Full Text
EXTRAORDINARY
PART III—Section 4
PUBLISHED BY AUTHORITY
No. 414] NEW DELHI, TUESDAY, JUNE 23, 2026/ASHADHA 2, 1948 s 1947
CG-DL-E-02072026-273992
A+ 10
A 9
B 8
C 7
D 6
E 5
A+ >= 90
A 80 <= m < 90
B 70 <= m < 80
C 60 <= m < 70
D 50 <= m < 60
E 40 <= m < 50
U < 40
A+ <= 10%
A 10–20%
B, C, D 20–35%
E 10–25%
U <= 5%
2,18,200)
(₹1,31,400 -2,17,100)
(₹57,700 -1,82,400)
37.
40%
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35% Y का 15% Y का 30% Y का 20%
Y Y का 35% Y का 15% Y का 30% Y का 20%
X 50% 20% 30%
Y Y का 35% Y का 30% 20% Y का 15%
(2)
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(1) (2) (3) (4)
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(सभी ₹50,000 / - तक)
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₹25,000 / - तक
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1,00,000 / - तक
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GATI SHAKTI VISHWAVIDYALAYA
NOTIFICATION
New Delhi, the 18th June 2026
F.No. GSV/REG/Ordinances/Notification/C1/2026/189 .—In exercise of the powers
conferred by sub -section ( 2) of section 28 of the Central Universities Act, 2009 (25 of 2009) ,
the Vice -Chancellor of Gati Shakti Vishwavidyalaya with the prior approval of the Executive
Council, hereby makes the following Ordinances, namely:
1. Short title and
commencement .- (1) These Ordinances may be called the Gati Shakti Vishwavidyalaya
Ordinances, 202 6.
(2) They shall come into force on the date of their publication in the
Official Gazette.
2.
Definitions .- (1) In these Ordinances, unless the context otherwise requires –
(a) ―academic council‖ means the Academic Council of the
University ;
(b) ―academic staff‖ means such categories of staff as are designated
as academic staff by these Ordinances;
(c) ―Act‖ means Central Universities Act 2009 (25 of 2009) ;
(d) ―affiliation and recognition board‖ means Affiliation and
Recognition Board of the University ;
(e) ―Board of studies‖ means the Board of Studies of the University ;
(f) ―Campus‖ means the unit established or constituted by the
University for making arrangements for instruction, research,
educ ation and training;
(g) ―finance officer‖ means the Finance Officer of the University ;
(h) ―hostels‖ means hostels of the University ;
(i) ―institution‖ means an institution, school, college or centre of
studies maintained by or admitted to the privileges of the
Univer sity for imparting education and training in its disciplines;
(j) ―professor of practice‖, ―chair professor‖, ―joint faculty‖,
―adjunct faculty‖, ―distinguished faculty‖, ―honorary professor‖
and visiting faculty‖ means the faculty appointed in accordance
with the guidelines framed by the Executive Council ;
(k) ―seniority list‖ means the list on seniority of any employee ,
maintained by the University ;
(l) ―University ‖ means Gati Shakti Vishwavidyalaya established
under Section 3F of the Central Universities Act, 2009 (25 of
2009);
(2) The words and expressions used in these ordinances and not defined,
but defined in the act and statues, shall have the same meaning espectively
aligned to them in the Act and Statutes.
(3) Should there be any difference in interpretation of these Ordinances
amongst the English and Hindi versions due to translation error, the
English version shall assume precedence.
3. Application .-
The Ordinances may provide for all or any of the following matters,
namely: –
(1) the admission of students to the University and their enrolment
as such;
(2) the courses of study to be laid down for all degrees, diplomas
and certificates of the University ;
(3) the medium of instruction and examination;
(4) the award of degrees, diplomas, certificates and other academic
distinctions, the qualifications for the same and the means to be
taken relating to the granting and obtaining of the same;
(5) the fees to be charged for courses of study in the University and
for admission to examinations, degrees and diplomas to the
University ;
(6) the conditions for award of fellowships, scholarships,
studentships, medals and prizes;
(7) the conduct of examination, including the term of office and
manner of appointment and the duties of examining bodies,
examiners and moderators;
(8) the conditions of residence of the students of the University ;
(9) the special arrangements, if any, which may be made for the
residence and teaching of women students and the prescribing of
special courses of studies for them;
(10) the establishment of Centres of Studies, Boards of Studies,
Specialised Laboratories and other Committees;
(11) the manner of co-operation and collaboration with other
Universities, Institutions and other agencies including learned
bodies or associations;
(12) the creation, composition and functions of any other body which
is considered necessary for improving the academic life of the
University ;
(13) the institution of fellowships, scholarships, studentships, medals
and prizes;
(14) the setting up of machinery for redressal of grievances of
employees and students; and
(15) all other matters which by this Act, or, the Statutes, are to be, or
may be provided for by the Ordinances.
4. Qualifications,
appointment, emoluments,
terms and conditions of
service of vice -chancellor .-
(1) Qualifications:
(a) For appointment as Vice -Chancellor of the University , the person
shall possess the highest level of competence, integrity, morals,
and institutional commitment ;
(b) He shall be a distinguished academician, with a minimum of ten
years of experience as Professor in a University system or ten
years of research experience on an equivale nt position in a
reputed Academia or Industry or Research and Development
organisation.
(2) Appointment: The Vice -Chancellor shall be appointed as per the
provisions laid out in the Act and Statutes.
(3) Powers and Duties: The Vice -Chancellor shall have all powers
and duties as laid out in the Act and Statutes. In addition:
(a) The Vice -Chancellor shall be the principal executive and
academic officer of the University and shall exercise general
supervision and control over the affairs of the University and
give effect to the decisions of all the authorities of the
University ;
(b) The Vice -Chancellor, if he is of the opinion that any decision of
any authority of the University is beyond the powers of the
authority conferred by the provisions of the Act, the Statutes or
the Ordinances of the University or that any decision taken is not
in the interest of the University , may ask the authority concerned
to review its decision within sixty days of such decision and if
the authority refuses to review the decision either in whole or in
part or no decision is taken by it within the said period of sixty
days, the matter shall be referred to the Visitor whose decision
thereon shall be final ;
(c) The Vice -Chancellor shall not act upon any decision of any
authority, if he is of the opinion that:
(i) it is ultra vires of the provisions of the Act, the Statutes,
or the Ordinances of the University ;
(ii) such a decision shall not be in the best interests of the
University . In either case, he may ask the authority
concerned to review th e decision, and if any difference
persists, the matter shall be referred to the Visitor, whose
decision shall be final ;
(d) As the Chairman of any authority, body or committee of the
University , he shall be empowered to suspend a member from
the meeting of th e authority, body or committee for obstructing
or stalling the proceedings or for indulging in behavior
unbecoming of a member of such Committee ;
(e) The Vice -Chancellor shall have disciplinary powers with regard
to employees of the University ;
(f) In an emergent situation, he shall take any action on behalf of
any authority in which the power is vested and to report the
action taken in the next meeting of the authority ;
(g) He shall be empowered to allocate responsibilities and to audit
the performance of officers, faculty members and staff against
the expected standards ;
(h) He shall exercise all administrative and financial powers
considered necessary for smooth and efficient functioning of the
University ;
(i) He shall pass such orders and take such measures that are
necessary to implement any of the above powers and duties ;
(j) He shall be empowered to appoint or engage members of
teaching and non -teaching employees possessing necessary
qualifications for a period not exceeding one year to meet the
urgent requirement of the University ;
(k) The Vice -Chancellor may delegate such powers and duties for
day-to-day work to such person as deemed fit .
(4) Emoluments:
(1) The Vice -Chancellor shall be entitled to such emoluments,
benefits and facilities and shall be subjected to other conditions
of service as laid out in the Act and Statutes ;
(2) In addition:
(a) The Vice -Chancellor shall be entitled to have water, power and
rent free furnished residential accommodation ;
(b) The Vice -Chancellor shall be entitled to the facility of a free
official car with driver , mobile phone , free telephone (with
Subscriber Trunk Dialling (STD ) and International Subscriber
Dialling (ISD)) service at his residence ;
(c) The Vice -Chancellor shall be entitled to one cook and two
attendants at his residence ;
(d) To ensure safety and security, the Vice -Chancellor shall be
provided with security guards as necessary ;
(e) The Vice -Chancellor shall be eligible for Travel allowance or
Composite Transfer Grant on joining and on completion of his
term, and joining time pay a s per the Government of India
norms.
(5) Leave: The Vice -Chancellor shall be entitled to leave benefits as
laid out in the Act and Statutes. In addition:
(a) The leave at the credit of the Vice -Chancellor at the close of the
previous half -year shall be carri ed forward to the new a half
year, subject to the condition that the leave, so carried forward
plus the credit for that half year, does not exceed the maximum
limit of three hundred days ;
(b) The Vice -Chancellor shall be entitled to the leave salary and
leave salary encashment admissible as per the Government of
India norms ;
(c) The Vice -Chancellor shall also be entitled to avail himself of
Extra -Ordinary Leave as per the Government of India norms ;
(d) When the Vice -Chancellor wishes to avail himself any kind of
leave more than one week in duration, he shall intimate the same
to the Chancellor, provided that if the Vice -Chancellor goes
abroad, an intimation in this regard shall also be sent to the
Ministry of Railways along with the Chancellor, irrespective of
the duration and this shall be reported to the Executive Council
at its next meeting ;
(e) In the case of any absence of the Vice -Chancellor occasioned by
any call by the Central or State Government, Public Service, or
on deputation on behalf of the University for any public purpose,
the period so spent shall be treated as on duty ;
(f) Where an employee of the University is appointed as the Vice -
Chancellor, he shall be allowed to avail himself of any leave at
his credit before his appointment as the Vice -Chancello r, and, in
the event of his re -joining the old post, he shall be entitled to
carry back the leave at his credit to the new post ;
(g) He may be allowed to contribute to the provident fund of which
he is a member and the University shall contribute to the accou nt
of such person in that provident fund at the same rate at which
the person had been contributing immediately before his
appointment as Vice -Chancellor ;
(h) Unless otherwise specified, when a person, employed in another
organisation, is appointed as the Vic e-Chancellor on deputation,
the rules of deputation as admissible to an employee in the
Government of India shall be applicable.
5. Emoluments and other
terms and conditions of
service of
Pro vice –chancellor .-
(1) Eligibility :
(a) For appointment as Pro Vice -Chancellor of the University ,
the person shall possess the highest level of competence,
integrity, morals and institutional commitment.
(b) He shall be a distinguished academician, with a minimum of
eight years of experience as Professor in a University system or
eight years of research experience on an equivalent position in a
reputed Academia or Industry or Research and Development
organisation.
(2) Emoluments :
(a) The pay of the Pro Vice -Chancellor of the University , shall be
fixed at academic level -14 in the pay matrix or academic level -
15 in the pay matrix of 7th Central Pay Commission , as the case
may be, with a special allowance as prescribed by the Executive
Council (from time to time) and Pro Vice -Chancellor shall be
eligible for Transfer allowance or Composite Transfer Grant on
joining and on completion of his term, and joining time pay as
per the Government of India norms ;
(b) Unless otherwise specified, when a person, employed in another
organisation, is appointed as the Pr o Vice -chancellor on
deputation, the rules of deputation as admissible to an employee
in the Government of India shall be applicable.
