Full Text
REGD. No. D. L.-33004/99
EXTRAORDINARY
PART III—Section 4
PUBLISHED BY AUTHORITY
No. 693]
NEW DELHI, TUESDAY OCTOBER 28, 2025/KARTIKA 6, 1947
CG-DL-E-07112025-267457
7192 GI/2025 (1)
CENTRAL SANSKRIT UNIVERSITY, DELHI
(Ordinances and Regulations)
NOTIFICATION
New Delhi, the 10th October, 2025
(Section 29 of Central Sanskrit Universities Act, 2020 read with Clause 39 &
40 of its First Statutes)
F. No. 27021/2025-Estt./CSU/Ordinances (Pt. file-II).—The Central Sanskrit University,
Delhi (formerly Rashtriya Sanskrit Sansthan), along with its 12 campuses as specified in the First
Schedule and with Head Quarters in New Delhi, has been established as a body corporate under the
"Central Sanskrit Universities Act, 2020 - No. 5 of 2020” passed by the Parliament as notified in the
Gazette of India vide CG-DL-E-25032020-218961, dated 25th March, 2020 and Corrigenum thereto
vide CG-DL-E-24042020-219135, dated 24th April, 2020. It came into force on 30th April, 2020 vide
Central Gazette notification no. CG-DL-E-17042020-219068 dated 17th April, 2020.
1. (1) These Ordinances & Regulations shall henceforth be called as the
Ordinances & Regulations of Central Sanskrit University, Delhi.
(2) The first Ordinances & Regulations shall be made by the Vice-Chancellor
with the previous approval of the Executive Council and the Ordinances &
Regulations so made may also be amended, repealed or added to, at any time
by the Executive Council in the manner prescribed by the Statutes.
(3) Every Ordinance & Regulation made by the Executive Council shall come
into effect immediately.
2. All the definitions mentioned in the Act should be followed as it is, unless the
context otherwise requires.
ORDINANCE NO. 06
MEDICAL ATTENDANCE RULES
(Section 6(1)(XXI) and 29(1)(o) of the Central Sanskrit Universities Act,
2020 read with Clauses 12(2)(vii) and 12(2)(xxii) of its First Statutes)
1. APPLICABILITY
These rules may be called Medical Attendance Rules of Central Sanskrit
University, Delhi.
1.1 These Medical Rules supersede all previous rules, circulars and
administrative instructions etc. These rules are mainly drawn from
Central Services (Medical Attendance) Rules, as amended from time to
time, will automatically get extended to the Central Sanskrit University
employees.
1.2 These rules shall apply to the employees, persons appointed on
deputation/ contract basis against permanent/tenure posts and retired
persons of the University.
2. DEFINITION
Under these rules unless the context other-wise Requires:
2.1 "Hospital" means any recognised Hospital as defined under CSMA
Rules and the Hospitals approved by the University for the purpose of
these rules.
2.2 “Family” means spouse, dependent parents and children etc., as
prescribed in the CSMA Rules from time to time.
2.3 “Authorised Medical Attendant (A.M.A.)” means any qualified and
registered medical practitioner possessing recognized medical
qualification not below M.B.B.S. in Allopathic system or its
equivalent in Homeopathic and Indian system of medicines and
approved by the Competent Authority of this University.
2.4 "Government" means the Government of India or the State
Government, as the case may be.
2.5 "Beneficiary" means any employee and member of his/her family.
2.6 "Patient” means a beneficiary taking benefit under these Rules.
2.7 "Medical Attendance" means consultation with the Authorised
Medical Attendants and consultation at the approved hospitals.
2.8 “Specialist” means anyone employed and working in a Hospital
including a specialist and for the time being attached to a specialised
department of a Government Hospital or Central Sanskrit University
approved Hospitals.
2.9 "Medical Treatment" means the use of all Medical and Surgical
facilities available to private individual at the hospital in which the
patient is treated as an indoor or outdoor patient as well as supply of
drugs prescribed by the A.M.A./Specialist who considers them to be
essential for the recovery or prevention of deterioration in the
condition of the patient.
3. MEDICAL CONTRIBUTION
Admission to the Scheme shall be on payment of contribution which will be on
the basis of the pay being drawn by the Employees and it should be at par with
the rates being charged by CGHS from the Central Govt. Employees.
The rates of contribution are as follows:-
+-------------------+---------------------+
| Pay Matrix Level | In Service |
| | Monthly subscription|
+===================+=====================+
| 1-5 | Rs. 250/- |
+-------------------+---------------------+
| 6 | Rs. 450/- |
+-------------------+---------------------+
| 7-11 | Rs. 650/- |
+-------------------+---------------------+
| 12 and above | Rs. 1,000/- |
+-------------------+---------------------+
Retired persons who want to avail medical facilities under these rules can
make contribution either on yearly basis or one time (10 years) contribution
for whole life validity.
These subscription rates will be subject to revision by the Govt. of India from
time to time.
4. MEDICAL FACILITIES ADMISSIBLE
4.1 Specialist's Consultation
If the A.M.A. is of the opinion that the case of a patient is of such a special
nature as to require medical attendance in a hospital other than himself, he
may send the patient to:
(i) Any government hospital including homeopathy, Ayurvedic and
Unani System.
(ii) Approved Hospitals.
(iii) Hospitals as approved by the Govt. of India from time to time.
5. APPROVED HOSPITALS
5.1 The Hospitals, Diagnostic Centres other than any recognised Hospital as
defined under CSMA Rules, for the purpose of reimbursement of medical
expenses for hospitalization will be as approved by the Vice Chancellor
of this University from time to time. For this purpose, the Standing
Committees will be constituted at the Campus level and Headquarters
level.
5.2 A Standing Medical Committee at Campus level will be constituted having
following composition:
(a) Director of Campus - Chairperson
(b) An Expert in the field - Member
(nominated by the Director)
(c) Senior most faculty member in Campus - Member
(d) One faculty member (Woman) - Member
[Nominated by Director of the Campus]
(e) Assistant Registrar/Section Officer (Admn.) - Member-Secretary
5.3 The Standing Medical Committee at Campus level shall examine the
question of inclusion/deletion of the Hospitals, Diagnostic Centres and
appointment of authorized Medical Attendants and shall make
recommendations to the Central Standing Medical Committee.
5.4 Central Standing Medical Committee at Headquarters will be constituted
having following composition :-
(a) Registrar - Chairman
(b) An Expert in the field - Member
(nominated by the Vice Chancellor)
(c) Finance Officer - Member
(d) Controller of Examination - Member
(e) Deputy Registrar/Deputy Director (Admn.) - Member –Secretary
5.5 The Central Standing Medical Committee shall examine the question of
inclusion/deletion of the Hospitals, Diagnostic Centres and appointment of
authorized Medical Attendants and the recommendations of the Standing
Medical Committee at the Campus level.
5.6 Half of the strength of the Committees shall form a quorum for a meeting of
the respective Standing Medical Committees.
5.7 The recommendations of the Central Standing Medical Committee will be
approved by the Executive Council.
NOTE:
(1) The ceiling of rates for the medical treatment in approved hospitals,
diagnostic centres and for different specialities (treatment
/diagnostic procedures) for the employees/retired persons of the
Central Sanskrit University shall be as prescribed under Central
Government Health Scheme from time to time.
