The University shall have a Planning and Monitoring Board, which shall be constituted as per Statute 41 of the Central Universities Act 2009

REGD. No. D. L.-33004/99 The Gazette of India CG-HP-E-04022025-260757 EXTRAORDINARY PART III-Section 4 PUBLISHED BY AUTHORITY No. 87] NEW DELHI, THURSDAY, JANUARY 30, 2025/ MAGHA 10, 1946 775 GI/2025 CENTRAL UNIVERSITY OF HIMACHAL PRADESH (Established Under Central Universities Act 2009) NOTIFICATION Dharamshala, the 9th January, 2019 ORDINANCE NO: 43 CONVOCATION (Under Section 28(0) and Statute 29 of the Central Universities Act 2009) No. 3-3/CUHP/GA/2010/Vol.V/129-37- The following is published for General Information:- Preamble: 1. Convocation for the purpose of conferring Degrees, Diplomas and other distinctions of the university shall ordinarily be held every year on such date and place as may be fixed by the Executive Council. 2. The Convocation shall consist of the body corporate of the University and shall be presided over by the Chancellor and in case of non-availability of the Chancellor, the Vice-Chancellor shall preside the convocation. Notice: 3. Not less than three weeks' notice shall be given by the Registrar for meetings of the relevant statutory authorities for the Convocation. 4. The Registrar shall, with the notice, issue to each member of the Convocation, a programme of the procedure to be observed thereat. 5. The candidates who have passed their examinations in the years since the last Convocation shall be eligible to be admitted to the Convocation. 6. Provided that in case the Convocation is not held in a particular year, the Vice-Chancellor shall be competent to authorise admission of successful candidates in the year of their respective Degrees in absentia and issue the degrees on payment of prescribed fee. 7. Provided further that Vice-Chancellor may confer a degree in advance of the annual Convocation on students proceeding to Universities abroad for further studies, or in any other situation where considered essential. Application: 8. A candidate for the Degree / Diploma shall be required to apply as per notified procedure to be eligible for admission to the Degree / Diploma at the Convocation along with the prescribed fee. Such candidates who are unable to present themselves in person at the Convocation may be admitted to the Degree / Diploma in absentia by the Vice-Chancellor and their Degrees shall be given by the Controller of Examinations on application and payment of the prescribed fees. Fees: 9. The fee for admission to the Degree at the Convocation in person and in absentia shall be fixed by the University from time to time. Academic Dress: 10. All candidates at the Convocation shall wear Academic Dress as specified below: 1. Angvastram (Piece of double width super fine cotton cloth worn about the shoulders) with following specification: Length: 6.5 feet Breadth: 7.5 inches Colour: Kesariya (width 6 inches) with golden yellow boarders (width 0.75 inches on both sides) CUHP written vertically on the left side of the Angvastram and हि.प्र.के.वि. on the right side of the Angvastram. The distance between two logos/Insiginias marked on both the ends of the Angvastram will be 3 feet. 2. Those students who wear turban will wear turban of Kesariya Colour. 3. Himachali Cap (Topi) with design. 4. Kurta with full sleeves in white colour. 11. No candidate shall be admitted to the Convocation unless he/she is in the Academic Dress as prescribed by the University for the Convocation. Academic Procession: 12. The Academic Procession of the Convocation shall be formed in the manner and order provided here under: i. Registrar ii. Deans of the School (in the alphabetical order by the name of the School) iii. Dean, Students' Welfare iv. Finance Officer v. Librarian vi. Controller of Examination vii. Chancellor viii. Vice-Chancellor ix. Chief Guest invited to deliver the Convocation Address x. Recipient (s) of Honorary Degrees xi. Pro-Vice-Chancellor xii. Former Chancellors of the University xiii. Former Vice-Chancellors of the university xiv. Vice-Chancellors of other universities xv. Members of the Court xvi. Members of the Executive council xvii. Members of the Academic Council Seating Plan: 13. Depending upon the number and size of the Convocation Procession, the seating plan shall be finalised with the prior approval of the Vice-Chancellor. Convocation Procedure: 14. On the Procession entering the Hall, the candidates and the audience shall rise and remain standing until the members of the procession have taken their seats. 15. University Anthem shall be played. 