(3) Leave :
The Pro Vice -Chancellor shall be entitled to all kinds of leave
applicable to whole time permanent teachers of the University .
In addition:
(a) If he is a Professor of the University discharging the additional
duties of the Pro -Vice -Chancellor, or is a perso n not in the
service of the University , but appointed to the post, he shall be
entitled to leave on full pay for one eleventh of the period spent
by him on active service as Pro Vice -Chancellor ;
(b) Where a person already in the service of the University is
appointed as a Pro Vice -Chancellor, he shall be entitled to carry
forward the leave at his credit on the date of such appointment.
6. Emoluments, terms and
conditions of service,
functions and
responsibilities of the
registrar .-
(1) The Registrar shall be appointed as per the provisions in the
Statutes:
Provided that where an employee of this University or
any other Institution or Government and its organisations is
appointed as Registrar while maintaining his lien, he shall
continue to be governed by the retirement benefit schemes of the
parent organisation to which he was entitled prior to his
appointment as Registrar.
(2) In case the Registrar is appointed on deputation from the
Government or any other Organisation or institutio n, the terms
and conditions of his service shall be governed by the deputation
rules of the Government of India.
Provided that the Registrar appointed on deputation may
be
repatriated earlier than the stipulated period by the Executive
Council on the recommendation of the Vice -Chancellor.
(3) In all other cases of employment of Registrar, not covered in
clauses (1) and (2), the Registrar shall be provided the retirement
benefits and provident fund contributions as per the extant rules
of the University for its regular employees.
(4) Registrar is normally expected to stay within the campus and
shall be provided with an unfurnished entitled residential
accommodation at prescri bed license fees.
(5) Registrar shall be entitled for a telephone or mobile phone
reimbursement as per the Government of India norms applicable
for the officers at pay level 14 in the pay matrix in 7th Central
Pay Commission .
(6) The terms and conditions of serv ice, leave, allowances, pension
schemes and other terminal benefits of the Registrar shall be
such as prescribed by the University from time to time for its
non-vacation staff.
(7) The Registrar shall be eligible for Transfer Allowance or
Composite Transfer G rant on joining and on completion of his
term, and joining time pay as per the Government of India norms
and the Leave Encashment shall be payable as per extant the
Government of India norms.
(8) The Registrar shall have the power to enter into agreements, si gn
documents and authenticate reco rds on behalf of the University
and shall exercise such powers and perform such duties, as may
be prescribed by the Statutes as directed by the Vice -Chancellor.
7. Emoluments, terms and
conditions of service of the
Finance officer .-
(1) The Finance Officer shall be appointed as per the provisions in
the Statutes:
Provided that where an employee of this University or any
other Institution or Government and its organisations is
appointed as Finance Officer while maintaining his lien, he shall
continue to be governed by the retirement benefit schemes of the
parent organisation to which he was entitled prior to his
appointment as Finance Officer.
(2) In case the Finance Officer is appointed on deputation from the
Government or any other Organisation or Institution, the terms
and conditions of his service shall be governed by the provisions
laid down by the Government of I ndia.
Provided that the Finance Officer appointed on deputation
may be repatriated earlier than the stipulated period by the
Executive Council on the recommendation of the Vice -
Chancellor.
(3) In all other cases of employment of Finance Offic er, not covered
in under clauses (1) and (2), the Finance Officer shall be
provided the retirement benefits and provident fund
contributions as per the extant rules of the University for its
regular employees.
(4) The Finance Officer shall be entitled for a te lephone or mobile
phone reimbursement as per the Government of India norms.
(5) The terms and conditions of service, leave, allowances, pension
schemes and other terminal benefits of the finance officer shall
be such as prescribed by the University from time t o time for its
non-vacation staff.
(6) Finance Officer shall be eligible for Transfer Allowance or
Composite Transfer Grant on joining and on completion of his
term, and joining time pay as per the Government of India norms
and the Leave Encashment shall be p ayable as per extant the
Government of India norms.
8. Emoluments, terms and
conditions of service of the
Controller of
examinations .-
(1) The Controller of Examinations shall be appointed as per the
provisions in the Statutes:
Provided that where an employee of this University or any other
Institution or Government and its organisations is appointed as
Controller of Examinations while maintaining his lien, he shall
continue to be governed by the retirement benefit schemes of the
parent organisation to which he was entitled prior to his
appointment as Controller of Examinations.
(2) In case the Controller of Examinations is appointed on
deputation from the Government or any other Organisation or
Institution, the terms and conditions of his service shall be
governed by the Deputation Rules of the Government of India ;
Provided that the Controller of Examinations appointed on
deputation may be repatriated earlier than the stipulated period
by the Executive Council on the recommendation of the Vice -
Chancellor.
(3) In all other cases of employment of Controller of Examinations,
not covered under clause s (1) and (2), the Controller of
Examinations shall be provided the retirement benefits or
provident fund contributions as per the extant rules of the
University for its regular employees.
(4) The Controller of Examinations shall be entitled for a telephone
or mobile phone reimbursement as per the Government of India
norms.
(5) The terms and conditions of service, leave, allowances, pension
schemes and other terminal benefits of the Controller of
Examinations shall be such as prescribed by the University from
time to time for its non -vacation staff.
(6) The Controller of Examinations shall be eligible for Transfer
Allowance or Composite Transfer Grant on joining and on
completion of his term, and joining time pay as per the
Government of India norms and the Leave Encashment shall be
payable as per the extant Government of India norms.
(7) The Controller of Examinations shall report functionally to Dean
of Acad emics of the University and coordinate all activities
related to examinations.
9. Dean of schools:
appointment, functions,
duties and
responsibilities .-
The Dean of the school shall be appointed as per the provisions in the
Statutes and shall:
(a) be entitled to such allowances and amenities as the Executive
Council may approve from time to time;
(b) provide effective leadership and guidance in the policy,
curriculum planning and implementation of the school;
(c) be responsible for overall coordination within the school and
coordinate the conduct of exams and award of the marks sheet;
(d) be responsible for overall performance and discipline of the
school;
(e) be responsible for overall administration, upkeep, and
mainte nance of all the buildings and properties under the school;
(f) operate the Budget of the School;
(g) be responsible for the records, furniture, and equipment under
him;
(h) be empowered to remove the name from the rolls and readmit a
student in the school concerned ;
(i) be empowered to withhold the Hall Ticket of student of the
school for valid reasons, and
(j) exercise such other powers and perform such other functions, as
may be delegated or assigned to him.
10. Dean of
University functions .-
(1) The Dean of the University Functions shall be appointed as per
the provisions in the Statutes.
(2) The Executive Council may create the positions of Dean of
University Functions upon the recommendations of the Vice -
Chancellor and position created may also be withdrawn; if so felt
and upon the recommendations of the Vice -Chancellor.
(3) The Executive Council shall define the terms of the reference for
each of Dean of University functions.
(4) The positions of the following Dean of University functions shall
deem to have been created and shall not be withdrawn:
(a) Dean of Academics;
(b) Dean of Students‘ Welfare;
(c) Dean of Faculty Affairs;
(d) Dean of Executive and Continuing Education; and
(e) Dean of Research and Development
(5) The terms of reference for the Dean shall be as follows:
(a) DEAN OF ACADEMICS :
(i) overall responsibility for all the academic activities at the
University , including admissions, curriculum design and
delivery, examination and convocation;
(ii) responsible for the implementation of the decisi ons taken on
academic matters by the Academic Council;
(iii) receiving, processing and maintaining all records related to
academic programs including curricula, courses offered,
academic calendar, registration, leave, attendance, examinations,
grades and award s of degrees and prizes , with due approval
process;
(iv) preparation of the schedule for ensuring timely completion of the
Academic Program and ensuring adherence of the same;
(v) disseminating information pertaining to all academic matters;
(vi) issuing necessary memor anda or orders pertaining to Academic
matters, following due approval process;
(vii) maintaining the academic records of all students and alumni;
(viii) to coordinate examination activities through the Controller of
Examinations; and
(ix) any other job function as assigned by the Vice -Chancellor ;
(b) DEAN OF STUDENTS‟ WELFARE :
(i) organisation and development of students‘ extracurricular
activities;
(ii) management of Students Counselling and guidance facilities;
(iii) management of Students financial aid, scholarships, fellowships,
teaching assistant ship , etc;
(iv) management of Fees Planning, Collection, Refunds , etc. following
due approval process;
(v) student interface to the University for matters related to the
students;
(vi) management of Career development services;
(vii) health and medical services for the students;
(viii) management of Hostel facilities of the students;
(ix) ensure safe and friendly atmosphere, free of all pressures and fears
to all students across gender, caste, religion and region;
(x) Chairman of Anti -Ragging commi ttee and students‘ grievance cell;
(xi) as Chairman of Students‘ Disciplinary Committee, is responsible to
maintain discipline amongst students and take actions thereupon
following due approval process;
(xii) alumni activities;
(xiii) interface to the parents whenever necessary; and
(xiv) any other job function as assigned by the Vice -Chancellor ;
(c) DEAN OF FACULTY AFFAIRS :
(i) all human resource matters of the Academic Staff;
(ii) manage Faculty hiring and retention;
(iii) conduct faculty orientation, faculty interaction programs;
(iv) examining proposals for attending conferences and seminars by
faculty;
(v) implement faculty recognitions and incentive policies as
approved by the Executive Council; and
(vi) any other job function as assigned by the Vice -Chancellor ;
(d) DEAN OF EXECUTIVE AND CONTINUING
EDUCATION :
(i) provide strategic leadership and vision for the Executive and
Continuing Education, aligning its goals with the overall mission
and objectives of the University ;
(ii) develop and implement a comprehensive program plan for
continuing education and ex ecutive training that addresses the
educational needs of the community, including the identification
and evaluation of course offerings and curricula;
(iii) collaborate with faculty and subject matter experts to develop
new courses and programs that are relevant , innovative, and
responsive to emerging trends and industry demands;
(iv) ensure the quality and relevance of all executive education
programs;
(v) management of the executive and continuing education of the
University ;
(vi) develop and manage the Continuing Education budget, ensuring
financial sustainability and resource allocation in line with
strategic priorities;
(vii) to ensure activities of executive and continuing education as
financial support to the University ; and
(viii) any other job function as assigned by the Vice -Chan cellor ;
(e) DEAN OF RESEARCH AND DEVELOPMENT :
(i) for management of the external or sponsored Research and
Development functions of the University ;
(ii) strategic planning, creating research infrastructure, and fostering
new and interdisciplinary research initiatives and collaborations;
(iii) build strong partnerships with the Industry or Academia or Public
Sector Undertakings to fulfill their fundamental and a pplied
research needs, establishing externally funded Centers of
Excellence;
(iv) management of financial records and utilisation certificates of
sponsored research projects, industrial consultancy, and testing;
(v) management of Research and Development Support of seed grant
for newly joined faculty members and other faculty research
schemes;
(vi) management of Student schemes, project purchases, project staff
recruitment, and liaison with funding agencies, etc;
(vii) develop mechanisms and policies to strengthen the researc h
profile of the University ;
(viii) assisting in the management of the central research facility ;
(ix) to ensure Research and Development activities as financial
support to the University ;
(x) develop, support and manage the Startup incubation activities in
line with the University ‘s vision; and
(xi) any other job function as assigned by the Vice -Chancellor.
