareeksha compulsorily. 3. Advisory Board: An advisory board shall be constituted comprising the following membe rs. (a) Vice -Chancellor - Chairman (b) Dean Academic Affairs - Member (c) Deans of all Schools - Members (d) Respective Heads of Department - Members (e) One external expert from each respective Sastra nominated by Vice -Chancellor Member (f) Centre Director - Member Convener Functi ons of Advisory Board: (a) To recommend appointment of traditional Gurus through an interview. (b) To monitor activities of Gurukula through the Director. (c) To review the progress of students periodically. (d) To meet at least twice a year for the smooth function of Gurukula. (e) To get sponsorship/donations from various sources apart from regular budget allocated. (f) To monitor the procedure of all examinations of the centre including Mahapareeksha. 4. Centre Director: There shall be one In -charge of th e centre, nominated by the Vice-Chancellor as Director. Provided, the person nominated to this post must have passed traditional examinations at least in one Sastra in such available stream or recognized as a traditional Sastra teacher/ evaluator in such s tream. Powers and Duties of Directo r: The Director shall; (a) run Gurukula in the campus as per norms. (b) collect day to day reports of Gurukula activities. (c) process adopting new Centres and supervising them. (d) enroll off-campus students. (e) conduct oral examinations in; (i) Pre-Graduate , Under gradu ate and Post Graduate syllabi; (ii) Upa-Mahapareeksha; and (iii) Mahapareeksha in Public dais. (f) conduct unique Board of Studies for the entire traditional stream (g) supervise teachers and students of Shastra Parirakshana (h) act as a bridge between centre and administration. 5. Examina tion: Examinations shall be conducted as per regulations under the unique traditional Sastra stream. (a) Examination for regular degree shall be conducted as per the regulations of Distance/Online stream. (b) Examination for uniq ue degree shall be conducte d as per regulations under unique traditional Sastra stream. (c) It is compulsory to appear both unique and regular degree examinations. One who doesn’t appear Mahapareeksha examination shall not be entitled to award both unique and regular degrees. 6. Free meals & accom modation shall be provided to the students admitted to the Gurukula system. 7. Incentive Scholarship: Incentive scholarship shall be given for which norms shall be framed by the committee duly constituted for the purpose. 8. Unique Board of Studies: Comp osition (a) Director – Chairperson (b) One external Subject expert shall be the member from each of the following Sastras. (i) Nyaya (ii) Advaita Vedanta (iii) Vyakarana (iv) Mimamsa (c) One internal subject expert shall be the member from each Sastra mentioned above provided, he shall h ave comp leted Mahapareeksha in the concerned Sastra or shall be traditionally recognized teacher in the concerned Sastra. If such a member is not available , the Head of the concerned department shall become the member. The syllab i framed by the unique BOS shall be forwarded to the Academic Council through the Advisory Board. The Advisory Board is empowered to make any such alterations if necessary . All other functions of the centre shall be in accordance with the regulations frame d for this purpose. ADMISSI ON PROCE DURE 1. Entrance examination shall be conducted to admit the students in different Shastras. 2. A declaration shall be taken from the parents of the students who intend to admit their wards into Gurukula system. ORDINANCE NO. 09 University Research Committee In accordance with and furtherance to the provisions contained in Section 29(1)(l) and (o) of the Act 1. University Research Committee shall be constituted (URC) comprising of the following: (a) Vice-Chancellor - Chairperson (b) Dean Academic Affairs - Membe r (c) Deans of Schools of Studies - Members (d) Heads of Departments (not exceeding 5 by rotation) - Members (e) Professors other than Deans of Schools and Heads of Departments (not exceeding 5 by rotation) - Members (f) Four Associate Professo rs to be nominated by the Vice-Chancellor representing different disciplines in the University - Members (g) Two external experts to be nominated by the Vice-Chancellor representing different disciplines in the University - Memb ers (h) HoD, Research and Publicat ions - Member Secretary 2. Subject to the overall guidance of the Academic Council, the URC shall perform, inter alia, the following functions: (a) To prepare a perspective of research and major thrust areas for research, if any, in the disciplines under its pur view; (b) To evaluate institutional research projects for funding by National / International Agencies; (c) To review the current status of research in each department (d) To indicate the priority areas of research in the departments (e) To take into account the f acilitie s available in the University and also create facilities wherever necessary in keeping with the major thrust areas accepted for the concerned Departments and individual interest of the members of the faculty; (f) To evolve no rms for consultancy and sha ring of revenue between the Principal Investigator and the University for approval of the Executive Council; and (g) To perform such other functions as may be assigned to it by the Academic Council. 3. The URC shall meet regularly at least twice a year. 4. The URC shall det ermine its own procedures for working. 5. The quorum of the committee shall be one-third of the total members; 6. The term of Office of the members other than ex-officio members shall be for a period of three years. 7. There shall be an Anti-plagiarism comm ittee, constituted for each and every department with a research programme under the supervision of URC. Other such functions shall be in accordance with the regulations prepared for the purpose. ORDINANCE NO. 10 Sports And Gam es Committee In accordance with and in furtherance to the provisions contained in Section 29(1)(j) of the Act 1. (a) There shall be a Sports and Games Committee consisting of the following members, namely: (i) Dean Students' welfare - Chairperson (ii) Deans of all Schools - Members (iii) Two Outstand ing Spor ts persons from among the students on rolls, nominated by the Chairperson Members (iv) Director/Assistant Director Physical Education - Member Secretary (b) One-third of the total members shall form the quorum for a meeting of the Committee. The Committe e shall: (i) make arrangements and supervise the Sports and Games of the University and frame Regulations in this regard; (ii) frame the budget for Sports and Games; (iii) maintain the playgrounds, indoor stadium and gymnasia of the University; (iv) hold competitions, tournam ents, athletic meets etc.; (v) take measures to attract the sports talent available in the University; and (vi) perform such other functions, as may be assigned to it by the Academic Council from time to time. 2. The Director/Ass istant Director (Physical Education & Sports) will operate the budget under the supervision of DSW. 3. The Committee shall hold its meetings at least once a semester under the supervision of the DSW. ORDINANCE NO. 11 Committee On Equivalence Of Examinati ons In accordance with and in furth erance to the provisions contained in Section 29(1)(g) and (j) of the Act 1. There shall be a standing Committee on Equivalence of Examinations consisting of the following members, namely: (a) Dean Academic Affairs - Chairperson (b) Deans of the Schools - Mem bers (c) One person nominated by the Academic Council from amongst its members for a period of three years Member (d) Registrar - Member (e) Controller of Examinations - Member Secretary 2. The functions of the Committee shall be; (a) to consider the proposal in respect of the recognition of new programmes/courses/examinations of other Universities/Boards/Institutions together with the report of the Dean of the School concerned. (b) to examine the courses of study and the standard of the Courses and recomme nd the same to the Academic Council about the Examinations of other Universities/Boards/Institutions including those of foreign Universities as equivalent to the corresponding Examinations of the University; (c) to examine and recomm end to the Academic Council the wit hholding, suspension or cancellation/recognition to any examination/degree for such reasons and such time as it may deem fit; (d) to report to the Academic Council on all matters, which are referred to it; (e) to prepare a case of moving application for seeking recognition of Degrees/Diplomas and Certificates awarded by the University equivalent to the corresponding Degrees, Diplomas and Certificates of Universities and other institutions within and outside the country; and (f) the Co mmittee may invite a domain expert, wherever necessary, to assist it in its functioning. 