(2) Expenses, where the ceiling of rate of any operation not covered
under the Central Government Health Scheme, shall be reimbursed
as per actual expenses.
6. INDOOR HOSPITAL TREATMENT
6.1 In case of treatment requiring hospitalisation, the Central Sanskrit
University employees/retired persons shall be entitled to medical
facilities in:
(i) All government hospitals:
(ii) Any approved hospital. However, for treatment in an approved
Hospital, the reimbursement would be subject to limits of
admissible charges approved by the Govt. of India from time to
time for CGHS beneficiaries.
Note:
In case of emergency where the reference from the A.M.A. is not
possible, the medical consultation may be obtained in any of the
Government Hospitals/approved Hospital nearest to the emergency.
However, a certificate to the effect of "emergency" will have to be
obtained from the Medical Officer of concerned Hospital immediately
thereafter and in any case during the course of such treatment.
6.2 The entitlement for indoor treatment would be as prescribed for Central
Government Health Scheme beneficiaries from time to time.
7. CONTROLLING OFFICER
The Registrar shall be the Controlling Officer to pass claims for
reimbursement of medical expenses in respect of all the employees except the
Vice-Chancellor for whom the Vice-Chancellor shall be the Controlling
Officer.
8. INTERPRETATION OF RULES
If any question arises regarding the interpretation of these rules, it shall be
referred to the Vice-Chancellor whose decision shall be final.
9. APPLICATION OF THE ORDERS OF GOVT. OF INDIA
In all other matters not specified in these Rules, the provisions of Central
Services (Medical Attendance) Rules and rules governing CGHS beneficiaries
as amended from time to time and the instructions/orders issued there-under
shall apply mutandis to the employees of Central Sanskrit University except
those which have been specifically excluded under these Rules.
10. Medical Attendance Rules under this Ordinance shall be applicable to the
employees, persons appointed on deputation/contract basis against
permanent/tenure posts and retired persons of the University with effect from
the date(s) on which such employees register and pay the medical contribution.
11. In any sort of discrepancies or issues with these clauses above, the Vice
Chancellor shall have the power to resolve the matters.
ORDINANCE NO. 18
STAFFING PATTERN OF NON-TEACHING STAFF
(Sections 6, 9 (8), 18, 27 (d) & 29 (2) of the Central Sanskrit Universities Act,
2020 read with Clauses 12 (iv), 25 and 39 of its First Statutes)
1. The University is empowered to appoint such other officers as may be
declared by the statutes to be its officers.
2. The Staffing pattern, pay structure, eligibility, service conditions, duties and
responsibilities shall be applicable to the Non-Teaching Staff as per UGC
Regulations and norms issued by the Government of India & University from
time to time.
3. There shall be Non-Teaching Staff in the University, as sanctioned by the
UGC/ MoE/ Govt. of India and its Campuses as prescribed in Recruitment
Rules and Service Conditions of Non-Teaching posts of the University, as
amended from time to time.
4. Recruitment and Promotion to the Non-Teaching posts shall be made as per
the procedure and conditions laid down in UGC Regulations/Rules and the
rules prescribed by the Government of India & the University from time to
time.
5. (1) All the employees of the University, other than the teachers and other
academic staff shall, in the absence of any contract to the contrary, be
governed by the terms and conditions of service and code of conduct as are
specified in the Statutes, the Ordinances and the Regulations.
(2) The manner of appointment and emoluments of employees, other than the
teachers and other academic staff, shall be such as may be prescribed by the
Ordinances.
6. Notwithstanding anything contained in this ordinance, the Vice Chancellor
may take such measures as may be necessary for removal of difficulties and
to resolve any other extra ordinary issues.
ORDINANCE NO. 34
RECRUITMENT RULES AND SERVICE CONDITIONS OF THE
EMPLOYEES
(Sections 18 & 29 (2) of the Central Sanskrit Universities Act, 2020 read with
Clauses 24, 25 & 39 of its First Statutes)
1. Under the approval of the Competent Authority, the University shall frame and
notify Cadre Recruitment Rules in respect of its employees as per the
Rules/Guidelines of the Government of India/UGC.
2. The procedure & norms of recruitment, staffing pattern, pay structure,
eligibility, service conditions and duties & responsibilities shall be as specified
in the Cadre Recruitment Rules of the University.
3. Notwithstanding anything contained in this ordinance, the Vice Chancellor may
take such measures as may be necessary for removal of difficulties and to
resolve any other extraordinary issues.
REGULATION NO. 1
CENTRAL SANSKRIT UNIVERSITY
56-57, Institutional Area, Janakpuri,
New Delhi – 110058
CADRE RECRUITMENT RULES FOR
NON-TEACHING POSTS - REGULATIONS, 2025
Central Sanskrit University, Delhi
Cadre Recruitment Rules for Non-Teaching Posts - Regulations, 2025
+--------+----------------+-----------+
| Sl. No.| Particulars | Page Nos. |
+========+================+===========+
| 1. | General Rules | 3-30 |
+--------+----------------+-----------+
SUMMARY OF POSTS
PART – A
Approved Cadre Recruitment Rules for the sanctioned posts in Central Sanskrit University, Delhi, which are
covered under UGC’s Model Cadre Recruitment Rules
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------+
| Name of Post | Group | No. of Post(s) | Pay Bands | Grade Pay | 7th CPC Pay Matrix | Page Nos. |
+=======================================+=======+================+====================+============+====================+===========+
| ADMINISTRATIVE / MINISTERIAL SERVICES | | | | | | |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------+
| 1. Registrar | A | 1 | 37400-67000 | 10000 | Level 14 | 31 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 2. Finance Officer | A | 1 | 37400-67000 | 10000 | Level 14 | 32-33 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 3. Controller of Examination | A | 1 | 37400-67000 | 10000 | Level 14 | 34 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 4. Section Officer | B | 24 | 9300-34800 | 4600 | Level 7 | 35 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 5. Section Officer | B | 01 | 9300-34800 | 4600 | Level 7 | 36-37 |
| [For Centre of Central Sanskrit | | | | | | |
| University Established at Deccan | | | | | | |
| College, Post Graduate and | | | | | | |
| Research Institute (DU), Pune | | | | | | |
| (Maharashtra)] | | | | | | |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 6. Assistant | B | 22 | 9300-34800 | 4200 | Level 6 | 38 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 7. Upper Division Clerk | C | 31 | 5200-20200 | 2400 | Level 4 | 39 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 8. Lower Division Clerk | C | 55 | 5200-20200 | 1900 | Level 2 | 40-41 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 9. Multi-Tasking Staff (MTS) | C | 95 | 5200-20200 | 1800 | Level 1 | 42 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| SECRETARIAL SERVICES | | | | | | |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 10. Personal Assistant | B | 6 | 9300-34800 | 4200 | Level 6 | 43-44 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 11. Stenographer | C | 9 | 5200-20200 | 2400 | Level 4 | 45 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| LIBRARY SERVICES | | | | | | |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 12. Professional Assistant | B | 12 | 9300-34800 | 4200 | Level 6 | 46-47 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| 13. Library Attendant | C | 8 | 5200-20200 | 1800 | Level 1 | 48 |
+---------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
+---------------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------+
| Name of Post | Group | No. of Post(s) | Pay Bands | Grade Pay | 7th CPC Pay Matrix | Page Nos. |
+=============================================+=======+================+====================+============+====================+===========+
| TECHNICAL/LABORATORY SERVICES | | | | | | |
+---------------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------+
| 14. Technical Assistant | C | 2 | 5200-20200 | 2800 | Level 5 | 49 |
| (Shikshashastra/Education Lab) | | | | | | |
+---------------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| INFORMATION AND COMMUNICATION TECH. SERVICES| | | | | | |
+---------------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------+
| 15. Technical Assistant (Computer Lab) | C | 5 | 5200-20200 | 2800 | Level 5 | 50 |
+---------------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
| TRANSPORT SERVICES | | | | | | |
+---------------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------+
| 16. Staff Car Driver | C | 4 | 5200-20200 | 1900 | Level 2 | 51 |
+---------------------------------------------+-------+----------------+--------------------+------------+--------------------+-----------
Central Sanskrit University, Delhi
Cadre Recruitment Rules for Non-Teaching Posts - Regulations, 2025
General Rules
The Executive Council of the Central Sanskrit University, Delhi, in exercise of the powers
conferred under Section 29 of the University Act, Statutes 12, 20 and 39 of Second Schedule
to the Central Sanskrit Universities Act, 2020, in supersession of all existing recruitment rules,
relevant, Ordinances/University regulations of the Executive Council, hereby frames the
following regulations for regulating the recruitment to the Non-Teaching Posts in the
University under Administrative Ordinance No 34, which are covered under Model Cadre
Recruitment Rules of UGC.
