The following Ordinances of Manipur University are hereby published for general information

REGD. No. D. L.-33004/99 The Gazette of India CG-MN-E-24072025-264898 EXTRAORDINARY PART III—Section 4 PUBLISHED BY AUTHORITY No. 521] NEW DELHI, TUESDAY, JULY 22, 2025/ASHADHA 31, 1947 MANIPUR UNIVERSITY NOTIFICATION Imphal, the 11th March, 2025 F. No. MU/1-10/2022.—The following Ordinances of Manipur University are hereby published for general information:- ORDINANCE- A-5 ON THE SCHOOL BOARD [Under Section 31(1)(j) and Statutes 15(3) and 15(4) of the Manipur University Act, 2005] 1. Constitution Each School of Studies shall have a body to be known as the School Board of Studies (in short, BSS) consisting of: (i) The Dean of the School; (ii) Heads of the Departments/Centres in the School; (iii) All Professors in the School; (iv) One Associate Professor and one Assistant Professor from each of the Departments/Centres in the School, by rotation on the basis of seniority; (v) One representative from each of the Board of Studies of other Schools which have inter-disciplinary work with the School, to be nominated by the Vice-Chancellor; (vi) Not more than two teachers from the affiliated colleges, to be nominated by the Vice-Chancellor; and (vii) Not more than three persons who have specialized knowledge of, or expertise in, the subjects around which the Departments in the School are organized and who are not employees of the University or of any of the affiliated colleges/institutions, to be nominated by the Vice-Chancellor: Provided that that the members appointed under sub-Clause 1(vii) above be invited only in meetings of the BSS that will consider matters related to courses of study under the School and the syllabi of the courses. 2. Terms of Office Members of the BSS, other than that of the Dean, the Heads of the Departments/ Centres and Professors shall hold office for a term of three years and they shall be eligible for re-appointment. 3. Chairperson The Dean of the School shall be the Chairman of the BSS and shall convene the meetings of the Board. 4. Powers and Functions The powers and functions of the BSS shall be: (i) To prescribe the qualifications and procedures for admission of candidates to the courses of study of various programmes in the Departments of the School; (ii) To coordinate the teaching and research works in the Departments/Centres assigned to the School; (iii) To recommend to the Academic Council, the courses of study of various programmes including research degrees offered by the Departments of the School and the syllabi of the courses; (iv) To consider schemes for the advancement of the standards of teaching and research, and to submit such proposals in this regard to the Academic Council; (v) To perform all functions assigned to it (by the Ph.D. Ordinance) for smooth conduct of Ph.D. programmes of the Departments/Centres assigned to the School; (vi) To delegate to the Dean, or to any other member of the BSS or to a Committee, such powers, general or specific, as may be decided upon by the Board from time to time; (vii) To constitute Committees for organizing the teaching and research work in subjects or areas which do not fall within the sphere of any department in the School and supervise the work of such Committees; (viii) To recommend to the Academic Council, creation or abolition of teaching posts after considering proposals received from the Departments/Centres or Committees mentioned in clause (vii) above; (ix) To prepare and formulate schemes for Faculty development and to submit such proposals to the Vice-Chancellor/ Academic Council; (x) To promote and consider schemes for interaction with industry, and to submit such proposals to Vice-Chancellor/ Academic Council; (xi) To consider proposals for revenue generation including professional consultancies, Resource sharing etc. and to submit such proposals to Vice-Chancellor/ Academic Council; (xii) To perform such other functions as may be prescribed by the Act, Statutes or Ordinances and consider all such matters as may be referred to it by the Executive Council, the Academic Councilor the Vice-Chancellor. 5. Meetings (i) The BSS shall hold at least two ordinary meetings in an academic year, one in each semester; (ii) Special meetings may be called by the Dean on his own initiative or shall be called at the suggestions of the Vice-Chancellor or on a written request from at least one-fourth of the members of the Board. 6. Quorum The quorum for a meeting of the BSS shall be one-third of its total members. 7. Notice Notice for the ordinary meeting of the BSS shall be issued at least fifteen days before the date fixed for the meeting, and for the special meetings, at least five days before the date fixed for the meeting. 8. Minutes The Chairman of the BSS shall keep the minutes of the meetings of the Board. 9. Rules of business Rules of conduct of the meeting of the BSS shall be prescribed by the Regulations to be framed in this regard. ORDINANCE-A-6 ON THE DEPARTMENT BOARD OF STUDIES [Under Section 31(1)(j) and Statute 16 of the Manipur University Act, 2005] 1. Constitution Each Department of a School of Studies shall have a body to be known as the Department Board of Studies (in short, BSD) consisting of: (i) The Head of the Department; (ii) The teachers of the Department; (iii) One teacher each from other Departments within the School having common courses with the Department, to be nominated by the Vice-Chancellor; (iv) Two teachers of the University teaching allied or cognate subjects, to be nominated by the Vice-Chancellor; (v) Not more than two teachers teaching the subject, from the affiliated colleges/institutions, to be nominated by the Vice-Chancellor; and (vi) Not more than two persons who are not teachers of the University or any of its affiliated colleges/institutions, having specialized knowledge in the subject, to be nominated by the Vice-Chancellor: Provided that that the members appointed under sub-Clause 1(vi) above are to be invited only in meetings of the BSD that will consider the courses of studies offered by the Department and the syllabi of the courses. 2. Term of office Members of the BSD, other than the Head and the teachers of the Department, shall hold office for a term of three years and they shall be eligible for re-appointment. 3. Chairperson The Head of the Department shall be the Convener and Ex-officio Chairman of the BSD. 4. Powers and Functions The powers and functions of the BSD shall be: (i) To recommend to the School Board, courses of studies offered by the Department and the syllabi of the courses. (ii) To recommend to the School Board, appointment of paper setters, moderators and examiners for the courses including Ph.D. course work; (iii) To perform all functions assigned to it (by the Ph.D. Ordinance) for smooth conduct of Ph.D. programme of the Department; (iv) To recommend to the School Board, measures for the improvement of teaching and research in the Department; (v) To perform such other functions as may be assigned to it by the School Board, the Academic Council, the Executive Council and the Vice-Chancellor. 5. Meetings (i) The BSD shall hold at least two ordinary meetings in an Academic year, one in each semester; (ii) Special meetings may be called by the Chairman on his/her own initiative or shall be called at the suggestions of the Dean or the Vice-Chancellor or on a written request from at least one-fourth of the members of the Board. 6. Quorum The quorum for a meeting of the BSD shall be one-third of the total members of the Board. 7. Notice Notice for the ordinary meeting of the BSD shall be issued at least 10 days before the date fixed for the meeting, and for the special meetings, at least five days before the date fixed for the meeting. 8. Minutes The Chairman of the BSD shall keep the minutes of the meetings of the Board. 9. Rules of business The rules of conduct of the meetings of the BSD shall be as may be prescribed by Regulations to be framed in this regard. ORDINANCE-A-7 ON THE BOARD OF UNDER-GRADUATE STUDIES [Under Section 31(1) (j) of the Manipur University Act, 2005] Constitution There shall be a Board of Under-Graduate Studies for each subject taught at the degree level. The constitution of the Board shall be as follows: (i) The Head of the University Department teaching the subject, who shall be the Chairperson; (ii) Professors in the Department; (iii) One Associate Professor and one Assistant Professor in the Department on the basis of seniority by rotation to be nominated by the Vice-Chancellor; (iv) Five teachers from affiliated Colleges engaged in teaching the subject concerned to be nominated by the Vice-Chancellor; (v) Not more than two outside experts teaching the subject, who are not teachers of the University or any of its affiliated colleges/institutions, to be nominated by the Vice-Chancellor: Provided that where there is no teaching of the subject at the University level for which the Board of Under-Graduate Studies is being constituted, the constitution shall be as follows: (i) Three persons not below the rank of Associate Professor/Assistant Professor(Stage 3) to be appointed by the Academic Council, one of whom may be appointed as Chairperson by the Vice-Chancellor. (ii) Five teachers from affiliated Colleges engaged in teaching the subject concerned nominated by the concerned School Board. (iii) Two external Experts on the subject concerned nominated by the Vice-Chancellor on the recommendation of the Chairperson of the concerned School Board. 2. Term of the Office: Members of the Board of Under-Graduate Studies shall hold office for a period of three years and they shall be eligible for re-appointment. 3. Powers and Functions: (i) To make recommendation to the Academic Council in regard to the syllabi of the courses of study and necessary textbooks for the courses; (ii) To recommend to the Academic Council measures for improvement of the standard of Under Graduate Courses and teaching in the subject; (iii) To recommend to the School Board concerned the panels of names suitable for appointment as examiners including paper setters, etc. in the subject with which it deals, and (iv) To consider and report on any matter referred to the Board by Head of the Post-Graduate Department, the Dean the School concerned, the Academic Council, the Executive Council or the Vice-Chancellor. 4. Meeting: (i) The Chairman shall convene meeting of the Board, at least once a year. (ii) Special meetings may be called by the Chairman on her/his own or on the request of the Dean of the Faculty or at the suggestion of the Vice-Chancellor or on a written request of at least four members of the Board. 5. Notice: Notice of a meeting of the Board shall be issued by the Chairman of the Board at least 15 days before the date fixed for the meeting, and for a special meeting, at least five days before the date fixed for the meeting. 6. Quorum: The quorum for a meeting of the Board shall be one-third of total members of the Board. 7. Minutes: The Chairman of the Board shall keep the minutes of the meetings of the Board. 8. Rules of Business: The rules of conduct of the meeting shall be prescribed by the Regulations to be framed in this regard. ORDINANCE- A-8 ON THE UNIVERSITY RESEARCH COUNCIL [Under Section 31(1)(l) of the Manipur University Act, 2005] 1. Constitution The University shall have an apex body that administers the overall research programmes of the University. This body will be named as University Research Council (in short, URC) and shall consist of the following members: (i) Vice-Chancellor Chairman (Ex-officio) (ii) Pro-Vice Chancellor or in his absence the senior most Professor Member (Ex-officio) (iii) Deans of the Schools Members (Ex-officio) (iv) Dean Students' Welfare Member (Ex-officio) (v) Registrar Member (Ex-officio) (vi) Controller of Examinations Member (Ex-officio) (vii) One Professor from each School of Studies, by rotation in the order of seniority Members (viii) Director, Research and Development Member Secretary; and (ix) Such other experts as may be invited by the Vice-Chancellor – Members. 2. Terms of Office The term of office of the members, other than that the ex-officio members shall be three years. 3. Powers and Functions The University Research Council (URC) shall perform, inter alia, the following: (i) It shall periodically monitor the research activities of the Departments under the different Schools of Studies of the University. (ii) It shall prepare a perspective plan for research in the University and shall identify some areas of research, which may be projected as the thrust areas having potential for excellence in research and innovations. (iii) It shall periodically examine the various issues and problems related to research programmes of the University and find ways and means to resolve them. (iv) It shall recommend to the Academic Councils such proposals that will help produce quality research degrees. (v) It shall consider the applications for the award of the research fellowships/scholarships offered by the University. (vi) It shall take up incentive programmes aimed at encouraging faculty members to excel in research and disseminate their research findings at the national and international levels. (vii) It shall adopt policies to foster a culture of research, among faculty and students, for enhancing the University's distinction in research, scholarship, and creative activities. (viii) It shall encourage collaborative faculty leadership through mentoring and support for the creation and dissemination of knowledge. (ix) It shall encourage innovative research by the students and faculty members and work out policy initiatives for these. (x) It shall work out policy initiatives for greater Industry -Academia research. (xi) It shall explore ways and means for better development of research and creative activities in the University and may recommend to the Academic Council such proposals that will enhance University's capability in research, creativity and scholarly activities. (xii) It shall consider the recommendations of the School Boards related to the research programmes including matters for award of research degrees. (xiii) It shall perform such other functions as may be referred to it by the Academic Council, the Executive Council or the Vice-Chancellor. 4. Meetings The Council shall hold at least two ordinary meetings in an academic year, one in each semester. However, the Chairman on his/her own initiative may call special meetings. 5. Quorum The quorum for a meeting of the Council shall be one-third of its total members. 6. Notice Notice for an ordinary meeting of the Council shall be issued at least ten days before the date fixed for the meeting and for a special meeting, at least five days before the date fixed for the meeting. 7. Minutes The Dean Research and Development shall keep the minutes of the meetings of the Council. 