3. No less than half the total number of members of the Committee shall constitute the quorum for a meeting of the Committee. ORDINANCE NO. 12 School Board In accordance w ith and in furtherance to the pro visions contained in Section 17(3) of the Statutes The School Board shall consist of: (i ) Dean of the School - Chairperson (i i ) All Professors in the School (i i i ) Heads of the Departments assigned to the school who are not Professors; (i v) One Associate Professor and one Assi stant Professor from each Department in the School by rotation on the basis of seniority; ( v) One representative from each of the Boards of other Schools which have inter - disciplinary work with the S chool, to be nominated by t he Vice -Chancellor on the recomme ndations of the School Board concerned; Powers and Functions The powers and functions of the Board shall be. (a) to suggest the qualifications and procedures for admission of candidates to the variou s study Programmes in the Departments of the School; (b) to co-ordinate the teaching, evaluation and research work in the Departments of the School; (c) to suggest subjects for research for various Degrees. (d) to constitute Committees to organise the teaching and res earch work in subjects or areas of inter -disciplinary in nat ure within/across the school and to supervise the work of such Committees; (e) to recommend the Academic Council for creation of teaching posts, and to consider proposals received from the Departments or Committees mentioned in Clause (d) above; (f) to consider Schemes for the advancement of the standards of teaching and research , and to submit proposals in this regard to the Academic Council; (g) to promote and review research within the school and to submit reports to the Academic Council; (h) to consider and act on any proposal regarding the welfare of the students of the Schools; (i ) to perform all other functions which may be prescribed by the Act, Statutes and Ordinances, and to consider all such matters as may b e referred to it by the Executive Council, the Academic Coun cil or the Vice -Chancellor; and (j ) to delegate to the Dean, or to any other member of the Board or to a Committee such powers, general or specific, as may be decided upon by the Board from time to ti me. Meetings (a) The committee shall hold at least two meetings in an Academic year, one in each semester. (b) The Dean may convene special meetings of the committee at his own initiative or at the suggestion of the Vice - Chancellor or on a written request from a t least one-fifth of the me mbers of the Board. Quorum The quorum for the meeting of the committee shall be one-third of its total members. Rules of Business Rules of conduct of the meetings shall be as prescribed by the Regulations in this regard. ORDIN ANCE NO. 13 Assignment Of Departments To Schools Of Studies Further to the provisions contained in Section 17(5)(a) of the Statutes. The assignment of various Departments and Centre of Studies to various Schools of Studies shall be as under: SCHOOL DEPART MENT School of Veda -Vedang as 1. Department of Vedabhashyam 2. Department of Vyakarana 3. Department of Jyotisha and Vasthu 4. Department of Dharmasastra School of Darsanas 5. Department of Nyaya 6. Department of Sankhya Yoga 7. Department of Mimamsa 8. Department of Advaita Vedanta 9. Department of Visistad vaita Vedanta 10. Department of Dvait a Vedanta 11. Department of Agama 12. Department of Yoga Vignana 13. Department of Sabdabodha Systems and Computational Linguistics 14. Centre for Shastra Parirakshana School of Sahitya & Samskriti 15. Department of Sahitya 16. Department of Puranetihasa 17. Department of History 18. Department of Telugu 19. Department of Hindi 20. Department of English 21. Department of Research and Publications 22. Department of Performing Arts School of Education 23. Department of Education 24. Department of Mathem atics 25. Department of Compute r Science 26. Department of Translati on 27. Department of Physical Education Any other Departments as may be established by the University from time to time will come under respective Schools. ORDINANCE NO. 14 Deans' Council In accorda nce with and in furtherance to the provisions contained in S ection 47 of the Act and Section 12(2)(xxii) of the Statute. 1. The University shall constitute a Council of Deans of the University to be known as the Deans' Council. 2. The Deans' Council shall compri se the following: (i) The Vice -Chancellor - Chairperson (ii) Deans of all Schools - Members (iii) Dean, Academic Affairs - Member – Convener 3. The functions of this council shall be; (a) to consider all academic matters relating to functioning of Schools and Departments; (b) to consider such matters as may be necessary arising from the conduct of examinations, standard of results, etc.; (c) to recommend deputation of teachers for International Conferences; and (d) to consider such other matters as may be assigned to it by the Executive Council or may be referred to by the Vice -Chancellor. 4. The quoru m of the council shall be two thirds of the total number. 5. The rules of conduct of meetings shall be as may be prescribed by Regulations in this regard. ORDINANCE NO. 15 Powers And Functions Of Hea ds Of Departments Of Studie s In accordance with and in furth erance to the provisions contained in Section 29(1)(o) of the Act. 1. There shall be a Head for each of the Departments in the University who shall be appointed by the Vice -Chancellor from amongst th e Professors of the concern ed Department by rotation in the order of seniority for a period of three years. Provided that if there is no Professor in the Department or there is only one Professor in the Department whose term as Head of the Department is en ding, the Vice -Chancellor m ay appoint an Associate Professor as Head of the Department. Provided further that if there is no Professor/ Associate Professor in the department, the Dean concerned shall act as the Head of the department also. 2. The Head of the Department shall: (a) be the Academic Head of the Department and shall convene and preside over the meetings of the Department and the Board of Studies; (b) maintain discipline in the Classroom and Laboratories through teachers of the Department; (c) assign to the teachers in the Department such duties as may be necessary for the proper functioning of the Department; (d) frame the timetable for various programmes offered by the Department and ensure the compliance of the same; (e) frame academic calendar of the department ; (f) be responsible for the coordination, facilitation and supervision of teaching and research in the Department; (g) recommend leave application of the members of the teaching and non-teaching staff of the Department to the Dean of the School concerned, accor ding to the regulations framed for the purpose; (h) be responsi ble for the records, laboratory, furniture, all equipment of the Department and the books of the Departmental Library; (i) shall be responsible for observance of the provisions of the Act / Statutes/ Ordinances and Regulations relating to the Department; and (j) perform such other academic duties as may be assigned to him/her by the Academic Council, the Executive Council or the Vice -Chancellor. ORDINANCE NO. 16 Duties Of The Departments In The School In accordance with and in fu rtherance to the provisions conta ined in Section 17(5)(b) of the Statutes. Duties Duties of the Department. (a) to participate in admission process into various Programmes offered by the Department and to suggest the procedure for such admissions; (b) to suggest the pattern and the schedule of sessional evaluation for each programme offered by the Department; (c) to make proposal to the Academic Council, through the School Board, regarding the creation of teaching posts; (d) to propose and facili tate research projects to be taken up by the members of the Department individually and in groups; (e) to propose the curriculum, reference and other reading materials for the programmes of study to the Board of Studies; (f) to constitute Committees from its membe rs and to assign specific functions falling within its compe tence; (g) to appoint mentors from amongst teachers for guiding and counseling the students with a ratio of 1:20; (h) to propose schemes for and help in the maintenance and improvement of the standards of various Programmes of stud y and research of the subject in the department; (i) to prepare Annual Report of each Academic year and submit to the school board on or before 31st July every year for Academic Audit which shall be conducted during the month of Augu st; (j) to recommend for the en gagement of Adjunct Faculty in th e department in accordance with guidelines issued by the UGC from time to time; and (k) to perform such other functions as may be assigned to it by the concerned School or the Vice -Chancellor. ORDINA NCE No. 17 Research And Publications In accordance with and in furtherance to the provisions contained in Section 6(1)(i), (xiii) of the Act. Providing Research based specialization at Graduate/Post -Graduate and Doctoral Programmes. - NEP 2020, 11.5, 11. 