In exercise of the powers conferred by section 35 of the Indian Institutes of Management Act 201733 of 2017 the Board of Indian Institute of Management Bangalore

EXTRAORDINARY PART III—Section 4 PUBLISHED BY AUTHORITY No. 618] NEW DELHI , THURS DAY, AUGUST 31, 2023/ BHADRA 9, 1945 CG-KA-E-02092023-248465 INDIAN INSTITUTE OF MANAGEMENT NOTIFICATION Bangalore , the 17th August, 2023 F. No. IIMB/Reg/590/2023 .—In exercise of the powers conferred by section 35 of the Indian Institutes of Management Act, 2017(33 of 2017) the Board of Indian Institute of Manage ment, Bangalore, hereby makes the following First Regulations, namely: Chapter I Preliminary Short title and commencement –(1) These Regulations may be called the Indian Institute of Management Bangalore Regulation, 2023. (2) They shall come into fo rce on the date of their publication in the Official Gazette. (3) Interpretation : (i) Subject to the provisions of the Act, and any Rules made thereunder, the Board shall have the power to frame or amend or modify or rescind these regulations governing the affairs of the Institute to achieve the objects of the Institute, by notification. (ii) In the event of any provisions of these regulations being inconsistent with the provision of existing bye -laws of the Institute, the provisions of these Regulations shall prevail. 2 Definitions – (1) In these regulations, unless the context otherwise requires: (a) ‘Act’ means the Indian Institutes of Management Act, 2017 (33 of 2017); (b) 'Campus Development Committee' means the sub -committee of the Board constituted for campus developme nt; (c) ‘Chief Administrative Officer’ or ‘CAO’ means the chief administrative officer of the Institute; (d) ‘Chief Audit Executive’ means the chief audit executive of the Institute; (e) ‘Chief Vigilance Officer’ or ‘CVO’ means the chief vigilance officer of the Insti tute; (f) ‘Courses’ means the curricular courses being taught at the Institute; (g) ‘Dean (Administration)’ means the Dean of Administration of the Institute; (h) ‘Dean (Alumni Relations and Development) means the Dean of Alumni Relations and Development of the Instit ute; (i) ‘Dean (Faculty)’ means the Dean of Faculty of the Institute; (j) ‘Dean (Programmes)’ means the Dean of Programmes of the Institute; (k) ‘Employee’ means permanent employees of the Institute. (l) ‘Faculty’ means Faculty who are on the regular rolls of the Institut e, on tenure -track, and Visiting (Full -time); (m) ‘Faculty Development and Evaluation Committee’ or ‘FDEC’ means the faculty development and evaluation committee of the Institute; (n) ‘Faculty Recruitment Committee’ or ‘FRC’ means the faculty recruitment committee of the Institute; (o) ‘Finance and Audit Committee’ or ‘FAC’ means the sub -committee of the Board on finance and audit; (p) ‘Government’ means Central Government; (q) ‘Head Finance’ means the head of finance of the Institute; (r) 'Headquarters' means Institute's main off ices at the Institute Campus at Bannerghatta Road, Bangalore 560076 (s) ‘Institute’ means Indian Institute of Management, Bangalore incorporated under the Schedule annexed to the Act, at Serial No.3; (t) ‘Institute Performance Review Committee’ means the institute performance review committee’ of the Institute; (u) ‘Internal Audit Committee’ means the internal audit committee of the Institute; (v) ‘Internal Committee’ means the internal committee set up by the Institute under the Sexual Harassment of Women at Workplace (Pr evention, Prohibition and Redressal) Act, 2013 (14 of 2013) ; (w) ‘Internal Executive Committee’ or ‘IEC’ means the internal executive committee of the Institute; (x) ‘MDC’ means Management Development Centre; (y) ‘Nominations Committee’ means the nominations sub -commi ttee of the Board; (z) ‘Officers’ and ‘Professors’ respectively mean the officers and professors of the Institute; (za) ‘Ordinances’ means ordinances made by the Academic Council; (zb) ‘Programme’ means degree or diploma gra nting Programme at the Institute including MBA and Ph.D.; (zc) ‘Rules’ means the Indian Institutes of Management Rules, 2018; (zd) ‘Secretary to the Board’ means the secretary to th e Board; (ze) ‘Service Rules’ means the duly approved service rules of the Institute (zf) ‘Society’ means Indian Institute of Management, Bangalore, organised as a society registered under the Mysore Societies’ Registration Act, 1960 prior to the Ac t coming into effect; (zg) ‘Standing Disciplinary Committee’ means standing disciplinary committee of the Institute. (2) Wo rds and expressions used, but not defined in these regulations, shall have the same meaning respectively assigned to them in Act or Rules. Chapter II Board of Governors 3 Experience and Manner for nomination of eminent person, persons from alumni or memb er of IIMB Society to Board: - (a) The Board shall constitute “Board of Governors (BoG) Nominations Committee” as per composition mentioned in Rules, at least two months prior to the occurrence of vacancy. (b) The Chairperson of the Board shall preside over the me etings of the Board of Governors Nominations Committee, and the quorum shall be two thirds of the members of the Committee. (c) The procedures applicable to the meetings of the Board of Governors, shall also be followed in the case of meetings of the Board of Governors Nominations Committee. (d) The Board of Governors Nominations Committee may seek proposals from the Academic Council, or Alumni Association, or any other body of the Institute, while recommending names to be considered for appointment under the Act. (e) The Board of Governors Nominations Committee shall recommend to the Board one month in advance of occurrence of vacancy, two names for each vacancy, and the Board shall consider the recommendations and make the final decision regarding the nomination to t he Board: Provided that where the Board is not satisfied with the recommendations of the Committee, the Board may ask the Committee to make fresh recommendations in fift een days’ time. 4 Manner for nomination of faculty members to Board: - (a) Full Professors, including those who are on sabbatical (unless the remaining term of the sabbatical is more than four months and the person is based off -campus), are eligible for nomination to the Board. (b) Full Professors who are on e xtra-ordinary leave are also eligible to be considered for nomination to the Board, unless the remaining term of such leave is more than four months. (c) Only those faculty can be considered who has a residual service of at least two years from the date of ap pointment. (d) Director will intimate to all the members of the faculty two months in advance of occurrence of vacancy, the names of Professors who are eligible to be considered for nomination to the Board. In the first stage, each of the members of the faculty can nominate up to three names from the list of eligible Professors. (e) In the second stage, the Director shall inform all the members of the faculty the shortlist of three names. (f) This shortlist will compri se of those who are willing and have given written consent to serve as member of the Board and have received the maximum number of nominations (in the top three positions). (g) Subsequently, faculty members will indicate their preferred choice through a secre t ballot mechanism. In the event of a tie, the Chairperson of the Board will decide. (h) Director shall forward the name of the faculty member one month in advance of occurrence of vacancy who, from amongst the three shortlisted candidates received the highest number of votes, to the Chairperson of the Board. (i) The term of office of the faculty member nominated to the Board will be two years from the date of appointment, but shall be eligible for re -nomination only after following procedure as laid down in this R egulation, for a total period not exceeding two consecutive terms. 