8. Rules of business Rules of conduct of the meetings of the Council shall be as may be prescribed by the Regulations to be framed in this regard. ORDINANCE- A-9 ON THE UNIVERSITY DISCIPLINARYCOUNCIL [Under Section 31(1)(i) of the Manipur University Act, 2005] 1. There shall be a University Disciplinary Council. It shall comprise the following: (i) The Pro-Vice-Chancellor (or a person to be appointed by the Vice-Chancellor - Chairman (Ex-officio) (ii) Deans of Schools - Members (Ex-officio) (iii) Dean Students' Welfare - Members (Ex-officio) (iv) Four teachers nominated by the Vice-Chancellor - Members (v) Proctor Member Secretary (vi) Such other persons as may be invited by the Vice-Chancellor 2. All members except the ex-officio members shall be for a term of two years. 3. One-third of the total members shall form quorum for a meeting. 4. The functions of the University Disciplinary Council shall be: (i) To advise the Vice-Chancellor in the maintenance of discipline and proper conduct among the students of the University. (ii) to review from time to time the overall situation regarding discipline in the University and consider special cases referred to it by the Vice-Chancellor or other authorities of the University. (iii) make such Rules as it deems necessary relating to maintenance of discipline and proper standards of behavior of the students of the University: ORDINANCE- A-10 ON THE MANIPUR INSTITUTE OF TECHNOLOGY [Under Section 31(1)(p) and Statute 17(2) of the Manipur University Act, 2005] 1. Definitions In this ordinance, (i) "MIT" means Manipur Institute of Technology and the 'Institute' means the Manipur Institute of Technology, (ii) Unless the context otherwise requires, Principal means the Director/Principal of Manipur Institute of Technology (iii) 'EC' means the Executive Council of the University. 2. The Manipur Institute of Technology shall be maintained and managed by the University from the date on which the assets and liabilities of the Institute are transferred by the Society and taken over by the University. 3. All the employees of MIT who were appointed by the Society before the 13th October 2005 shall continue in their respective posts on the same terms and conditions under which they were originally appointed till further order by the University: Provided that the University shall reserve the right to review the appointment of any employee of MIT. Any appointment/recruitment made in contravention of UGC/AICTE norms/FR & SR of the Central Government is liable to be annulled. 4. The Principal shall be the administrative head of the Institute. The Principal shall be appointed by the EC on the recommendation of a Selection Committee. 5. The Selection Committee for the appointment to the post of the Principal shall be the same as that of Registrar or equivalent posts as laid down in Statute 19. 6. The UGC's nomenclature of designating the teaching posts as Assistant Professor, Associate Professor and Professor shall be followed in MIT. Appointments to these teaching posts shall be made by the EC on the recommendation of appropriate Selection Committees. The Selection Committees for appointment to these posts shall be as laid down in Statute 19. There shall be a Governing Body constituted for the management and administration of the MIT. The Governing Body shall be constituted as follows: (i) Vice-Chancellor (Ex-officio) - Chairman; (ii) Registrar (Ex-officio) Member; (iii) One member nominated by the Vice-Chancellor Member; (iv) Finance Officer (Ex-officio) Member; (v) Two members of the Executive Council nominated by it Members; (vi) Dean, School of Engineering Member; (vii) One member not connected with the University nominated by the Executive Council Member; (viii) One Professor of the Institute, by rotation according to seniority, for a period of one year Member; (ix) One Associate Professor of the Institute, by rotation according to seniority, for a period of one year - Member; (x) One nominee of the AICTE Member; (xi) The Director of the Institute (Ex-officio) Member Secretary 7. Half the number of members of the Governing Body shall form quorum for a meeting of the Governing Body. 8. Subject to the general control and supervision of the Executive Council, the Governing Body will manage the affairs of the Institute and shall have the following powers and functions: (i) to organize the teaching and research in the Institute and to determine the staff and other requirements for the same. The Governing Body may constitute an Advisory Committee to advise it on matters of special interest which the Institute wishes to initiate. The Advisory Committee may include such persons who are not connected with the University; (ii) subject to the control of the Academic Council, to prescribe the rules for admission of the students, resident and non-resident, and the fees to be paid by them: (iii) to frame the budget of the Institute and submit the same for consideration of the Finance Committee and the Executive Council, and to incur expenditure within the limits fixed in the Budget approved by the Executive Council; (iv) to consider the annual accounts along with the Audit Report and after approval to submit the same to the Executive Council; (v) to appoint, suspend or terminate the services of the administrative and other non academic staff of the Institute in respect of whom such powers may have been delegated by the Executive Council and to determine the emoluments and conditions of service; Provided, however, that the qualifications for appointment, emoluments, and conditions of service of such persons shall be in accordance with those laid down by the Executive Council for similar posts in the University. (vi) to make such rules as the Governing Body may think essential for the regulation of the business of the Institute; and (vii) to exercise such other powers and functions, as may be assigned by the Executive Council. 9.Save as otherwise expressly provided, a member of the Governing Body shall hold office for a period of three years. ORDINANCE-A-11 ON THE INTERNAL QUALITY ASSURANCE CELL [Under Section 31(1)(l) of the Manipur University Act, 2005] 1. Constitution The University shall have a body known as internal quality assurance cell (in short, IQAC), which shall act as a mechanism to build and ensure a quality culture within the University and shall mean for planning, guiding and monitoring Quality Assurance (QA) and Quality Enhancement (QE) activities of the University. IQAC shall comprise the following members: (i) The Vice-Chancellor Chairman (Ex officio); (ii) One senior administrative official nominated by the Vice-Chancellor - Member; (iii) Eight Senior Professors nominated by the Vice-Chancellor - Members; (iv) Five external experts on Quality Management (Government/Industry/Local Community) nominated by the Vice-Chancellor Members; (v) The Director, IQAC - Member Secretary;(Ex-officio) (vi) Such other persons as may be invited by the Vice-Chancellor. 2. Objectives of IQAC: IQAC is expected to fulfil the following objectives: (i) To develop and implement a strategy for conscious, consistent and continuous enhancement of quality to improve the academic and administrative performance and standards of the programmes of the institution. (ii) To promote measures for institutional functioning towards quality enhancement through internalization of quality culture, accountability, and institutionalization of best practices and awards. 3. Functions of IQAC The IQAC shall have the following functions: (i) Development and application of quality benchmarks/parameters for the various academic and administrative activities of the University; (ii) Facilitating the creation of a learner-centric environment conducive for quality education and faculty maturation to adopt the required knowledge and technology for participatory teaching and learning process; (iii) Arrangement for feedback responses from students, parents and other stakeholders on quality-related institutional processes; (iv) Dissemination of information on the various quality parameters of higher education; (v) Organization of inter and intra institutional workshops, seminars on quality related themes and promotion of quality circles; (vi) Documentation of the various programmes/activities of the University, leading to quality improvement; (vii) Acting as a nodal agency of the University for coordinating quality-related activities, including adoption and dissemination of best practices; (viii) Development and maintenance of institutional database through MIS for the purpose of maintaining /enhancing the institutional quality; (ix) Development of Quality Culture in the University; (x) Preparation of the Annual Quality Assurance Report (AQAR) of the University as per guidelines and parameters of NAAC, to be submitted to NAAC; (xi) In terms of UGC Regulation 2010, IQAC shall act as the Documentation and Record-Keeping Cell, including assistance in the development of the API criteria based Performance Based Appraisal System (PBAS) proforma using the indicative template separately developed by the UGC. In order to facilitate the process, all teachers shall submit the duly filled-in PBAS proforma to the IQAC annually; (xii) Perform such other functions as may be referred to it by the Academic Council, the Executive Council or the Vice-Chancellor. 4. Term of the Office: The term of office all members other than ex-officio members shall be two years. 5. Meetings The IQAC shall hold at least four ordinary meetings in an academic year, one in each quarter. However, special meetings may be convened at the suggestions of the Vice-Chancellor. 6. Quorum The quorum for a meeting of the IQAC shall be two-third of its total members. 7. Notice Notice for the ordinary meeting of the IQAC shall be issued at least ten days before the date fixed for the meeting, and for the special meetings, at least five days before the date fixed for the meeting. 8. Minutes The Director, IQAC shall keep the minutes of all meetings of the IQAC. 9. Rules of business Rules of conduct of the meetings of the IQAC shall be prescribed by the Regulations to be framed in this regard. ORDINANCE- A-12 ON THE RESEARCH AND DEVELOPMENT CELL [Under Section 31(1)(l) of the Manipur University Act, 2005] 1. Constitution The University shall have a body to be known as Research and Development Cell (R&D Cell), whose primary roles are to coordinate research and development activities in the university and look after the wellbeing of the ongoing research projects/schemes under the teachers/ Departments/ Centres funded by external agencies. The R&D Cell shall comprise the following members: (i) Nominee of the Vice-Chancellor - Chairman (ii) Deans of Schools Member (iii) Registrar Member (iv) Finance Officer Member (v) One Professor from each School by rotation in the order of seniority Members (vi) Director, Research and Development -Member Secretary; and (vii) Such other persons as may be invited by the Chairman. 3. Functions of R&D cell The cell shall: (i) Encourage faculty members for submitting of sponsored research from Indian and abroad and establish the coordination of university from funding agencies; (ii) Establish the linkages from various funding agencies as well as National R& D organization in order to utilize the 10% earmarked budget for north-eastern region; (iii) Make an overview of research projects to be submitted to various agencies by the faculty of the University to ensure that a project is in order; (iv) Assist the University to fruitfully implement the ongoing research projects/schemes under the teachers/ Departments/ Centres funded by external agencies. (v) Do documentation of all research projects/schemes of the University; (vi) Act as the Documentation and Record-Keeping Cell for all research projects/schemes of the University; (vii) Make an overview of the ongoing research projects in the University from time to time; (viii) Constitute a sub-committee to be named as Research Board that shall examine whether a research project to be submitted to a funding agency is in order or not and issue the Acceptance Certificate if it is in order; (ix) Create a platform for industry-Academy interaction/ interfacing for Research and Development; (x) Shall look after all Research and Development consultancy projects undertaken by the faculty and any other technical staff of the University; (xi) The Cell shall be responsible for planning of research and development activities of the University; (xii) Look after all matters related to intellectual Property Rights (IPR); (xiii) Coordinate the Summer Projects of students covered by fellowship of other Agencies/Academics; (xiv) Look after all research and development programmes of the University including collaborative research with national/international organizations or institutes; (xv) Prepare an Annual Report on the activities of the Cell and submit it to the Research Council; and (xvi) Consider all such matters as may be referred to it by the Research Council, Academic Council, Executive Council or the Vice-Chancellor. 4. Term of the Office: The term of office of all members other than ex-officio members shall be three years. 5. Meetings The R&D Cell shall hold at least two ordinary meetings in an academic year, one in each semester. However, the Chairman may, on his/her own initiative, call special meetings. 6. Quorum One-third of the total members shall form quorum for a meeting. 7. Notice Notice for the ordinary meeting of the R&D Cell shall be issued at least ten days before the date fixed for the meeting, and for the special meetings, at least five days before the date fixed for the meeting. 8. Minutes The Director shall keep the minutes of the meetings of the R&D Cell. 9. Rules of business Rules of conduct of the meeting of the R&D Cell shall be prescribed by the Regulations to be framed in this regard. ORDINANCE-A-13 ON THE FACULTY INDUCTION DEVELOPMENT CELL [Under Section 31(1)(l) of the Manipur University Act, 2005] 1. Constitution The University shall have a body to be known as Faculty Induction Development Cell (in short, FIDC) which shall provide trainings to the young recruits of the University and also assist the University in matters related to implementation of the policies of the UGC/Government of India during recruitment/promotion of the faculty members. The Cell shall comprise the following members: (i) Director, FIDC Chairman cum Convener; (Ex officio) (ii) Joint/Deputy Registrar (Academics) Member (Ex-officio) (iii) One Professor from each School nominated by the Vice-Chancellor Members 2. Functions of FIDC: The cell shall: (i) Conduct training and developmental programmes for newly inducted Assistant Professors and non-teaching staff of the University; (ii) Assist the University in preparation/updating of the Calendar of Recruitment/ Promotion and Inter-se Seniority List of the faculty members on year-wise basis; (iii) Assist the University to effectively implement the UGC norms during recruitment/ promotion of the faculty members of the University; (iv) Assist the University in compliance of UGC's directives on academic matter circulated from time to time; (v) Assist the University in maintaining up-dated profile of the faculty members on the University website; (vi) Perform such other functions, as may be assigned/ referred to it by the Vice-Chancellor. 