1. SHORT TITLE AND COMMENCEMENT:
1.1. These Regulations shall be called “Cadre Recruitment Rules for
Non-Teaching Posts - Regulations, 2025” of the Central Sanskrit University,
Delhi.
1.2. These Regulations shall come into force with effect from the date of issue of
notification by the University.
2. DEFINITION:
In these Regulations, unless the context otherwise requires:
2.1. 'Act' shall mean the Central Sanskrit Universities Act, 2020 as amended from
time to time.
2.2. 'Executive Council' shall mean the Executive Council of Central Sanskrit
University, Delhi.
2.3. 'Appointing Authority' in relation to any post in the University shall imply the
authority competent to make appointment to that post under the Act / Statute /
Ordinances / CRRs / Regulations of the University as amended from time to time.
2.4. 'Cadre' shall mean the strength of service or a part of service sanctioned as a
separate unit.
2.5. 'Departmental Candidate' shall mean the employee working on regular basis in
the Central Sanskrit University, Delhi against a substantive post in the University
but does not include an employee working on ad-hoc, daily wage, contract, or
temporary basis.
2.6. 'Direct Recruitment' shall mean the recruitment made other than by promotion,
deputation or absorption.
2.7. 'Government' shall mean the Government of India.
2.8. 'Non-Teaching Employee' shall mean an employee of the University other than
the teachers and other academic staff of the University.
2.9. 'Regular Service' shall mean the service rendered by an employee in the cadre on
regular basis and shall not include the service on contract/daily
wage/temporary/ad-hoc basis.
2.10. 'Schedule' shall mean the Schedule(s) appended to these Rules.
2.11. 'Selection Committee' shall mean a composition of members of Selection
Committee as specified in the Act, Statutes, Ordinances, UGC Regulations,
Guidelines or the Cadre Recruitment Rules of the University.
2.12. Departmental Promotion Committee and Departmental Confirmation Committee
shall mean Departmental Promotion Committee and Departmental Confirmation
Committee respectively, as defined in the Schedule II.
2.13. 'Statutes', 'Ordinances' and 'Regulations' shall mean, respectively, the 'Statute',
'Ordinance and 'Regulations' of the University under Central Sanskrit
Universities Act, 2020, for the time being in force and as amended from time to
time.
2.14. 'University' shall mean the Central Sanskrit University, Delhi established under
the Central Sanskrit Universities Act, 2020.
2.15. 'Age' shall mean the upper age limit as specified in the Schedule I.
2.16. 'Notified date' shall mean the date specified in the Notification.
2.17. 'UGC' shall mean the University Grants Commission established under the UGC
Act, 1956.
2.18. 'SC' shall mean Scheduled Caste, 'ST' shall mean Scheduled Tribe, 'OBC' shall
mean Other Backward Class, 'PwBD' shall mean Persons with Benchmark
Disability, EWS shall mean Economically Weaker Sections.
2.19. 'On Probation' with relation to a person shall mean a person appointed to any post
on probation as specified in these rules.
2.20. 'Substantive appointment' shall mean appointment on a substantive post on
regular basis including on probation followed by confirmation.
2.21. (a) 'Service or Experience' wherever prescribed under these rules for direct
recruitment shall mean a condition for appointment to any post shall include the
period which the person has worked on such lower post.
(b) 'Service or Experience' wherever prescribed under these rules for promotion
shall mean a condition for promotion to any higher post, shall include the period
which the person has continuously worked on such lower post on regular basis.
2.22. 'Competent Authority' shall mean the authority competent to exercise different
powers and functions under these Rules.
2.23. All other words and expressions, used herein, but not defined in these Rules,
unless the context otherwise requires, shall have the same meaning as they have
been assigned in the Central Sanskrit Universities Act, 2020,
Statutes, Ordinances and Regulations made thereunder or in the relevant rules
framed by the Government of India as amended from time to time.
3. EXTENT OF APPLICATION:
3.1. These Rules shall apply to all appointments of non-teaching posts on regular/
tenure/ deputation/ promotion basis by the University as the case may be.
3.2. Instructions issued by the Govt. of India/UGC regarding appointment, conditions
of service and admissible emoluments etc. of the non-teaching employees from
time to time shall apply mutatis mutandis with due approval of the Executive
Council.
4. CLASSIFICATION OF POSTS:
4.1. Group 'A' (Pay Level 10 and above)
4.2. Group 'B' (Pay Level 6 to 9)
4.3. Group 'C' including Multi-Tasking Staff (MTS) (Pay Level 1 to 5)
5. SCHEDULE:
The number of posts, with classification, Pay-Matrix, details of qualification, experience,
method of recruitment, age limit, etc. for various posts and any other information relevant
to these posts are specified under Schedule-I.
6. APPOINTING AUTHORITY:
The Appointing Authority in respect of various posts in the University shall be
as under: -
+--------------------+------------------------------------------------+
| Appointing Authority | Posts |
+====================+================================================+
| A. Executive Council | Permanent appointment to all Group 'A' posts |
+--------------------+------------------------------------------------+
| B. Vice-Chancellor | (i) Permanent appointment to all Group 'B' posts|
| | (ii) Temporary appointment to all Group 'A'/ |
| | Group 'B' posts |
+--------------------+------------------------------------------------+
| C. Registrar | (i) Permanent appointment to all Group 'C' posts.|
| | (ii) Temporary appointment to all Group 'C' posts.|
+--------------------+------------------------------------------------+
7. METHOD OF RECRUITMENT:
The recruitment to various posts shall be made by the Appointing Authority by the
following methods:
7.1. Direct Recruitment
7.2. Promotion
7.3. Deputation/Absorption
7.4. Tenure Appointment
8. AUTHORISED SANCTIONED STRENGTH OF POSTS UNDER VARIOUS
CADRES:
8.1. The authorized sanctioned strength of the posts under each of the cadres as on the
date of notification shall be as specified in Schedule-I under these rules.