16. The Registrar, having obtained the consent, of the Chancellor, or in his absence the Vice-Chancellor, shall declare the Convocation open in the following manner: Registrar: "Hon'ble Chancellor (or the Vice-Chancellor in the absence of Chancellor)", May I with your permission declare the Convocation open?" Chancellor (or the Vice-Chancellor in the absence of Chancellor): "I permit". 17. Registrar: "With the permission of Hon'ble Chancellor (or the Vice-Chancellor in the absence of Chancellor) I declare the Convocation open". 18. Vice-Chancellor shall then present the Annual Report of the University. 19. The Chancellor or in his absence the Vice-Chancellor shall then say: "Let the candidates be presented". 20. Candidates who are to be awarded Degrees and Diplomas at the Convocation shall be presented by the respective Deans of the Schools in the alphabetical order by the name of the School. Within the School, the Degree Certificate shall be awarded to the Candidates in the following order: a. Doctor of Literature (D.Litt.) / Doctor of Science (D.Sc.) b. Doctor of Philosophy (Ph.D.) c. Master of Philosophy (M.Phil) d. Post Graduate Degree e. Undergraduate Degree f. Diploma g. Certificate 21. The Candidates shall be presented by the Dean of the School concerned in the following manner: "These candidates, whose names are set out in the list and who have been examined and found qualified for Degree/Diploma of ". I pray that they be admitted to the Degree / Diploma of ". 22. Candidates whose names are thus set out shall rise on their place and shall remain standing till the Degrees / Diplomas are awarded by the Vice-Chancellor. 23. The Degrees / Diplomas shall be awarded by the Vice-Chancellor in the following words : "By virtue of the authority vested in me as the Vice-Chancellor of the Central University of Himachal Pradesh, I admit you all to the Degree / Diploma of and I charge you that ever in your thought and action you prove yourself worthy of the honour conferred on you." 24. Recipients of the Degree / Diploma, while remaining standing at their places, shall acknowledge by a bow and shall sit down. 25. The Vice-Chancellor shall then request the Chancellor to please present the Medals and Awards. Provided that in the absence of the Chancellor, the Registrar shall request the Vice-Chancellor to present the medals and awards. 26. Names of the recipients of the Medals and Awards shall be announced by the Dean of Students' Welfare. 27. Recipients of the Medals and Award, as their names are announced by the Dean Students Welfare, shall walk up to the stage to receive the Medal or Award. 28. Medals and other distinctions shall then be presented by the Chancellor or in his absence by the Vice- Chancellor. 29. The recipients shall receive the Medal or Award and acknowledging with a bow and shall return to their places. 30. The Vice-Chancellor shall welcome the distinguished person(s) and shall read out the citation and request the Chancellor to confer the Honorary Degree in the following words: "By virtue of the authority vested in me as the Vice-Chancellor of the Central University of Himachal Pradesh, I request Hon'ble Chancellor that you may be pleased to graciously confer upon. (Name of the distinguished person) the Degree of .(HonorisCausa) for his/her outstanding services." 31. The Chancellor shall confer the Honorary Degree in the following words: "I confer on (Name of the Distinguished Person) the degree of.. (Honoris Causa). Provide that if the Vice-Chancellor is presiding over the Special Convocation, the Pro-Vice-Chancellor or in his absence, the Senior Most Dean shall welcome the distinguished person and shall read out the citation and request the Vice-Chancellor to confer the Honorary Degree in the following words: "Hon'ble Vice-Chancellor may please confer the Honorary Degree". 32. The Vice-Chancellor shall confer the Honorary Degree in the following words: "By virtue of the authority vested in me as the Vice-Chancellor of the Central University of Himachal Pradesh, it gives me pleasure to confer upon (Name of the distinguished person) the Degree of .(HonorisCausa) for his/her outstanding contributions.” 33. The recipient(s) of the Honorary Degree will then present his/her address, if any 34. The Vice-Chancellor shall introduce the Chief Guest and request him/her to deliver the Convocation Address. 35. The Chief Guest shall deliver Convocation address. 36. Registrar shall declare the Convocation closed in the following manner: Registrar: "Hon'ble Chancellor / Vice-Chancellor May I with your permission declare the Convocation closed"? Chancellor / Vice-Chancellor: “I permit". 38. The National Anthem shall be played. 39. The Procession will leave in the same order, as it entered. 