3. Term of the Office: The term of office of all members other than ex-officio members shall be three years. 4. Meetings FIDC shall hold meetings as and when necessary but at least once each quarter. 5. Quorum One-third of the total members shall form quorum for a meeting. 6. Notice Notice for a meeting of the Cell shall be issued at least 7 days before the date fixed for the meeting. 7. Minutes The Director, FIDC shall keep the minutes of the meetings. 8. Rules of business Rules of conduct of the meeting of FIDC shall be prescribed by the Regulations to be framed in this regard. ORDINANCE-B-1 ON THE UNIVERSITY ADMISSION COMMITTEE [Under Section 31(1)(a) of the Manipur University Act, 2005] 1. Constitution The University shall have an apex Committee known as the University Admission Committee comprising: (i) Vice-Chancellor Chairman (Ex officio); (ii) Pro Vice-Chancellor or, in his absence the senior most Professor Member (Ex officio); (iii) Deans of the University Members (Ex-officio); (iv) Heads of Departments Members (Ex-officio); (v) Registrar Member-Secretary; and (vi) such other persons as may be invited by the Vice-Chancellor. 2. Powers and Functions The powers and functions of the University Admission Committee shall be: (i) To consider all general administrative matters related to admissions to various courses offered in the University and to regulate the admissions; and (ii) To perform such other matters as may be assigned to it by the Academic Council, the Executive Council or referred to it by the Vice-Chancellor. 3. Meetings The Chairman may convene a meeting of the University Admission Committee as and when he/she feels its necessity. 4. Quorum The quorum for a meeting of the Committee shall be one-third of its membership. 5. Notice Notice for the ordinary meeting of the Committee shall be issued atleast 10days before the date fixed for the meeting. However, special meetings may be convened at short notice. 6. Minutes The Registrar shall keep the minutes of the meetings of the Committee 7. Rules of business The rules of conduct of the meetings shall be prescribed by the Regulations to be framed in this regard. ORDINANCE-B-2 ON DEPARTMENT ADMISSION COMMITTEE [Under section 31(1)(a) of Manipur University act, 2005] 1. Each Department/Centre of the University shall constitute an Admission Committee for regulating admission to each course of study offered in the Department. 2. The Committee shall comprise all teachers of the Department/Centre, one ST/SC observer deputed by the university and the Head of the Department/Centre shall be the Chairman of the Committee. 3. Under the supervision of the Dean of the School concerned, the Department Admission Committee shall: (i) Scrutinize the Application Forms for admission of the candidates in accordance with the conditions of admission prescribed by the University Admission Committee from time to time; (ii) Conduct the Admission Test(s) and/or Interview; or as otherwise provided; (iii) Prepare the merit list based on the marks obtained by the candidates in the Admission Test and/or Interview; (iv) Prepare a list of the candidates selected for admission to be submitted by the Chairman of the Committee to the University; (v) Suggest methods to improve reliability and standard of the entrance test(s); (vi) Consider all matters referred to it by the Dean of the School concerned, the University Admission Committee or the Vice-Chancellor. 4. The Chairman may convene a meeting of the University Admission Committee as and when he/she feels its necessity. 5. The quorum for a meeting of the Committee shall be one-third of its membership. 6. Notice for the ordinary meeting of the Committee shall be issued atleast 10 days before the date fixed for the meeting. However, special meetings may be convened at short notice. 7. The Chairman shall keep the minutes of the meetings of the Committee. 8. The rules of conduct of the meetings shall be prescribed by the Regulations to be framed in this regard. ORDINANCE- B-4 ON THE PLANNING BOARD [Under Section 31 (1) (p) of the Manipur University Act, 2005] 1. Constitution The University shall have a Planning Board, which shall be the principal planning body of the University on its infrastructural development and expansion. The board shall comprise the following: (i) Vice-Chancellor - Ex-officio Chairman; (ii) Pro-Vice-Chancellor Ex-officio Member; (iii) Deans of the University Ex-officio Members; (iv) Registrar - Ex-officio Member; (v) Director IQAC - Ex-officio Member; (vi) Director R&D - Ex-officio Member; (vii) One Professor from each School by rotation on the basis of seniority Members; (viii) Librarian Ex-officio Member; (ix) University Engineer Ex-officio Member; (x) Finance Officer - Ex-officio Convener; 2. Terms of office The term of office of the members of the Board, other than ex-officio members, shall be three years. 3. Functions The Planning Board shall: 1) Prepare perspective planning and vision documents of the University with well defined goals and objectives, keeping in view excellence, relevance, social justice and development and needs of the state/region; 2) Prepare proposals for development grants. These may include continuing schemes of projects relating to: (a) the construction of academic buildings, staff quarters, teacher hostels, student hostels, study homes; (b) other miscellaneous schemes approved by UGC. 3) Prepare proposal for development grants. This may include continuing schemes of projects relating to the construction of Academic buildings, Staff Quarters, Teachers Hostels, Students Hostels, Study Homes and other maintenance works; 4) Help the University to effectively implement the various developmental programmes approved by the UGC and other funding agencies (if any); 5) Devise measures to strengthen the administrative and planning infra-structure in the University; 6) Oversee implementation of plan development schemes of the University; 7) Monitoring of ongoing developmental programmes of the University and prepare an Annual Report on the activities of the board; and 8) Perform such other functions as may be referred to it by the Executive Council or the Vice-Chancellor. 4. Sub-committees The Planning Board may constitute such sub-committees as may be necessary for planning and monitoring the programmes of the University. 5. Meetings The Planning Board shall meet at such intervals as it deem expedient, but it shall meet at least twice in a year. 6. Quorum Quorum for a meeting of the Board shall be one-third of its total members. 7. Notice Notice for the ordinary meeting of the Board shall be issued at least ten days before the date fixed for the meeting, and for the special meetings, at least five days before the date fixed for the meeting. 8. Minutes The Finance Officer shall keep the minutes of all meetings. 9. Rules of business Rules of conduct of the meetings of the Planning Board shall be prescribed by the Regulations to be framed in this regard. ORDINANCE- B-6 ON UNIVERSITY LIBRARY COMMITTEE (Under Section 31(1)(j) of the Manipur University Act, 2005) 1. Constitution There shall be a University Library Committee comprising the following: (a) Vice-Chancellor - Ex-officio Chairman; (b) Pro-Vice Chancellor or in his absence the senior most Professor - Ex-officio Member; (c) Deans of the University - Ex-officio Members; (d) Registrar - Ex-officio Member; (e) Finance Officer - Ex-officio Member; (f) One Professor from each School of Studies by rotation in order of seniority Members (g) Librarian Ex-officio Member Secretary. 2. Term of office The term of office of the members of the Committee, other than the ex-officio members, shall be three years. 3. Powers and functions Subject to the general control of the Academic Council, the duties and functions of the University Library Committee shall be: (a) to frame general rules for the management of the Library; (b) to advise the Librarian regarding general library development; (c) to prepare the annual budget estimates of the Library for submission to the Executive Council, through the Finance Officer; (d) to allocate funds, from the sanctioned annual budget of the library, to the Schools, Departments/Centres for the purchase of books and journals and periodicals; (e) to arrange for the stock taking of the Library; (f) to prepare and submit to the Academic Council, through the Vice-Chancellor an Annual Report summarizing the activities and achievements of the library; (g) to perform such other duties as may be assigned to it by the Academic Council/Vice-Chancellor. 4. Meetings The Committee shall hold at least two ordinary meetings in an academic year, one in each semester. However, special meetings may be called at the suggestions of the Vice-Chancellor. 5. Quorum One third of the total members shall form quorum for a meeting. 6. Notice Notice for the ordinary meeting of the Committee shall be issued at least ten days before the date fixed for the meeting, and for the special meetings, at least five days before the date fixed for the meeting. 8. Minutes The Librarian shall keep the minutes of all meetings of the Committee. 9. Rules of business Rules of conduct of the meetings of the Committee shall be prescribed by the Regulations to be framed in this regard. ORDINANCE-B-7 ON GAMES AND SPORTS COMMITTEE (Under Section 31(1)(j) of the Manipur University Act, 2005) 1. (a) There shall be a Games and Sports Committee consisting of the following members, namely: (i) Nominee of the Vice-Chancellor, who shall be the Chairman; (ii) Head, Department of Physical Edn. & Sports Science (Ex-officio); (iii) Five teachers (not below the rank of Associate Professor) of the University to be nominated by the Vice-Chancellor; and (iv) Head of Sports Department, who shall be the Ex-Officio Secretary of the Games and Sports Committee. (b) The members of the Committee other than ex-officio members, shall hold office for a term of two years. 2. The Committee shall: (i) Make arrangements and supervise the games and sports of the University and frame Regulations in this regard; (ii) Frame the budget for games and sports; (iii) Maintain the play-grounds, gymnasia, swimming pools of the University; (iv) Hold contests, competitions, tournaments, athletic meets etc.; (v) Take measures to attract the sports talent available in the University; (vi) Constitute sub-committees as required for smooth implementation of various programmes related to games and sports; (vii) Recommend to the Vice-Chancellor the names of outstanding players and sportsmen to be nominated for admission; (viii) Perform such other functions as may be assigned/referred to it by the Vice-Chancellor from time to time; 3. The Committee shall hold its meetings at least once in a quarter. 4. Notice for a meeting of the Committee shall be issued at least ten days before the date fixed for the meeting. 5. One-third of the total members shall form quorum for a meeting. 6. Rules of conduct of the meetings of the Committee shall be prescribed by the Regulations to be framed in this regard. ORDINANCE-B-8 ON EXAMINATION STANDING COMMITTEES [Under Section 31(1)(j) of the Manipur University Act, 2005] 1. Constitution There shall be two Examination Standing Committees of the University namely, (i) PG Examinations Standing Committee which will deal with all issues related to examinations of Post-Graduate courses and (ii) UG Examinations standing Committee which will deal with all issues related to examinations of Under-Graduate courses. (a) The composition of the two Standing Committees shall be as follows: PG Examinations Standing Committee: (i) Nominee of the Vice Chancellor - Chairman (iii) One Dean of School of Studies (Nominated by the VC) - Member (iv) Three Heads of Departments/Centres (Nominated by the VC) Member (v) Controller of Examinations Convener (b) UG Examinations Standing Committee: (i) One Dean of School of Studies (Nominated by the VC) Chairman (ii) Director of Higher Education/Nominee Government of Manipur Member (iii) Director, College Development Council Member (iv) Five Principals of affiliated colleges (Nominated by the VC) Member (v) One Professor of the Medical Colleges (Nominated by the VC) Member (vi) Controller of Examinations Convener 2. Term of office Members of the two standing Committees other than the ex-officio members shall hold office for a term of three years and shall be eligible for re-nomination/re-appointment. 3. Powers and functions (i) The Committees shall consider the consolidated results forwarded by the various Boards of Examiners, approve the same and arrange for the declaration of all examination results in the University. (ii) The Committees shall have power to award grace marks in deserving cases according to the rules framed in this regard. (iii) Each Committee shall submit an Annual Report every year to the Academic Council, regarding its activities on the University examinations under its jurisdiction and make recommendations for effecting improvement. (iv) The Committees shall also make recommendations on disciplinary actions to be taken against erring candidates for using unfair means in examinations or contravening in any manner the rules for the conduct of examinations. (v) These committees may appoint sub-committees whenever any need arises. (vi) The Committees may co-opt any professor of the University, whenever necessary. (vii) The Committees shall steer to solve any of the problems relating to examinations falling in their respective domains. (viii) The Committees shall perform such other functions as may be assigned to them by the Academic Council, the Executive Council or referred to them by the Vice-Chancellor from time to time. 4. Meetings The Committees shall meet as and when necessary but at least once in each semester. 5. Quorum One-third of the total members shall form quorum for a meeting of the Committee. 6. Notice Notice for the ordinary meeting of the Committee shall be issued at least ten days before the date fixed for the meeting, and for the special meetings, at least five days before the date fixed for the meeting. 7. Minutes The Controller of Examinations shall keep the minutes of all meetings of the Committees. ORDINANCE-B-9 ON EQUIVALENCE COMMITTEE FOR RECOGNITION OF EXAMINATIONS/DEGREES [Under Section 31(1)(j) of the Manipur University Act, 2005] 1. Composition: There shall 1) be an Equivalence Committee consisting of the following members: Nominee of Vice Chancellor Chairman 2) Deans of the Schools Members 3) One member of the Academic Council nominated by it for a period of 3 years Member 4) Controller of Examinations Member 5) Registrar Member Secretary The Committee may invite a domain expert, wherever necessary to assist it in its functioning. 