11. Powers and functions of
the planning and
Monitoring board
(PMB) .-
(1) To review the academic and other related activities of the
University .
(2) To review the students and faculty development programs.
(3) To visuali se and formulate perspective plans for the development
and growth of the University .
(4) To formulate masterplan for campu s development, facilitating
implementation of the provision of the perspective plan.
(5) To plan for resource mobili sation through industry interaction,
consultancy and extra mural funding.
(6) To promote research and extension activities in University
campus.
(7) To promote teaching innovations and student placement
programs.
(8) To plan for sustaining the quality of education, quality
improvement and accreditations.
(9) To recommend schemes to promote participation of academic
departments in community development activities in the region.
(10) To consider such other activities for furtherance of academic
excellence.
12. Powers and functions of
the affiliation and
Recognition board
(ARB) .-
(1) The Affiliation and Recognition Board shall be responsible for
admitting colleges and institutions to the privileges of the
University .
(2) The board shall form enabling Regulations in this regard, from
time to time.
(3) Procedure for Recognition of an Institution (i) such
institutions as are desirous of seeking recognition from Gati
Shakti Vishwavidyalaya shall submit a proposal detailing their
courses or programs for which they want recognition for award
of degree, diploma and certificate by the University and along
with t he proposal, they shall also send a profile of the Institute
highlighting its broad aims and objects, domain expertise as the
like physical and academic infrastructure, including availability
of workshops or laboratories, manpower position besides the
adeq uacy of financial resources at its disposal:
Provided that such institutions may be located anywhere
within the country or abroad:
Provided further that such entities may be funded by the
government or other agencies except that they shall be not -for-
profit organisations and the source of its funding shall be through
legal and government approved means ;
(ii) the Gati Shakti Vishwavidyalaya shall consider the proposal to
see, if, there is any, prima facie case to proceed further and, on
its satisfaction, shall remit the same to the concerned School or
Centre for their consideration and recommendations ;
(iii) based on the response of the School or Centre, a decision shall be
taken by the Dean Academic Affairs and Vice -Chancellor to
either regret the request or to place the matter for consideration
of the Academic Council ;
(iv) the Academic Council, after deliberation, may approve the
proposal or decide to appoint a three -member expert committee
to visit the organisation and submit its recommendations to the
Council for deciding the further course of action ;
(v) in cases where the proposals are accepted ‗in principle‘, specific
Ordinances shall be prepared for consideration and
recommendations of the Acad emic Council, which shall attain
finality after the Ordinance is approved by the Executive Council
and is duly notified ;
(vi) after an Institution or Organisation is given recognition by the
University , the degree or diploma or certificate shall be awarded
by Gati Shakti Vishwavidyalaya as per the academic Ordinance
of such a degree, diploma, certificate as the like and the degree,
diploma, certificate awarded shall contain the name of the
organisation in whose collaboration the said course or Program
was c onducted.
(4) Broad framework for Recognition of Institutions: (i) the
academic or research Programs of the institution seeking
recognition shall be in an area compatible with the academic and
research programs of the Gati Shakti Vishwavidyalaya; it shall
be of relevance to similar objectives already being pursued in the
University so that reciprocal benefits might accrue and the
institution might get linked with the academic pursuits of the
University ;
(ii) the Institution shall have core academic staff an d have a
system by which people of eminence shall be associated
with its academic programs and the academic level of the
staff shall broadly be at par with the teaching or workshop
training personnel in the University ;
(iii) the Institution shall have suf ficient funds to support its
academic activities and well -equipped departments, library,
training facilities, etc. ;
(iv) the Institutions seeking recognition, from relatively less
developed areas or regions of the country but having
necessary potential to come up in some way to the desired
level of the academic and allied programs of the University
not usually covered by the universities in the region, shall be
given adequate consideration within the framework of the
criteria laid down by the University for according
recognition to the institutions ;
(v) recognition granted shall normally not exceed five years and
shall be subject to a mid -term review the manner and timing
of which shall be as decided by the University ;
(vi) recognition may be extended af ter five years for subsequent
terms of five years each;
Provided that the continuing instruction s and
research schedule shall not be disturbed for the reason of
expiry of the term of recognition alone:
Provided further that normally no new registration
for research or initiation of an instructional semester shall be
initiated by the University during the last six months of the
period of recognition ;
(vii) the request for re -recognition or renewal of recognition shall
be received at least six months in advance from the date of
expiry of the period and shall be examined as per the
procedure already detailed above ;
(viii) the University shall reserve the right to withdraw such
recognition with immediate effect if any falsification of facts
is found at a later stage or any fact comes to light that is
damaging to the credibility or conduct of the institution in
terms of academic credentials ; and
(ix) all legal disputes arising between the parties shall be subject
to the jurisdiction of the courts at Vadodara.
(5) Cooperation and Collaboration with other Universities or
Institutions, etc. :
(i) The Gati Shakti Vishwavidyalaya shall network and collaborate
with Institutions of higher education, research Institutions ,
industry, 'persons of eminence' and or non -governmental
organisations of national and international repute, subject to the
applicable Regulations of the regulatory authorities, as issued
from time to time ;
(ii) the objective of such networking and collaboration shall be to
further teaching, research, extension, consultancy aimed at
providing opportunities of enhanced learning, hands on
experience, cross -cultural dialogue and exchange of ideas for the
faculty, research scholars and students, and to consider offering
joint degree programs, Indian as well as foreign, subject to the
Regulation by regulatory authorities if any on the subject ;
(iii) the University may enter into exchange programs of teachers and
students, sharing of course and instruction materials, sharing of
credit s, and holding of joint workshops, joints research projects
funded by national and international agencies, and providing
access to each other‘s facilities, and to institute joint academic
degrees in accordance with the standards recognised by the
regulator y bodies of the respective countries ;
(iv) the University may collaborate for establishment of University ‘s
centers abroad, may develop e -courses for interactive and
integrated learning, sharing of library, laboratory and other
learning resources or any other a ctivity of mutual benefit, subject
to the Regulation by regulatory authorities, if any on the subject ;
(v) the University may enter into contracts, including Memorandum
of Understanding with other institutions of national and
international repute for the purpo se outlined hereinabove ; and
(vi) all Memorandum of Understandings are to be for a specified time
of period and shall be reviewed periodically at appropriate level
and any matter not specifically covered in the above shall be
regulated as per the University rules as existing and amended
from time to time ;
13. Automatic cessation of
membership .-
(1) If a nominated member of the following , namely: -
(a) Affiliation and Recognition Board;
(b) Planning and Monitoring Board; and
(c) Board of Studies.
absents himself for three consecutive meetings of the Committee, then
he shall automatically cease to be a member of the Committee.
(2) A faculty member of the Gati Shakti Vishwavidyalaya who is part
of the body and absents himself shall be liable to explain for his
absence.
(3) The Vice -Chancellor shall then nominate another member in place
of such member and the new member shall enjoy the residual
tenure.
14. Constitution, powers and
functions of the school
board .-
(1) Each School shall have a School Board which shall consist of the
following members , namely: -
(a) Dean of the School who shall be the Chairperson;
(b) Heads of the Departments in the School;
(c) Directors of the Centres in the School;
(d) All Professors in the School;
(e) One Associate Professor from each Department or Centre in
the School to be appointed by rotation; and
(f) Four to six members to be nominated by the Vice -
Chancellor from amongst the academic staff of the
University , reputed experts from outside of the University
(2) The Board shall perform as per guidelines set by the Executive
Council from time to time, upon recommendation of the Vice -
Chancellor.
(3) Meetings of the School Board:
(a) At least two ordinary meetings of the School Board shall be
held in an Academic year; one in each Semester;
(b) The Dean may convene special meetings of the Board at his
own initiative or at the suggestion of the Vice -Chancellor or
on a written requisition from at least one -fifth of the
members of the Board;
(4) The quorum for the meeting of the Board shall be one -third of its
total members.
(5) Notice for any meeting of the Board shall be issued at least seven
days in advance of the date and the Dean may, however, convene
emergency meeting of the Board at a short notice.
15. Schools of studies and
departments or centers .-
(1) The University shall have the following Schools of Studies and
Centers , namely: -
(a) School of Technology;
(b) School of Management;
(c) Center for Executive and Continuing Education;
(d) Center for Transport Planning and PM Gati Shakti ;
(e) Center for Infrastructure Project Management ;
(f) Center for Transport Safety ;
(g) Centre for Bridge Health, Testing and Research;
(2) Other Schools and Centers shall be as specified from time to time
by the Executive Council.
(a) The list to be added as and when the institutions are admitted
to the privileges of the University ;
(b) The colleges or Institutions admitted to the privileges of the
University shall not, without the prior permission of the
Executive Council and Board of Affiliation and Recognition
of the University , suspend instruction s in any subject or
course of study which the said college or institution is
authorised to teach.
(3) The following Departments shall be assigned to the School of
Technology , namely: -
(a) Department of Mechanical Engineering;
(b) Department of Civil Engineering;
(c) Department of Electrical Engineering;
(d) Department of Electronics and Communication Engineering;
(e) Department of Computer Science and Engineering;
(f) Department of Aviation Engineering; and
(g) Department of Science and Mathematics.
16. Duties and powers of the
head of department .-
(1) The Head of Department shall be responsible for the overall
academic quality of their respective school or de partment
including publication, research work and training Programs.
(2) The Head of the Department shall be responsible for preparation
and review of the syllabus for various programs under their
respective school or department in consultation with faculty and
school board members .
(3) The Head of the Department shall :
(a) ensure proper allocation of class rooms and issue notices for
changes, if any;
(b) ensure that all class rooms are sufficiently equipped and the
Head of the department shall intimate any defects to the
Deputy Registrar or Assistant Registrar or employee of
equivalent rank for necessary action ;
(c) ensure that adequate number of good quality laboratory
equipment are available for experiments ;
(d) periodically review laboratory requirements and propose for
necessary up -gradation in the facilities to meet the industry
needs, if necessary.
(4) The Head of the Department shall; -
(a) ensure that students adhere to the Model Code of Conduct for
Students, Dress code and Class attendance or leave rules ;
(b) to arrange for all documentation or data entry relating to
examinations are done within the stipulated time frame and
verify for its correc tness ;
(c) ensure that students maintain discipline in the Campus ;
(d) encourage students to participate in co -curricular and extra -
curricular activities ;
(e) facilitate students‘ requests relating to –
(i) Scholarships;
(ii) Attestations;
(iii) Bonafide certificates;
(iv) Examination applications;
(v) Industrial visits;
(vi) Any other student requests; and
(vii) Maintain a record of students‘ performance in
examinations to identify poorly performing students and
the Head of the department shall counsel such students
and provide all necessary assistance for their academic
improvement.