8.2. After notification of these rules, any new post sanctioned by the UGC/MOE from
time to time shall be added to the authorized sanctioned strength of posts under
respective cadres with due approval of the Executive Council of the University.
9. FUTURE MAINTENANCE OF THE CADRE/POSTS:
9.1. All the appointments made through the method of recruitment, mentioned under
Rule-7 above, in the University after notification of these rules, shall be made
only in accordance with the provision of these rules. The Executive Council may
add any other posts and/or Cadre as and when any new post/cadre is sanctioned
by UGC / MOE. In case of sanction of new post(s) by UGC/MOE, necessary
procedural formalities such as framing of recruitment rules of such posts
(wherever necessary) have to be made and approval of the Ministry of Education
is required to be obtained. The Executive Council may abolish any post under
intimation to UGC. However, for conversion of any post to another post prior
approval of UGC shall be required.
9.2. The seniority of the employees borne in each cadre/post specified in these rules
shall be maintained by the Registrar of the University and/or other officer
authorized for the purpose by the Competent Authority. Notwithstanding
anything contained herein, any class or category of posts and incumbents thereof
may be placed in any of the offices or establishments, as the case may be, by
general or specific order(s) of the Vice-Chancellor or the Registrar.
10. INITIAL CONSTITUTION:
10.1. The employees holding the posts on regular basis in accordance with the
prevailing rules i.e. prior to the commencement of these rules shall be deemed to
have been appointed in accordance with the provisions of these rules.
10.2. The regular continuous service of the personnel mentioned under sub-rule (1)
prior to the initial constitution shall count for the purpose of probation period,
qualifying service for promotion, confirmation and pension scheme as applicable
in the service.
11. PROCEDURE TO BE ADOPTED FOR RECRUITMENT:
I. ISSUE OF ADVERTISEMENT:
The vacant posts of permanent nature, posts approved under specific schemes of
permanent nature, the posts of temporary nature likely to continue, tenure/deputation
posts, etc. shall be advertised at an appropriate time, giving at least one insertion in
any of the National dailies and one insertion in the University website.
The candidates may fill up the prescribed application forms along with the details
of qualifications, experience and other requirements as per the procedures to be
prescribed by the university and submit the applications duly completed in all
respects along with the prescribed application fees, if any, within the stipulated time.
Note:
(a) In order to reduce the cost of advertisement, only essential details of the
recruitment including the closing date of the application shall be indicated in
the advertisement. The closing date may be extended at the discretion of the
Vice-Chancellor depending on the exigency of the situation, by notifying on the
website only, for which the interested candidates have to be in constant touch
with the website of the university.
(b) In addition to the provisions mentioned at Para 11 (I) above, the University at
its discretion, may request the Employment Exchange to sponsor candidates
for posts as per the prescribed educational qualifications, experience etc.
II. TIME LIMIT FOR RECRUITMENT PROCESS
The University may ensure that the entire recruitment process including and starting
from advertisement, conducting written examination or holding the interview may
be completed within six months. (Ref: DoPT O.M.No.Misc.14017/15/2015-
Estt.(RR) dated 11.01.2016 duly forwarded by UGC to all Central Universities vide
letter No.F.74-1/2017 (CU) dated 16th October, 2017).
Provided that, if in the opinion of the Vice-Chancellor, the circumstances so warrant,
he/she may extend the time limit for the recruitment process by a maximum period
of six months.
III. APPLICATION FORM
(a) Candidates shall be required to download the application forms from the
website of the University or submit the applications in the prescribed format
online.
(b) Applications for all the posts shall be entertained only in the prescribed format
(Online/Offline), along with the prescribed fee, payable in favour of the
Central Sanskrit University, Delhi through online/offline payment.
(c) The schedule of charges for the application form and the prescribed fee shall
be determined by the Vice-Chancellor, from time to time. Concessions in
application/processing fee, wherever provided, shall be as per Govt. of India
norms.
(d) Receipt of applications after the closing date:
• The closing date for receipt of applications shall ordinarily be 30 days
from the date of release of advertisement on the University website.
However, the Vice Chancellor may, at his discretion, decide the extension
of the closing date for receipt of applications, keeping in view the
exigency of the situation before the closing date is over. Incomplete
applications, and the applications received after the due date, shall not be
entertained.
• The Vice-Chancellor may, however, allow the acceptance of any
application received after the closing date, subject to production of proof
to his/her satisfaction that the application along with the enclosures and
the remittance details, if any was posted by the candidate on or before the
closing date.
• In case the closing date is a holiday, the next working day shall be treated
as the closing date. Incomplete applications and applications not
submitted in the prescribed format, not with the prescribed fee, self
certified enclosures, etc. shall be summarily rejected.
(e) The application should be addressed to "The Registrar, Central Sanskrit
University, Delhi in a closed cover super-scribing "Application for the post of
………………".
(f) Holding of Written/Skill Tests:
• While filling up the posts under direct recruitment, the University shall
hold the written and/or Skill tests for all Group "B" and "C" Non-Teaching
posts.
• The written test may comprise Reasoning Ability, Simple Arithmetic,
General Knowledge, Domain Knowledge of the Establishment, Accounts,
Examinations, Language proficiency in English and Hindi, etc. wherever
applicable, noting and drafting etc. and/or skill tests, or any other type of
test depending upon the job requirements (such as posts under
Technical/Laboratory services, Engineering, Information and
Communication Technology, Library services etc.) to be decided by the
University.
• The University may conduct written tests in two stages (i) an objective
type test (Paper I) carrying 100 marks, and (ii) a descriptive-type test
(Paper Il) carrying 100 marks.
• The minimum qualifying marks to be secured in Paper I shall be 40%.
The answer scripts of the candidates for the descriptive test shall be
evaluated only in respect of those candidates who secure the minimum
qualifying marks in Paper I. The candidates who secure 50% marks in
Paper II shall be called for the skill test/interview, wherever applicable.
• The marks allocated for the skill test, wherever applicable, shall be 50 and
the minimum qualifying marks in the skill test shall be 25. The merit list
of the candidates shall be drawn based on the performance in Paper I
(Objective Type Test) and Paper II (Descriptive test) and Interview
(wherever applicable) subject to qualifying the skill test, wherever
applicable.
Notwithstanding the above, the University at its discretion may hold single
written test (Descriptive Test) and skill test, wherever applicable, depending
upon the number of candidates, job requirements (such as posts under
Technical/Laboratory services, Engineering, Information and Communication
Technology, Library services etc.)
(g) The marks allocated for the interview wherever applicable shall be 20% of
the total marks and shall be added to the marks scored in Paper I and Paper II
or single written (descriptive test) test as the case may be for the preparation
of the merit list.
(h) The competent authority to frame the syllabi for the tests, skill tests,
modalities for carrying out the tests, evaluation, etc., shall be the Vice
Chancellor.
(i) Relaxation in qualifying marks or any other relaxation in the test, if any for
the reserved categories shall be extended as per the Govt. of India guidelines
as amended from time to time.
(j) The University may at its discretion adopt appropriate procedures for
recruitment to Group 'A' non-teaching posts on similar lines as given above.