2. Functions The functions of this Committee shall be: (a) To examine and recommend to the Academic Council equivalence of such examinations/ degrees as may be referred to it from time to time including those of foreign Universities; (b) To examine and recommend to the Academic Council the withholding, suspension or cancellation/recognition of any examination/degree for such reasons and such time as it may deem fit; (c) To report to the Academic Council on all matters, which are referred to it; (d) To consider requests for recognition of Examinations received from other Universities and Institutions and submit its recommendations to the Academic Council; and (e) To prepare a case of moving application for seeking recognition of Degrees/Diplomas and Certificates awarded by the University equivalent to the corresponding Degrees, Diplomas and Certificates of Universities and other institutions within and outside the country. 3. Meeting A meeting of the Committee may be called on the advice of the Vice-Chancellor. 4. Quorum Quorum for a meeting of the Committee shall be one-third of the total members. 5. Notice Notice for a meeting of the Committee shall be issued at least ten days before the date fixed for the meeting. 6. Minutes The Registrar shall keep the minutes of all meetings of the Committee. 7. Rules of business A.1 Rules of conduct of the meetings of the Committee shall be prescribed by the Regulations to be framed in this regard. ORDINANCE-B-10 ON PROVIDENT FUND COMMITTEE (Under Section 31(1)(j) of the Manipur University Act, 2005) 1. Composition There shall be a Provident Fund (PF) Committee consisting of the following: (i) Vice-Chancellor (Chairperson); (ii) Pro-Vice-Chancellor; (iii) Deans of the University (iv) Registrar; (v) Two members of the Executive Council from amongst its own members nominated by it; (vi) Two members of the staff representing one each from Teaching and Non-Teaching staff of the University to be appointed by the Vice-Chancellor; (vii) Finance Officer (Member Secretary). 2. Term of office All members of the Provident Fund Committee, other than ex-officio members, shall hold office for a term of two years. 3. Functions The PF Committee shall advise the Executive Council in the matters relating to investments, payments, and other matters in respect of the Provident fund. 4. Meetings A meeting of the Committee may be called as and when necessary. 5. Quorum Quorum for a meeting of the Committee shall be one third of its total members. 6. Notice A.2 Notice for a meeting of the Committee shall be issued at least ten days before the date fixed for the meeting. 7. Minutes The Finance Officer shall keep the minutes of all meetings of the Committee. 8. Rules of business Rules of conduct of the meetings of the Committee shall be prescribed by the Regulations to be framed in this regard. ORDINANCE-C-3 ON THE DEANS OF SCHOOLS OF STUDIES AND THEIR FUNCTIONS [Under Statute5 of the Manipur University Act, 2005] 1. Appointment (1) Every Dean of a School of Studies shall be appointed by the Vice-Chancellor from amongst the Professors in the School by rotation in the order of seniority for a period not exceeding three years: Provided that the Professor to be considered for the appointment is not the Head of a Department in the School concerned: Provided further that in case there is only one Professor in a School, the Vice-Chancellor shall have the option to appoint either the Professor or an Associate Professor in the School as the Dean of the School: Provided also that a Dean on attaining the age of superannuation shall cease to hold office as such. (2) When the office of the Dean is vacant or when the Dean is, by reason of illness, absence or any other cause, unable to perform duties of his/her office, the duties of the office shall be performed by the next Senior Professor or Associate Professor, as the case may be, in the School. 2. Resignation A Dean of a School may resign his office at any time during his tenure of office 3. Powers and functions (1) The Dean shall be Head of the School and shall be responsible for the conduct and maintenance of the standards of teaching and research in the School. (2) The principal role of the Dean is to assist the Departments and Centres of the School concerned to achieve their academic objectives as effectively as possible. (3) The Dean of a School shall: (a) Coordinate and generally supervise the teaching and research works in the School through the Heads of the Departments/Centres; (b) Take steps to promote inter-disciplinary teaching and research, wherever necessary; (c) Maintain discipline in the classrooms and laboratories through the Heads of the Departments/Centres; (d) Sanction/forward the leave applications of faculty members including Heads of the Departments/Centres of the respective School, as per Leave Rules of the University; (e) Be responsible for observance of the provisions of the Act/ Statutes/ Ordinances and Regulations as applicable to the School; (f) Convene and preside over the meetings of the School Board and keep the minutes of the meeting. (g) Take steps and give effect to the discussion and recommendation of the School Board. (h) Perform such other academic duty as may be assigned to him/her by the Academic Council, Executive Council or the Vice-Chancellor. ORDINANCE-C-4 ON THE HEADS OF DEPARTMENTS AND THEIR FUNCTIONS [Under Section 31(1)(p) and Statute 15(5)(b) the Manipur University Act, 2005] 1. Appointment Each Department in a School of Studies shall have a Head who shall be appointed by the Vice-Chancellor from amongst the Professors of the Department, by rotation in order of seniority, for a period not exceeding three years: Provided that the Professor to be considered for the appointment is not a Dean or Director of the University: Provided further that in case there is only one Professor or no Professor, the Vice-Chancellor shall have the option to appoint either the Professor or an Associate Professor (by rotation in order of seniority), as the Head of the Department: Provided also that in case there is only one Associate Professor or no Associate Professor, the Vice-Chancellor shall have the option to appoint either the Associate Professor or an Assistant Professor (by rotation in order of seniority among two senior most Assistant Professors), as the Head (in case of Associate Professor)/ Head-in-charge (in case of Assistant Professor) of the Department. 2. Resignation The Head of a Department may resign his office at any time during his tenure of office. 3. Powers and functions (a) The Head of the Department shall under the general supervision of the Dean: (i) Organize the teaching and research work in the Department; (ii) Frame the time table in conformity with allocation of the teaching work made by the Department; (iii) Maintain discipline in the classrooms and laboratories through the teachers; (iv) Assign to the teachers in the Department such duties as may be necessary for the proper functioning of the Department. (v) Assign work to and exercise control over the non-teaching staff in the Department. (b) The Head of the Department shall be the custodian of the records, equipment, furniture and the books of the Department. (c) The Head of the Department shall convene and preside over all meetings of the Department and he/she shall keep the minutes of the meetings. (d) The Head of the Department shall perform such other functions as may be assigned to him/her by the Dean, the Board of the School concerned, the Academic Council, the Executive Council and the Vice-Chancellor. ORDINANCE-C-9 ON TERMS & CONDITIONS OF SERVICE OF THE PROCTOR [Under Section 31(1)(p) and Statute 30 of the Manipur University Act, 2005] 1) The University shall have a Proctor, who shall be appointed by the Vice-Chancellor from amongst the teachers of the University not below the rank of Associate Professor. 2) The Proctor shall hold office for a period of two years and shall be eligible for reappointment. 3) The Proctor shall be entitled to such allowances and amenities as the Executive Council may approve of from time to time. 4) The Proctor shall be assisted by a Deputy Proctor and an Assistant Proctor who will be appointed by the Vice-Chancellor, for a term of three years, with such allowances and amenities as may be approved by the Executive Council from time to time. 5) The Proctor shall be responsible for the maintenance of discipline among the students of the University. 6) The Proctor shall on behalf of the Vice-Chancellor receive and act upon any report received by him from any section of the University communities including Teachers, Wardens, non-teaching staff or any student against a student or a group of students. He/she shall have the power to institute proceedings in cases of breach of discipline, referred to him/her by the Vice-Chancellor/ Department Discipline Committee/School Discipline Committee. 7) In the event of breach of discipline and or misconduct/misbehaviour on the part of a student or a group of students, the Proctor shall have powers : a) to impose a fine up to Rs. 1000/- (Rupees One Thousand) on a student at a time. b)to suspend a student or students and to keep the University out of bounds for such student/students until further orders. 8) Action taken by the Proctor shall immediately be reported to the University Disciplinary Council. Appeal to be made within one week of the date of receipt of orders by the Proctor shall in the first instance lie with the University Disciplinary Council which may confirm, modify or reverse the decision of the Proctors. 9) Notwithstanding what is contained in Clause (7) above, a student may appeal to the Executive Council against any decision of the Proctor or Vice-Chancellor in accordance with the procedure of appeal and arbitration and right to appeal under Section 38 of the Manipur University Act, 2005 10) In instances of serious breach of discipline or misconduct/misbehaviour where the Proctor is convinced that action in excess of powers vested in him is called for, he shall refer all such cases to the University Disciplinary Council for its consideration and appropriate action. 11) The Proctor shall be the Secretary of the University Disciplinary Council, and he/she shall convene the meetings of the Council. 12) The Proctor shall perform such other functions as the Vice-Chancellor may direct from time to time. ORDINANCE-C-11 ON TERMS & CONDITIONS OF SERVICE OF THE DIRECTOR RESEARCH AND DEVELOPMENT [Under Section 31(1)(p) of the Manipur University Act, 2005] 1. The Director Research and Development(R&D) shall be appointed from amongst the Professors of the University having experience in handing research projects, by the Vice-Chancellor, for a period not exceeding two years: Provided that he shall be eligible for re-appointment: Provided further that the Director on attaining the age of superannuation shall cease to hold office as such. 2. When the office of the Director, R&D is vacant or when the Director is, by reason of illness, absence or any other cause, unable to perform duties of his/her office, the duties of the office shall be performed by such person as the Vice-Chancellor may appoint for the purpose. 3. The Director, R&D may resign from his office at any time during the tenure of his office. 4. The Director, R&D shall: (i) Play a key role in planning of research and development activities of the University in consultation with the Vice-Chancellor of the University Deans of Studies and senior Professors University. (ii) Make a note of research projects to be submitted to various agencies by the faculty of the University to ensure that a project is in order. (iii) Make an inventory of the ongoing research projects in the University. (iv) Take steps for industry-Academy interaction/interfacing for Research and Development. (v) Coordinate the Summer Projects of students covered by fellowship from external agencies/Academics. (vi) Assist the Vice-Chancellor on all aspects related to Research and Development programme of the University including collaborative research with national/international organizations or institutes. (vii) Perform such other functions as referred to him by the Vice Chancellor. ORDINANCE-D-10 ON VISITING FELLOWS [Under Sections 6(xviii), 31(1)(p) and Statute 24(2) of the Manipur University Act, 2005] 1. A Visiting Fellow should be a scholar of eminence in his/her subject. Superannuated persons up to the age of 70 years may also be considered for appointment as Visiting Fellow. The minimum tenure of a Visiting Fellow should not be less than a week and maximum - up to three months. 2. The Visiting Fellow may be paid daily allowance as per UGC norms. For visits beyond one month, the rate may be as in the case of Visiting Professor. 3. Travel expenses may be met in accordance with the rules of the university. 4. It is expected that the parent institution will grant academic leave with pay and usual allowance for the duration of the appointment as Visiting Fellow. 5. The host University would provide accommodation to the Visiting Fellow in the University Guest House free of charge, but food charges would be paid by the Visiting Fellow. 6. The same person may not be invited as Visiting Fellow more than once in a year in the same University, but the period of 3 months can be split up as desired by the University within the period of one year. ORDINANCE-D-11 ON ADJUNCT FACULTY & SCHOLARS-IN-RESIDENCE [Under Sections 6(xviii), 31(1)(p) and statute 20(2) of the Manipur University Act, 2005] 1. UGC's Adjunct Faculty scheme is to attract distinguished individuals who have excelled in their field of specialization like science and technology, industry, commerce, social research, media, literature, fine arts, civil services and public life into the academic arena, to enrich the overall learning processes by bringing external perspectives to regular teaching. 2. Relatively younger and mid-career professionals and specialists from such organizations as those under the AEC, ICSSR, CSIR, ICAR, etc. with postgraduate or doctoral qualifications and with academic and research credentials; will be eligible for appointment as Adjunct Faculty in a University Department. Professionals and specialists from PSUs and business corporations, especially those in R&D cells, are also eligible for these positions. 3. The adjunct faculty member will be appointed on a tenure term for one academic year or for two semesters. 4. They will be offered honorarium as per UGC norms. 5. The host University will provide them suitable office-space to facilitate their working and interaction with students and peers. 6. There will not be more than 5 such members at a given time in the University. SCHOLARS-IN-RESIDENCE 1. Senior professionals and specialists from research and professional organizations (for example AEC, ICSSR, CSIR, ICAR, etc.) and those with PSUs and business corporations, with postgraduate or doctoral qualifications and with academic and research credentials will be eligible for appointment as Scholar-in-Residence in a University Department. 