(5) The Head of the Departments shall have following duties in
faculty matters, namely ; -
(a) Motivate Faculty members to undertake research work,
publications to improve Gati Shakti Vishwavidyalaya‘s
academic standing ;
(b) Prepare the work plan or time table for Faculty members
well in advance before commencement of the semester ;
(c) Communicate the students‘ feedback to the faculty members.
(d) Ensure discipline among Faculty members ;
(e) Coordinate with Vice -Chancellor and Dean about any
administrative requirements for engaging regular or contract
or Visiting Faculty and other academic support staff ;
(f) Oversee the functioning of the training section ;
(g) Coordinate with other Heads of the Departments on all
academic issues ;
(6) The Head of the department shall perform any other duties
assigned by the Vice -Chancellor.
17. Board of studies .-
(1) The Board of Studies for each department shall have the
following members , namely: -
(a) head of the Department or Centre, who shall be the
Chair person and Convenor and i n his absence, the senior
most Professor of the department shall be the chair person
and convenor ;
(b) dean of the School concerned or his nominee ;
(c) all the Professors of the Depa rtment or Centre ( ex-officio
members) ;
(d) one Associate Professor of the Department, by rotation ;
(e) one to Two members to be nominated by the Dean of the
School from reputed experts from outside of the University .
(2) The term of office of the members, other than the ex-officio
members shall be three years.
(3) The board of studies shall ordinarily meet at least twice a year
and on such occasions as may be directed by the Vice -
Chancellor or the Dean of the School.
(4) The not ice for a meeting of the Board of Studies, other than a
special meeting, shall ordinarily be issued at least three days
before the due scheduled date.
(5) The quorum for the meetings of the Board of Studies shall be
50% of the members of the Board of Studies.
18. Medium of instruction .-
(1) The medium of instruction s in respect of all courses conducted in
the Schools and in the colleges or Institutions admitted to the
privileges of the University shall be in English.
(2) The University shall make efforts to align with the National
Education Policy 2020.
19. Admission of students to
the University and their
enrolment .-
(1) Academic Programs :
(a) Gati Shakti Vishwavidyalaya shall offer Programs for both
regular and working professionals as per its mandate, and
procedures with due approval of Academic Council or
Executive Council and the admissions for Foreign Students
shall be with due approval of Academic Council ;
(b) The Academic Council, after examining each proposal for
introduction of a new Pro gramme from the point of view of its
viability and desirability in the light of broad goals as set forth
in the Act and Statutes of the University , shall make suitable
recommendations to the Executive Council ;
(c) The programs shall be conceived in alignment t o the
University ‘s vision and objectives, and shall cover the entire
sectors across Technology, Management and Policy ;
(d) (i) The Academic Council shall prescribe maximum duration
(including the period of withdrawal, if any) to earn the
respective degree and the time limit is set to six years in case
of four -year Undergraduate Programs (for example Bachelor of
Technology), three years for the two -year Masters Programs
(for example Master of Business Administration or Master of
Technology and eight years for the Doctor of Philosophy
program. (ii) Any individual relaxations to this, for valid
documented reasons, must be brought to the Academic Council
for consideration.
(iii) Provisions for multiple entry and multiple exits shall be
with the due approval of th e Academic Council ;
(e) The curriculum of each programme, required for its successful
completion, shall require prior approval of the Academic
Council and any change in the approved curriculum of any
existing Programme shall also require prior approval of the
Academic Council and such Academic Council may delegate
any of its powers to its Chair person (Vice -Chancellor) or to its
committees at any relevant or appropriate time.
(2) Academic Calendar :
(a) (i) The Academic Session shall normally commence in the first
week of August every year and e ach Academic Session shall
consist of two regular semesters and may have a Summer -
Term, apart from vacations, and mid -semester breaks.
(ii) Each regular semester shall consist of approximately
twenty -weeks duration reflecting the credit requirements for the
academic programs (including minimum fourteen weeks of
classes, one week of mid -semester recess, and up to three
weeks of mid -semester and end -semester examinations );
(b) The exact dates for the important academic events scheduled
during the Academic Session shall be specified in the
Academic Calendar and the dates for the particular events shall
be specified ;
(c) Registration, late Registration, commencement of classes ,
adding and dropping of courses , submission of documents ,
submission of fees, examinations , submission of grades ;
conversion of "I" Grades, vacations , mid-semester breaks ;
(d) The Academic Calendar shall be published on the University ‘s
website and t he any change therein during the session, shall
require prior approval of the Academic Council.
(3) Program Structure :
(a) Every Program shall have a curriculum and course contents
for the courses approved by the Academic Council.
Curriculum consists of Foundation, Core and Elective
courses further divided into tracks such as domain,
multidisciplinary and professional development ;
(b) Structure for various undergraduate, postgraduate, and
doctoral Programs shall be published in the University
website, from time to time.
(4) Admission :
The number of seats in each branch of the Program of Study for
which admission is to be made in Gati Shakti Vishwavidyalaya
as well as admission process shall be decided by the Academic
Council.
(5) Reservations
(a) The University shall follow and adhere to the norms notified
by the Government of India on reservation of seats for
admissions and t he University shall strive to be socially
inclusive, and seek to implement affirmative actions ;
(b) The eligibility criteria, shall be set out in an information
brochure to be made available to the applicants through the
University website.
(6) Admission Selection Process :
(a) Bachelor of Tech nology Programs:
Admission to the four -year Bachelor of Tech nology Prog ram shall
be through Joint Seat Allocation Authority counselling ;
(b) Post Graduate Programs:
(i) Admission to Post Graduate Programs shall be based
on,
TABLE
Program Regular Working
Profess
ionals
Master of
Business
Administrati
on the results of Common University
Entrance Test for Postgraduate
courses or Gati Shakti
Vishwavidyalaya Entrance Exam.
Candidates with valid Common
Admission Test or Xavier
Aptitude Test or Management
Aptitude Test scores, shall be
exempt from the above tests.
Shortlist ed candidates shall go
through a subject test. This shall
be followed with a personal
interview for final selection. Gati Shakti
Vishwavidyalaya
entrance test
followed by
interview.
Master of
Technology Graduate Aptitude Test in
Engineering qualified followed
by interview Gati Shakti
Vishwavidyalaya
entrance test
followed by
interview.
Doctor of
Philosophy Gati Shakti Vishwavidyalaya entrance test followed
by interview. National level tests such as Graduate
Aptitude Test in Engineering , Council of Scientific
and Industrial Research -National E ligibility Test etc.,
shall be considered appropriately.
(ii) notwithstanding anything mention above, Executive Council
shall have powers to amend or modify or change the admission
selection process in future, for any of the Undergraduate or
Postgraduate Programs offered by Gati Shakti Vishwavidyalaya ;
(iii) the Executive Council shall decide on the procedure for
conducting the entrance examination and preparing a merit list
for the general category of stude nts and a separate merit list for
candidates belonging to the Scheduled Castes, the Scheduled
Tribes, the Other Backward Classes, Economically Weaker
Sections and other reserved categories ;
(iv) the eligibility requirements and frequency of admission to any
approved Postgraduate Programmes, shall be decided by the
Academic Council.
(7) Validity of admission and its cancellation :
(a) Admission to any undergraduate Programme requires that the
applicant fulfil all three of the following conditions , namely: -
(i) be eligible ;
(ii) go through the laid down admission procedure ;
(iii) pay the prescribed fees as per deadline ;
(b) All admissions to Undergraduate and Postgraduate Programs
shall be formally approved by the Admission Committee ;
(c) All students admitted provisionally or otherwise to any Program
shall submit copies of their mark sheets, provisional certificates,
of the qualifying examination and other documents by the last
date specified for the purpose in the Academic Calendar.
(d) The Admission Committee shall cancel the admission of any
student who fails to submit the prescribed documents by the
specified date or to meet other stipulated requirement and may
also cancel admission at any later time if it is found that the
student had sup plied false information or suppressed relevant
information while seeking admission ;
(e) In matters of admission to any Undergraduate or Postgraduate
Programs , the decision of the Admission Committee shall be
final.
20. Change of Branch .-
(1) Change of Branch rules shall be reviewed and revised by the
Academic Council.
(2) Change of Branch shall apply to the Undergraduate programs,
and cannot be claimed as a matter of right.
(3) Normally a student admitted to a particular branch of the
undergraduate p rogram shall continue studying in that branch till
completion.
(4) In special cases the University , at its discretion, may permit a
student to change from one branch of studies to another after the
first year, to fill vacant seats in any branch in relation to its
sanctioned strength and enable students to pursue their preferred
branch of study, such changes shall be permitted, in accordance
with the provisions laid down hereinafter ,-
(a) Only those students shall be considered eligible for change
of branch after the second Semester, who have,
(i) completed all the credits required in the first year of
their study in the first attempt ;
(ii) have not been subjected to any disciplinary action ;
(b) Applications for a change of branch must be made by
intending eligible students in the prescribed form and s uch
a form shall be submitted at the end of the first year of
their study, and the completed forms must be submitted by
the last date specified in the notification ;
(c) Students may enlist their choices of branch, in orde r of
preference, to which they wish to change over and it shall
not be permissible to alter the choices after the application
has been submitted ;
(d) Change of branch shall be made strictly in order of merit
of the applicants provided that f or this purpose, th e
Cumulative Grade Point Average obtained at the end of
the first year shall be considered and i n case of a tie, the
admission test rank of the applicants shall be considered.
(5) The students who have scored 9.0 Cumulative Grade Point
Average in the 1st year be allowed a change of branch with the
condition that the overall strength of the branch do not exceed
20% of the approved strength of the branch.
(6) All changes of branch made in accordance with the above rules
shall be effective from the start of the secon d year of the
applicants concerned and n o change of branch shall be permitted
after this.
(7) All changes of branch shall be final and binding on the
applicants and n o student shall be permitted, under any
circumstances, to refuse the change of branch chosen.
21. Registration, attendance
and temporary
withdrawal of students .-
(1) Registration .-
A student must be registered with the University in order to
pursue an academic program of study . Registration shall be
ensured through fulfilment of eligibility criteria and pre -
requisites and timely payment of prescribed fees in accordance
with timelines announced by the University .
(2) Validation of Registration .-
Before the commencement of clas ses of each term, on a date
specified in the Term Schedule, every student is required to be
present on campus and validate his registration.
(3) Registration and Fee Payment :
(a) Every registered student must pay the stipulated fees in full
before the specified deadlines.
(b) In the event that a student does not make these payments, he
shall be de -registered from all courses and his name shall be
struck off from the rolls.
(4) Late Regi stration :
(a) For reasons beyond his control, if a student is not able to
register or send an authori sed representative with a medical
certificate, he may apply to the Dean (Academics) for late
registration.
(b) Dean (Academics) may consider and approve late reg istration
in genuine cases on payment of a late registration fee and late
registration is permitted until a date specified in the term
schedule, typically one week after the beginning of the
semester.
(5) Attendance Rules :
(a) It is mandatory for the students to attend all classes and
attendance records of all students for each course shall be
maintained ;
(b) (i) The Program Coordinator shall reiterate the class policy on
attendance with respect to grading at the beginning of the term
and t his shall be done keeping i n mind the importance of
classroom learning in the teaching -learning process.