9, Page No. 37 In the light of National Education Policy 20 20, In addition to regular teaching activities within the department and other departments wherever necessary and research guidance, the Department of Research and Publications shall take up follow ing activities. 1. Finding emerging/thrust areas in research. 2. Creating awareness about research projects and funding agencies among the faculty members. 3. Publishing periodical research journals. 4. Publishing periodical Newsletters. 5. Publishing books recommended by panel constituted. 6. Editin g/Critically editing and publish ing rare/unpublished manuscripts in coordination with Manuscript section. 7. Carrying out research works. 8. Preparing descriptive catalogues of Manuscripts in coordination with Manuscript section. 9. Intro ducing programmes of Certif icate/Diploma/PG Diploma in (a) Manu scriptology (b) Paleography (c) Epigraphy (d) Textual Criticism 10. Introducing programmes in Research Methodology, Manuscriptology and oriental research at PG level. 11. Conducting workshops/training programmes in Research methodology, Manuscr iptology, Paleography, Epigraphy and Textual Criticism. 12. Preparing database of research theses and Sanskrit scholars. 13. Preparing summaries/bibliography of Doctoral theses and Sanskrit Journals. 14. Preparing Sastra Texts in simple standard Sanskrit. 15. Digitalizati on and study of Manuscript. 16. Expl oring ICT facilities for research. ORDINANCE No. 18 Conferment Of Honorary Degrees Further to the provisions contained in Section 28 of the Statutes. 1. The following Honorary Degrees shall be conferr ed upon a person, with the prior approval of the Governmen t of India (the Visitor), on the ground that he/she is, by reason of eminent position and attainments or by virtue of his/her contribution to learning or eminent services to the cause of Education o r Society, a fit and proper person to receive such Degree( s): (a ) Vachaspati (D.Lit.) This Honorary Degree shall be conferred upon an eminent scholar who is not working in the field of Sanskrit but devoted a good amount of time for propagation of Sanskrit, Ved as and Sastras. (b ) Mahamahopad hyaya This Honorary Degree shal l be conferred shall be conferred upon an eminent scholar who devoted his life for propagation of Vedas and Shastras by producing several scholars in Shastras or publishing a good volume of books pertaining to Vedas or Shastr as. 2. Degrees, including Honorary Degrees, shall be conferred at convocation /special convocation and may be taken in person or in absentia. 3. The presentation of the persons at the Convocation on whom Honorary Degrees are to be conferred shall be made by the Vice-Chancellor or by a person nominated by him. ORDINANCE No. 19 Alumni Association In accordance with and in furtherance to the provisions contained in Section 37 of the Statutes The Alumni Association of the National Sanskrit University A A SR A Y A (Alumni ASsociation of RAshtriya Sans krita Viswavidyala YA) shall be established. Objects The objects of AASRAYA are to: (a) establish a link with the NSU alumni and enroll them as members; establish liaison between NSU and similar other assoc iations at the universities in the country and abroad; (b) raise various endowment funds and award stipends out of it to the deserving students on need -cum-merit basis; (c) institute and disburse scholarships, fellowships, medals, awards , etc. to the meritorious students at the university out of the corpus of the Asso ciation; (d) seek donations from alumni and potential donors for promoting various righteous activities of the Association; (e) suggest ways and means for the participation of the Association in the working of the University; (f) arrange get together of the alumni and social/cultural functions of the alumni; (g) honour distinguished alumni of NSU, who have brought national/global acclaim in their respective domains; MEMBERSHIP (a) Any student who successfully obtains any d egree/diploma from the National Sanskrit University aut omat ically becomes a Life member of the Association from the date of issue of the Result/Notification granting the said degree/diploma; on payment of the appropriate membersh ip fees as described in Cla use (c). (b) Any ex -student, members of the staff or ex -mem ber of the staff of the University who does not fulfill the above condition as in (a) but who, on the recommendation of the Executive Committee, is admitted by the Associatio n on payment of the appropr iate membership fees as prescribed in clause (c). (c) The m embe rship fee in respect of all the members defined in Clause (a) and (b) would be decided by mutual discussions between the University and the Association from time to time. The mode of collection of the membership fees shall be decided from time to time in m utual discussions between the University and the Association. Organization The following shall be the authorities of the Association. 1. Chairman (Dean Students’ Welfare) 2. President 3. Vice President 4. Gene ral Secretary 5. Joint Secretary 6. Treasurer 7. General Body 8. Executive Committee The Elected Office Bearers of the Executive Committee shall be: 1. President and Vice -President The President and Vice -President shall be elected by majority v ote of the members who are eligible for voting. He/she shall be an alumnus of at l east twenty years standing. The President and Vice -President shall perform the duties and functions of the Association. The Vice -President shall perform the duties and functi on of the President in his absence. 2. General Secretary: The General Secretary shall be elected by majority vote of the members who are eligible for voting. He shall be an alumnus of at least fifteen years. The General Secretary shall perform the following duties: - (a) To keep the Minute s of all meetings. (b) To carry out the directions of the Association. (c) To conduct correspondence on behalf of the Association. (d) To issue notice of all meetings of the Association. (e) To exercise administrative control over the Central of fice of the Association. The General Secretary shall seek the advice of the Presid ent/Vice Chancellor in the matters wherever necessary. Joint Secretary: The Joint secretary shall be elected by majority vote of members. He shall be an alumnus of at least f ifteen years standing. In t he absence of the General Secretary, the Joint Secretar y shall perform the functions of the General Secretary. Treasurer: The treasurer shall be elected by majority vote of members who are eligible for voting. He shall be an alum nus of at least fifteen yea rs standing. The President shall introduce the new office bearers of the Alumni Association. CHAPTERS (i). Regional Chapter : The Executive Committee shall recognize a Chapter of the Association in any city/region of India provided, it has twenty -five members en rolled. The expenses of the chapter shall be managed by the respective Chapter. (ii). Overseas Chapter : The Executive Committee shall recognise an overseas chapter provided it has a minimum of ten members. The membership fee and the mo de of collection of the mem bership fees shall be decided from time to time in mutu al discussions between the University and the Association. Other such functions shall be in accordance with the regulations framed for the purpose. ORDINANCE No. 20 Award of the Degree of Doctor of Ph ilosophy (Ph.D.) In accordance with and in furtherance to the provisions contained in Section 6(1)(xiii) of the Act. The Award of the Ph.D degree shall be conferred according to the guidelines of UGC (Minimum Standards and Proce dure for Award of M. Phil/P h.D. Degree) Regulations, 2016 as amended from time to time. THIRD S