40. The audience shall remain standing till the Procession has left the Convocation Hall. Degree in Absentia: 41. If a candidate fails to attend the Convocation at the given place and time, he/she shall be required to pay the prescribed fees to the University as decided before he/she is admitted to the Degree / Diploma. Rehearsal to Academic Procession: 42. A rehearsal may be arranged on or before the day of the Convocation, at which candidates for Degrees / Diplomas must be present. 43. Candidates not present at the rehearsal run the risk of not being admitted to the Convocation. Honorary Degree: 44. Honorary Degree may be conferred at Convocation / Special Convocation and may be taken in person or in absentia. Special Convocation: 45. A special Convocation may be held at such time as may be decided by theExecutive Council for the purpose of conferring Honorary Degrees in accordance with the procedure or for the purpose of conferring other Degrees under special circumstances on the recommendation of the Academic Council. A Special Convocation shall be held for the purpose of conferring Honorary Degree on a distinguished person. 46. The Academic Procession, the procedure and Academic Dress for the Special Convocation shall be the same as prescribed for the Convocation. 47. Registrar, with the consent of the Chancellor or in his absence of the Vice-Chancellor, shall declare the Special Convocation open in the following manner: Registrar: "Hon'ble Chancellor / Vice-Chancellor, May I with your permission declare the Special Convocation open"? Chancellor / Vice-Chancellor: "I permit". 48. Registrar: "With the permission of Hon'ble Chancellor / Vice-Chancellor, I declare the Special Convocation open." The Vice-Chancellor shall welcome the distinguished person and shall read out the citation and request the Chancellor to confer the Honorary Degree in the following words: ''By virtue of the authority vested in me as the Vice-Chancellor of the Central University of Himachal Pradesh. I request Hon'ble Chancellor that you may be pleased to graciously confer upon (Name of the distinguished person) the Degree of (Honoris Causa) for his/her outstanding services". 49. The Chancellor shall confer the Honorary Degree in the following words: "I confer on (Name of the Distinguished Person) the degree of (Honoris Causa)". 50. Provide that if the Vice-Chancellor is presiding over the Special Convocation, the Pro-Vice-Chancellor or in his absence, the Senior Most Dean shall welcome the distinguished person and shall read out the citation and request the Vice-Chancellor to confer the Honorary Degree in the following words: “Hon'ble Vice-Chancellor may please confer the Honorary Degree" 51. The Vice-Chancellor shall confer the Honorary Degree in the following words: "By virtue of the authority vested in me as the Vice-Chancellor of the Central University of Himachal Pradesh, it gives me pleasure to confer upon (Name of the distinguished person) the Degree of (HonorisCausa) for his/her outstanding contributions." 52. The Vice-Chancellor shall invite the recipient(s) of the Honorary Degree to present his/her address. Provided that if the Vice-Chancellor is presiding the convocation, the Pro-Vice-Chancellor or in his absence the Senior Most Dean shall invite the recipient(s) of the Honorary Degree to present his/her address. 53. The recipient of the Honorary Degree will then present his address. 54. The National Anthem of the Country of the Dignitary on whom the Degree is conferred, if necessary. 55. The National Anthem of India. 56. Registrar shall declare the Special Convocation closed in the following manner: Registrar: "Hon'ble Chancellor / Vice-Chancellor May I with your permission declare the Special Convocation closed"? Chancellor / Vice-Chancellor: “I permit". Registrar: "With the permission of Hon'ble Chancellor / Vice-Chancellor, I declare the Special Convocation closed." 57. The Procession will leave in the same order, as it entered. 58. The audience shall remain standing till the Procession has left the Convocation Hall. 59. Should there be any difficulty in giving effect to this Ordinance or in the process of the Convocation / Special Convocation, the matter shall be referred to the Vice-Chancellor whose decision shall be final. SCHEDULE - I(A) THE ACADEMIC DRESS OF THE UNIVERSITY FOR THE CONVOCATION FOR CANDIDATES FOR THE AWARD OF DEGREE / DIPLOMA +-------+-------------------+------------------------------------------------------------------------------------+---------------------------------------------------+-------------------+ | S. NO.