(ii) Once the class attendance policy has been made clear to all
the students registered for the course, the Program Coordinator
shall implement the same in totality ;
(c) For the purpose of attendance calculation, every scheduled class
shall count as one unit irrespective of the number of contact
hours ;
(d) (i) Attendance record shall be maintained in every scheduled
lecture, tutorial, and practical class.
(ii) Students are required to strictly adhere to and comply with
any method or device employed by the Course Coordinator and
Instructor for purpose of Attendance Recording.
(iii) Failure to do so may call for disciplinary action and the
Program Coordinator sh all maintain and consolidate attendance
record for the course (lectures, tutorials and practical classes
together, as applicable );
(e) A Program Coordinator may choose any one or more of the
following as attendance policy , namely: -
(i) the Program Coordinato r shall assign 10% of the total marks
to surprise quizzes ;
(ii) if attendance of the student is greater than 90%, result of the
best two or three quizzes shall be considered, else average of
all quizzes shall be considered ;
(iii) the Program Coordinator may allocate specific marks for
participation in discussions in the class on a regular basis ;
(iv) if a student‘s attendance is less than 75%, the student shall be
awarded one grade less than the actual grade that he has
earned. For example, a student who has got B grade but has
attendance less than 75% shall be awarded C grade.
(v) a student shall not get P grade for an audit course if his
attendance is less than 75% and the Program Coordinator
shall implement any other attendance policy provided the
policy is appr oved by the Dean, Academics ;
(vi) if a student remains absent without sanctioned leave for more
than 25% of the classes, then the course instructor may
recommend deregistration of the student from the course to
the Head of Department or Centre or School or the Vice -
Chancellor and i f accepted, the student shall not be graded
for the respective course ;
(f) Other implications of attendance ,-
(i) if a student‘s attendance is less than 75% in more than two
courses without any valid reason in a term, he is liable to be
issued warning and put under probation.
(ii) If this is repeated, the matter is liable to be referred to The
Vice -Chancellor for action whic h may even result in
expulsion ;
(iii) if a student‘s attendance is less than 75% in any course or
Cumulative Grade Point Average is less than 7.0, then he is
liable to be barred from holding any position of
responsibility in the hostel or University in the next term.
(6) Continuous absence and Registration Status .-
If a student is absent from the University for more than four
weeks without notifying the Dean (Academics) or Head of
Department, his registration shall be terminated and name shall
be removed from the University rolls.
(7) Temporary Withdrawal :
(a) Semester withdrawal and absence for a semester shall be
granted under different conditions , namely: -
(i) medical and personal grounds;
(ii) industrial internship;
(iii) exchange or deputation to another academic institution
in India or abroad; and
(iv) disciplinary condition s on application ;
(b) The condition s as per the following sh all be clearly specified
in the application ;
(i) semester withdrawal reflects the co ndition, in which a
student is forced to withdraw from all courses in the
Semester for medical conditions and a student shall apply
for semester withdrawal if he has missed considerable
teaching days on these grounds and a n application for
semester withdra wal shall not be accepted after the
commencement of major tests and a student is not permitted
to request for term withdrawal with retrospective effect ;
(ii) Semester leave indicates the situation in which a student is
permitted to take one or more Semesters o ff for industrial
internship or any other assignment with prior approval and
planning and t he application is to be routed through his
advisor or Programme coordinator and Head of the
concerned Department or Centre or School ;
(iii) Vice -Chancellor is the final approving authority for such
requests and a ll such applications must be processed before
the beginning of the Semester in which the leave shall be
taken and these terms shall not be counted towards the
maximum permitted time period for completion of the
degree;
(iv) when a student registers at another academic institution in
India or abroad with the expectation of credit transfer or
research work through a pre -approved arrangement
including a Memorandum of Understanding, the student
shall be considered as being on a Semester Exchange and
the period shall be counted towards the total period
permitted for the degree ;
(v) when a student is suspended for one or more Semesters on
disciplinary grounds, the student status shall be called
deregistered or disciplinary withdr awal period.
22. Fee structure .-
(1) For each academic session, the University shall prescribe and
announce the fees structure and timelines for payment of fees
and t he fee component shall include Admission Fees, Caution
Deposit (Refundable), Registration Fees, Tuition Fees, Campus
Facilities Charges, Hostel and Mess Fees, Electricity Charges,
Student Benevolent Fund, Study Materials or Case Study
charges, Sports Facil ities Fees, Examination Fees, Convocation
Fees, Documents and Certificates Fees, Transcript Fees,
Supplementary Exam Fees, Re -admission Fees, etc.
(2) The students shall necessarily comply with the timelines for the
fees payment.
(3) The University reserves the ri ght to revise the fee from time to
time, with the approval of the Executive Council.
(4) If a student chooses to withdraw from the Program of study in
which he is enrolled, the University shall follow the refund
policy as announced by the regulatory authorities every year ,-
(a) caution deposit shall be refunded in all cases at the end of
the Program, after adjusting any pending dues ;
(b) hostel and Mess fees (lodging and boarding) shall be
refunded on pro -rata basi s and the part of month shall be
calculated as full month ;
(c) Campus facilities charges shall be refunded on pro -rata basis
and the part of month shall be calculated as full month ;
(d) An application for refund along with original fee r eceipt and
admission offer letter to be submitted ;
(e) fees shall be refunded within thirty working days from the
date of receipt the application.
23. Financial aid or fellowship
or scholarship or
studentship .-
Gati Shakti Vishwavidyalaya may provide financial aid to those
students who qualify but have financial difficulty in studying at the
University , as per its financial aid policy and t his applies to all the
Programs except those specifically indicated viz., working
professional Programs :
Provided that the financial aid policy is subject to approval by
Gati Shakti Vishwavidyalaya‘s Executive Council and it reserves the
right to make changes in the policy.
(1) Financial aid (Annual) is available in two slabs
(i) Slab 1. Gross family annual income < INR 1,00,000 (less
than one lakh rupees)
Table
Financial Aid: 100% Tuition Waiver
50% Hostel Fee Waiver
(ii) Slab 2. Gross family annual income INR 1,00,000 - INR
3,00,000 (between one lakh and three lakh rupees)
Table
Financial Aid: 50% Tuition Waiver
25% Hostel Fee Waiver
(2) The financial aid applies to all academic years at Gati Shakti
Vishwavidyalaya.
(3) After the first year, it may be continued in subsequent years,
subject to the student family income criteria, as outlined above
or decided by the University for that year. Provided that the
student has to maintain a minimum annual Cumulative Grade
Point Av erage of 8.0, clear all subjects in first attempt and
maintain good conduct for continuation of the aid.
Note:
(1) The number of students to be provided the financial aid is
restricted to a maximum of 10% separately for the undergraduate
and post graduate sea ts for each slab (excluding supernumerary
seats). In case the number of applications exceeds this limit, the
candidate‘s ranking in the overall merit list ( Joint Entrance
Examination Mains or Joint Seat Allocation Authority for
Bachelor of Tech nology ) shall be taken into consideration to
decide the final list. 20% of the seats available for financial aid,
under each Slab, shall be reserved for female candidates. If the
seats reserved for girls remain unfilled then the seat shall be
filled as per merit lis t.
(2) Eligible candidates shall apply for financial aid after admission.
Only forms submitted with complete and correct information and
the required documents by the due date shall be considered.
(4) Following Documentation is required to be submitted with the
application:
(a) Attested Copy of Income Certificate issued by the Revenue
Officer not below the rank of Tehsildar or the latest (Income Tax
Return) of all earning family members and a ny other document
asked for in proof of income of parents shall have to be
presented ;
(b) Self-attested Copy of Aadhaar Card of the candidate.
(5) Students receiving any other scholarship including through
Corporate Social Responsibility funds shall be excluded from the
Gati Shakti Vishwavidyalaya Student Financial Aid.
(6) The Unive rsity shall aspire to connect with Corporates or
organisations to increase the possibilities for Scholarship for its
students.
(7) The University shall strive to institute scholarships to encourage
meritocracy amongst students, through fostering additional
scholarships or modifying current mechanisms.
24. Grading policy .-
(1) As a measure of students‘ academic performance, a grading
system using the following letter grades and corresponding
grade points per credit, as shown below, shall be followed:
Table
Letter
Grade Grade point
Per Credit Performance
A+ 10
A 9
B 8
C 7
D 6
E 5
U 0 Unsatisfactory
P - Pass Particularly applicable to non -credit
courses.
I 0 Incomplete (subsequently to be
changed into pass (E to A+) or U grade
in the same term)
(2) An ‗I‘ grade is awarded in case of absence on medical grounds
or other special circumstances, before or during the end -term
examination period, provided the student has met the
attendance criterion of the course and a n application
requesting, I -grade shall be made at the earliest but not later
than the last day of the end -term tests.
(3) A Term Grade Point Average (semester grade point average)
shall be computed for each term and t he semester grade point
average shall be calculated as follows:
where ‗n‘ is the number of subjects registered and cleared for the
term, ‗c i‘ is the number of credits allotted to a particular subject,
and ‗g i‘ is the grade -points carried by the letter corresponding to
the grade awarded to the student for the subject and shall be
rounded off to the second place of decimal and recorded as such.
The Semester Grade Point Average shall indicate the
performance of the student in the term to which it refers.
(4) Starting from the second term at the end of each term S, a
cumulative grade point average shall be computed for every
student as follows:
Where ‗m‘ is the total number of subjects the student has
registered and cleared from the first term onwards up to and
including the term S,‗c i‘ is the number of credits allotted to a
particular subject ‗s i‘ and ‗g i‘ is the grade -point carried by the
letter corresponding to the grade awarded to the student for the
subject ‗s i‘. cumulative grade point average sha ll be rounded off
to the second place of decimal and recorded as such.
(5) The cumulative grade point average shall indicate the cumulative
performance of the student from the first term up to the end of
the term to which it refers.
(6) The cumulative grade point average, semester grade point
average and the grades obtained in all the subjects in a term shall
be communicated for every student at the end of every term.
(7) In general, there shall be no rigid marks -to-grade linkage.
Difficulty levels of the examinations, tests, assignments, viva -
voce and other factors that contribute to the final marks are to
be considered by the teacher or co -ordination committee of a
subject while converting marks into letter grades.
(8) Typically, mar ks-to-grade conversion shall follow the guideline
below:
Table
Letter
Grade Marks Range
A+ >= 90
A 80 <= m < 90
B 70 <= m < 80
C 60 <= m < 70
D 50 <= m < 60
E 40 <= m < 50
U < 40
(9) Exceptionally high performance is to be assigned an ‗A+‘
grade. The average performance is to be assigned a ‗C‘ grade.
Normally, in a reasonably large class of students (class size >
30), distribution of grades is expected to be as follows:
Table
Letter
Grade Marks Range
A+ <= 10%
A 10–20%
B, C, D 20–35%
E 10–25%
U <= 5%
(10) When a student gets the grade ‗U‘ in any subject during a term,
the Grade Point Averag e and the cumulative grade point
average from that term onwards shall be tentatively calculated,
taking only ‗zero point‘ for each such ‗U‘ grad e and after the
‗U‘ grade has or have been substituted by better grades during
a subsequent term, the grade point average and the cumulative
grade point average of all the terms, starting from the earliest
term in which the ‗U‘ grade has been updated, shall be
recomputed and recorded to take this change of grade into
account.