12. COMPOSITION AND FUNCTIONS OF THE SELECTION COMMITTEE:
12.1 The Composition of Selection Committee shall be as prescribed in the Statutes/
Ordinances/ UGC Regulations/ Notifications/ Guidelines/ Schedule of CRRs.
12.2 The recommendations of the Selection Committee shall be submitted to the
Appointing Authority for consideration and approval.
12.3 If two or more candidates are recommended by the Selection Committee, the
recommendations shall be made in order of merit.
12.4 No recommendation shall be made by the selection committee with any condition
attached to it.
13. QUALIFICATION AND EXPERIENCE:
The qualification (essential and desirable) and experience required shall be as
indicated in the Schedule. The qualification prescribed in the schedule for each of the
post shall be the minimum qualification.
14. AGE LIMIT:
The upper age limit for appointment to various posts shall be as specified in the
Schedule. The crucial date for determining the age shall be the closing date of the
application.
15. RESERVATION OF POSTS:
15.1. The University shall strictly follow the instructions of the Government of India
in respect of reservation/relaxation/concessions to various categories in
recruitment/promotions, etc., pertaining to age, qualifying marks, experience/
fees, etc. as amended from time to time.
15.2. The candidate belonging to the reserved categories shall enclose self-attested
copies of the caste/class certificate and/or medical certificate (pertaining to the
determination of degrees of disability in case of PwBD candidates) from the
competent authority in the format prescribed by the Government of India
(subject to verification at a later date), failing which the application shall be
rejected.
15.3. A candidate belonging to SC/ST/OBC/EWS who has been selected on the
same standard as applied to the General candidates and who appears in the
general merit list is to be treated as own merit candidate. Such candidate will
be adjusted against unreserved point of the reservation roster. In other words,
a candidate applying against the unreserved vacancy cannot be considered for
any relaxation.
15.4. When a relaxed standard is applied in selecting an SC/ST/OBC/EWS
candidate, for example in the age limit, experience, qualification, extended
zone of consideration larger than what is provided for un-reserved candidates
etc., the SC/ST/OBC/EWS/PwBD candidates are to be counted against
reserved vacancies. Such candidates would be deemed as un-available for the
consideration against un-reserved vacancies. However, age relaxation given to
PwBD candidates will not be considered as relaxed standard for the above
purpose.
Note: Nothing in these Rules shall affect the reservations, relaxation of age limit and other
concessions required to be provided to the Scheduled Castes and Scheduled Tribes and
other special categories of persons in accordance with the instructions issued by the
Central Government from time to time.
Payment of TA: A candidate shall attend the interview at the designated place and time at
his own expenses. However, the outstation candidates belonging to the SC
& ST categories shall be reimbursed to and fro rail fare (sleeper class) for
self only by the shortest route. In case any station is not connected by rail,
ordinary bus fare shall be paid by the shortest route on production of ticket.
The above-mentioned concessions shall not be admissible to those SC/ST
candidates who are already in Central/State Government Service/ or holding
any other employment under PSUs/Local Governments/Panchayats.
16. CONSTITUTION AND ROLE OF SCREENING COMMITTEE:
• The Vice-Chancellor may constitute a Screening Committee by including at least
one outside expert in the relevant field, in addition to the internal members.
• The Member-Secretary to the Screening Committee shall be nominated by the Vice
Chancellor. It shall be the duty of the Member-Secretary to place the relevant
documents/rules/guidelines, etc., relating to the selection before the Screening
Committee.
• The Screening Committee shall screen the applications and shortlist the candidates
in accordance with the eligibility criteria, prescribed in the advertisement and as per
recruitment rules. Except for the posts of Registrar, Finance Officer, Controller of
Examination, it must be ensured that the ratio of the number of vacant posts to be
filled and the number of candidates to be called for interview does not exceed 1:15.
In order to comply with this requirement of maximum ratio, the Screening
committee may fix higher criteria at its discretion for the candidates.
• If minimum three eligible applicants are not available for any vacancy to appear for
the written test/interview, the post shall be re-advertised at-least twice after which
the University may take action with regard to the selection.
• This condition shall not be insisted upon in case of selection on deputation (without
absorption). In case of posts in which there is a provision for holding a common
written test, all the eligible candidates, subject to the minimum 3, may be called for
the written test notwithstanding the maximum prescribed ratio. However, the
successful candidates in the written test may be called for interview, wherever
required in order of merit subject to maximum ratio of 1:15.
• The Screening Committee(s) may at its discretion, recommend the candidate for the
post on conditional basis and the conditions must be complied with, by the candidate
before the written test/skill test/interview as the case may be. Till such time, the
candidature of the candidate shall continue to remain provisional.
Note: The Acting/ln-charge Vice-Chancellor shall not make any appointment to
permanent non-teaching positions. However, the Acting/ln-charge Vice-Chancellor may
constitute a Screening Committee/Selection Committee for the appointment of
temporary posts as per MHRD (now MOE) letter F. No. 19-58/2014-Desk (U) dated
09/01/2014 subject to approval of the Executive Council.
17. CONSTITUTION OF SELECTION COMMITTEES / DEPARTMENTAL
PROMOTION COMMITTEES/ DEPARTMENTAL CONFIRMATION
COMMITTEES *
The Constitution of the Selection Committees and Departmental Promotion Committees
(DPC)/ Departmental Confirmation Committees* are specified in the Schedule-II. The
Vice Chancellor, at his discretion, may include the Head or any other senior member of
the unit concerned (in the absence of the Head of the Unit) in the Selection
Committee/Departmental Promotion Committee at the time of selection/promotion to
any post in the University. Any other member/members can also be included in the
Selection Committee/ Departmental Promotion Committee as per the Gol/UGC
guidelines.
Ref: DoPT O.M.No.AB.14017/21/2011-Estt.(RR) dated 10th May, 2013)
A person shall be disqualified for sitting as a member of any Selection/Departmental
Promotion Committee and Departmental Confirmation Committee and from taking part
in any selection/promotion process under these Rules, if he is related to any candidate
or there would be any conflict of interest in case of his association with the selection
process. For this purpose, the University shall obtain an undertaking to this effect from
the member concerned prior to the commencement of the selection process as per Govt.
of India norms.
18. QUORUM:
18.1. The Quorum for the Selection Committee/Departmental Promotion
Committee/Departmental Confirmation Committee prescribed under the UGC
Regulations/Notifications/Statutes of the University/instructions shall be
applicable mutatis mutandis as amended from time to time.
18.2. For other posts, two-thirds of the members present shall form the quorum for the
meeting of a Selection Committee, which shall include the Chairperson, the
Visitor's nominee (wherever applicable), at least one external expert out of the two
Experts or at least two external experts out of three Experts and one representative
from the respective prescribed category as per GOI norms.
19. DIRECT RECRUITMENT BY OPEN SELECTION:
19.1. Wherever the UGC guidelines in respect of any particular non-teaching post are not
available or framed, the University shall frame its own recruitment rules, laying
down the qualifications, experience and nature of duties, etc., according to the
requirements and suitability of the post.
19.2. Recruitment to any regular post in the University shall be made on the
recommendations of a duly-constituted Selection Committee, as prescribed under
these rules.