2. NRI and PIO professionals and specialists, working in overseas organizations, will also be eligible for these positions. Similarly, these positions will be open to those overseas (non-Indian) professionals and specialists who have been dealing with Indian issues in their work. 3. The Scholar-in-Residence will be appointed on a tenure term ranging between six and twenty-four months and will be offered a consolidated remuneration of up to Rs. 80,000/- a month, and a contingency grant of Rs. 1,00,000/- per annum. 4. Besides, the University will provide them suitable office-space and residential accommodation. 5. There will not be more than 2 such positions at a given time in the University. 6. A Search/Selection Committee will evaluate and finalize the names of professionals and experts to be offered the positions of Adjunct Faculty and Scholar-in-Residence. The Executive Council will appoint the positions based on the recommendation of the Committee. ORDINANCE-D-12 ON PROFESSORS EMERITUS [Under Sections 6(xviii), 31(1)(p) and Statute 24(2)of the Manipur University Act, 2005] For conferment of the title of Professor Emeritus on the distinguished faculty members, the following procedure may be prescribed: i. The nominee should have made significant and distinctive contribution to the development of Manipur University as an institution. ii. The nominee should have served Manipur University as Professor for at least 15 years prior to his/her retirement. iii. The nominee should be a scholar of nationally and internationally recognized eminence and his/her contribution should have made a difference to the discipline and/or to society. The difference to the discipline/society could be judged in terms of formulation of new concepts/paradigms/hypotheses/ innovations /discoveries which have been recognized by peer group academics, nations and should be in evidence through publications and other forms of research output. iv. Any faculty member of Manipur University who has served the University for at least 15 years may initiate the process of nomination. The nomination may be sent directly to the Vice-Chancellor along with the consent and Curriculum Vitae of the nominee. v. The Vice-Chancellor upon receiving a nomination will consult at least three eminent academicians of the discipline from within or outside the University and upon satisfying him/herself make recommendations to the Executive Council. In the event of negative report(s), the Vice-Chancellor may in his/her wisdom decide to consult other experts in the discipline before presenting the case to the Executive Council. The Executive Council will decide on the merit of all cases, and the deliberations will be kept in strict confidence. vi. The appointment of Professor Emeritus' shall be purely honorary and for life and will carry with it no commitment for providing residential accommodation. If a Professor Emeritus indicates a desire to continue to be connected to the University on a regular basis, the Dean of the School/Chairperson of the Special Centre to which he/she is attached may provide office space and other academic support facilities, as feasible. vii. A Professor Emeritus shall be free to do academic work in the School to which she/he is attached and may supervise research scholars as a co-supervisor along with a regular faculty member. ORDINANCE-D-13 ON HONORARY PROFESSORS [Under Sections 6(xviii), 31(1)(p) and Statute 24(2)of the Manipur University Act, 2005] 1. The Executive Council may appoint any outstanding scholar or eminent person, whose association with the University would help in furtherance of the academic activities of the University, as an Honorary Professor for a period of two years. This period may, however, be extended for a period of only one year. 2. The Head of a Department in consultation with his/her colleagues in the Department may propose to the School concerned the appointment of a person as Honorary Professor. The proposal shall accompany the CV of the person concerned. The recommendation of the School will be submitted to the Vice-Chancellor. If satisfied with the recommendation, the Vice-Chancellor shall place it to the Executive Council for decision. The fact of appointment will be reported to the Academic Council. 3. No person shall be appointed or continued as Honorary Professor on his/her attaining the age of seventy years. 4. An Honorary Professor shall be expected to be associated with the normal academic activities of the Department to which he/she is attached but shall not be a member of any committee of the University except that of the Board of Studies of the Department concerned. 5. Honorary Professors will be provided facilities like accommodation in the University Guest House free of charge and a lump-sum honorarium as decided by the University considering the merit of each case, for the period of their stay in the University. ORDINANCE-D-15 ON CODE OF CONDUCT OF THE EMPLOYEES OF THE UNVERSITY [Under Section 31(1)(p) and Statutes 24 & 25 of the Manipur University Act, 2005] PART-I 1. These Rules may be called the "Manipur University (Conduct) Rules". 2. Unless the context otherwise requires: (a) "Employee" means teaching and non-teaching employees of the University. (b) "Members of family" in relation to an employee includes: (i) The wife or husband, as the case may be, of the employee whether residing with the employee or not, but does not include a wife or husband, as the case may be, separated from the employee by a decree or orders of a competent court. (ii) Son or daughter or step-son or step-daughter of the employee wholly dependent on him/her but does not include a child or step child who is no longer in any way dependent on the employee, or of whose custody the employee has been deprived by or under any law. (iii) Any other person related whether by blood or marriage to the employee or to the employee's wife or husband, and wholly dependent on the employee. (c) "Prescribed Authority” means the Vice-Chancellor or the authority prescribed by the Executive Council for the purpose of these rules as a whole or for any particular rule. PART - II 3. (1) Every employee shall at all times: (i) Maintain absolute integrity; (ii) Show devotion to duty; and (iii) Do nothing which is unbecoming of an employee of the University (2) (i) Every employee, holding a supervisory post shall take all possible steps to ensure the integrity and devotion to duty of all employees for the time being under his/her control and authority. (ii) (a) No employee shall, in the performance of his/her official duties, or in the exercise of powers conferred on him, act otherwise than his best judgment except when he/she is acting under the direction of his/her official superior. (b) The direction of the official superior shall ordinarily be in writing. Oral direction to subordinates shall be avoided, as far as possible. Where the issue of oral direction becomes unavoidable, the official superior shall confirm it in writing immediately thereafter. (c) An employee who has received oral direction from his/her official superior shall seek confirmation of the same in writing as early as possible, whereupon it shall be the duty of the official superior to confirm the direction in writing. (iii) Unless otherwise stated specifically in the terms of appointment and the contract, every whole time employee may be called upon to perform such duties as may be assigned to him/her by the competent authority beyond scheduled working hours and on closed holidays and Sundays. (iv) An employee shall observe the scheduled hours of working during which he/she must be present at the place of his/her duty. (v) Except for valid reasons and/or unforeseen contingencies, no employee shall be absent from duty without prior permission. If an employee is absent from duty without permission for a continuous period of 90 days, he/she shall be treated as absconding from duty and his/her service shall be deemed as terminated. Explanation: Nothing contained in clause (ii) of sub-rule 3.2 shall be construed as empowering an employee to evade his responsibilities, by seeking instructions or approval of a superior officer or authority when such instructions are not necessary under the scheme of distributions of powers and responsibilities. 4. (i) No employee shall use his/her position or influence directly or indirectly to secure employment for any member of his/her family in any company or firm having official dealings with the University. (ii) No employee shall, in the discharge of his/her official duties deal with any matter or give or sanction any contract to any company or firm or any other person if any member of his family is employed in that company or firm or under that person or if he or any other member of his/her family is interested in such matter or contract in any other manner. 5. (1) No employee shall be a member of, or be otherwise associated with any political party or any organization which takes part in politics nor shall he take part in, subscribe in aid of, or assist in any other manner, any political movement or activity. (2) It shall be the duty of every employee to endeavour to prevent any member of his/her family from taking part in, subscribing in aid of, or assisting in any other manner any movement or activity which is, or tends directly or indirectly to be subversive of the Government or the University as by law established and where an employee is unable to prevent a member of his family from taking part in, or subscribing in aid of or assisting in any other manner, any such movement or activity, he shall make a report to that effect to the University. (3) If any question arises whether a party is political party or whether any organization takes part in or whether any movement or activity falls within the scope of sub-rule 5.2 the decision of the University thereon shall be final. (4) No employee shall canvass or otherwise interfere with or use his/her influence in connection with or take part in, an election to any legislature or local authority: Provided that: (i) An employee qualified to vote at such election may exercise his right to vote, but where he/she does so, he shall give no indication of the manner in which he/she proposes to vote or has voted. (ii) An employee shall not be deemed to have contravened the provisions of this sub-rule by reason only that he/she assists in the conduct of an election in the due performance of a duty imposed on him by or under any law for the time being in force. Explanation: The display of an employee on his person, vehicle or residence of any electoral symbol shall amount to using his influence in connection with an election within the meaning of this sub-rule. 6. No employee shall join or continue to be a member of an association, the object or activities of which are prejudicial to the interests of the sovereignty and integrity of India, public order, decency or morality. 7. No employee shall: (i) engage himself or participate in any demonstration or strike which is prejudicial to the interest of the sovereignty and integrity of India, the security of the State, friendly relations with foreign states, public order, decency or morality, or which involves contempt of court, defamation or incitement to an offence; or (ii) resort to or in any way abet in any form of strike or coercion or physical duress in connection with any matter pertaining to his services or the service of any other employee. 8. (i) No employee shall, except with the previous sanction of the University, own wholly or in part, or conduct, or participate in the ending or management of any newspaper or other periodical publication. (ii) No employee shall, except with the previous sanction of the University, or of the prescribed authority or except the bonafide, discharge of his duties (a) publish a book himself or through a publisher, or contribute an article to a book or a compilation or articles. (b) participate in a radio broadcast or contribute any article or write a letter to any newspaper or periodical either in his own name or anonymously or in the name of any other person. Provided that no such sanction shall be required (i) If such publication is through a publisher and is of a purely literary, artistic or scientific character, or (ii) Such broadcast or such contribution or writing is of a purely literary artistic or scientific character. 8. A. Whenever an employee wishes to put forth any claim or to seek redress of any grievance or any wrong done to him, he must forward his case through proper channel and shall not forward any (ii) advance copies of his application to any higher authority, unless the lower authority has rejected the claim, or refused relief, or the disposal of the matter is delayed by more than three months. 9. No employee shall be signatory to any joint representation addressed to the authorities for redress of any grievance or for any other matter. No employee shall, in any radio broadcast or in any document published in his own name or in anonymously, pseudonymously or in the name of any other person or in any communication to the press or in any public utterance, make any statement of fact opinion (i) Which has the effect of an adverse criticism of any current or recent policy or action of the University or the University Grants Commission or the Government; or (ii) Which is capable of embarrassing the relations between the University and the Commission or the Government: Provided that nothing in this rule shall apply to any statement made or views expressed by an employee in his official capacity or in the due performance of the duties assigned to him. 10. (1) Save as provided in sub-rule 10.3 below no employee shall except with the previous sanction of the University give evidence in connection with any enquiry conducted by any person, committee or authority. (2) Where any sanction has been accorded under sub-rule 10.1 no such employee giving such evidence shall criticize the policy or any action of the University or Commission or the Government. (3) Nothing in this rule shall apply to – (a) The evidence given at an enquiry before an authority appointed by the University, Commission, Government, Parliament or State legislature; or (b) The evidence given in any judicial enquiry; or (c) The evidence given in any departmental enquiry ordered by authorities subordinate to the Vice-Chancellor. 11. No employee shall, except in accordance with any general or special order of the University or in the performance in good faith of the duties assigned to him, communicate, directly or indirectly any official document, or any part thereof or information to any other employee or other person to whom he is not authorised to communicate such document or information. 12. No employee shall, except with previous sanction of the University or of the prescribed authority, ask for or accept contribution to, or otherwise associate himself with the raising of any funds or other collections in cash or in kind in pursuance of any object whatsoever. 