(11) In certain courses, particularly in the case of non -credit
courses, a grade of only pass or fail may apply and i n such
circumstances, a student shall recei ve a grade ‗P‘ for passing
the course or a grade ‗U‘ for failing the course. In case a grade
of only pass or fail applies to a credit course, P shall stand for
10 grade points per credit for pass and 0 grade points for fail.
(12) Conversion of cumulative grade point average into percentage
marks: In case of a specific query by students or employers
regarding conversion of cumulative grade point average into
percentage marks, the following formula shall be adopted for
notional conversion of cumulative grade point average into
percentage marks.
(13) Formula: % Marks = Cumulative Grade Point Average x 9.5
(14) Grade Card :
The grade card issued at the end of the semester to each student shall
contain the following:
(i) the name of the course and the credits for each course
registered in that term ;
(ii) the letter grade and grade point obtained in each course ;
(iii) the total number of credits earned by the student up to the
end of that term in each of the course categories ;
(iv) the Cumulative Grade Point Average of all the courses taken
from the first term.
(15) Promotion and Discontinuation of Study :
(1) A student shall fulfil the following conditions for
registration ,-
(a) Cleared half of the registered credits of the preceding
Semesters (after supplementary examinations).
(b) If the above condition is not fulfilled, student shall have
to repeat that Semester by registering for the subjects
with grade U or I.
(c) If after completio n of the 4th Semester, the student fails to
clear 2/3rd of the credits registered in the first two
Semesters, the student shall be counselled to pursue
different academic pathways.
(2) The student must register the backlog courses first giving
priority to the oldest backlogs and the students shall register
by default for backlog courses being offered in a particular
Semester.
(3) The student shall be allowed to register for any course only
after he has cleared all pre -requisites for that course.
(4) For students havin g more than one backlog in a Semester the
registered credit in that Semester inclusive of backlog subjects
must not exceed the prescribe and the credits of internship and
field trips shall be excluded while calculating credit limit and
the final year stude nts may be allowed to take prescribed
credits and, in addition, two backlog subjects in a Semester
provided he has a cumulative grade point average of 5.00 and
above.
(5) The candidate earns the degree on completing the prescribed
course work and clearing the minimum required credits with a
minimum cumulative grade point average of 5.00.
(16) Audit Courses :
(1) The Audit Courses are the ones the students may choose to
undertake for gaining additional knowledge and skills as per
their need and the grades earnt through the Audit Course shall
not be counted for semester grade point average or cumulative
grade point average calculation.
(2) The Program Coordinator may permit a student to register for an
audit course provided the course instructor allows auditing a
course and t he Dean (Academics) may also approve Massive
Open Online Course courses recommended by faculty to be
audited and reflected accordingly in the students‘ Grade Card.
(3) The word "AU" shall be written alongside the course name in the
Grade Card and t he audit c ourse shall not carry any credits and
grade points and an Audit Course outcome shall be shown in the
grade card as "P" for passed candidates.
25. Examinations .-
(1) In assessing the student's performance in subjects, the system
of continuous assessment is adopted by the University and in
conformity with this practice, faculty members are empowered
to adopt the modes of assessment that they deem the most
suitable for t esting students‘ grasp on the subject and
measuring their performance.
(2) Modes of Assessment (Theory or Laboratory or Project or
Seminar): Evaluation for the course may include class tests or
quizzes, written reports, oral presentations, viva voce, project s
submissions, case studies, individual or group assignments,
mid-semester , end-semester examinations, and other
assessment tools and t he Academic Council may prescribe any
or all components as mandatory for a student, including
minimum pass percentage for the end semester examination .
(3) The weightage assigned to different components of assessment
shall be announced by the concerned faculty member in the
beginning of the Semester, preferably in the course outline.
(4) A student must fulfil all the requirements of continuous
assessment process as prescribed by the faculty or co -
ordination committee of the subject and i f due to any
compelling reas on (such as his illness, calamity in the family,
etc.) a student fails to meet any of the requirements on the
scheduled date and time, the teacher or co -ordination
committee in consultation with the concerned Head of the
Department may take such steps (inc luding conduction of
compensatory tests or examinations) as are deemed fit.
(5) For the benefit of and as a process of learning by the students,
the scripts after correction of all class tests, assignments, mid -
Semester examinations, end-semester examinations shall be
shown to the students within fifteen days from the last date of
tests or mid -semester or end-semester examination. Students
shall point out discrepancies in the evaluation by the instructor,
if any, on the spot and no claims whatsoever shall be
entertained afterwards.
(6) Minimum 30 percent marks in the end -term examination is
essential to qualify for passing the course.
(7) The final grades for a subject must be submitted after the end-
semester examination by the concerned faculty member or
Instructor to the office of Controller of Examinations.
(8) A student may be debarred from appearing in the end Semester
examination due to the following reasons:
(a) If he has ceased to be a registered student (for example has
not cleared University and hostel dues up to that Semester,
disciplinary matter) ;
(b) If his attendance in the Lecture or Tutorial or Studio or
Practical classes is inadequate during the Semester as per
University rules.
(9) Supplementary or Make -up Examination :
(1) A student who earns an ‗U‘ or ‗I‘ in any core course shall
have to appear for a supplementary or make -up exam and
must secure a pass grade in that course and m ake-up exam
shall be offered only in case of genuine reasons such as
medical with due evidence.
(2) A student who has not appeared in the end-term or final
evaluation of a particular course shall be awarded ‗U‘ or ‗I‘
grade, as applicable, in that course, irrespective of the marks
obtained by him in the mid-term examination and other
components of the Continuous Evaluation Scheme.
(3) The supplementary or makeup examination shall normally
be offered before or during the subsequent term , a student
was deregistered in the previous semester shall have to
register for that course again in the following semester(s).
(4) A student is eligible for only one supplemen tary or makeup
examination in a course to clear the backlog , in case a
student fails in the Supplementary or makeup examination ,
he has to register for that course again (including payment
of the prescribed fees) in a regular term or during vacation
term a nd repeat the course by attending the classes and
exams.
(5) The end term exam alone shall alone b e substituted by the
supplementary or makeup examination . The sessional marks
(i.e. quiz marks etc.) earned by the student during the term
shall be taken into ac count for calculating the final marks.
(6) University at its discretion may conduct remedial or
refresher classes for students failing in a course.
(7) The student who passes the course after supplementary
exam in a course in which he secured ‗U‘ or ‗I‘ grade, shall
be awarded one grade lower than the grade he shall have
obtained with those marks in regular exam, unless the grade
is E.
(10) Any exception to the Supplementary Exam policy may be
referred to the Vice -Chancellor for approval.
26. Ensuring fair
examination .-
(1) The University stands for absolute and impeccable integrity in
all the examinations (including all components of assessments of
a course) and shall ensure the credibility and academic sanctity.
(2) Cases adopting unfair means in an examination shall be dealt
with by the committee on prevention of examination
malpractices.
(3) A candidate shall not use unfair means in connection with any
examination.
(4) The following shall constitute and deemed to be adop tion of
unfair means or practices during examinations , namely: -
(a) in possession of incriminating materials related or unrelated
to the subject of the examination concerned;
(b) paper leaking ;
(c) unauthori sed access (or attempts thereof) to the University
systems, with an intention to gain access to the examination
papers, answer -scripts;
(d) influencing an examiner (or instructor) to gain undue
favours;
(e) copying in any form (for example either from the possessed
material or other examinees or internet) ;
(f) inter-changing of answer scripts;
(g) change of seat for copying;
(h) trying to benefit other candidates for unfair practices;
(i) consulting fellow examinees;
(j) exchange of answer sheets or relevant materials;
(k) writing some other candidate‘s register number in the main
answer paper;
(l) insertion of pre -written answer sheets (Main sheets or
Additional Sheets);
(m) threatening the invigilator or insubordinate behavior as
reported by the Chief Superintendent and or the Hall
Superintendent;
(n) consulting the invigilator for answering the questions in the
examination;
(o) impersonation;
(p) mass copying; and
(q) use of social media and other technology platforms or
advances during the exams or any evaluation components
(viz., projects or assignments , etc).
(5) The Academic Council may periodically review the
examination process with an intention to define and uphold the
highest values and transparency.
(6) An ―Examination Disciplinary Committee‖ shall be set up by
the Controller of Examinations.
(7) When an unfair p ractice is observed, the matter shall be
immediately reported to the Controller of Examination along
with the related documents, evidences , etc.
(a) the Examination Disciplinary Committee shall conduct the
investigation and make necessary recommendations for the
approvals by the competent authority ;
(b) if the Controller of Examinations is satisfied that there has
been a mass -scale copying or use of unfair means on a mass -
scale, he may report the matter to the competent authority to
cancel the examination of all the candidates concerned and
order re - examination.
Punishment for using unfair means during examination
Severity
of
Offence Details Punishment
Level 1 If a student is found
carrying un -authori sed
material like chits,
electronic gadgets like
tablets, programmable
calculators, mobile phone ,
etc., but not utilised.
If a student is found
verbally communicating
with another student
inside or outside the
examination room.
Misbehaving with
invigilators. Strict warning to be
issued to the concerned
student.
Penalty of one grade point
in the concerned
course.
Level 2 A student is found using a
mobile phone, chits,
books or other
unauthori sed material.
Identical answers in the
examination.
Copying from other
student .
Exchange of question
paper or answer sheet or
any other material
Threatening invigilator . Zero marks to be awarded
to the student in the
concerned course.
Student need to repeat the
particular course (i.e. no
provision for
supplementary exam).
Penalty of one grade point
in all the courses
registered during that
semester.
Level 3 Impersonation.
Took the answer sheet out
of the examination room
during or after the
examination .
Student found destroying
evidence of malpractice .
Student found with an
unauthori sed answer
sheet .
Zero marks to be
awarded to the student
in all the courses
registered during that
particular semester.
Student need to repeat
all the courses (i.e. no
provision for
supplementary exams).
On repeat offence, a
higher punishment shall
follow.
University reserves the
right to expel such a
student from its rolls.
(8) A candidate, within one month of the receipt of the decision of
the University , may appeal to the Vice -Chancellor, in writing
for a review of the case and i f the Vice -Chancellor is satisfied
that this representation has merits, he may refer the case back to
the Examination Discipline Committee for reconsideration.
27. Conduct and discipline
amongst students .-
(1) Every student is required to observe discipline and decorous
behavior both inside and outside the campus and not to indulge
in any activity which shall bring down the reputation of the
University .
(2) The following shall constitute gross violation of the code of
conduct and are liable to disciplinary actions:
(3) The University has a zero -tolerance policy towards ragging and
is strictly prohibited inside and outside the University campus.
ragging is a criminal and non -available offence as per the law
and t he University shall follow the guidelines on ragging issued
by the Hon‘ble Supreme Court of India and University Grants
Commission.
(4) The University has a zero -tolerance policy against sexual
harassment, which is widely condemned as a form of human
rights viola tion, an infringement on life and liberty and a grave
form of gender -based discrimination and sexual harassment of
any level is a punishable offence.