19.3. The Chairman shall be entitled to vote at the Selection Committee meeting and, in
case of a tie, shall have a casting vote.
19.4. In case two or more candidates are recommended for appointment, the
recommendation shall be in order of merit.
19.5. The recommendations of the Selection Committee for Statutory posts shall be
placed before the Executive Council for approval. If the Executive Council is
unable to accept the recommendations made by a Selection Committee, it shall
record its reasons and submit the case to the Visitor for final orders as prescribed
under Statutes.
19.6. The recommendations of the Selection Committee for non-statutory Group 'A', 'B'
& Group 'C' posts shall be placed before the Competent Authority as prescribed
under these rules for consideration and approval. In case the recommendations of
the Selection Committee are not accepted, the reason(s) for non-acceptance of such
recommendations shall be recorded and submitted to Executive Council. The power
to reject the recommendations of the Selection Committee shall rest with the
Executive Council and the decision of the Executive Council shall be final.
20. SENIORITY:
The seniority of each candidate in the respective cadre shall be determined on the basis
of his/her position in the merit list recommended by the Selection Committee and in
accordance with the relevant rules of the Govt of India/UGC.
21. APPOINTMENT AND JOINING TIME:
21.1. The appointment of a candidate shall be subject to the verification of
antecedents, educational qualifications, experience and medical fitness.
21.2. An offer of appointment issued by the University should clearly specify the
period (which shall not normally exceed one or two months) after which the offer
would lapse automatically if the candidate did not join within the specified
period.
21.3. If, however, within the specified period, a request is received from the candidate
for extension of time, it may be considered by the University but extension
beyond three months shall not be ordinarily granted. It may however be granted
by the competent authority only as an exception where facts and circumstances
so warrant. In any case extension may be given only up to a maximum of six
months from the date of issue of the original offer of appointment. An offer of
appointment would lapse automatically after expiry of six months from the date
of issue of the original offer of appointment. The candidate who joins within the
above-mentioned period of six months shall have his seniority fixed under the
seniority rules applicable to the service/post concerned to which he/she is
appointed, without any depression of seniority.
22. GENERAL TERMS AND CONDITIONS OF RECRUITMENT:
22.1. Candidate who is already in service shall submit his application through proper
channel along with vigilance clearance certificate from the competent authority.
However, he may send an advance copy of his application and in case his
application is not forwarded due to whatever reasons till the time of written test
or interview as the case may be, he/she, should produce a "No Objection
Certificate along with the Vigilance Clearance Certificate in a sealed cover" from
the employer.
22.2. The application for appointment on deputation shall be forwarded by the
employer along with the Annual Performance Appraisal Reports (APARs)/ACR
for the preceding five years and Vigilance Clearance Certificate, duly certified by
the Competent Authority.
22.3. It shall be the responsibility of the candidate to ascertain his/her own eligibility
for the post for which he/she is applying in accordance with the prescribed
qualifications, experience, etc., and submit his application duly filled-in, along
with the desired information and documents as per the advertisement.
Suppression of factual information, supply of fake documents, providing false or
misleading information or canvassing in any manner on the part of the candidates
shall lead to his disqualification. In case, it is detected at any point of time in
future, even after appointment, that the candidate was not eligible, his
appointment shall be liable to termination forthwith as per this clause. This must
be mentioned in the letter of offer and appointment clearly.
22.4. Acceptance of documents submitted by an applicant shall be subject to
verification by the competent authority at any point of time even after joining the
employment. If any document is found to be false/fake/incorrect either before or
after appointment, the document shall be summarily rejected or action may be
initiated against the candidate which shall lead to cancellation of his appointment,
as the case may be.
22.5. The person appointed against any post shall be governed by the
Act/Statutes/Ordinances/Rules of the University and also the CCS (Conduct)
Rules, 1964, CCS (CCA) Rule, 1965 or any other rules of the Government of
India, as amended from time to time and any other rule/resolution prescribed
specifically for maintaining the conduct of the employees by the Executive
Council of the University.
22.6. The appointment of a candidate shall be subject to verification of character and
antecedents by the Competent Authority. Until the verification of character and
antecedents reports are received, the appointment shall be treated as provisional.
In case the report/s with regard to his conduct, character, antecedents, etc., is
found to be unsatisfactory, the appointment shall be cancelled/terminated forth
with.
22.7. Canvassing in any form on behalf of any candidate shall be treated as a
disqualification which shall lead to cancellation of candidature.
22.8. In pursuance of the Letter No. 19-50/2015-Desk-U, dated 22.12.2015, of the
M.H.R.D (Now MOE), there shall be no interview for appointment to the Group
'C' and 'B' posts. Accordingly, no interview shall be held for appointment to the
Group 'C' and Group 'B' posts.
22.9. The selected candidate shall produce a medical fitness certificate issued by a
Govt. Hospital/or Govt./CGHS empaneled Hospital duly countersigned by the
concerned civil surgeon or the Medical Superintendent/Director of the concerned
hospital for Group B and C post and certificate from the Medical Board issued
by a Govt. Hospital/or Govt./CGHS empaneled Hospital for Group A post as the
case may be prior to his joining.
22.10. The terms and conditions of appointment shall be communicated to the candidate
in the form of 'Offer of Appointment' to the selected candidates. If the candidate
does not accept the terms and conditions mentioned in the offer of appointment
within the stipulated time, the offer shall be treated as withdrawn.
22.11. The selected candidates shall be required to perform duties as per the Rules of the
University, as amended from time to time. The University shall be free to assign
any duty as per the exigency of the situation at any time even during non-working
hours/holidays which the employee shall have to perform without fail to avoid
any disciplinary action.
22.12. The minimum educational qualification and experience, constitution of Selection
Committee, prescribed quota, method of recruitment or any other eligibility
criteria, etc. for direct recruitment or promotion/under career progression scheme,
whenever applicable on the posts of Registrar, Finance Officer & Controller of
Examinations shall be governed strictly as per the UGC's guidelines/regulations.
Any amendment to the Notification/ Regulations/Guidelines of the
UGC/Government of India in future shall be adopted mutatis-mutandis by the
University for Implementation in supersession of the existing provisions already
adopted and incorporated in these Rules.
22.13. At the time of recruitment, a 'Service Agreement' shall be executed between the
University and the employee concerned and a copy of the same shall be kept with
the Registrar. Such service agreement shall be duly stamped as per the rates
applicable.
22.14. The candidate shall bring all original certificates relating to his age,
qualifications, experience, etc. at the time of tests or interview wherever
applicable. In case the candidate fails to submit the original documents for
verification of the certified photocopies of the enclosures to his application, he
may not be allowed to appear at the tests/interview and his candidature may be
treated as cancelled without any further communication in this regard.
22.15. (i) The details of the vacancies shall be indicated in the advertisement. The
University may also include the details with regard to anticipated vacancies
arising due to retirement of employee(s) of that particular year or any case of
voluntary retirement or resignation for which the employee has served notice
prior to the issue of advertisement shall be included in the instant advertisement.
The University reserves the right to fill or not to fill up the posts advertised for
any reasons whatsoever. However, the number of posts filled up shall not exceed
the number of posts advertised including anticipated vacancies.