CHE DULE Center for Dist ance and Online Education Ordinances CENTER FOR DISTANCE AND ONLINE EDUCATION (CDOE) In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes. Prelim inary 1. Motto of CDOE: Tradition says – fish nurtures it’s off springs from a ‘distance’ through its vision without its immediate presence. Simi larly, a Teacher in Distance and Online Education directs, guides and teaches the students through self-learning material. What the student requires is, the will to learn and perseverance like that of Ekalavya who in spite of the absence of immediate presence of his guru Droṇa could master the skill of archery. The CDOE shall follow the regulations of University Grants Commission (Open and Distance Learning Programmes and Online Programmes), 4th S eptember 2020 and amended from time to tim e. 2. Objects of CDOE: (a ) to preserve and impart instruction in traditional Sanskrit lore with special attention to highly specialised branches of Śāstras to make it reach the people at large. (b ) to provide means for educat ion in modern disciplines needed for meani ngful interpret ation of original Sanskrit texts including technical literature in Sanskrit to accustom to the modern technologies; (c) to facilitate the people to continue the higher education in Sanskrit who could not be able to study in regular colleges due to various reasons; (d ) to facilitate the people with High Quality Sanskrit education with minimum expenditure; (e) to facilitate the people to bring out their potential with respect to Sanskrit Language and Literature to accommodate themselves to meet the challen ges in the mode rn world. ORDINANCE No. 01 Functions Of The Cdoe The objects of CDOE are to i) promote equality of opportunity in the field of education by providing necessary facilities through Distance and Online modes of education. ii) establish its study -cum information cen tres across the country as may be deemed necessary for the purpose; Functions of the CDOE are: (a) to enroll candidates residing in any part of the country in different progra mmes as per the approval in the capacity and (b) to enroll applicants from other countrie s also for all online mode programmes. (c) to provide instructions through correspondence to such persons who are not otherwise in a position to acquire knowledge, education a nd improve upon their professional competence by remaining whole -time students in the University or in its affiliated and constituent institutions/colleges; (d) to provide instructions in such branches of learning as the Advisory Board of the CDOE/University m ay think fit for the advancement and dissemin ation of knowledge through correspondenc e/ distance/ online modes of education; (e) to co -operate with other Universities for promoting education through distance/ online mode in such a manner and for such purposes as the Advisory Board of the CDOE/University may determine; (f) to suggest the Academic C ounc il, the syllabi and courses of studies of different courses/programmes after consulting the Board of studies in the concerned subject; (g) to establish and maintain the st udy-cum-information centres at different plac es for the benefit of the students enrol led with the CDOE for promoting and facilitating distance/ online education, subject to the approval of the competent authorities. (h) to demand and receive payments of such f ees and other charges as may be prescribed by the Academic Council; (i) to prepare the co urse-wise study material for all Programmes in approved branches of learning, and issue instructions to students through electronic or any other mode; (j) to undertake editing , printing and publication of Study Materials and other relevant materials for variou s programmes, as the CDOE may deem proper; (k) to design admission procedure for students to various programmes. Organisational structure: Subject to the changes from time to time, the CDOE shall have the following Organ isational Structure. • Advisory Board • Director • Joint Director • Divisions The Headquarter of the CDOE shall be at the University Campus, Tirupati only. ORDINANCE No. 02 Advisory Board In accordance with and in furt herance to the provisions contained in Sectio n 6(1)(v) of the Act and Section 42 of the Statutes. 1. Advisory Board The Advisory Board shall consist of the following members: (i) Vice-chancellor - Chairman (ii) Dean, Academic Affairs - Member (iii) Two Dean s nominated by the Vice-Chancellor - Members (iv) Nominee of the Distance Education Bure au - Member (v) Two external Experts of Distance Education nominated by the Vice-Chancellor - Members (vi) Director of the CDOE, NSU - Member (vii) Registr ar of the University - Member (viii) Two faculty members amongst Professors/ Associa te Professors of the CDOE nominated by the Vice Chancellor. - Members (ix) Joint Director of the CDOE, NSU - Membe r-convener 2. The term of office for the member s of the Advisory Board other than ex-officio members shall be THREE YEARS. 3. The quorum for the meeting of the Advisory Board shall be 50 % of the members of the Board. Powers & functions of the Advisory Board: (a) To review the existing academic programmes; (b) To introduce or suspend any programme as p er necessity; (c) To suggest the rates of remuneration for conducting different activities of the CDOE; (d) To frame/review the Annual Budget; (e) To suggest measures for improving th e functioning of the CDOE. (f) To collaborate wi th other institutions. (g) To approve the pr opos als for future expansion of the CDOE. (h) To recommend the creation of new positions (Teaching/non -teaching) in different disciplines; (i) To review any other matter which may be referred to by the Director. ORDINANCE No. 03 Centre For Internal Quality Assur ance (Ciqa) In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes. The Centre for Internal Quality Assurance (CIQA) shall be established as per the UGC Open and Distance Learning Prog ramme s and Online Programmes Regulations, 2020 for ensuring the quality of programmes being offered in Distance and Online Learning mode. The object of CIQA is to develop and put in place a comprehensive and dynamic internal Quality assurance system to pro vide high quality programmes of higher education in Distance and Online Learning mode. Composition of the CIQA Committee : i. Vice-Chancellor - Chairman ii. Three Professo rs nominated by Vice-Chancellor - Members iii. Heads of Three Departments nominated by Vice-Chancellor, offering recognized programmes in Distance Learning and Online mode - Members iv. Two external experts of Distance Learning and/or online education - Members v. Officials from the Administration & Finance sections of the University - Membe rs vi. Director (CDOE) - Member Secretary Tenure of members: The membership of the above committee shall be for a period of two years. The committee shall meet at l east once a semester. The quorum for the meet ing shall be two -thirds of the total number o f members with mandatory presence of one external expert. Powers, duties and functions of the CIQA committee: The powers, duties and functions of the CIQA committee s hall be as per the UGC (Open and Distance Learning Programmes and Online Programmes) Regul ations, 2020. ORDINANCE No. 04 Powers, Duties And Functions Of The Director In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes. 1. The Director: The CDOE shall be headed by a D irector appointed in accordance with the provisions of the University Regulations. 2. Powers and duties of the Director: (a) to make proposals/plans for development and expansi on of the CDOE to place before the Advisory B oard/other bodies of the University. (b) to p ropos e reforms and re -organization of the existing system of distance/ online education for the smooth and efficient functioning of the CDOE. (c) to issue orders to the memb ers of Academic committees subject to non -financial matters. (d) to have the power to pres cribe instructions/ guidelines for the preparation of the Study material/Evaluation of Response Sheets and Assignments/guidance of Project work, by issuing notifications from time to time keeping in view the require ments for the same, through the joint dir ector . (e) to submit panels of subject experts of various programmes to the Vice -Chancellor for approval. (f) to sanction deputation of officials to visit Study Centres/Offices with respect to CDOE. 3. The Director shall engage: (a) Resource Persons for: (i) writing, revising, proof reading and editing of study material; (ii) delivering of lectures in Contact Programmes; (b) Part-time Co-ordinators and other supporting staff for conducting such new programmes as may be offered by the CDOE from time to time. ORDINANCE No. 05 Powers , Duti es And Functions Of The Joint Director In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes . 1. The Joint Director: A Deputy Director shall be appointed in accordance with the pro vision s of the University Regulations. 2. Powers and duties of the Joint Director: (a) to engage Liaison Officers, Academic Counselors, Part -time coordinators and other supporti ng staff for study -cum-information centres in consultation with the concerned Authori ties o n fixed Honorarium basis. (b) to supervise the teaching, Ministerial, technical and other supporting staff of the CDOE and shall maintain discipline in all the Division s and Units of the Centre and take action whenever needed for the purpose. (c) to organi se/ ar range Contact Programmes for the students enrolled with the CDOE and Orientation Programmes for Academic Counselors, as and when necessary, and engage subject Expert s/Resource Persons/Part -time coordinators/sup porting staff for this purpose. (d) to pres cribe the instructions/ guidelines for the preparation of the Study material/Evaluation of Response Sheets and Assignments/guidance of Project work, by issuing notificatio ns from time to time keeping in view the requ irements for the same. (e) to make arrangem ents f or writing, typing, editing, proof reading and printing of the study Material of all programmes offered by the CDOE. (f) To convene advisory board meetings from time to time. (g) Any other duties assigned by the dire ctor from time to time. ORDINANCE No. 06 Divis ions In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes. 1. Divisions The CDOE shall have Divisions as may be established with the appro val of the Advisory Board/ University from time to time. 2. Head of the Division (H.O.D) (a) Each of the Divisions shall be headed by a senior most faculty member of the concerned Division for a period of TWO YEARS. (b) Each Head of the Division in the execution of h is official duties shall be assisted by t he tea ching, ministerial, technical and other supporting staff of the concerned Division in such a manner as the Head/Director may assign from time to time. 3. Powers and duties of Head of the Division (H.O.D): (a) The Hea ds of Divisions shall work under the over all su pervision of the Director. (b) Each H.O.D shall be responsible for the due observance of Regulations relating to his/her division. (c) The other duties and functions of the H.O.D. shall be the same as prescribed for t eaching staff/ programme co -ordinators. 4. Divisio nal Committee : There shall be a Divisional Committee comprising following members; (i) Director - Chairman (ii) Joint Director Member (iii) All teachers/progra mme Coordinators of the Division; - Mem bers (iv) Any other person whose prese nce may be considered essential by the Chairman. - Member (v) Head of the Division - Member Convener The quorum for the meeting of the Divisional committee shall be the majority of the members, including the Chairman. 5. Powers & Functions of Divisional Committee: i. To organize the teaching work/contact classes for all the programmes. ii. Each Head of the division will be co -opted member for concerned Board of studies. iii. To assign the writing/revising the study mate rial to resource persons. iv. To perform such other functions as may be prescribed by the Regulations. ORDINANCE No. 07 Teaching Staff/ Programme Coordinator In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and S ection 42 of the Statutes. 1. Teaching staff / Prog ramme Coordinators The teaching staff/ programme coordinator /manpower shall be appointed, on self -finance basis. in accordance with the provisions of the UGC Guid elines prescribed on such terms and condition s from time to time. 2. Duties & functions of Teac hing staff/ Programme Coordinators: (a) Teaching, editing, writing and revising study material in their own area of specialization. (b) Assigning the job of script writing to resource persons of various subjects afte r seeking approval of the Director. (c) Ensur ing th e supply of Study Material to students of the concerned Programme. (d) Preparing panel of resource persons/ academic counselors and subject experts for writing of study material/ providing guidance to students and upgradation respectively and submit the same t o the Director through Head of the Division for approval of the Vice -chancellor. (e) Subject to the Regulations that may be framed in this behalf, each Programme coordi nator shall, in the execution of his duties b e assisted by the ministerial, technical and ot her supporting staff of the Programme concerned and it shall be obligatory upon them to tender such assistance to the Programme Co-ordinator as may be required/assi gned by him in the performance of his officia l duties. (f) The Programme coordinators shal l supe rvise the Contact Programmes and examinations whenever arranged by the CDOE. (g) The Programme coordinators shall maintain the record of work done and shall submit the same to the Director after every six months i n an academic year. (h) It shall be the duty of the Programme Co -ordinators to review the stock position of the study material and submit a report to the Director regarding the availability of and/or for preparation of new study material. (i) The teaching staff en gaged in Contact Programmes on Sundays an d othe r holidays will be entitled to compensatory leave/Remuneration subject to the approval of concerned authorities. (j) The norms of workload for teachers shall be governe d by Regulations. (k) Such other work as assigned by the Director for smooth conduct of th e CDOE . ORDINANCE No. 08 Information Cell In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes. 1. The CDOE shall constitute a separate Informa tion Cell for keeping the public in gener al and the desirous students in particular, informed of its programmes and activities. 2. The Information Cell shall be under the direct control of the Director/Joint Direct or. 3. The Director shall prescribe the procedur e to establish, run or maintain the Infor mation cell. 4. The Information cell shall consist of a Counselor and other supporting staff to be appointed in accordance with the Regulations of the University. ORDINANC E No. 09 Duties & Functions Of Counselor In accordance with and in furtherance to the provision s contained in Section 6(1)(v) of the Act and Section 42 of the Statutes. The Counselor shall perform the following duties and functions: 1. To provide information to the students regarding admission procedure and schedules, contact programmes, examina tions, examination centres, results, and matter incidental thereto; 2. To keep liaison with the Part-time Co-ordinators of the Study -cum-Information Centres; 3. To arrange publication of notification of the CDOE through media; 4. To maintain liaison between Program me co -ordinators for the information of students; 5. To respond to the queries of the students/public; 6. To maintain Liaison with various units of the University for the information of the students; 7. To discharge such other duties as may be assigned by the Direc tor. ORDINANCE No. 10 Study -Cum -Information Centres In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes. 1. Study -cum-Information Centres: (a) The CDOE shall establish its study -cum-Inform ation C entre for the furtherance of its objects across the country as may be deemed necessary for the purpose subject to the approval of the authorities. (b) The CDOE shal l engage a Liaison Officer for each Study -cum-information Centre. (c) The Liaison -cum-informa tion Of ficers shall be engaged on such terms and conditions and for such periods during an academic session as the Director may deem fit from time to time. 2. Duties & Functions of Liaison Officers of Study -cum-infor mation centres: (a) To make necessary arrangeme nts for conducting Contact Programmes for the students of the Centre in consultation with the Programme -Co-ordinator concerned; (b) To provide guidance to the students of the concerned area enrolled with the CDOE; (c) To issue instructions to the students regardin g conta ct programmes, examinations etc. (d) To supply study material and issue books to the students; (e) To maintain the books, audio -visual equipment, or any other movable o r immovable property of the Study Centre suppl ied by the CDOE. (f) To perform such other func tions f or the benefit of the students as the Director may prescribe from time to time. 3. Each Liaison Officer shall be assisted by other supporting staff as may be deeme d necessary for this purpose. 