(a) Sexual harassment of any kind which shall also include:
unwelcome sexual proposition or advancements, sexually
graphic comments of a body, unwelcome touching, patting,
pinching or leering of parts of the body or persistent offensive
or unwelcome sexual jokes and comments ;
(b) eve-teasing or disrespectful behavior or any misbehavior with
a girl student, woman s taff member or visitor.
(5) Offences against persons with disability :
(a) intentionally insults or intimidates with intent to humiliate
a person with disability in any place within public view;
(b) assaults or uses force to any person with disability with
intent to dishonor him or outrage the modesty of a woman with
disability;
(c) having the actual charge or control over a person with
disability voluntarily or knowingly denies food or fluids to him;
(d) being in a position to dominate of a child or woman with
disability and uses that position to exploit her sexually;
(e) voluntarily injures, damages or interferes with the use of
any limb or sense or any supporting device of a person with
disability
(f) these offences shall be punishable as per the Rights of a
Persons with Disabilities Act, 2016 (. 49 of 2016).
(6) Furnishing false statement of any kind in the form of application
for admission or for award of scholarship , etc.
(7) Act of verbal abuse or physical assault.
(8) Threatening fellow students, staff, faculty and authorities o f the
universities, including any third party workers deployed in the
University or hostels .
(9) Adoption of unfair means in the examinations.
(10) Displaying lack of courtesy and decorum; resorting to indecent
behavior anywhere within or outside the campus.
(11) Damaging or stealthily removing any property or belongings of
the University , or fellow students.
(12) Possession , consumption or distribution of alcoholic drinks or
any kind of banned drugs or smoking inside the campus as well
as in public areas.
(13) Possession of firearms or any other lethal weapon.
(14) Tampering with any fire extinguisher or fire alarm system, or
any activity compromising security and safety within the
University or hostels premises.
(15) Gambling of any kind.
(16) Littering in the campus.
(17) Organi sing or parti cipating in any group activity in company
with others in or outside the campus without prior permission of
the Dean of Students‘ Affairs or Warden.
(18) Mutilation , theft or unauthori sed possession of library books.
(19) Resorting to noisy and unseemly behavior, disturbing studies of
fellow students, disturbing peaceful and tranquil atmosphere of
the University or hostels.
(20) Misuse of Internet or e -mail facilities or tempering or hacking
with servers anywhere in the University , includ ing access to
pornography and banned sites.
(21) Interacting with media (any form of media, including social
media) without express approval of the competent authority of
the University , on matters related to the University affairs.
(22) Forming , or attempting to fo rm, any association or union that is
unrecognised by the University .
(23) Not intimating his absence to the Warden of the hostel before
availing any leave.
(24) Arousing communal, caste or regional feeling or creating
disharmony among students or employees.
(25) Any act of moral turpitude.
(26) Damaging or defacing or unauthorised shifting of any property
of the University or the property of any employee of the
University .
(27) Breaking open locked rooms, cupboards, safes, lockers and so
on, and unauthorised locking of open rooms of the University .
(28) Causing disturbance to and hindering the smooth functioning of
classrooms, libraries, laboratories, workshops, canteens, mess,
hostels or office.
(29) Use of abusive, defamatory, derogatory or intimidatory language
against any student or empl oyee of the University or visitor to
the University .
(30) All acts of physical violence including pelting of stones and
other objects.
(31) All forms of coercion and intimidation such as wrongful
confinements, gheraos, laying siege, sit -ins, blocking entry and
exit, prevention of normal movement of traffic, or any variation
of the same, which disrupt the normal academic and
administrative functioning of the University and which deter the
officers , faculty and other employees of the University from
discharging their d uty, and which disturb their right to privacy
and free movement.
(32) Not sending of an individual representation to higher authorities
of University through proper channel.
(33) Making joint or anonymous representation to the University
Authorities .
(34) Deliberate boycott of classes, practicals and field visits as part of
protest.
(35) All forms of demonstration which have the effect of bringing
down the public image of the University including shouting of
slogans, display of condemnatory placards, burning of effigies,
taking out protest marches, resorting to hunger strikes , etc.
(36) Talking to the media or publishing or posting of content on the
Internet including social media and You Tube with the intention
to slander or bring disrepute to the University , or any student or
section of students, or any officer , faculty or other employee of
the University .
(37) Bringing any political or other outside influence in respect of
academic or disciplinary matters pertaining to the University .
(38) Furnishing false certificates or false informa tion in any manner
to the University .
(39) Committing forgery, tampering with the Identity Card or
University records, impersonation, misusing University property
(movable or immovable), documents and records, tearing of
pages, defacing, burning or in any way d estroying the books,
journals, maga sines and any material of library or unauthori sed
photocopying or possession of library books, journals, maga sines
or any other material.
(40) Theft of movable property belonging to the University or any
person.
(41) Using unfair m eans in any examination and committing other
examination -related offences.
(42) Indulging in plagiarism in projects, assignments and papers
submitted by students as a part of their academic activities.
(43) Unauthori sed occupation of the hostel room or any other
University premises and unauthorized acquisition and use of
University property in one‘s hostel room or elsewhere.
(44) Causing or colluding in the unauthori sed entry of any person into
the Campus or in the unauthori sed occupation of any portion of
the University premises, including hostels, by any person.
(45) Not joining the campus on the opening day of a semester and
overstaying on leave without valid justification.
(46) Leaving the campus without prior permission of the competent
authority, and staying outside the campus beyond the permitted
timings.
(47) Not complying with the stipulations of Parade, Roll Call, Fall -in-
Line and physical training wherever applicable.
(48) Not maintaining due decorum in class rooms, libraries,
laboratories, workshops, hostels, mess and ca nteen.
(49) Improper behavior while on tour or excursion.
(50) Violation of dress code of Gati Shakti Vishwavidyalaya.
(51) Any other offence under the law of land.
(52) Non-compliance with any instructions issued by the Vice -
Chancellor or any other competent authority from time to time.
(53) Disciplinary measures shall c ommensurate with the gravity of
the offence, the University may take any action including but not
limiting to: reprimanding, financial penalty, academic
suspension or deregistration for semester, debarment from an
examination, rustication for a specified period or even outright
expulsion from the University or hostels.
(54) The University shall evolve necessary mechanisms, including set
up of Students Disciplinary Committee, to ensure proper
discipline amongst students , recommendation of all such
committees shall be considered by the Dean of Students Welfare.
(55) All cases involving ragging shall be referred to Anti -Ragging
Committee and those involving sexual harassment shall be
referred to Internal Complaints Committee a nd all grievances of
the nature defined under University Grants Commission
(grievance redressal) Regulations , 2018, shall be referred to
Students Grievance Redressal Committee.
28. Prohibition and
punishment for ragging .-
(1) Ragging in any form is strictly prohibited within the premises of
the University and outside the University Campus including the
Hostels as well as on public transport.
(2) Complaints against ragging shall be dealt in accordance with the
‗University Grants Commission Regulations on Curbing the
Menace of Ragging in Higher Educational Institutions, 2009‘.
29. Migration and transfer of
students . - (1) It shall be open to the Dean of the college or institution to admit
a student who has put in part attendance in another college
within the University area and who seeks admission in the college
or institution during the course of an academic year subject to the
following conditions:
(a) The subjects and the medium of instruction s offered in both
the colleges institutions are the same ;
(b) There must be a vacancy in the college or institution in the
course of study concerned ;
(c) The prescribed fees for such combination of attendance shall
be collected from the students ;
(d) A no objection certificate from the college or institution
concerned shall be produced.
Note: Combination of attendance shall not be granted:
(a) If there is a change either in the language under Foundation
course, or, in the optional subject under core course, and
(b) If the sanctioned strength is exceeded by such admission.
(2) Students transferred from other Universities and seeking
admission in the University may be permitted to be admitted to
the corresponding branch of the concerned course provided that,-
(a) Equivalence of the course concerned is approved by the
University ;
(b) They shall produce documentary evidence from the Head of
the Institution in which they have last studied ;
(c) A certificate stating that they have earned necessary
attendance and progress as prescribed by the University
concerned till the date of their leaving that institution ;
(d) They shall have passed all the examinations prescribed by
the Parent University for the duration of the course of study
already put in and shall have to produce documentary
evidence to that effect along with the application for
admission ;
(e) They shall pay the prescribed fees for such migration to the
University ;
(f) They shall undergo the remaining course of study and pass
the examinations prescribed thereof in the University and
satisfactory fulfill such other requirements as prescribed by
the University ; and
(g) They shall be eligible for classification but not for ranking in
the University examination concerned.
30. Award of degrees,
diplomas, certificates and
other distinctions . -
(1) In order to qualify for a degree Program, a student shall have:
(a) registered and successfully completed all the core courses and
projects;
(b) successfully acquired the minimum required credits as
specified in the curriculum corresponding to the branch of his
study within the stipulated time;
(c) earned the specified credits in all the categories of subjects ;
(d) secured a Cumulative Grade Point Average of 5.0 (for
Undergraduate ) and 6.0 (for Postgraduate ) in passed subjects
only; and
(e) have cleared all dues to the University , Hostel, the Library
and the Department and no disciplinary action pending
against him.
(2) The minimum total credit requirements for the award of degree
shall be as approved by the Academic Council.
(3) The award of the deg ree shall be recommended by the Academic
Council and approved by the Executive Council.
(4) The Academic Council and Executive Councils shall also
approve to institute and confer various forms of medals and
distinctions for academic and or extracurricular ac hievements.
(5) Degrees, diplomas, certificates and other academic distinctions
shall be conferred by the University on students who have been
duly certified to be qualified for such award by the Academic
Council.
(6) Conferment of an honorary degree of the Univer sity shall be in
accordance of the statutes 28 and the Executive Council may, on
the recommendation of the Academic Council and by a majority
of not less than two -thirds of the members present and voting,
make proposals to the Visitor for the conferment of honorary
degrees .
(7) In case of emergency, the Executive Council may on its own,
make such proposals and the following of the honorary degrees
may be conferred upon a person on the ground that he is, by
reason of eminent position and attainments or by virtue of his
contribution to learning or eminent services t o the cause of
education or society , a fit and proper person to receive such
degree: -
(a) Doctor of Letters;
(b) Doctor of Laws; and
(c) Doctor of Science.
(8) The honorary degrees shall be conferred only at convocation and
may be taken in person or in absentia.
(9) The Aca demic Council shall approve the format of the Honorary
degree in each case.
31. Withholding conferment
of any degree or diploma
or
Award of any certificate . -
Notwithstanding anything contained in any other Ordinance, the
Executive Council may, on the recommendation of the Vice -
Chancellor, by a resolution passed with the concurrence of not less
than two thirds of the members voting, withhold for such period as
they may deem fit, conferment of any degree or diploma or Award of
any certificate to any successful candidate at an examination of the
University , for reasons, which, in their opinion, justify such
withholding for example, unruly or disorderly conduct, or violence on
the campus or in a college , or conviction for an offence involving
violence or moral turpitude.
32. Alumni association and
membership fee. -
(1) The Gati Shakti Vishwavidyalaya shall form an Alumni
association .