| STATUS | GOWN | HOOD | MORTAR BOARD | +=======+===================+====================================================================================+===================================================+===================+ | 1. | D.Litt. / D.Sc. | Black Silk Gown with 2" gold lace in front and 1" gold lace on the bottom of the sleeves. | Black with golden & Silver lining having 2" border | Black & Silver Tassel | +-------+-------------------+------------------------------------------------------------------------------------+---------------------------------------------------+-------------------+ | 2. | Ph.D. | Black Silk Gown with 2" silver lace in front and 1" silver lace on the bottom of the sleeves. | Black with golden & white lining having 2" border | Black & White Tassel | +-------+-------------------+------------------------------------------------------------------------------------+---------------------------------------------------+-------------------+ | 3. | M.Phil | Black Silk Gown with 2" silver lace in front and 1" silver lace on the bottom of the sleeves. | Black with golden & mauve colour lining having 2" border | Black & White Tassel | +-------+-------------------+------------------------------------------------------------------------------------+---------------------------------------------------+-------------------+ | 4. | All Postgraduates | Black Silk Gown with 2" silver lace in front and 1" silver lace on the bottom of the sleeves. | Black with golden & red lining having 2" border | Black & White Tassel | +-------+-------------------+------------------------------------------------------------------------------------+---------------------------------------------------+-------------------+ | 5. | All Undergraduates| Black Silk Gown with 2" silver lace in front and 1" silver lace on the bottom of the sleeves. | Black with sky blue & silver lining having 2" border | Black & White Tassel | +-------+-------------------+------------------------------------------------------------------------------------+---------------------------------------------------+-------------------+ | 6. | All Diplomas | Black Silk Gown with 2" silver lace in front and 1" silver lace on the bottom of the sleeves. | Green having 2" red border | Black & White Tassel | +-------+-------------------+------------------------------------------------------------------------------------+---------------------------------------------------+-------------------+ | 7. | All Certificates | Black Silk Gown with 2" silver lace in front and 1" silver lace on the bottom of the sleeves. | Sky blue having 2" black border | Black & White Tassel | +-------+-------------------+------------------------------------------------------------------------------------+---------------------------------------------------+-------------------+ Prof. SUMAN SHARMA, Registrar [ADVT.-III/4/Exty./944/2024-25] CENTRAL UNIVERSITY OF HIMACHAL PRADESH (Established Under Central Universities Act 2009) NOTIFICATION Dharamshala, the 16th October, 2012 ORDINANCE NO: 44 POWERS AND FUNCTIONS OF THE PLANNING AND MONITORING BOARD (Under Statute 41(4) of the Statutes of the University) No. 3-3/CUHP/GA/2010/Vol.V.- The following is published for General Information:- 1. The University shall have a Planning & Monitoring Board, which shall be constituted as per Statute 41 of the Central Universities Act 2009. 2. The powers and functions of the Planning & Monitoring Board shall be as under: a) to suggest measures for raising the standard of education and research. b) to advise about short and long-term development plans of the University c) to monitor the implementation of development plans and suggest measures for mid-course correction in the implementation of the approved plans of the University d) to suggest measures for raising the standard of education and research, including strengthening of inter- disciplinary programmes, cooperation between Departments / Schools / Centres of the University and schemes for inter-action between the University, Industry and other educational institutions; e) to advise on any matter referred to it by the University Authorities. 3. Recommendations of the Planning and Monitoring Board shall be placed before the Executive Council for consideration and further necessary action. 4. The Planning and Monitoring Board may appoint sub-committees for specific purpose which may include persons other than the members of the Planning and Monitoring Board. 5. The planning and Monitoring Board shall meet at least twice a year. 6. The procedure for the conduct of the meeting of the Planning and Monitoring Board shall be as laid down in the Regulations. 7. One third of the members of the planning and Monitoring Board shall form the quorum for a meeting. Prof. SUMAN SHARMA, Registrar [ADVT.-III/4/Exty./944/2024-25] Uploaded by Dte. of Printing at Government of India Press, Ring Road, Mayapuri, New Delhi-110064 and Published by the Controller of Publications, Delhi-110054. GORAKHA NATH YADAVAD