5 Quorum and procedures to be followed in the conduct of meeting of the Board: - (a) The Board shall meet at least once in every three months. (b) On a written request by a majority of the member s, the Chairperson shall call for a special meeting. (c) If the Chairperson does not, within a period of fifteen (15) days from receipt of a valid requisition from such members, call a meeting, then such members may proceed to call for a meeting within a peri od of thirty (30) days from the requisition made by them. (d) A meeting called by the members shall be held in the same manner as other meetings of the Board. (e) Every meeting of the Board shall be presided over by the Chairperson and, in his/her absence from an y meeting, by a member chosen from amongst themselves by the members present at the meeting. (f) Majority of the members of the Board including the Chairperson shall constitute the quorum for any meeting of the Board. (g) No quorum for a meeting shall be constit uted unless the Director, or one of the two faculty nominees, is present for the meeting. (h) All questions considered at the meetings of the Board shall be decided by consensus of the members present including the Chairperson. (i) In case of difference of opini on amongst the members, the opinion of the majority present and voting shall prevail. (j) Each member of the Board including the Chairperson shall have one vote by show of hands and if there shall be an equality of votes on any question to be determined by the Board, the Chairperson shall in addition have and exercise a casting vote. (k) The Secretary of the Board shall send a written notice (via e -mail) of every meeting to every member of the Board at least fifteen days before the date of the meeting. (l) The written notice shall state the place and the date and time of the meeting. (m) The Chairperson may call a special meeting of the Board at shorter notice to consider any urgent special issues. (n) Meetings of the Board shall be held within the premises of the Institute u nless a different venue is identified by an advance notice of reasonable cause by the Chairperson. (o) Chairperson may allow members to attend meetings via video -conference or telephonically . (p) Agenda and all relevant documents forming part of the agenda shall be circulated by the Secretary of the Board to the members at least ten days before the meeting unless such meeting is held at short notice in compliance with these Regulations. (q) Notices of motions for inclusion of any item on the agenda must reach the Secr etary of the Board at least ten days before the meeting, except for such meetings held at shorter notice in compliance with these regulations or with the consent of the Chairperson. (r) Any resolution, except such as may need to be placed before the meeting o f the Board, may be adopted by circulation among all its members. (s) Any resolution so circulated shall be as effective and binding as if such resolution had been passed at a meeting of the Board: Provided that in every such case a majority of the me mbers of the Board shall have recorded their approval of the resolution. (t) The minutes of the proceedings of a meeting of the Board shall be drawn up by the Secretary of the Board within ten working days and circulated to all members of the Board. (u) The minu tes shall be placed for confirmation by circulation or at the next meeting of the Board. (v) A member of the Board, other than a nominee of the Central Government or the State Government, who fails to attend three consecutive meetings of the Board without permission of the Chairperson, shall cease to be a member of the Board. (w) Members who are not in a position to attend a meeting of the Board shall seek permission for leave of absence in writing, prior to the meeting. (x) Where in the opinion of the Chairperso n or the Director the situation is so emergent that an immediate decision needs to be taken in the interest of the Institute, the Chairperson, in consultation with the Director may issue such orders as may be necessary, recording the grounds for his/her op inion: Provided that such orders shall be submitted for ratification by the Board in the next meeting. 6 Manner of authentication of orders and decisions of the Board and maintenance of records thereof: - All orders and decisions of the Board shall be aut henticated by the signature of the Secretary of the Board or any other person authorised by the Board in this behalf. 7 Allowances for Board Members for attending meetings of the Board: - (1) The members of the Board shall not be entitled to any remuneration for attending the meetings of the Board. (2) However, members of the Board shall be paid such travelling and daily allowance as approved by the Board, from time to time, in this behalf in respect of any journeys undertaken by them for attending the meetings of the Board as the case may be. Chapter III Teaching and Non -Teaching Staff 8 Tenure, Remuneration and Terms and Conditions of employees in service before the commencement of Act:-(1) All existing employee s of the Institute immediately before the commencement of the Act shall continue to hold his/her office or service in the Institute as per the terms and conditions of the appointment and Service Rules of the Institute. 9 Number, emoluments, duties, and conditions of services of academic, administrative, technical and other posts staff: - (1) These regulations shall apply to the employees of the Institute, appointed in a permanent position. (2) Manpower requirements of the Institute are periodically review ed and approved by the Board keeping the scale and variety of the activities the Institute is engaged in from time to time. (3) The employees in permanent position are required to perform their duties as per the roles and responsibilities specified in thei r job description. They are governed by the prevailing Service Rules of the Institute, approved by the Board. 