4. The terms and conditions of service and emoluments of the Liaison Officers shall be as per the rules and regulations of the University from time to time. ORDINANCE No. 11 Academic Counselors In accordance with and in furthera nce to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statu tes. 1. The Director shall, on the recommendation of the Programme Co-coordinator(s), engage Academic Counselors for providing counseling to the students. 2. The Academic counselor shall be qualified/experienced/expert in the subject concerned. 3. Each Academic Cou nselor will perform his/her functions under the guidance and supervision of the Programme Co-coordinator concerned, of the Centre. The minimum number of students to be engaged by an Academic Counselor shall be fif teen at Gra duate level and ten at Post -Grad uate level. ORDINANCE No. 12 Programmes Offered In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes. There shall be programmes of study i n the CDOE for the Degrees, Diplomas and Certificat es in various Divisions through Distance and Online streams as decided by the University and approved by the competent body from time to time and the regulatio ns of University Grants Commission (Open and Distance Learning Programmes and Online Progr ammes), 4th September, 2020 and amended from time to time; provided that the programme shall be in existence for at least two years in regular stream. The programmes pertaining to Management and Computer Applicat ions shall be offered according to the “AICT E (Open and Distance Learning Education and Online Education) Guidelines, 2021”. The Regulations in respect of all the programmes above shall be framed by the Univers ity. ORDINANCE No. 13 Admissions And Programm e Administration In accordance with and in furtheran ce to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes. 1. Admission Notification: Admission into various programmes offered by the CDOE shall be notified during the mont h of April/May every year. 2. Admission Committe e (a) The admission to the various programmes of the CDOE shall be made by the Admission Committee consisting of (i) Director (Chairman) (ii) Joint Director (iii) All Heads of the Divisions of the Centre. (b) Admissions to the various programmes shall be made in accordance with the instructions/guidelines to be issued by the Admission Committee of the CDOE from time to time. Provided it shall be obligatory to give some relaxation for admi ssion to various programmes offered, through d istance/ online mode as per DEB guidelines. (c) The quor um of the Admission Committee shall be the majority of the members including the Chairman. 3. Fees: The University shall from time to time prescribe the enrolmen t, admission, tuition and other fees to be col lected from the candidates at the time of adm ission for a particular programme. 4. Programme Administration All programmes shall be administered through various modes of distance/ online education for convenience and benefit of the students. The main compone nts of a programme shall comprise of lessons/ Printed Study Material, Compulsory/Optional Contact Programmes/Evaluation of Response Sheets, Individual Consultation etc. 5. Panel of Resource persons/Academic Counsel ors/other functionaries The Director shall in consultation with the programme Coordinators draw a panel of qualified Resource Persons after every two years in the subjects concerned for the preparation of Self -Instructional Material (SIM), delivering of le ctures in Contact Programmes and for providing counseling and guidance to students. The SIM shall be prepared by the Resource Persons/Subject experts strictly in conformity with the syllabi and guidelines prescribed by the CDOE. 6. Contact Programmes: The Director shall, every year, arrange the conducti ng of Contact Programmes and Extension Lectur es in e ach Course/Programme. The Contact Programme may extend twice an academic year. On the recommendation of the Director, the Vice - Chancellor shall authorize exte nsion of a Contact Programme or / and conducti ng of a special programme as may be considere d neces sary. 7. Study material/Evaluation of Assignments The preparation of study material and evaluation of Assignments shall be done in accordance with the regulation s. 8. Remuneration The remuneration for the engag ement of Resource Persons for preparation of Study Material/delivering of lectures in Contact Programmes/evaluation of Response sheets and Assignments/guidance of Project work, etc., shall be prescribed by the University from time to time. ORDINANCE No. 14 Utilisation Of Funds And Maintenance Of Accounts In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes. 1. Utilization of Funds (a) The funds reflected in the annual budget under different heads of expenditure shall be utilized stric tly in accordance with the budgetary allocation. (b) The funds shall be utilized with the prior approval of the competent authority on a case -to-case basis as per the re quirement of the CDOE. 2. Maintenance of Accounts The accounts shall be maintained by the CDOE as per the Financial Rules prescribed by the University from time to time. ORDINANCE No. 15 Conduct Of Examinations In accordance with and in furtherance to the provisions contained in Section 6(1)(v) of the Act and Section 42 of the Statutes 1. Examination The examination for all the programmes under CDOE shall be held at the completion of each academic session on an annual pattern. The dates for the examinations shall be fixed by the Controller of Examinations in consultation with the Director. 2. Examination Fees The University shall prescribe the examination fees for each programme from time to time. The norms for examination applications, attendance and other such procedures shall be in accordance with the regula tions prescribed for the same. FOURTH SCHEDUL E Exami nation Ordinances THE EXAMINATION ORDINANCES Examination Ordinance relating to general definitions and interpretations Whereas it is expedient to define a nd explain various terms used in connection wit h examination, they are formulated hereunder. Unless the context otherwise requires, • “Examination” means any examination (Oral/Project Oriented/Online/Written) conducted by the University either at the end of Semester or at the end of the year or on any sp ecific occasion as the case may be. • “Examinati on Cent re” means the place/s earmarked by the University to conduct its examinations. • “Examiner” shall mean an examiner who is to set the end -term examination ques tion papers/moderator/evaluation of answer shee ts/dissertation and thesis etc. and/or act as a pract ical examiner in the University. • “Grading systems” means allotting defined letters’ grades based on the marks secured by a student in an examination. • “Headq uarters” means the main campus situated at Tirupati. • “Improvement” means the facility given t o a can didate to improve his/her marks in a programme or all the programmes in an examination of a particular year/semester conducted by the University. • “Internal Assessment” means a process of testing a studen t enrolled in a programme of the university, by the f aculty member concerned. • “Moderation of Marks” is a measure adopted by the University for establishing justification for awarding grace marks through a duly constituted committee. • “Recognised Institution ” means an educational institution/Board/Unive rsity/D eemed to be University recognised by the Academic Council of the University. • “Result” means the output of the examinations written by a student, evaluated b y the examiner based on his/her performance in grades/divisions. • “Student” shall mean a person admi tted to any academic programme of the University. ORDINANCE - 1 APPOINTMENT OF EXAMINERS In accordance with and in furtherance to the provisions contained in Section 29(1)(g) of the Act and Section 12(2)(xiv) of the Statutes 1. The continuous internal assessm ent shall be conducted by the concerned faculty member and end semester/annual and all other examinations shall be conducted by the Controller of Examinati ons. 2. The examiners shall be appointed from the panel of experts proposed by the Board of Studi es conc erned and approved by the Academic Council. 3. The adjudicators for the evaluation of thesis shall be appointed from the panel of experts proposed by the research supervisor and Head of the department. Provided, the adjudicators may be selected by t he pers ons concerned who are no less than the cadre of Associate professor. However, in special cases, eminent/ reputed traditional scholars shall be appointed wi thout the prescribed cadre. 