13. (1) Save as otherwise provided in these rules, no employee shall accept, or permit any member of his family or any other person acting on his behalf to accept any gift. Explanation: The expression "gift" shall include free transport, boarding, lodging or other services or any other pecuniary advantage when provided by any person other than a near relative or personal friend having no official dealings with employee. Note 1: A casual meal. Lift or other special hospitality shall be deemed to be gift. Note 2: An employee shall avoid accepting lavish hospitality or frequent hospitality from any individual having official dealings with him or from industrial or commercial firm. (2) On occasions, such as weddings, anniversaries, funerals or religious functions, when the making of gift is in conformity with the prevailing religious or social practice, an employee may accept gifts from his near relatives but he shall make a report to the University if the value of any such gift exceeds (i) Rs. 500 in the case of an employee holding any Class I (Group A) or Class II (Group B) post; (ii) Rs. 250, in the case of an employee holding any Class III (Group C) post; and (iii) Rs. 100, in the case of an employee holding Class IV (Group C) post. (3) On such occasions as are specified in sub-rule 13.2 an employee may accept gifts from his personal friends having no official dealing with him, but he shall make a report to the University if the value of any such gift exceeds (i) Rs. 200 in the case of an employee holding any Class I (Group A) or Class II (Group B) post; (ii) Rs. 100, in the case of an employee holding any Class III (Group C) post; and (iii) Rs. 50, in the case of an employee holding any Class IV (Group C) post. (4) In any other case, an employee shall not accept, or permit any member of his family or any other person acting on his behalf to accept, any gift without the sanction of the University, if the value thereof exceeds (i) Rs. 75 in the case of an employee holding any Class I (Group A) or Class II (Group B) post; and (ii) Rs. 25, in the case of an employee holding any Class III (Group C) post; and (iii) Rs. 25, in the case of an employee holding any Class IV (Group C) post. (5) Notwithstanding anything contained in sub-rules 13.2, 13.3 and 13.4 an employee may receive gifts of symbolic nature from foreign dignitaries and retain such gifts. (6) Gifts from foreign dignitaries which are not of symbolic nature may be retained by an employee if the market value of the gift in the country of origin does not exceed Rs. 3,000. (7) Where there is doubt whether gift received from a foreign dignitary is of symbolic nature or not, or where the market value of the gifts in the country of origin apparently exceeds Rs. 3,000 or where there is any doubt about the actual market value of the gifts, the acceptance of such gifts and retention thereof by the employee shall be regulated by the instructions issued by the Government/University in this regard from time to time. (8) An employee shall not accept any gift from any foreign firm which is either contacting with the University or is one with which the employee had/has or is likely to have official dealings. Acceptance of gifts by an employee from any foreign firm shall be subject to the provisions of sub-rule 13.4. 13.A. No employee shall I. Give or take or abet the giving or taking of dowry; or II. Demand, directly or indirectly, from the parents or guardian of a bride or bridegroom, as the case may be, any dowry. 14. No employee shall except with the previous sanction of the Vice-Chancellor, receive any complimentary or valedictory address or accept any testimonial or attend any meeting or entertainment held in his honour, or in the honour of any other employee: Provided that nothing in this rule shall apply to I. A farewell entertainment of a substantially private and informal character held in honour of any employee on the occasion of his retirement or transfer or any person who has recently joined the service of the University; or II. The acceptance of simple and inexpensive entertainment arranged by public bodies or institutions. Note: Exercise of pressure or influence of any sort on an employee to induce him to subscribe towards any farewell entertainment even if it is of a substantially private and informal character and the collection of subscriptions from Group 'C' employees under any circumstances for the entertainment of any employee not belonging to Group "C" is forbidden. 15. (1) No employee shall except with the previous sanction of the University, engage directly or indirectly in any trade or business or undertake any other employment: Provided that an employee may, without such sanction I. Undertake honorary work of a social or charitable nature; or II. Undertake occasional work of a literary, artistic or scientific character; or III. Participate in sports activities as amateur subject to the condition that in all the cases his/her official duties do not thereby suffer. He/she shall not undertake or shall discontinue such work or activity, if so directed by the University. Explanation: Canvassing by an employee in support of the business of insurance agency, commission agency, etc., owned or managed by his/her wife or any other member of his/her family shall be deemed to be breach of this sub-rule. (2) Every employee shall report to the University if any member, of his/her family is engaged in a trade or business or own or manages an insurance agency or commission agency. (3) No employee shall, without the previous sanction of the University except in the discharge of his/her official duties, take part in the registration, promotion or management of any bank or other company which is required to be registered under the Companies Act, 1956 (1 of 1956) or any other law for the time being in force or any co-operative society for commercial purpose: (i) A cooperative society substantially for the benefit of the employees registered under the co-operative Societies Act, 1912 (2 of 1912) or any other law for the time being in force; or (ii) A literary, scientific or charitable society registered under the Societies Registration Act, 1960 (2 of 1960) or any other law for the time being in force. (4) No employee may accept any fee for any work done by him for any private or public body or any private person without the sanction of the competent authority of the University. 16. (1) No employee shall speculate in any stock, share or other investment. Explanation: Frequent purchase of sale or both of shares, securities or other investments shall be deemed to be speculation within the meaning of this sub-rule. (2) No employee shall make or permit any member of his family or any person acting on his behalf to make, any investment which is likely to embarrass or influence him in the discharge of his official duties. (3) If any question arises whether any transaction is of the nature referred to in sub-rule 16.2 the decision of the University thereon shall be final. (4)(i) No employee shall, save in the ordinary course of business with a bank or a public limited company, either himself or through any member of his family or any other person acting on his behalf: (a) Lend or borrow or deposit money, as a principal or an agent, to, or from or with any person or firm or private limited company within the local limits of his authority or with whom he is likely to have official dealings or otherwise place himself under any pecuniary obligation to such person or firm or private limited company; or (b) Lend money to any person at interest or in a manner whereby return in money or in kind is charged or paid: Provided that an employee may give or accept from a relative or a personal friend, a purely temporary loan of a small amount free of interest or operate a credit account with a bonafide tradesman or make an advance of pay to his private employee: Provided further that nothing in this sub-rule shall apply in respect of any transaction entered into by an employee with the previous sanction of the University. (ii) When an employee is appointed or transferred to a post of such nature as would involve him/her in the breach of any of the provisions of sub-rule 16.2 or sub-rule 16.4, he/she shall forthwith report the circumstances to the prescribed authority and shall thereafter act in accordance with such order as may be made by such authority. 17. An employee shall so manage his/her private affairs so as to avoid habitual indebtedness or insolvency. An employee against whom any legal proceeding is instituted for the recovery of any debt due from him/her or for adjudging him/her as an insolvent shall forth-with report the full facts of the legal proceeding to the University. Note: The burden of proving that the insolvency or indebtedness was the result of circumstances which with the exercise of ordinary diligence, the employee could not have foreseen or over which he/she had no control, and had not proceeded from extravagant or dissipated habits shall be upon the employee. 18.(1) Every employee shall on his/her first appointment to any University service or post submit a return of his/her assets and liabilities, in such form as may be prescribed by the University, giving the full particulars regarding – (a) The immovable property inherited by him/her or owned or acquired by him/her or held by him/her on lease or mortgage either in the name of any member of his/her family or in the name of any other person. (b) Shares, debentures and cash including bank deposits inherited by him/her or similarly owned, acquired, or held by him/her. (c) Other movable property inherited by him/her or similarly owned, acquired or held by him/her; and (d) Debts and other liabilities incurred by him/her directly or indirectly. Note 1: Sub-rule 18.1 shall not ordinarily apply to class IV (Group C) servants but the University may direct that it shall apply to any such employee or class (Group) of such employees. Note 2: In all returns, the values of items of movable property worth less than Rs.2,000 may be added and shown as a lump sum. The value of articles of daily use such as clothes, utensils, crockery book, etc. need not be included in such return. Note 3: (i) Where an employee already belonging to a service, or holding a post is appointed to any other civil service or post he/she shall not be required to submit a fresh return under this clause. (ii) Every employee belonging to any service or holding any post included in Group A or Group B shall submit an annual return in such form as may be prescribed by the University in this regard giving full particulars regarding the immovable property inherited by him/her or owned or acquired by him/her or held by him/her on lease or mortgage either in his/her own name or in the name of any member of his/her family, or in the name of any other person. (2) No employee shall, except with the previous knowledge of the University, acquire or dispose of any immovable property by lease, mortgage, purchase or sale, gift or otherwise either in his/her own name or in the name of any member of his/her family. Provided that the pervious sanction of the University shall be obtained by the employee if any such transaction is:- (1) With a person having official dealing with the employee. (3) Where an employee enters into a transaction in respect of movable property either in his/her own name or in the name of a member of his/her family, he/she shall, within one month from the date of such transaction, report the same to the University, if the value of such property exceeds Rs.10,000/- in the case of an employee holding any Class I (Group A) or Class II (Group B) or Class III (Group C) or Class IV (Group D) posts: Provided that the previous sanction of the University shall be obtained if any such transaction is: (i) With a person having official dealing with the employee. (4) The University may, at any time by general or special rule, require an employee to furnish, within a period specified in the order, a full and complete statement of such movable or immovable property held or acquired by him/her or on his/her behalf or by any member of his/her family as may be specified in the order. Such statement shall if so require by the University, include the details of the means by which, or the source from which, such property was acquired. (5) The University may exempt any category of employee belonging to Class III (Group C) or Class IV (Group D) from any of the provisions of this rule except sub-rule (4). No such exemption shall, however, be made without the concurrence of the Executive Council. Explanation 1: For the purpose of sub-rule the expression “movable property" includes: (a) Jewelry, insurance policies, the annual premium of which exceeds Rs.2,000/- or one sixth of the total annual emoluments received from the University, whichever is less, shares, securities and debentures; (b) Loans advanced by such employees whether secured or not; (c) Motor cars, motor cycles, horses, or any other means of conveyance; and (d) Refrigerators, radios, radiograms and television sets. Explanation 2: For the purpose of this rule, “lease” means, except where it is obtained from or granted to a person having official dealing with the employee, a lease of immovable property from year to year or for any term exceeding one year or receiving a yearly rent. 18-A Restriction in relation to acquisition and disposal of immovable property outside India and transactions with foreigners, etc. Notwithstanding anything contained in sub-rule 18.2, no employee shall, except with the previous sanction of the prescribed authority: (a) Acquire by purchase, mortgage, lease, gift or otherwise, either in his/her own name or in the name of any member of his/her family, any immovable property situated outside India; (b) Dispose of by sale, mortgage, gift or otherwise, or grant any lease in respect of any immovable property situated outside India which was acquired or is held by him/her either in his/her own name or in the name of any member of his/her family. (c) Enter into any transaction with many foreigner, foreign Government, foreign organization or concern :- (i) For the acquisition by purchase, mortgage, lease, gift or otherwise, either in his own name or in the name of any member of his/her family or any immovable property. (ii) For the disposal of, by sale, mortgage, gift or otherwise, or the grant of any release in respect of, any immovable property which was acquired or is held by him/her either in his/her own name or in the name of any member of his/her family. 19. (1) No employee shall, except with the pervious sanction of the University, have recourse to any court or to the press for the vindication of any official act which has been the subject matter of adverse criticism or an attack of a defamatory character. (2) Nothing in this rule shall be deemed to prohibit an employee from vindicating his/her private character or any act done by him/her in his/her private capacity and where any action for vindicating his/her private character or any act done by him/her in private capacity is taken, the employee shall submit a report to the University regarding such action. 20. No employee shall bring or attempt to bring any political or other outside influence to bear upon any superior authority to further his/her interests in respect of matters pertaining to his/her service under the University. 