10 Qualifications, classification, Terms of office and method of appointment of the academic, administrative, technical and other staff of the I nstitute: -(1) These regulations shall apply to the employees of the Institute, appointed in a permanent position. (2) To attract candidates for faculty positions from all over the country and the world, the Institute shall widely publicise and communicate through open advertisement in India and, if necessary abroad, including advertisement on – digital media, and employment portals. In order to respond to the needs of the Institute in a timely fashion, the Institute may receive applications for faculty posi tions on a continuous basis and processes them as and when received. (3) The faculty recruitment is a two -stage process. Applications will be received by the Dean (Faculty), who shall then forward them to the relevant area for their recommendation. The r elevant area faculty shall evaluate applications and suggest whether to process it further or not. Faculty Recruitment Committee (FRC) shall further consider the recommendations of the respective area faculty. In the next stage, applicants recommended by t he area shall be invited for a seminar presentation. (4) The final decision on appointment is made by the Director based on the recommendations of the FRC. (5) The Board shall be kept informed of all the new faculty appointments in the subsequent Board m eeting. (6) Permanent employees are governed by the prevailing Service Rules of the Institute. (7) For recruitment of employees on permanent basis, qualifications are as prescribed and approved by the Board from time to time. (8) The Institute’s employees/ staff are classified into three categories viz., Group A employees/Group A staff, Group B employees/Group B staff, and Group C employees/Group C staff. Group A employees/ Group A staff are Officers, Group B employees/Group B staff are the supervisory staff , and Group C employees/Group C staff are the executive and support staff. (9) All posts in the Institute are classified under three groups as noted hereunder: i All faculty members in pay scale of level 10 to 15 Group A ii In pay scale of level 10 to 13A Group A iii In pay scale of level 6 to 9 Group B iv In pay scale of level 1 to 5 Group C (10) Regular Employee: Regular appointments include probation periods and evaluation/review of performance, as per the terms specified in their offer lette rs. Appointees to regular positions on their initial appointment may be placed under probation for periods as per Service Rules of the Institute and as specified in these Regulations. Based on the review result and depending upon the nature of their initi al appointment, the faculty concerned may either be: (a) Probation extended; or (b) Offered tenure position valid till the date of superannuation; or (c) Terminated as per the terms specified in their offer letter. (d) Faculty appointed on permanent basis on a regular sc ale of pay can serve the Institute till sixty -five years (superannuation). (e) Permanent Non -Teaching staff can serve the Institute till sixty years. (11) (a) Where posts are required to be filled by direct recruitment, such recruitment shall be widely publicised and communicated through open advertisement in India and, if necessary abroad, advertisement on – digital media, social media, employment portals, in such other manner as may be laid in the rules of recruitment and shall be on the rec ommendations of the Selection Committee, duly constituted by the Competent Authority as decided by the Board from time to time. (b) The composition of the Selection Committee shall be such as may be decided by the Competent Authority as decided by the Board fr om time to time. (c) Where posts are required to be filled by promotion or appointments, it shall be made on the recommendations of a Selection Committee duly constituted by the Competent Authority as decided by the Board from time to time. (d) No person shall be appointed to any post by direct recruitment unless he/she produces a certificate of sound health and medical fitness. (e) No person shall be appointed to any post unless the Appointing Authority is satisfied that he/she possesses good character and antecedents . (f) Every employee shall be required to produce documentary evidence (certificate of birth issued by the Registrar of Births and Deaths, secondary school leaving certificate or matriculation certificate or such other appropriate evidence to the satisfaction of the Institute) at the time of his/her joining duty or immediately thereafter as proof of his/her date of birth. (g) Every employee at the time of first appointment shall be required to produce original certificates in proof of his/her academic qualification s, prior work experience, documentary proof of previous employment, achievement, etc., to the satisfaction of the Institute. If, at any point in time, it is found that the employee has submitted false information or misrepresented the details which let to him/her appointment then the Institute reserves the right to take appropriate disciplinary action, which may include termination of employment. (12) Appointing authority for teaching and non -teaching staff: Sl. No. Name of the post Appointing authority 1. Appointing full time Professors, Associate Professors, and Assistant Professors and to appoint Visiting Faculty against the sanctioned posts (Note: Such appointments shall, however, be intimated to the Board in the next meeting) Director upon the recommen dation of the Faculty Recruitment Committee 2. To appoint project -tied temporary research staff and Academic Interns not exceeding one year at a time Dean (Faculty) 3. To appoint Officers in Group A with Director’s approval Dean (Administration) 4. To appoint regular and contract employees in Groups B and C Chief Human Resources Officer with Dean (Administration)’s approval 11 Constitution of pension, insurance, and provident funds for the benefit of the academic, administrative, technical, and other staff: (a) Pension and retirement benefits including provident fund applicable to permanent teaching and non-teaching staff will be regulated in accordance with the Service Rules of the Institute and as may be determined by the Central Government. (b) Medi cal benefits including health insurance of employees and pensioners are as determined by the Service Rules of the Institute. Chapter IV Admissions and Students 12 Admission of candidates to various courses of study: (1) The Institute shall be open to all persons without any discrimination on the basis of gender, race, creed, caste or class, and no test or condition shall be imposed as to religious belief or profession in admitting students. (2) A transparent pol icy shall be followed for admission of candidates to all the degree -granting programmes at the Institute and it shall be in conformity with the statutory provisions of the Government with regard to reservation for SC/ST, Other Backward Classes (OBC), and P ersons With Disability (PWD) and such other categories as laid down in the statutes. (3) The process of admission, the criteria, and their weightages for admission to each of the degree/ diploma granting programmes offered by the Institute shall be laid down b y the Academic Council by way of Ordinances and approved by the Board. (4) Admission to various programmes of the Institute shall be done strictly according to the processes and criteria as laid down in the Ordinances. (5) Institute shall ensure that no deserving candidate will be denied admission on account of his/her financial incapacity. Institute will ensure that all deserving candidates will receive adequate financial aid in the form of scholarships, grants and loans required to meet their financial needs for the completion of the programme. 