(ii) The University may draw a reserved panel to fill up a post. In case a candidate
on higher merit regrets to join within a period of six months or resigns/dies after
joining, within a period of one year, the offer shall be made to the next candidate
in the merit list, (if otherwise in order), to reduce the delay in filling up of the
vacancies. Such a vacancy should not be treated as fresh vacancy.
(Reference: DoPT OM No.41010/18/97-Estt(B) dated 13th June, 2000)
(iii) The University reserves the right to withdraw an advertisement, either partly
or wholly, at any time without assigning any reason.
(iv) If any advertisement for any post is withdrawn by the University, the
application fee collected from the candidates shall be refunded within a
reasonable period of time.
(v) In case of any ambiguity pertaining to the eligibility criteria for any post, the
decision of the Executive Council shall be final.
23. PROMOTION:
23.1. The candidates to be considered for promotion must comply with the prescribed
eligibility criteria as on the date of issue of the notification.
23.2. Promotion is earned by dint of hard work, good conduct, and result-oriented
performance, as reflected in the APARs. Only performance reported "Good
(Grade Point 5)" carrying Pay Level 11, consistently for the preceding five years
shall be taken into consideration by the DPC. In case of Group 'A' post carrying
Pay Level 12 or above, persons reported "Very Good" (Grade Point 7) shall only
be considered. Those with "Average Performance", which is not an adverse
remark, shall not be considered for promotion by the DPC. The University may
hold the written/skill tests at the time of promotion of the employees of the
University and fix qualifying marks as per the schedule appended herewith, in
addition to the screening the Annual Performance Appraisal Reports (APAR) for
preceding years, depending upon the length of Qualifying Service. While
screening the Annual Performance Appraisal Reports, the University may also
fix any other criteria for consideration of the DPC.
23.3. The DPC should assess the suitability of the employees for promotion on the
basis of their service records and the Annual Performance Appraisal Reports for
the preceding five years, as specified above at clause 23.2.
23.4. In case there is any adverse entry in the APAR, or for want of prescribed score
in the APAR, the case of promotion shall not be considered unless and until the
competent authority expunges such adverse entry. If the competent authority
does not expunge the adverse entry or does not increase the score after review
of performance as per procedures, the employee concerned may have to wait for
the required number of reports carrying the prescribed benchmarks as required
for the post under these Rules.
23.5. The eligibility criteria, Vigilance Clearance Reports and APAR dossiers, duly
completed in all respects along with the seniority list and results of the written
test (if conducted by the University) of the eligible employees to be considered
for promotion, with details of the number of vacancies, number of posts reserved
for SCs/STs/PwBDs, etc. shall be provided to the DPC for consideration as per
Gol rules.
23.6. In the case of "Selection", the zone of consideration of eligible officers extended
zone for SCs/STs/PwBDs to ensure the promotional chances against the reserved
quota shall be decided by the DPC on the basis of the service records of the
officers. The normal zone and the extended zone will be as per the Govt. of India
rules.
23.7. The departmental test shall only be qualifying in nature. The DPC shall make its
own assessment of the officers and shall determine the merit of those being
assessed for promotion with reference to the benchmark "Good" i.e., minimum
score 5 for all officers up to the Pay Level 11 and "Very Good", i.e., a minimum
score of 7 for all Group 'A' posts upto the Pay Level 12 and above, accordingly,
grade the officers as 'fit' or 'unfit' only. Those who are graded as 'fit' shall be
included in the select panel in order of their inter-se-seniority in the feeder grade,
subject to the availability of regular vacancies. Those employees who are graded
'unfit' by the DPC shall not be included in the selection panel. There shall be no
supersession in promotion among those who are graded 'fit'. The grading and
score are quoted below:
+--------+-------------------------------------------------------------------------------------------------------------------------------------+
| S. No. | Grading System and Score in APAR |
+========+=====================================================================================================================================+
| i. | Grade "between 8-10" shall be rated as 'outstanding' and shall be given a score of 9 for the purpose of calculating average scores |
| | for appointment/promotion. |
+--------+-------------------------------------------------------------------------------------------------------------------------------------+
| ii. | Grade "between 6 and short of 8" shall be rated as 'very good' and will be given a score of 7 for the purpose of calculating average |
| | scores for appointment/ promotion. |
+--------+-------------------------------------------------------------------------------------------------------------------------------------+
| iii. | Grade "between 4 and short of 6" shall be rated as ' good' and shall be given a score of 5 for the purpose of calculating Average |
| | scores for appointment/promotion. |
+--------+-------------------------------------------------------------------------------------------------------------------------------------+
| iv. | Below 4 shall be given a score of 'zero'. |
+--------+-------------------------------------------------------------------------------------------------------------------------------------+
(a) The meeting of the Departmental Promotion Committee (DPC) shall ordinarily
be convened at least once a year, which shall depend upon the availability of
vacancy.
(b) The administrative authorities shall ordinarily ensure that the information
furnished to the Departmental Promotion Committee are accurate and in proper
order in all cases and a certificate to this effect duly signed by the officer
designated for the purpose shall form a part of the note for the DPC.
(c) Penalties of any kind (major) shall constitute a bar to one's eligibility for
promotion or confirmation as per DoPT guidelines. However, minor penalty of
"censure" would not constitute a bar on the eligibility and consideration for the
purpose of promotion/confirmation unless otherwise mentioned specifically in
the order about such a bar on the eligibility.
(d) The following cases shall be brought to the notice of the DPC:
(i) Employees under suspension;
(ii) In respect of whom a charge-sheet has been issued and disciplinary
proceedings are pending; and
(iii) In respect of whom prosecution for a criminal charge has been pending in
the Court of Law.
The DPC shall assess their suitability without regard to the disciplinary aspect. The
findings of the DPC shall be kept in a sealed cover as per the fact recorded in the
proceedings of the DPC. The same procedures shall be followed by subsequent DPCs
till the disciplinary/criminal cases are concluded. On conclusion of the case, the sealed
cover will be opened. In case the officer is completely exonerated, the due date of his
promotion shall be determined and he will be promoted notionally with reference to
the date of promotion of his junior and if necessary by reverting the junior most
officiating person. If not exonerated, the recommendations of the DPC in sealed cover
shall not be acted upon.
(e) The cases of officers under cloud after clearance by the DPC shall be settled in
accordance with the Government of India rules.
24. FUNCTIONS OF THE DPC:
24.1 The Departmental Promotion Committee (DPC) shall consider and make
recommendations in all cases of Group A, B and C employees. The constitution
of DPC for various categories of posts shall be as prescribed under the Cadre
Recruitment Rules of the University.
24.2 While considering the promotional cases, the Departmental Promotion
Committee shall consider the following:
(i) Provisions of the Rules/Act/Statutes/Ordinances/University
Regulations/UGC Regulations/guidelines and GOI Rules as applicable
from time to time.
(ii) Eligibility criteria and relaxations/concessions applicable to the
SC/ST/PwBD categories.
(iii) Work and Conduct Reports.
(iv) The Annual Performance Appraisal Reports (APARs) for the preceding
five years along with the Annual Property Returns (APRs) as available
with the competent authority. While screening the Annual Performance
Appraisal Reports (APARs), the DPC may also adopt the criteria with
regard to the benchmarks as mentioned in the Statutes/Ordinances/Govt.
of India rules.
(v) Vigilance Clearance Report
(vi) Roster points of the cadre(s) as per the reservation policy of the Govt.
of India/UGC.