21. (1) No employee shall enter into or contract a marriage with a person having a spouse living; and (2) No employee having a spouse living shall enter into or contract a marriage with any person; Provided that the University may permit an employee to enter into or contract any such marriage as is referred to in clause 1 or clause 2, if it is satisfied that: (i) Such marriage is permissible under the personal law applicable to such employee and the other party to the marriage; and (ii) There are other grounds for so doing. (iii) An employee who has married or marries a person other than of Indian Nationality shall forthwith intimate the fact to the University. 22. An employee shall: (i) Strictly abide by any law relating to intoxicating drinks or drugs in force in any area in which he/she may happen to be for the time being; (ii) Not be under the influence of any intoxicating drink or drug during the course of his/her duty and shall also take due care that the performance of his/her duties at any time is not affected in any way by the influence of such drink or drug. (iii) Refrain from consuming any intoxicating drink or drug in a public place; (iv) Not appear in a public place in a state of intoxication; (v) Not use any intoxicating drink or drug, to excess. Explanation: For the purpose of this rule, 'public place' means any place or premises (including a conveyance) to which the public have, or are permitted to have access, whether on payment or otherwise. 23. If any question arises relating to the interpretation of these rules, it shall be referred to the Executive Council whose decision thereon shall be final. 24. Unless there is anything repugnant in the Manipur University Act 2005, Statutes, Ordinances, any amendments to the Central Civil Services (Conduct) Rules, 1964 shall be deemed to be the amendments of the relevant provision of these rules or any order or administrative instruction already issued/to be issued by the Central Government shall be deemed to be the orders or administrative instructions under these rules with effect from the date of such amendments/orders are brought into force by the Central Government. ORDINANCE- E-3 ON THE CODE OF CONDUCT OF STUDENTS [Under Section 31(1)(i) and Statute 30(6) of the Manipur University Act, 2005] 1. Discipline includes the observance of good conduct and orderly behaviour by the students of the University. 2. It shall be the duty of every student to strictly comply with and observe the following: (a) Every student should attend his/her classes regularly not to short fall of his/her requisite percentage of 75% attendance; However, in special circumstances on genuine ground with supporting documents, the Dean of the school concern and the Vice Chancellor may relax this requirement by 5% each. (b) Every student shall maintain discipline everywhere in the campus of the University; (c) Every student should consider it his/her duty to behave decently at all places including the campus of the University; (d) Male students should show due courtesy and regard to female students; (e) No student shall visit places or areas declared by the University as "Out of Bounds" for the students; (f) Every student shall always carry on his/her personal Identity Card issued by the competent authority of the University; (g) Every student, who has been issued the Identity Card, shall produce or surrender the Identity Card, as and when required by the University; (h) Every student should report the loss of the Identity Card, whenever it occurs, immediately in writing to the competent authority. 3. Breach of discipline, inter alia, shall include: (a) irregularity in attendance, persistent idleness or negligence or indifference towards the work assigned; (b) causing disturbance to a Class or the Office or the Library or Hostel or the auditorium or the Play Ground etc.; (c) disobeying the instructions of teachers or the authorities; (d) misconduct or misbehaviour of any nature at the time of elections to the students' bodies or at meetings or during curricular or extracurricular activities of the University; (e) use of unfair means or the misconduct or misbehaviour of any nature at the Examination Centre; (f) misconduct or misbehaviour of any nature towards a teacher or any employee of the University or any visitor to the University; (g) causing damage, spoiling or disfiguring the property of the University; (h) inciting others to do any of the aforesaid acts; (i) giving publicity to misleading accounts or rumor amongst the students; (j) mischief, misbehaviour and/or nuisance committed by the residents of the hostels; (k) visiting places or areas declared by the Proctor as "out of bounds" for the students; (l) not carrying the Identity cards issued by the University; (m) refusing to produce or surrender the Identity Card as and when required by the Proctorial and other Staff of the University; (n) Entertaining unauthorized guests in the hostels in the night; (o) Causing any demonstration and/or protest without due permission of the competent University authorities; (p) Non-payment of University or Hostel dues within the stipulated time schedule etc. 4. The following shall amount to acts of gross indiscipline: (a) Physically assault or threat to use physical force against any member of the teaching and non-teaching staff of any Institution/Department and against any student within the University. (b) Engaging in unlawful activities that includes membership of banned organizations; (c) Carrying of, use of, or threat to use of any weapon. (d) Violation of the status, dignity and honour of students belonging to the scheduled castes and tribes. (e) Any act and form of sexual harassment. (f) Intolerance/discrimination on the basis of caste, community, religion or race; (g) Any attempt at bribing or corruption in any manner. (h) Willful destruction of institutional property. (i) Ragging; (j) Impersonation or of giving a false name (k) Illegal sub-letting/unauthorized sharing hostel/mess facilities (1) Use of abusive or derogatory language to the fellow participants/ residents or the hostel and mess-staff and hostel authorities and other members of the University staff. ORDINANCE- E-4 ON THE ΜΑΙΝΤΕΝANCE OF DISCIPLINE AND PROPER CONDUCT AMONGST THE STUDENTS OF THE UNIVERSITY [Under Section 31(1)(i) and Statute 30(6) of the Manipur University Act, 2005] 1. Objectives (a) This Ordinance framed under Section 31(1)(i) and under Statute 30(6) of the Manipur Act, 2005 shall be called the "Ordinance on Discipline and Proper Conduct" for the maintenance of discipline and proper conduct amongst the students of the University and shall come into force with immediate effect. (b) The students, for the purpose of this Ordinance, shall include all students admitted in the University. (c) The University may frame Rules and Regulations from time to time, as it deems necessary. 2. Departmental Discipline Committee (a) Every Department shall have a Departmental Discipline Committee. The Committee shall have three members with the Head of the Department as its Chairman. The Committee will be constituted by the Head of the Department in consultation with the Department and with the approval of the Dean of the School. Its term of office shall be two years. (b) The functions of the Departmental Discipline Committee shall be as follows: (i) to oversee general discipline in the Department and assist the Head in ensuring that the Department functions smoothly. (ii) to enquire into cases of indiscipline suo moto, or on report from any student, teacher etc. (c) The Committee shall be competent to admonish, and issue written warning in case a student is found guilty of indiscipline. If the act of indiscipline recurs more than twice, the matter shall be referred to the School Discipline Committee. (d) The Head of the Department, as the Chairman, will preside over the Departmental Discipline Committee meetings and all communications to the School Discipline Committee will be made by him/her. 3. School Discipline Committee (a) Every School of studies shall have a School Discipline Committee. It shall comprise of the following : Dean - Chairman (ii) All Heads of Departments/Centres Members (b) The functions of the School Discipline Committee shall be as follows : (i) to oversee general discipline in the School and assist the Dean in ensuring that the School functions smoothly. (ii) to enquire into cases of indiscipline suo moto, on report from any student, teacher etc. (c) It shall have the powers to suspend a student from attending classes for a specified period or award any other suitable punishment and shall report all such actions to the University Discipline Council. (d) The School Disciplinary Committee may, where it deems necessary, refer cases to the Vice-Chancellor/Proctor. 4. Maintenance of discipline in Hostels Without prejudice to the powers of the Vice-Chancellor and the Proctor, the Central Committee on Residence and the Wardens of Hostels shall exercise such powers and perform such functions as prescribed in the Ordinance on Conditions of the students of the University, for the maintenance of discipline in the Hostels. 5. Action to be taken against indiscipline students (a) A student found to be continuously absent from classes without information for a period of 15 days in one or more classes, his/her name shall be struck off the rolls. He/she may, however, be readmitted within the next fortnight by the Dean on payment of the prescribed readmission fee etc. He/she will not be readmitted beyond the prescribed period. (b) All powers relating to discipline & disciplinary action in relation to the student shall vest in the Vice-Chancellor. However the Vice- Chancellor may delegate all or any of his powers as he deems proper to the proctor or to the discipline committee as the case may be or any functionary of the University. (c) Students found guilty of breach of discipline shall be liable to such punishment as prescribed below: (i) Fine; (ii) Campus Ban; (iii) Expulsion; and (iv) Rustication. However, no such punishment shall be imposed on an erring student unless he is given a fair chance to defend himself/herself. This shall not preclude the Vice-Chancellor from suspending an erring student during the pendency of disciplinary proceedings against him/her. ORDINANCE-E-10 ON INSTITUTION OF FELLOWSHIP/SCHOLARSHIP ANDMEDALS/PRIZES (Under Section 31(1)(m) of the Manipur University Act, 2005) 1. Fellowship/Scholarship (a) Besides the Scholarship/Fellowship granted by University/UGC/ICSSR/CSIR/DST/DBT/ Atomic Energy etc., the University may accept ‘Endowment' for award of Scholarship/Fellowship for Postgraduates/Research students, as per the terms & conditions indicated by Donor. (b) Such Terms & Conditions can be prescribed as per MOU entered into by the Manipur University with the Donor. (c) Fellowship/Scholarship is tenable only during the courses of study and is on the basis of satisfactory performance of the students. (d) The Vice-Chancellor shall appoint a Committee for recommending students for the award. (e) Interest accrued to the amount shall be used for the award of Fellowship/Scholarship. 2. Medals/Prizes (a) An individual can deposit certain amount as 'Endowment' with the University for award of Medals/Prizes as per the conditions which the Donor may like to prescribe. (b) Interest accrued on the "Endowment' shall be used for award of Medals/Prizes for meritorious students, as per MOU between Manipur University and the Donor. (c) Medals/Prizes shall be awarded to the eligible candidates, at the Convocation of the University. ORDINANCE-E-11 ON ALUMNI ASSOCIATION (Under Section 31(1)(p) and Statute 39 of the Manipur University Act, 2005) 1. There shall be an Alumni Association established for the University, hereinafter referred to as the Association. 2. All existing members of the Association who have completed 5 years of the membership will be required to get re-enrolled afresh on making an application in the form prescribed by the University and on payment of Rs.100/- as re-enrolment fee within 30 days of the date of notification to be issued by the University in this regard, failing which the membership will be deemed to have lapsed. Provided that the membership will be deemed to have lapsed unless renewed every 5 years. 3. Any graduate of University who had been admitted to the Degree of the University either at the convocation or in absentia and is not pursuing any course of study in Manipur University or any other University can be a member of the Association on making an application in the form prescribed by the University and on payment of Rs.100/- as initial registration fee. Provided however, the membership will lapse unless it is renewed after every 5 years on making an application in the form prescribed by the University on payment of Rs.1000/- as renewal fee. 4. The Registrar on being satisfied that the application is in order, and on receipt of the prescribed fee, shall cause, the name of the applicant to be enrolled as a member of the Association. 5. No member of the Alumni Association shall be entitled to vote or stand for election unless he has been a member of the Association for at least one year prior to the date of election and is a degree holder of the University of at least five years standing. Provided that the condition relating to the completion of one year's membership shall not apply in the case of the first election. 6. Aims and objects and nature and scope of activities of the Alumni Association shall be laid down in the Constitution of the Alumni Association. 7. There will be a Directory of Alumni Association containing the Addresses, Telephones and E-mail ID's of the Alumni that will be constantly updated. 8. The Alumni Association will try its utmost for contributing towards the welfare of all components of its Alma Mater i.e., the University, Students, Employees and Teachers. 