13 Conferment of honorary degrees: - (1) The Internal Executive Committee in consultation with the respective Programme Chairs will recommend the names for honorary degrees or awards or other distinctions to the Academic Council for due consideration. (2) The Board, in accordance with the provisions of the Act, and on the recommendation of the Academic Council, may confer honorary degrees and grant honorary awards and ot her distinctions to any person, who has made significant contribution to the field of Management. 14 Fees for various courses of study and examinations in the Institute: - (1) The Institute shall ensure that no student is deprived of the opport unity to study at the Institute for financial reasons. (2) The fee, including accommodation, to be charged for Programmes by the Institute shall be determined according to the following process: (a) Director and Dean (Programmes) sh all initiate the fee structure review process periodically. (b) Head Finance shall share detailed Programme costing with respective Programme Chairperson, Director, and Dean (Programmes) and other members of the Internal Executive Committee (IEC) and also the overall budgetary requirements of the Institute for the ensuing academic year. (i) Concerned Programme Chairperson, based on inputs received from the respective Programme office and the Academic Programme committee, shall further provide necessary information and analysis to the Director, Dean (Programmes), and other members of IEC. (ii) Information and analysis shall be based on aspects such as current enrolled students, students expected in coming year, comparative study of other Management school fee structure, p lacement impact, economy of inflation, market factors, etc. (c) IEC shall examine the data on Programme costing and budgetary requirements of the Institute, provided by Head Finance and the information and analysis provided by the concerned Programme Chairpers on and make a suitable recommendation regarding the fee fixation/revision. (d) This recommendation of the IEC shall be forwarded for consideration by the Finance and Audit Committee, which shall, if found necessary, put up the proposal for fee fixation/revisio n for approval by the Board. (e) Fees once notified will not be revised for that batch. 15 Fellowships, scholarships, ex hibitions, medals, and prizes: - The Institute shall award fellowships, scholarships, medals, prizes to meritorious students as per criteria approved by the Academic Council via Ordinances. 16 Conditions of residence of students of the Institute and levying of fees for residence in the halls and hostels and other charges: - (1) The Hostels and the associated campus facilities are designed to play an integral part in the learning process at the Institute and would require the students to adhere to certain basic rules and regulations as set forth in the Ordinances of the Institute. (2) The fee, including accommodation, t o be charged for Programmes by the Institute shall be determined according to clause 14 of this regulation. Chapter V Director 17 Delegation of powers and functions of the Board to the Director: - (1) The Director shall be the Chief Executive Officer of the Institute and shall provide leadership to the Institute. (2) The Director shall strive to shape the future direction of the Institute by staying abreast with the emerging trends in higher education in general and management education in particu lar across the world, harness the ideas and aspirations of the academic community and key stakeholders, develop options and alternatives and bring up new ideas, initiatives and actions for discussion and consultation with the Board, and enable a productive and collaborative engagement with the Board in ensuring that the Institute stays as one of the best amongst its national and global peers. (3) The Director shall be responsible for the implementation of the decisions of the Board, including financial goals a s set out in the Annual Budget, and to exercise any such powers or functions, as may be delegated from time to time by the Board. (4) Terms and conditions of Service : The Director shall be appointed by the Board, on such terms and conditions of service as laid down in the Act, prescribed in Rules, and also according to the specified regulations made hereunder: (a) The Director shall be entitled to a furnished office – cum – residential accommodation in the campus of the Institute, free of license fee, with provisio n for furnishing or renewal of furnishing subject to a maximum limit of four times of the basic pay in a full tenure of five years. All the furnishings and fixtures shall be the property of the Institute. (b) The Director shall be paid entertainment allowance for entertainment of official guests at the residence and also outside the residence up to four percent of the basic pay per month. No voucher is required to be submitted for the purpose, a simple statement for expenditure shall be suffice for reimbursemen t. (c) The Director shall be allowed to retain royalties and consultancy fee, sitting fee in other Boards etc., in the same manner as shall be applicable to a Professor of the Institute. (d) In case of any interpretation or clarification on scope and applicability of terms and conditions of service of the Director, the matter will be resolved by the Board. (5) The delegation of powers to the Director are with regard to different activities and functions, and shall include the following: (i) Faculty: To appoint faculty memb ers on such terms and conditions as prescribed under the relevant Service Rules of the Institute. (ii) Administrative Staff: To appoint administrative staff on such terms and conditions as prescribed under the relevant Rules of the Institute. (iii) Financial: (a) To act as custodian of funds, property and assets and to take such action as is considered necessary to safeguard the title to ownership and rights over property and assets of the Institute. (b) To represent and defend on behalf of the Institute in law suits or refer cases to arbitration to execute and sign contracts, memorandum of understandings, legal documents, indemnity bonds, authenticate applications, etc., in respect of the affairs of the Institute. (c) To open and operate bank accounts including foreign currency a ccounts. (d) To sign cheques along with Head Finance, Manager -Finance, Chief Administrative Officer, Dean (Administration) as joint signatory. (e) To open demat accounts and entrust custodial services and sign on applications and discharge documents. (f) To open lette rs of credit, sign declarations, undertakings or certificates warranted by various authorities such as Reserve Bank of India, income tax department, customs and central excise department, passport authority and other official agencies. (g) To approve short -term investments of the Institute, i.e., for a period of less than 1 year. (h) To engage the services of specialists such as accountants, advocates, architects, designers or any other professionals and fix their remuneration. (i) To write off cash losses with in the approved limit in each case after making a suitable enquiry, if no official could be held responsible. (iv) Purchases and Expenditure : (a) In the normal course, the Director shall ensure that all expenses are against budgets approved by the Board and paymen ts made strictly as per the laid down procedures and norms by the Board. (b) However, in exceptional/unavoidable circumstances where an activity has to be undertaken and the payment (capital/revenue) has to be made on an urgent basis, the Director shall have t he discretionary powers to waive the laid down procedure or norms to expedite the implementation of activity/process subject to the financial limits as approved by the Board. 