(vii) Performance in the interview/skill test/written test, if conducted by the
University as per rules.
(viii) The DPC is expected to screen the cases and decide the eligibility based
on the aforementioned documents like APARs, Vigilance Clearance
Report, Roster, Recruitment Rules etc.
Note: In case APAR(s) for any particular period has not been written/endorsed by the
designated authority despite the fact that the employee concerned produces the proof
of submission of self-appraisal report(s) duly filled-in for that particular period(s) to
the concerned section, the DPC/Screening Committee shall ignore the report(s) of
that particular period(s) and shall take into account the report(s) of the immediately
preceding period(s). It is mandatory on the part of the designated officer to make
entry in the relevant register to be maintained for this purpose and issue proper
receipt to the employee concerned as a proof of submission of the appraisal reports.
There shall be proper entry in the relevant register with regard to each movement of
the APAR till the completion of its process.
25. MODE OF PROMOTION:
25.1. The university should strictly adhere to the quota prescribed for Promotion of
the eligible internal candidates as per the Recruitment Rules. In case candidates
are not available under the internal quota and the posts are filled up through
direct recruitment in the interest of the university, future vacancy may be shifted
proportionately to the Promotion quota and filled up out of the eligible internal
candidates from the feeder cadre. In the light of the above, the DPC shall be
required to ensure the number of available vacancies under the promotion quota.
25.2. In addition to the conditions for promotion for the posts, as specified at 23 above,
University may decide the method and procedure to be followed for promotion
in respect of any category of posts. For this purpose, the University, at its
discretion, may opt the fitness-cum- seniority or hold written test or other
trade/professional tests and fix qualifying marks for any post to assess the
competence in an objective manner. In such cases, association of at least one
external expert shall be mandatory.
25.3. Mere possession of eligibility conditions shall not entitle an employee to be
promoted to the next higher post from the date of his eligibility. After completion
of formalities such as Annual Performance Appraisal Reports (APARs)/ACRs,
Vigilance Clearance Report, the Departmental Promotion Committee may be
constituted to evaluate and assess the eligibility of the employees. The
employees shall be considered for promotion based on the recommendations of
the DPC duly approved by the Competent Authority of the University.
25.4. All promotions of the non-teaching staff belonging to Group 'A', 'B' and Group
'C' shall take effect from the date of joining.
25.5. Qualifying in Typing Test/Skill Test with knowledge of computers shall be the
compulsory requirement for promotion to the post of Lower Division Clerk,
Upper Division Clerk, Assistant, and other positions as identified from time to
time. Further, qualifying in Typing Test/Skill Test with knowledge of computers
shall be the compulsory requirement for all Personal Assistants of the University
who shall be considered for promotion as Private Secretary as per the eligibility
criteria prescribed in these Rules as prescribed for direct recruitment. The
University may impose any condition to be complied with at a future date failing
which the Competent Authority may order for stoppage of increment.
26. AD-HOC PROMOTIONS:
In case there is an existing vacancy and no eligible employee is available in the feeder
Cadre for promotion, the Competent Authority may consider relaxation
by a maximum period of one year at its discretion to promote an employee on ad-hoc
basis after completing all procedural formalities, as laid down under Rule 23 above.
However, this arrangement shall not be allowed to continue beyond one year in case
the employee concerned is not considered for regular promotion.
27. PANEL:
The panel drawn for promotion/direct recruitment shall be valid for a period of one
year from the date of the meeting of the DPC/date of approval of the recommendations,
respectively.
28. MODIFIED ASSURED CAREER PROGRESSION SCHEME (MACP)/ CAREER
ADVANCEMENT SCHEME (CAS)/DYNAMIC ASSURED CAREER
PROGRESSION SCHEME
The financial up-gradation under the Career Advancement Schemes such as
MACP/CAS/DACP Scheme in respect of non-teaching staff of the University shall be
allowed as per the provisions of the Act/Statutes/Ordinances, Rules of the University
and orders/guidelines of UGC/Government of India (as amended from time to time)
duly adopted by the University.
(a) The Modified Assured Career Progression Scheme (MACPs) of the Govt. of
India, duly communicated for implementation by the UGC in respect of Non
Teaching employees, shall be effective from 01.09.2008, or as per the eligibility
criteria prescribed by the GOI/UGC from time to time, whichever is later.
Similarly, in case of Medical Officer, Dynamic Assured Career Progression
Scheme (DACPs) shall be applicable as prescribed by the Govt. of India/UGC
from time-to-time.
(b) In case of up-gradation of pay scale, up to the level of Joint Registrar or
equivalent, the Registrar shall chair the meeting of the Screening Committee.
The Vice-Chancellor shall nominate at least one external expert and other
members representing SC/ST/OBC/PwBD/Minorities etc. wherever required as
per the guidelines of the UGC / Gol.
(c) Any dispute in implementation of the aforementioned Career Advancement
Schemes shall be referred to the University Grants Commission, and the decision
of the UGC shall be final.
29. DEPUTATION:
The University may fill up any post on deputation by drawing officers from Govt. of
India/Autonomous Bodies/PSUs as per UGC/GOI Rules. The officer to be considered
for deputation against any post below Pay Level-14 must be less than 56 years of age
and Pay Level-14 and above must be less than 58 years of age. In case the appointment
is made on deputation by following the due process of selection prescribed for the post
under the Cadre Recruitment Rules, the incumbent may be allowed to continue for the
period as prescribed by the Govt. of India from time to time or till he attains the age of
superannuation prescribed for that particular cadre, whichever is earlier. An
appointment on deputation may be made initially for a period of three years (except
statutory posts) which may be extended further at the discretion of the Competent
Authority subject to satisfactory performance. The University, however, shall have the
right to repatriate all incumbents, including the incumbents holding the statutory posts,
at any time even before the prescribed period in case his performance, integrity or
conduct are found to be unsatisfactory at any stage, in the opinion of the competent
authority.
Ordinarily, no person working on deputation shall be absorbed in any post of the
University after expiry of his period of deputation. In case, it is decided in the interest
of the University to absorb any such person, then the University may take up the matter
with his parent organisation for concurrence after obtaining the option of the employee
concerned subject to the condition that the matter of absorption is specifically
mentioned in the advertisement. After obtaining the consent of the parent department,
the case shall be placed before the Competent Authority for a final decision. In case he
is absorbed in the University, he shall be assigned the bottom seniority of that particular
cadre as per the Govt. of India rules.
30. PROBATION:
30.1. In case of direct recruitment, the selected candidate shall be kept on probation
for a period as specified in these rules. The date from which confirmation should
be given effect is the date following the date of satisfactory completion of the
prescribed period of probation or the extended period of probation, as the case
may be. The decision to confirm the probationer or to extend the period of
probation as the case may be should be communicated to the probationer
normally within 6 to 8 weeks prior to the completion of Probation period.
Probation should not be extended for more than a year and, in no circumstances,
an employee should be kept on probation for more than double the normal
prescribed period of probation. The officer will be deemed to have successfully
completed the probation period if no order confirming, discharging or reverting
the officer is issued within eight weeks after expiry of double the normal period
of prescribed probation. On completion of the probation period or any extension
thereof, employees shall, if considered fit for permanent appointment, be
re