4. Persons with not le ss than four years of teaching experience in a college /institution shall be eligible for appointment as Examiners. 5. Examiners shall be appointed for one year and eligible for reappointment. ORDINANCE – 2 CONDUC T OF EXAMINATIONS In accordance with and in furtherance to the provisions contained in Section 29(1)( g) of the Act. 1. Examinations of the University, other than the doctoral examination shall be open to eligible students studying in Regular, Evening, Online , Distance and unique traditional streams, i.e. such students who have undergone a programme of study in the University for a duration specified for that programme after fulfilling the minimum attendance and credit requirements as laid down by the Universi ty. 2. Examinations of all streams of the Universi ty shall be conducted at headquarters and other such pl aces as specified and approved by the university from time to time as per the regulations framed for the purpose. The format and timing of continuous internal assessment shall be decided by the faculty member concerned and the format and timing/dura tion of the end-semester/annual/other programmes examinations shall be decided by the Board of Studies with the concurrence of Academic Council. The examinations for the programmes offered by Institutions hav ing MoU with the NSU shall be conducted in the respecti ve institutions under the supervision of NSU. 3. The format of the entrance examination shall be decided by the schools concerned or as decided by the compet ent authority in case of conduct of national level entrance examination by participating/consor tium of universities. The Entrance Examination shall be held at headquarters and other such places as specified and approved by the university/consortium from ti me to time. 4. Discipline among the students in university examinations, grading systems and conve rsion o f percentage of marks to grade points shall be prescribed in the regulations governing as prescribed by the Board of Studies. ORDINANCE - 3 EXAMINATION COM MITTEE In accordance with and in furtherance to the provisions contained in Section 29(1)(o) of the Act. 1. There shall be an Examination Committee in the University. The Committee shall consist of the following: 2. The nominated members and the members appointed by the Academic Council shall hold of fice for a period of three years and shall be eligible for re-nomination/re -appointment. 3. One-third of the members shall form a quorum for a meeting of the Committee. 4. The Committee shall have power to award grace marks in addition to the marks given by the moderation committee in deserving cases. 5. The Com mittee shall submit a report every year to the Academic Council on the working of the University examinations and make recommendations for effecting improvement. 6. The Committee shall make recommendations regar ding disciplinary action to be taken against candidates using unfair means in examinations. 7. It shall perform such other duties and functions as may be assigned to it by the Academic Council: Provided that the Examination Committee may delegate any or all o f its powers mentioned above to any officer of t he Univ ersity . ORDINANCE – 4 DECLARATION OF RESULTS In accordance with and in furtherance to the provisions contained in Section 6(1)(xxviii) of the Act and Se ction 7(5) of the Statutes 1. Results may be decla red classifying the results either into Divisions or Grades according to the regulations made for the purpose. (i) The Vice-Chancellor or his nomin ee - Chairman (ii) Dean Academic Affairs - Member (iii) All Deans of Schools - Members (iv) Two persons appointed by the Academic Council - Members (v) The Controlle r of Examina tions - Member Secretary Member Secretary 2. Revaluation shall be done according to the regulations. 3. Failed candidates shall be permitted to ap pear for the supplementary Examinations conduct ed by the University. 4. In case no Supplementary Ex aminati on is conducted by the University, the failed candidates shall appear as Supplementary candidates/Private candidates for the next examination conducted for regular candidates. 5. Passed candidates shall also be permitted to appear for such examinations to imp rove their performance in the earlier Examinations either for a single course or any number of courses prescribed for the Under graduate and Post Graduate programmes. ORDINANCE – 5 TRSANSFER OF CREDIT In accordance with and in furtherance to the provisions contained in Section 6(2)(iv) of the Act. The university shall facilitate and promote; (a) transfer of credits earned by the students at this University to other Universities / educational institutions; (b) policy framework, procedure and conditions for accepting transfer of credits earned by a student from other Universities/educational institutions/SWAYAM. Academic Bank of Credit s (ABC) system shall be implemen ted under aegis of UGC which would digitally store the academic credits earned by the students from various recognized Universities/educational institutions. (NEP -2020, 11.9, page 37) ORDINANCE - 6 Convocation In accordance with and in furtherance to the provisions contained in Section 29(1)(o) of the Act and Section 31 of the Statutes. The Universit y shall follow UGC (Grant of Degrees and other award by Universities) Regulations 2008 and adhere to UGC (Grievance Redressal) Regulations 2012 as amended in 2 019 and UGC instructions issued vide its D.O. Lr . No.F.1 -1/2019 (Secy) dated 19.08.2016 and UGC l etters Ni.F.9 -17/2018 (CPP -II) dated 15th July 2015 and7th June 2019. Convocation for the purpose of conferring Degrees shall be held on such date and place as may be fixed by the Executive Council/Vice -Chancellor. 1. Provided also that in case the Convocati on coul d not be held in a particular year, the Vice -Chancellor shall be competent to admit candidates to the respective degrees without waiting for formal Conv ocation but on payment of prescribed fees. 2. Provi ded that in case the Convocation is not held in a partic ular year, the Vice -Chancellor shall be competent to authorize admission of successful candidates in the year to their respective Degrees in absentia and issue the degrees on payment of prescribed fee . 3. The names of the recipients of medals and prize s shall be read by the Registrar or the person nominated by the Vice -Chancellor. 4. Special Convocation (a) A special Convocation may be held at such time as may be d ecided by the Executive Council for the purpose of conferring Honorary Degrees in accordance with the pr ocedure or for the purpose of conferring other Degrees under special circumstances on the recommendation of the Academic Council. (b) The Convocation shall consist of the body corporate of the University. The Chancellor shall preside over at the Convoca tions of the University held for conferring Degrees. 5. Notice (a) Not less than four weeks' notice shall be given by the Registrar for meetings of the relevant statu tory authorities for the Convocation. (b) The office r concerned shall, with the notice, issue to each member of the Convocation a programme of the procedure to be observed there at. (c) The candidates who have passed their examinations in the years since the last Convocation shall be eligible to be admitted to the Convocation. 6. Application (a) A candidate for the Degree must submit to the Officer concerned his/ her application on or before the date prescribed for the purpose for admission to the Degree at the Convocatio n in person along with the prescribed fee. (b) Such candidates who are unable to present themselves i n perso n at the Convocation shall be admitted to the Degree in absentia by the Chancellor and their Degrees shall be given by the Controller of Examinations on application and payment of the prescribed fee. 7. Fees (a) The fee for convocation to the Degree at the Convoc ation in person and in absentia shall be fixed by the University. 