18 Performance objectives for variable pay of Director: - (a) Based on the vision of t he Institute, the Board may determine performance objectives of the Director; (b) The performance of the Director shall be reviewed annually by the Board; (c) Based on the review, the Board may decide the quantum of variable pay that may be paid to the Director. (d) The dimensions of performance objectives are: (1) Academic leadership; (2) Administrative leadership; (3) External impact; (4) Culture and Competence building; and (5) Governance. 19 Powers and duties of the Director: - The Director shall exercise the powe rs and perform the following duties as may be assigned to him/her under the Act or under the regulations or as may be delegated by the Board from time to time as per criteria laid down by the Board: (a) To advise the Board on academic matters based on the glob al developments and recommendations of Academic Council for creation of new programmes, new centres and collaboration with other institutions which are consistent with the vision of the Institute. (b) To implement, redesign, revise, based on the recommendation s of the Academic Council, any existing or new full/part -time programmes of study, training and research, leading to the award of diplomas, degrees and titles to be conferred by the Board. (c) To implement, redesign, and revise any existing or new executive ed ucation programmes on such terms as delegated by the Board. (d) To enter into student exchange programme agreements with Indian and foreign universities, wherein no expenditure is envisaged for the Institute except granting facilities such as accommodation, c ourse materials and tuition fee waiver to the visiting students, whenever the counterpart institution grants similar facilities to the students of the Institute. (e) To enter into corporate partnerships with Indian or foreign companies for executive education, wherein the Institute agrees to conduct series of training programmes spread over a considerable period of time for a corporate client or a group of clients. These activities are expected to generate a surplus for the Institute. (f) To enter into academic co llaborative arrangements with foreign universities. (g) To accept endowments for establishing faculty chairs from individuals, public or private limited companies or not -for-profit entities in India or abroad, Government or quasi -Government organisations and s upra national organisations. (h) To accept recurring grants/sponsorships or enter into collaborative arrangements for establishing faculty chairs or centres from individuals, public/private limited companies or not -for-profit entities in India or abroad, Gove rnment or quasi -Government organisations and supra national organisations. (i) To register as a Scientific and Industrial Research Organisation with the Ministry of Science and Technology. To register under Foreign Contribution (Regulation) Act 2010 (42 of 2 010), if applicable,and accept foreign contributions. To open and operate bank accounts in foreign currency. (j) Subject to applicable law, to register as a wholly charitable society with the Income Tax Department, if applicable. (k) Subject to applicable law, to claim exemption under relevant sections of the Income Tax Act, 1961 (43 of 1961), if applicable. (l) To register for goods and services tax in respect of the services rendered by the faculty of the Institute under the head “Management Consultancy/Event Managem ent/Convention Service” under the Central Excise Department. (m) To register under any other law that may become applicable to the Institute from time to time. (n) To sanction seed money for research projects/case study. To revise such amounts from time to time. (o) To accept externally funded research projects/assignments or consultancy assignments and to assign the project to one or more faculty. The details of such projects, together with the name of the faculty to be included in the Director’s report to the Board. (p) To accord sanction to outsource any part of the Institute’s work to outside professionals/agencies. (q) To appoint project -tied temporary research staff. Such staff may be remunerated either on a lump sum basis, monthly basis, on reaching milestones or other ways. (r) To sanction honoraria/incentives to faculty with respect to externally funded projects provided the time devoted for research/consultancy for which payment is being made is counted towards overall ceiling of fifty -two days per year and the honoraria/ incentive is specifically provided for in the research/consulting budget. (s) To undertake publication of the Institute’s journals, periodicals and other publications in the furtherance of research and academic activities. (t) To apply for and obtain patents, copy rights, trademarks and any other form of intellectual property in the name of the Institute or jointly with another party. (u) To commercially exploit intellectual property rights and enter into suitable arrangements with parties concerned. (v) To create committee s and appoint chairpersons for academic and administrative work, from time to time, towards achieving the various short -term/long -term objectives, and for the smooth functioning of the Institute. (w) To take such measures as are necessary in exigencies in matt ers not herein specifically provided for, in the overall interest of the Institute. Such matters will be reported to the Chairperson/Board at the earliest. (x) To sub -delegate his/her powers to other officials and functionaries of the Institute to the extent considered appropriate by him/her to be necessary for smooth and efficient functioning of the Institute. (y) To define, specify and prescribe rules and procedures, manuals, etc., to regulate the working of functional areas and responsibilities of officers and s taff in the organisation. (z) To act as custodian of records of the Institute and to take such action as is considered necessary to safeguard them. (za) To implement various Board approved financial rules, policies, procedures and bye laws that are formulated from time to time with due regard to General Financial Rules, 2017 of the Government of India. Chapter VI Establishment and maintenance of Buildings 20 A.1.1 Establishment and maintenance of bu ildings: - CAMPUS DEVELOPMENT COMMITTEE Campus Development Committee performs the following functions under the overall directions of the Board: (1) Preparation and scrutiny of all development activities pertaining to any campus of the Institute; (2) Assess the n eed for, feasibility and financial viability of the capital works as also renovation projects; (3) Monitoring the progress of construction of all major capital works. (4) The Campus Development Committee consists of: A member of the Board Chairperson Director Member Two faculty members nominated to the Board Members Dean (Administration) Member Dean (Alumni Relations and Development) Member Dean (Faculty) Member Dean (Programmes) Member (5) The Chairperson of the Campus Development Committee shall have the pow er to invite any number of experts to attend meetings of the Campus Development Committee. But such invitees shall not be entitled to vote at the meeting. (6) In the discharge of its functions, the Campus Development Committee m ay delegate some activities to the Building Committee of the Institute. Chapter VII Financial accountability 21 Financial accountability of the Institute: - (1) The Director is accountable to the Board for effective implementation of strat egic decisions with respect to financial and operative activities based on directions received. (2) The Institute is accountable to various donors and grantee institutions for the proper utilisation and reporting against funds sanctioned by them for specific p urposes. (3) The Institute is also accountable to the Comptroller and Auditor General (CAG) of India for the conduct of the operations as per the propriety norms specified by it as also the unified norms of accounting and disclosures made applicable for such a utonomous institutes in the country. (4) The Institute assures financial accountability in all of its contract of a pecuniary nature. (5) The Institute’s financial accountability also extends to the various statutory authorities by which it is bound as per the la ws of the country for the time being in force. 22 Manner of depositing or investing the moneys credited to the Fund of Institute: - (1) The Institute shall credit contributions or surplus to such funds as may be approved by the Finance and Audit Committee from time to time. (2) The Institute maintains corpus fund arising out of annual surplus accumulations and donations, earmarked funds representing endowment contributions or donations received from external agencies, and designated funds created out of internal surplus or transfer from corpus for specific purposes. (3) The Institute shall take all long -term and short -term investment decisions as per the relevant investment policy approved by the Board. 23 Manner of application of the Fund of the Institute: - (1) The manner and quantum of application of funds is governed by the decisions taken at the Board meetings and Finance and Audit Committee meetings as part of the overall growth strategy of the Institute. (2) This includes the corpus, earmarked and designated fun ds of the Institute. (3) Annual budget of the Institute is reviewed by the Finance and Audit Committee and recommended for approval by the Board. This takes into account the manner and quantum of application of funds for a particular financial year. (4) The Board also approves at the time of adopting the annual accounts for a financial year, based on a recommendation from the Finance and Audit Committee, manner in which the surplus for the year be appropriated, i.e., transfer to specific funds keeping in mind the s hort-term strategies and the long -term vision of the Institute. (5) The Board may decide to borrow money for infrastructure projects of the Institute from agencies or special schemes approved by the Government specifically set -up for funding infrastructure projects of educational institutions. Chapter VIII Independe nt Agency to review performance 24 Qualifications, experience and the manner of selection of the independent agency or group of experts for review of performance of the Institute: - (1) The Board shall once in three years evaluate and review the performance of the Institute including its faculty through an independent agency or group of experts. (2) The Internal Executive Committee (IEC) shall recommend the “group of experts” or “independent agency” for th e review of performance. (3) The “group of experts” shall consist of three persons chosen from amongst eminent administrators, industrialists, educationists, scientists, technocrats and management specialist, at least one of them shall be a person who has serv ed as the full -time head (Director) from other premier management institution in India or abroad. (4) The “independent agency” shall have the experience of evaluating institute of higher learning in India or abroad. Chapter IX Academic Council 25 Power and functions of the Academic Council: -(1)The Academic Council shall perform the following functions: (a) To recommend to the Board regarding the establishment of new Programmes; (b) To recommend the establishment of new campus within or outside the country; (c) To recommend the closure of existing Programmes; (d) To recommend the establishment of new centres of teaching or research; (e) To recommend the closure of existing centres of teaching or research; (f) To specify the criteria and process for admission to various Programme s of study of the Institute; (g) To specify the academic content of Programmes and Courses of study of the Institute and to undertake modifications therein based on the recommendations of any review committee set up by the Institute to review Programmes of stu dy; (h) To specify the academic calendar of the Institute; (i) To specify the guidelines for conduct of examinations, the grading policy, and the standards for satisfactory completion of academic requirements for Courses and Programmes of the Institute; (j) To recomme nd the grant of degrees, diplomas, other academic distinctions or titles and medals; (k) To suggest the guidelines for the establishment and maintenance of academic and research collaborations between the Institute and other reputed Universities and Business S chools in India and abroad; (l) To participate in the formulation and modification of the vision and mission of the Institute as may be required from time to time and make suggestions to the Board; (m) To review the activities of the Programmes, centres, activitie s and areas of the Institute at least once a year and to recommend improvements wherever necessary; (n) To consider the recommendations of review committee set up by the Institute to review any Programmes, centres or activities of the Institute; (o) To review the progress of research at the Institute and make suggestions to the Board regarding the institution and modification of incentives and rewards for high quality research; (p) To exercise such other powers and perform such other functions as may be conferred by th e Board from time to time. (2) Meeting of the Academic Council: - (a) The Director shall be the Chairperson of the Academic Council. The Director if present, shall preside every meeting of the Academic Council. In his/her absence, Dean (Faculty), Dean (Programm es), Dean (Administration), Dean (Alumni Relations and Development), shall preside as the Chairperson of the meeting in that order. (b) The Academic Council shall meet as often as necessary, but not less than four times in a calendar year. (c) Meetings of the Ac ademic Council shall be convened by the Chairperson of the Academic Council either on his/her own initiative or on a requisition signed by not less than twenty percent of the members of the Academic Council. (d) The requisitioned meeting shall be a special me eting to discuss those items of agenda for which requisition is made. The requisitioned meeting shall be convened by the Chairperson of the Academic Council on date and time convenient to him/her within