9. The Alumni Association will also serve as a bridge between its Alma Mater and the society and the world as a whole. Application form for membership of Alumni Association Name: Date of Birth: Details of Examination passed from Manipur University: Degree | Year | Roll No. | % of marks ------|------|----------|----------- | | | | | | | | | | | | | | | Mailing Address with Telephone No. & E-mail ID: Details of fee paid: Place: Date: Signature ORDINANCE-F-1 ON THE MEDIUM OF INSTRUCTION AND EXAMINATIONS [Under Section 31 (1) (c) of the Manipur University Act, 2005] English shall be the medium of instruction and examination in the research and study programmes of Schools, unless otherwise decided by the University: Provided that in the language subjects, the medium of instruction and examination shall be the respective language unless otherwise decided by the University. ORDINANCE- F-4 ON DISORDERLY CONDUCT AND USE OF UNFAIR MEANS IN EXAMINATIONS (Under Section 31(1)(p) & Statute 30 of the Manipur University Act, 2005) 1. For the purposes of this Ordinance: a) Examination means an examination conducted by the University at its campuses and other Examination Centres. b) The Year means the Academic Year. c) Candidate includes an examinee taking any examinations in a particular year/ semester and wherever the context so permits, every student on the rolls of the University. d) The use of dishonest or unfair means in the examination includes: i) Assisting in any manner whatsoever any other candidate in answering the question paper during the course of the examination; ii) Taking assistance from any other candidate or any other person or form any book, paper notes or other material in answering the question paper during the course of the examination; iii) Carrying into the examination room any book, paper, notes or other material whatsoever likely to be used directly or indirectly by the candidate in connection with the examination; iv) Smuggling in an answer book or a continuation sheet; v) Taking out or arranging to send out an answer book or its any page or a continuation sheet; vi) Replacing or getting replaced an answer book or any page or a continuation sheet during or after the examination; vii) Getting impersonated by any person in examination; viii) Deliberately disclosing one's identity or making any distinctive marks in the answer book for the purpose; i) Communicating with or talking to any other candidate or unauthorized person in or around the examination room during the course of the examination; ii) Communicating or attempting to communicate directly or through a relative guardian and friend with an examiner with the object of influencing him in the award of marks; e) Disorderly conduct in the examinations includes: i) Misbehaviour in connection with the examination, with the Superintendent, the Invigilator on duty or the other staff working at the examination centre or with any other candidate, in or around the examination centre, before, during or after the examination hour; ii) Leaving the examination room before the expiry of half an hour or without handing over the answer book to the Invigilator-in-charge or without signing the attendance sheet; iii) Intentionally tearing off the answer book or a part thereof or a continuation sheet; iv) Disturbing or disrupting the examination; v) Inciting others to leave the examination room or to disturb or disrupt the examination; vi) Carrying into the examination centre mobile phones, un-authorised electronic gadgets or any weapon of offence; 2. No candidate shall make use of any dishonest or unfair means or indulge in disorderly conduct in the examinations. 3. A Candidate found guilty of the use of dishonest or unfair means or disorderly conduct in the examinations may be disqualified from passing the examination for which he was a candidate, and may, in addition, be debarred from appearing at any future examination of the University for a further period to be stated or be expelled from the University and declared not fit and proper person to be admitted to any further examination of the University. 4. (a) Any candidate who, in the opinion of the Invigilator on duty or the Examiner conducting a practical or oral examination or the Superintendent of the Examination Centre, contravenes or suspected of contravening the provisions of clause 2 in the examinations room, shall be forthwith challenged by such Invigilator, Examiner or Superintendent who shall ask for a signed statement from the candidate. The candidate may be subjected to a search of his/her person to recover any incriminating material from him/her by the examination staff on duty. (b) Without prejudice to the provision contained in sub-clause (a) above the Superintendent of an Examination Centre or the Examiner conducting a practical or oral examination shall also have the power to expel a candidate who in his/her opinion has contravened the provision of clause 2 from the examination centre for remaining duration of the paper. 5. (a) The Superintendent of the examination centre or the Examiner or any officer of the University, as the case may be shall report in writing to the Controller of Examinations the case of every student who has contravened the provision of clause 2. (b) The reporting authority shall give full facts of the case in his/her report and forward with it the statement, if any made on the occasion by the candidate and the Invigilator on duty and papers, books and other material recovered from the candidate, if any. 6. There shall be one or more Examination Disciplinary Committees. Each of such Committee hereinafter referred to as the Examination Disciplinary Committee shall be constituted as under: (a) On the recommendation of the Vice-Chancellor, the Executive Council shall at the beginning of each year, draw up a panel of teachers of the University to be nominated on the Examination Disciplinary Committee. (b) Each Examination Disciplinary Committee shall comprise two teachers to be nominated by the Vice-Chancellor from amongst the panel, one of them being of the status of at least an Associate Professor. (c) The Controller of Examinations or any person authorised by him, of the rank of not less than an Assistant Controller of Examinations/ Assistant Registrar will function as non-member Secretary of the Examination Disciplinary Committee. 7. The Vice-Chancellor shall determine from time to time the number of Examination Disciplinary Committees. 8. (a) The Controller of Examinations or any person authorised by him on his behalf shall communicate to the candidate, in respect of whom a report has been received pursuant to clause 5(a) the precise nature of allegations against him/her and shall require him/her to furnish his/her written explanation within a stipulated period. (b) On receipt of the explanation from the candidate or on the expiry of the period stipulated for submitting explanation, if no explanation is received from him/her, the Vice-Chancellor shall assign his/her case for consideration to the Examination Disciplinary Committee and where there are more Committees than one, such Examination Disciplinary Committees as he may deem fit. 9. After considering all the material on record including the explanation, if any, submitted by the candidate, the Examination Disciplinary Committee, if satisfied that the candidate is guilty of the use of dishonest or unfair means or disorderly conduct in the examination, shall recommend to the Executive Council the punishment that may be imposed on the candidate as per clause 3 according to the nature of the offence. 10. The Executive Council may, after considering the report of the Examination Disciplinary Committee, take such action against the candidate under clause 3 as it may deem fit. 11. A candidate on whom any punishment has been imposed under clause 3 may within 30 days from the date of the receipt of the communication in that behalf, make a representation to the Vice-Chancellor for review of his case and the Vice-Chancellor, if satisfied that the case is fit for reconsideration, refer the same to the Executive Council. The Executive Council may thereupon review the case and pass such orders as it may consider fit. 12. In the case of a candidate who has been expelled from the University in terms of provision of clause 3, the Executive Council may on the recommendation of the Vice-Chancellor, on the expiry of three years after such expulsion including the examination in connection with which he was punished, exempt a candidate from further operation of the punishment awarded. 13. If within four months of the publications of the results, it is brought to the notice of the Controller of Examinations that a candidate was guilty of the use of dishonest or unfair means at the examination in respect of which his/her result was declared the provisions of this Ordinance shall apply mutatis mutandis to the case of such a candidate provided that before imposing any penalty including that of cancellation of his/her result, he/she shall be given another opportunity, to show cause against the proposed punishment and his/her explanation, if any, shall be considered by the Executive Council. 14. A candidate against whom an enquiry is pending about his/her allegedly having resorted to the use of dishonest or unfair means or disorderly conduct in the examination or against whom action is initiated under the provisions of the preceding clause shall, if he/she takes or has taken any subsequent examination. That examination will stand cancelled and his/her result thereof would be declared if on account of the punishment imposed on him/her as a result of the of the said enquiry or action, he/she would not have been entitled to take that examination but for his/her provisional admission thereto. 15. If a person, not otherwise covered by these provisions, is found guilty of having impersonated a candidate or of having written, outside the examination hall, an answer book or on any page or a continuation sheet which he/she knows or has reason to believe will be smuggled into the examination hall for the benefit of any candidate, or of having managed otherwise to replace the answer book or of its any page of the candidate after the examination, he/she shall be disqualified from appearing in any University examination for a period to be stated. The provisions of this Ordinance relating to the manner of imposition of penalty shall, in so far as they may be applicable, apply to the case of such a person. ORDINANCE-F-6 ON WITHHOLDING CONFERMENT OF ANY DEGREE/DIPLOMA OR AWARD OF ANY CERTIFICATE [Under Section 31(1)(p) and Statute 30(1) of the Manipur University Act, 2005] The Executive Council may, on the recommendation of the Vice-Chancellor, by a resolution passed with the concurrence of not less than two-third of the members voting, withhold for such period as it may deem fit, conferment of any Degree/Diploma or Award of any Certificate to any successful candidate at an examination of the University, for reasons which, in their opinion justify such action e.g. unruly or disorderly conduct or violence on the campus or conviction for an offence involving violence or moral turpitude: Provided that no such resolution shall be passed until a notice in writing has been given to that person calling upon him/her to show cause within such time as may be specified in the notice why such a resolution should not be passed. ORDINANCE-G-3 ON UNIVERSITY HOSTELS (Under Section 31(1)(h) of the Manipur University Act, 2005) 1. The University may maintain such and so many Hostels as it may determine from time to time, for the residence of the postgraduate/research students of the University and for University Teachers. 2. Each of the Hostels may be given such name as the University may think proper, the name may be changed whenever the University desires to do so. 3. The internal administration and discipline of the Hostel shall be vested in a Warden, who shall be appointed by the Executive Council for a period of two years. The person appointed shall be eligible for re-appointment. Casual vacancies in the office of the Warden shall be filled up by the Executive Council for the unexpired period. 4. Every Hostel maintained by the University shall be managed by a Managing Committee consisting of the following: (i) Three persons nominated by the Vice Chancellor (ii) The Warden who shall be ex-officio Secretary (iii) The Proctor (ex-officio) (iv) The Dean, Students' Welfare (ex-officio) (vi) Chairman/Secretary, whoever designated, of the Hostel Mess Committee (ex-officio) as long as he/she continues to be resident of the Hostel. The Chairman of the Managing Committee shall be a person nominated by the Vice-Chancellor from among its members. He/she shall hold office for a period of two years. In case of casual vacancy in the office of the Chairman, the Vice-Chancellor shall nominate another person for the remaining term. 5. The Members of the Managing Committee. Other than the ex-officio members, shall hold office for a term of two years. 6. Subject to the control of the Executive Council, the Managing Committee shall have the following powers and duties: (a) to prescribe rules for admission of students to the hostel concerned, the fees to be paid and the mode of payment and the residence and discipline of the Hostel; (b) to lay down conditions for the residence of students; (c) to lay down terms and conditions in respect of Warden taking into account the fact that the Residence of Warden, will be treated as Office-cum-Residence; (d) to submit to the Executive Council an estimate of the income and expenditure of the Hostel and to incur expenditure within the limits fixed in the budget approved by the Executive Council; (e) to consider the Annual Accounts along with the Audit Report and after approval, to submit the same to Executive Council for information along with its comments; (f) to grant leave to the staff according to the rules framed for the purpose; (g) to exercise administrative control over the staff of the Hostel; (h) to do such other acts as may be necessary for the exercise of the above functions; (i) to deal with such matters relating to the Hostel as may be assigned to it by the Executive Council; (j) to write off losses and to exempt the payment of late fee/fine. 7. Every Hostel shall comply with the relevant Statutes, Ordinance and Regulations of the University. 8. Every Hostel shall maintain such registers and records as may be prescribed by the University, and shall furnish such statistical information as the University may, from time to time require. 9. Every Hostel shall submit each year by a date to be fixed by the University, a report on the working of the Hostel for the previous year the number of residents and a statement of income and expenditure and such further information as may be required. ORDINANCE-G-6 ON STANDING COMMITTEES/SPECIAL COMMITTEES (Under Section 31(1)(j) & Statute 23 of the Manipur University Act, 2005) 1. Any authority of the University may appoint as many committees/standing committees/special committees as it may deem fit. 2. The Vice-Chancellor would appoint Chairperson and Secretary of the Committee. If no Chairperson is appointed for any committee, the Committee may elect a person to function as Chairperson. In such situation the Chairperson would keep the record of the proceedings. 3. A written notice of every meeting shall be issued by the Chairperson/Secretary, indicating the venue, date and time of the meeting. Adequate notice may be given to the members, unless the meeting is convened as an emergent one. 4. Agenda may be circulated, if possible. 5. One third of the members shall form quorum for a meeting. Minutes of the meeting may be circulated among members and ratified in the subsequent meeting and the proceedings/recommendations be submitted to the Vice-Chancellor. Prof. W. CHANDBABU SINGH, Registrar [ADVT. III/4/254/2025-26] Uploaded by Dte. of Printing at Government of India Press, Ring Road, Mayapuri, New Delhi-110064 and Published by the Controller of Publications, Delhi-110054. GORAKHA NATH Digitally signed by GORAKHA NATH YADAVA Date: 2025.07.24 12:00:25 +05'30'