8. Academic Dress (a) The Academic Dress of the University for the Convocation shall be as pr escribed by the University. Candidates at the Co nvocation shall wear Academic Dress appropriate to their respective Degree as specified by the University. No candidate shall be admitted to the Convocation without proper Academic Dress as prescribed by the University. (b) Whenever Ministers of the Indian Uni on, Ministers of State Governments, Ministers of the Union Territories, Speaker of LOK SABHA / State Legislatures / Union Territory Legislatures, attend the Convocation, they shall be provided special robes according to their status, as may be decided by t he Vice -Chancellor in individual cases, and like other a uthorities / officers of the University, they may attend the Convocation with their academic robes on. 9. Convocation Procedure (a) For the award of degree at the Convocation, candidates present shall be for mally presented to the Chancellor or in his/her a bsence to the Vice Chancellor for admission to their respective degrees. The Deans of respective Schools of Studies will present the candidates for admission t o the respective Post-Graduate degrees. Senior -most professor will present the candidates for admission to the doctoral degree. The names of the recipients of medals and prizes shall be read out by the Registrar or by the person appointed for the purpose. (b) Degree/ Certificate shall be supplied to the can didates in a manner to be prescribed by the Vice Chancel lor after the Convocation is over. (c) The Chancellor, The Chief Guest, The Vice -Chancellor, the Pro Vice –Chancellor, the Registrar, the Controller of Exami nations, the Finance Officer, the Deans of Schoo ls and the members of the University Authorities shall w ear their special convocation dress as prescribed by the University. (d) The Chancellor, The Chief Guest, The Vice –Chancellor, The Pro Vice -Chancellor, The Registrar, The Controller of Examinations, The F inance Officer, The Deans, the members of the Court and Executive committee shall assemble in the meeting room at the appointed hour and shall walk in procession to the Convocation Hall: • The Chancellor • The Chief Guest • The Vice Chancellor • The Registrar • Memb ers of the Court • Members of the Executive Council • The Deans of Schools • The Finance Officer • The Controller of Examination FIFTH SCHEDULE Finance Ordinances Finance Ordinance No. 1 Travelling and Daily Allowanc e In accordance with and in furtherance to the provisions contained in Section 29(2) of the Act and Sect ions 2(7)(iii) and 12(2)(viii) of the Statutes. Subject to conformity with the Act and Statute of the University, the Travelling and Daily Allowances to all Teaching and Non-Teaching employees shoul d be in accordance with Travelling and Daily Allow ance Rules of Govt. of India / UGC as amended from time to time. Finance Ordinance No. 2 Purchase Procedure In accordance with and in furtherance to the provisi ons contained in Section 29(2) of the Act and Sections 12(2)(vi), 12(2)(vii), 12(2)(viii) and 12 (2)(ix) of the Statutes. All Stores and Purchases of the University shall be regulated as per the provisions of The General Financial Rules 2017 and as amended from time to time by Government of India. Finance Ordinance No. 3 Drawing and Disbursement Offi cer In accordance with and in furtherance to the provisions contained in Section 15 and 29(2) of the Act and Sections 6 and 43 of the Statues The Finance Office r shall function as Drawing and Disbursement Officer of the University and shall comply with the instruc tions contained in Central Government Account (Receipts and Payments) Rules, 1983, Central Government Accounting Rules, 1990 and General Financial Rules and other relevant Government of India rules , mutatis mutandis, as amended from time to time. SIXTH SCHEDULE ENGINEERING ORDINANCES Engineering Ordinance No. 1 University Building Committee In accordance with Section 29(2) of the Act and Section 39 of the Statutes following made. The University Building Committee shall be constituted as per UGC le tter N o. F. 1 -1/2012 dated 17.09.2016. 1. Half of the members of the Building Committee shall form the quorum for holding the meeting of the Building Committ ee. 2. External members of the committee may be pa id remuneration as per rules approved by the Executive Counc il /UGC. 3. The Building Committee shall be responsible for finalizing the plans and estimates of the various building project proposals and for ensurin g the completion of the building in accordance with the approved plans and estimates and proper utili zation of the funds. 4. The Building Committee should also ensure the following: (a) Value Architecture and Value Engineering: That the Architects involved sugge st value architecture with a view to economize the project by avoiding unnecessary high -cost options, witho ut compromising on quality. Value Engineering also aims to achieve the same goals. (b) That the master plan not only takes care of the immediate requirem ents but also takes into account future expansi on scopes for varied and unforeseeable needs. (c) That the imple mentation of the project is properly prioritized so as to take up only essential works in the first/earlier phases. It may also consider certain modu lar designs, which can be expanded gradually in future as per requirements. (d) That a plantation Master Plan’ for the whole campus, involving experts in landscaping, horticulture, forestry etc., is prepared to plant maximum number of trees and plants, whereve r possible, which are not to be used for any other purpose. (e) That the green building concept is adopte d so t hat the proposed buildings are less power consuming. Use of Solar energy should be promoted. (f) The Planning should include rainwater harvesting and was tewater recycling. (g) That no wasteful expenditure is incurred on any component. 5. The Building Committee of the University may, after thorough examination, properly prioritize and recommend the specific projects to be started along with their cost and quarterl y/yearly requirement of funds till completion. 6. The recommendations of the building committee in respe ct of each building project shall be placed before the Finance Committee for its approval. After FC’s approval, the University may place the same before Executive Council for its approval. These proposa ls then should be forwarded in prescribed format to UG C for examination by its Standing Committee and for funding. 7. The Committee shall meet at least twice in a year, or as and when necessary. 8. The Building Comm ittee shall be responsible for ensuring the completion of new buildings in accordance with the approv ed pla ns and estimates and proper utilization of the funds received from the University Grants Commission, the Government and from the University's own res ources. Notwithstanding anything contained in t his ordinance, the General Financial Rules 2017 and the guid elines issued by UGC/GoI as amended from time to time shall be followed mutatis - mutandis. SEVENTH SCHEDULE Medical Ordinances Medical Ordinance No. 1 Medical Reimbursement In accordance with the provisions contained in Sections 6(1)(xxi) and 29(2) of the Act and further to the provisions of Section 12(2)(viii) of the Statutes. 1. The Employees appointed on Regular/Deputation basis shall be entitled to rei mbursement of medical expenses incurred on t he medical treatment of himself and/or the dependent mem bers of his/her family obtained for the Private OPD/Private Wards of any Hospital/ Nursing Home “recognized by Government of India under CS (MA) Rules / any State Government and the claims may be regul ated as per CGHS tariff applicable to CGHS, Chennai in c ase of diseases except dental treatment and in case of dental treatment, claims may be regulated as per CGHS, Hyderabad rates in accordance with Gover nment of India orders on the subject, as issued fr om time to time. Provided that the reimbursement of med ical claims in all the above cases shall be restricted to the CGHS rates and further would be in accordance with CSMA rules of Government of India. 2. The reti red employees of the University will not be governed under the medical reimbursement scheme. MEDICAL ORD INANCE NO. 2 Medical Advisory Committee In accordance with the provisions contained in Section 29(2) of the Act and Section 23 of the Statutes. 1. The Medi cal Advisory Committee shall consist of the following: - (a) Registrar Chairperson (b) Finance Officer Membe r (c) Dean Students Welfare Member (d) Chief Warden Member (e) Medical Expert External Member (f) Medical Expert II External Member (g) Deputy Registrar Member (h) Medica l Officer Member (i) Health Centre I/c Member – Secretary 2. Four members of the committee shall form a quorum for a meeting of the Medical Advisory Committee and it shall meet at least twice in a year. a Uploaded by Dte. of Printing at Government of India Press, Ring Road, M ayapuri, New Delhi -110064 and Published by the Controller of Publication s, Delhi -110054.