fifteen working days of such requisition. (e) A written n otice of every meeting together with the agenda shall be circulated by the Director or Dean (Faculty) via e -mail to the members of the Academic Council at least seven calendar days before the meeting. (f) The Chairperson of the Academic Council may permit inc lusion of an item for which due notice could not be given. (g) Notwithstanding the above, the Director may call an emergency meeting of the Academic Council at short notice to discuss urgent special issues. (h) One fourth of the total number of members of the Acad emic Council shall form the quorum for a meeting of the Academic Council. (i) If the quorum is not present the meeting shall stand adjourned to the same day in the next week at the same time and place, or such other time and place as the Chairperson of Academ ic Council may determine and notify to the members of the Academic Council. (j) If at the adjourned meeting also, a quorum is not present, the members present shall be the quorum. (k) All questions considered at the meetings of the Academic Council shall be dec ided by a majority of the votes of the members present including the Chairperson. (l) Each member of the Academic Council including the Chairperson shall have one vote and if there shall be an equality of votes on any question to be determined by the Academi c Council, the Chairperson shall in addition have and exercise a casting vote. (m) The minutes of the proceedings of the Academic Council shall be drawn by the Chairperson of the Academic Council and circulated to all members of the Academic Council; provided that any such minute shall not be circulated if the Academic Council considers such circulation prejudicial to the interests of the Institute. (n) The minutes along with amendments, if any, shall be placed for confirmation at the next meeting of the Academic Council. After the minutes are confirmed and signed by Director and Dean (Faculty), they shall be kept in a minute file which will be open for inspection only by the members of the Academic Council and Board. 26 6 Manner of formation of department of te aching: - (1) As the environment of the Institute undergoes changes, from time to time there may be a need to form new schools, departments, areas and centres at the Institute as also rename them or merge or demerge or dissolve them, depending on the exigencies of the situation. (2) Some departments, areas, and centres may have groups of faculty attached/affiliated to them full time. Some centres may not have any full time faculty but they may have faculty attached to other departments and areas but come together a s members of the centre to pursue an activity/domain of common interest. (3) The following process shall be followed for the formation, renaming, merger or demerger and dissolution of the schools, departments, areas and centres: (a) As and when a need is felt for the formation, renaming, merger or demerger and dissolution of schools, departments, areas and centres, the Director shall appoint a committee to study the need for this, keeping the changing environment of the Institute in mind. (b) The Academic Council sha ll examine the report submitted by this committee and make a recommendation to the Board. (c) The Board on the recommendation of the Academic Council will approve the formation, renaming, merger or demerger and dissolution of schools, departments, areas and ce ntres. Chapter X Other Committees and Authorities 2777 A.1.2 7 Constitution and duties and functions of other committees and authorities: - A. FINANCE AND AUDIT COMMITTEE: (i) The composition of the Finance and Audit Committee, a sub -committee of the Board, is as gi ven below: A member of the Board Chairperson Two other members of the Board Members Director Member Dean (Administration) Member Dean (Alumni Relations and Development) Member Dean (Faculty) Member Dean (Programmes) Member One Professor, F inance and Accounting Area Member Head Finance Member Chief Administrative Officer Special Invitee (ii) The Chairperson of the Finance and Audit Committee shall have the power to invite any number of experts to attend meetings of the Finance and Audit Com mittee. But such invitees shall not be entitled to vote at the meeting. (iii) The Finance and Audit Committee shall meet once in every quarter prior to the ensuing meeting of the Board. (iv) The responsibilities of the Finance and Audit Committee shall include: (a) Budge t (Annual and Special) – review and recommend for adoption by the Board; (b) Annual Accounts and Audit – pre and post Comptroller and Auditor General – review and recommend for adoption by the Board and decide on surplus appropriation or corpus re - designation; (c) Treasury function including investment policy review, short -term and long -term investment decisions; (d) Capital expenditure, other spends and other Infrastructure related proposals, – review, and examine the financial feasibility of the proposals made by the Campus Development Committee and make recommendations to the Board; (e) Compliance or Legal related issues; (f) Recommend Concurrent/Internal/Statutory auditor appointment to the Board; (g) Review reports of Internal or Concurrent Auditors - presentation by auditor t wice in a financial year; (h) Overall Financial controls and governance function of the Institute. B. INTERNAL COMMITTEE (1) Internal Committee is tasked, under the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 (14 of 2013) , to address claims and concerns of sexual harassment and is headed by a senior woman member of the faculty. (2) The role of the Internal Committee is to take cognizance of any complaint, provide assistance and redressal to victims, conduct enquiries when req uired, and recommend necessary actions to be undertaken against any person found responsible for the harassment. (3) The Internal Committee of the Institute shall consist of the following members nominated by the Director, provided that at least one -half of the total members so nominated shall be women: Senior woman member of the faculty (Professor) Chairperson One member of the faculty Member Three staff members Members Resident medical officer of the Institute Member One external member Member (4) Three committee members shall constitute the quorum for deliberation, and planning and for interviews with the complainant or respondent or witnesses. (5) The committee shall have all such powers necessary to carry out the purpose or perform any functions, as delega ted to it from time to time by the Director. (6) The Institute strongly supports gender equality and opposes any form of gender discrimination and insensitivity, gender related violence or abuse, including sexual harassment. (7) It is imperative that one is able to identify conduct amounting to sexual harassment and understand how to respond to it promptly and appropriately. This is critical both for the individual as well as for the Institute as an institution. The Institute is committed to upholding the constitu tional and legal mandate to combat sexual harassment of women and ensure that human rights of all those who come within its jurisdiction are safeguarded. C. COMMITTEES OF THE INSTITUTE: - The Director may set up committees for different Programmes and appoin t chairpersons for the Programmes and different academic areas. This would facilitate the efficient functioning and better administration of the respective Programme and area of the Institute. Other committees may also be set up to meet the emerging needs of the Institute from time to time. In the working of all such committees, the quorum shall be the majority of the members, and any such other additional requirement as may be resolved by the respective committees. The committees, established to advise an d assist the Director in ensuring effective functioning of the Institute are listed below: (a) INTERNAL EXECUTIVE COMMITTEE: - The composition of Internal Executive Committee (IEC) is: Director Chairperson Dean (Administration) Member Dean (Alumni Relations a nd Development) Member Dean (Faculty) Member Dean (Programme) Member Two Faculty members nominated to the Board Members The Chairperson of the IEC may invite any number of experts but they shall not be entitled to vote. The IEC would advise the Director on various matters concerning the Institute, including: (a) Suggesting agenda for faculty and Board meetings; (b) Drawing up the Institute’s annual budget and capital expenditure; (c) Preparing five -year strategic plan; (d) Reviewing progress of Institute’s maj or initiatives; (e) Assessing the need and viability of campus development activities and major renovation projects requiring significant capital expenditure; and (f) Scrutiny of proposals made by other committees regarding the fixation of fee and making recommen dations to the board regarding fee fixation. (b) FACULTY DEVELOPMENT AND EVALUATION COMMITTEE AND FACULTY RECRUITMENT COMMITTEE: - (1) The Faculty Development and Evaluation Committee (FDEC) is the committee that provides support to the Director in decision -making on several faculty -related issues. (2) FDEC plays an important role in faculty recruitment, faculty development, evaluating performance of faculty members during confirmation, probation closure and promotions; implementation of faculty work norms; providing necessary feedback to faculty members to enable them to achieve adequate levels of performance as per the norms of the Institute. (3) The composition of FDEC will be: Dean (Faculty) Chairperson Two Full Professors elected by the Academic Council Members Two Full Professors nominated by the Director Members (4) The FDEC meets on an average once every month or as often as necessary. The minutes of the meetings of FDEC along with the recommendations made by the FDEC shall be conveyed to the Director on a regular b asis. (5) At the time of recruitment of faculty, the FDEC co -opts the respective Area Chair to form Faculty Recruitment Committee (FRC). (6) The Director, will ordinarily make his/her decision regarding the appointment of the faculty based on the recommendations of the FRC. (7) The Director, will ordinarily make his/her decision regarding the confirmation and promotion of the faculty based on the recommendations of the FDEC. (c) STANDING DISCIPLINARY COMMITTEE: - The Standing Disciplinary Committee (SDC) would advise the Director in the case of professional misconduct by faculty and Group -A staff. The role of the SDC includes: (1) Recommend to the Director a fact -finding committee and, if required, an inquiry committee based on the nature of complaint or issue at hand. (2) Recom mend actions to be taken by respective decision -making units based on fact -finding and/or inquiry committee. (3) Examine eligibility for selection or continuation of awards (including academic chairs), and key institutional positions, based on the ethics commi ttee guidelines. (4) Perform any other related task as may be assigned to them by the Director. (5) All reported cases of professional misconduct would first be reviewed by the SDC, and if found to be necessary, investigated by a fact -finding committee. Depending on the specifics and the seriousness, the investigation may then be escalated to an inquiry committee. Such committee(s), recommended by the SDC, shall have a member nominated by the SDC; including from the SDC. (6) The composition of SDC will be – all the D eans, and a senior Woman member of the Faculty nominated by the Director (for a term of three years). In case of a complaint against an IEC member, the concerned will recuse himself/herself from the IEC when that agenda is taken up for discussion. (7) On facu lty matters, Dean (Faculty) shall be the convener. On staff matters, Dean (Administration) shall be the convener. (8) The appellate authorities shall remain as specified in the Service Rules. (9) If the complaint is against the Director, the SDC shall forward the same to the Board. (d) INTERNAL AUDIT COMMITTEE: - (1) Internal Audit Committee consists of the following members: Director Chairperson Dean (Administration) Chief Audit Executive Dean (Alumni Relations and Development) Member Dean (Faculty) Member Dean (Pro grammes) Member One Professor, Finance and Accounting Area Member Head Finance Member CAO Member (2) Internal Audit Committee shall meet on a quarterly basis to review the status of the internal audit at the Institute, and the quorum shall be the majority of the members, and any such other additional requirement as may be resolved by the committee. (e) OTHER AUTHORITIES: - (I) CHIEF AUDIT EXECUTIVE: - (i) Dean (Administration) is the Chief Audit Executive. (ii) Chief Audit Executive is the functionary of the In stitute who facilitates the functioning of the internal auditors. (iii) He/she directly reports to the Director in all matters relating to internal auditors. (II) CHIEF VIGILANCE OFFICER (CVO): - The Chief Vigilance Officer (CVO) heads the vigilance division of the Institute, performs vigilance functions of wide sweep, acts as a special assistant/advisor to the Director and reports directly to him/her in all matters relating to vigilance. The CVO’s functions shall include collecting intelligence about the corr upt practices committed, or likely to be committed by the employees of his/her organisation; investigating or causing an investigation to be made into verifiable allegations reported to him/her; processing investigation reports for further consideration of the disciplinary authority concerned; referring the matters for advice wherever necessary, taking steps to prevent commission of improper practices or misconducts, etc. The CVO shall be a full -time faculty member of the Institute with tenure of three year s, during which he/she will not hold any position involving exercise of financial powers. (III) ‘DESIGNATED PE RSON’ AS OFFICE OF W HISTLE BLOWER: - The senior most faculty member on the Board shall be responsible to implement the Whistle Blower Policy of t he Institute approved by the Board. 28 Quorum and the procedure to be followed in the conduct of business of committees: - In the working of all committees, the quorum shall be the majority of the members , and any such other additional requirement as may be resolved by the respective committees. Prof. RISHIKESHA. T. KRISH NAN , Director [ADVT. -III/4/Exty./ 402/2023 -24] Uploaded by Dte. of Printing at Government of India Press, Ring Road, Mayapuri, New Delhi -110064 and Published by t he Controller of Publications, Delhi -110054.