(2) The Vice -Chancellor shall be the Ex -Officio Patron of the
Alumni Association.
(3) The Dean (Alumni Affairs) – [or Dean (S tudents‘ Welfare ) – in
his absence] shall be the convener of the Alumni Association.
(4) All graduates from Gati Shakti Vishwavidyalaya irrespective of
the degree, shall automatically become members of the alumni
association upon payment of the prescribed fee.
(5) The prescribe d fee (one time) – Rs. 5000 and t his may be subject
to change by the Alumni Association through its Patron.
(6) The Alumni Association shall have a constitution governing its
activities and s uch a constitution may need to be ratified by the
General Body of the association, before final approval by the
Patron.
33. Classification,
emoluments,
qualifications and other
terms and conditions of
service of the teachers and
other academic staff of the
University. -
(1) Short Title, Extent and Commencement
These are called the conditions of Service of Teachers and other
Academic Staff of Gati Shakti Vishwavidyalaya
(a) These ordinances shall apply to all teachers of the University
of the University ;
(b) These ordinances shall also apply to academic staff of this
University ;
Explanation: The term academic staff unless contrary to the context,
shall include every employee of the University who is required to
take part in teaching and or research in University Departments,
Centers, Schools and other institutions maintained or affiliated to
the University ;
(c) These ordinances shall be deemed to have come into force on the
date of its approval by the Executive Council;
Provided that the scales of pay and allowances shall
come into effect on such dates as the Government of India have
notified or the University shall n otify in relation to such items;
Provided further that nothing in these ordinances shall be
deemed to adversely affect any condi tions of service of any
teacher already in service.
(2) Pay Scales :
The pay scales of different categories of teachers shall be as per
the scales approved or adopted by the Executive Council or
Government of India from time to time.
(3) Recruitment and qualifications :
(a) All appointments to teaching posts shall be either by direct
recruitment on the basis of merit through all India advertisement
by duly constituted Selection Committee or by deputation or b y
promotions as provided herein:
Provided that a representative of the S cheduled Castes or
Scheduled Tribes , women and physically handicapped persons
shall be included in the Selection Committee whenever persons
from any of these categories appear for interview.
(b) The minimum qualificat ions for the post of Assistant
Professors, Associate Professors and Professor and other
equivalent posts in Library, Physical Education, shall be those
prescribed by the University from time to time and every order
or clarification issued by Gati Shakti Vi shwavidyalaya in this
regard shall be deemed to be part of these O rdinances , as the
case may be , and shall take effect from the date prescribed in
such order.
(4) Incentives for research d egrees: Additional increments shall be
provided to the faculty on direct recruitment as prescribed by
regulatory authorities (if applicable), from time to time.
(5) Probation and c onfirmation: (a) Every teacher shall be
appointed on probation for a period of twelve months which may
be extended by the Executive Council wherever necessary.
Provided that the case of each teacher shall be considered
for confirmation by a duly constituted review committee or by
the Vice -Chancellor and shall be reported to the Executive
Council closer to the conclusion of the probation period and the
teacher sha ll be informed of the decision not later than fifteen
days prior to the expiration of the period of probation.
(b) Where a teacher appointed on probation is found, during the
period of probation, not suitable for holding that post or has not
complet ed the period of probation whether extended or not,
satisfactorily, the E xecutive Council may (i) if the appointment
is by promotion, revert the incumbent to the previous post held
by him; and (ii) if the appointment is by direct recruitment,
terminate the teacher‘s services under the University without
notice.
(6) Increment: Every teacher shall be entitled to draw his increment
in his scale of pay unless it is withheld or postponed by a
resolution of the Executive Council on a reference by the Vice -
Chancel lor and the teacher has been provided with an adequate
opportunity of making his representation as to why such an
action shall not be taken.
(7) Leave: Every teacher shall be eligible for leave as stated in
Ordinance -35 (Leave rules of Teaching Faculty) .
(8) Retirement: All teachers shall retire at the end of the month in
which they complete the age of sixty -five years;
Provided that the University may permit the teacher to
continue to serve after retirement as aforesaid till the end of the
academic year to ensure that the teaching work is not dislocated.
(9) Re -employment of retired persons as teachers and part -time
teachers: Notwithstanding the provisions of clause (8) above, the
University may engage any person who has superannuated on
contract to serve the University in teaching and other academic
activities subject to such guidelines as the Executive Council
may from time t o time issue in this regard and that pay shall be
fixed according to the Government of India instructions on the
pay fixation of pensioners;
Provided that no person who has attained the age of
seventy years be appointed under this cla use.
(10) Duties of the Teacher :
(a) No teacher shall without previous sanction of the E xecutive
Council engage directly or indirectly in any employment, trade
or business to which any emolument or honorarium or other
pecuniary benefit is attached.
Provided that nothing in this shall apply to any work
undertaken in connection with examination of academic bodies
or literary or scientific work or publication or radio talk or
extension lecturers or other academic work undertaken with the
permission of the Vice -Chancellor.
(b) Every teacher shall be bound to act in conformity with the
Statutes, Ordinances, Regulations and Rules of the University for
the time being in force as well as a code of professional ethics as
may be formulated by the University .
(11) Resignation: (a) all permanent teacher may resign his position
after giving three months‘ notice in writing to the University or
three months‘ salary in lieu of the notice.
(b) all temporary teacher may resign his post after giving one
months‘ notice in writing to the University or one months‘ salary
in lieu of the notice.
Provided that the Executive Council may waive the
notice period.
(12) Contract: All teacher s shall be appointed on a written contract
(Acceptance of o ffer of appointment) and one copy shall be
lodged with the Registrar, subject to nothing in this clause shall
limit the Executive Coun cil from entering into special c ontract
providing great er benefits to the teacher.
(13) Part -time teachers: Part-time teacher may be appointed by the
University when exceptional circumstances require such
appointments :
Provided that qualification, emoluments prescribed
for full -time teachers shall apply to such part -time teachers.
(14) Variation in terms and conditions of service: All teacher of
the University shall be bound by the Statutes, Ordinances and
Regulations for the time being in force in the University ;
Provided that no change in the terms and conditions
of service of a teacher shall be made after his appointment, in
regard to designation, scale of pay, increment, provident fund,
retirement benefits, age of retirement, probatio n, confirmation,
leave salary and removal from service , etc., so as to adversely
affect him, but this does not in any way restrain the University
from incorporating the rules and regulations in the Statutes or
Ordinances of the University based on the comm unication from
the Government of India from time to time.
34. Policy on compensation
for faculty and group -A
officers . -
(1) The salary and allowances shall be as the pay structure approved
or adopted by Executive Council or Government of India.
(2) Relocation Assistance:
(a) The relocation assistance include travel for self and
dependent family members and freight cost towards transfer of
personal goods, joining time , etc., as per Government of India
rules for those joining the University on technical r esignation
from Government o f India or State Government or public sector
undertakings or autonomous bodies of Government of India or
State and as per the limits as indicated below, for those joining
the University other than on technical resignation or on public
interest.
(b) For those from non -governmental establishments,
reimbursement of relocation expenses including one -time travel
(as per entitled mode of travel) for self and dependent family
from current place to residence at Vadodara, and transfer of
personal effects (latter subject to a maximum of one lakh rupees
for India, and two lakhs for overseas relocation) shall be allowed.
(3) Professional Development Assistance: Gati Shakti
Vishwavidyalaya endeavours to encourage faculty members to
strive for excellence and work towards self -development and
professional development assistance is made available to the
faculty to meet the expenses for participation in national and
international conferences, payment of membership fee of
professional bodies and contingent expenses and the amount of
rupees three lakhs for a period of three years for attending
conferences, membership to professional bodies , etc. and there
shall not be fu rther accumulation beyond the rupees three lakhs.
(The present block is FY 2023 -26.)
(4) Initiation Grant: Gati Shakti Vishwavidyalaya has been
striving to become an institution of excellence in education and
resear ch in the transportation sector, i nitiation grant shall be
made available to faculty on joining for initial research set -up at
the University , this shall be subject to approval of the Vice -
Chancellor , a grant of rupees five lakhs on joining to be used for
initial research setup.
35. Leave rules of teaching
faculty .-
(1) Leave of any kind shall not be availed as a matter of right and it
may be refused or revoked by the sanctioning authority in the
interest of the University and leave shall always be got
sanctioned in advance, except in case of urgency.
(2) Subject to (1), the University teachers shall be eligible for the
following kinds of leave:
(a) Duty Leave: Duty Leave of the maximum of thirty days (this
excludes the absence for Gati Shakti Vishwavidyalaya related
works which the Vice -Chancellor shall approve within the
delegated powers) in an academic year may be granted for the
following :
(i) attending Conferences, congresses, symposia and seminars
on behalf of the University and with the permission of the
University .
(ii) delivering lectures in institutions and Universities at the
invitation of such institutions or Universities received by the
University , and accepted by the Vice - Chancellor.
(iii) working in another Indian or foreign University , any other
agency, institution or organisation, when so deputed by the
University .
(iv) participating in a delegation or working on a committee
appointed by the Central Government, State Government, the
University Grants Commission, a sister Universit y or any other
academic body;
(v) the duration of leave shall be such as may be considered
necessary by the sanctio ning authority on each occasion;
(vi) the leave may be granted on full pay, provided that if the
teacher receives a fellowship or honorarium or any ot her
financial assistance beyond the amount needed for normal
expenses, he may be sanctioned duty leav e on reduced pay and
allowances;
(vii) duty leave may be combined with earned leave, half p ay
leave or extraordinary leave;
(viii) duty l eave shall be given also for attending meetings in
the Universities Grant s Commission, Department of Scien ce and
Technology, etc, where a teacher is invited to share expertise
with academic bodies, government or Non -Government
Organisation.
(ix) for performing any other duty for the Univer sity;
(b) Sabbatical Leave:
(i) permanent, whole time teachers of the University who have
completed six years of service may be granted sabbatical leave to
undertake study or research or other academic pursuit solely for
the object of increasing their proficiency and usefulness to the
University and higher education system.
(ii) (A) t he du ration of leave shall not exceed one year at a time
and two times in the entire career of a teacher :
Provided that sabbatical leave shall not be granted
until the expiry of six years from the date of the teacher‘s return
from previous sabbatical leave.
(B) a teacher shall, during the period of sabbatical leave, be
paid full pay and allowances (su bject to the prescribed conditions
being fulfilled) at the rates applicable to him immediately prior to
his proceeding on sabbatical leave.
(iii) a teacher on sabbatical leave shall not take up, during the
period of that leave, any regular appointment under another
organisation in India or abroad and he may, however, be allowed
to accept a fellowship or a research scholarship or ad hoc
teaching and r esearch assignment with honorarium or any other
form of assistance, other than regular employment in an
institution of advanced studies:
Provided that in such cases the Executive Council
may, if it so desires, sanction sabbatical leave on reduced pay
and allowances.
(iv) during the period of sabbatical leave, the teacher shall be
allowed to draw the increment on the due date and the period of
leave shall also count as service for purposes of New Pension
Scheme, provided that the teacher re -joins the University on the
expiry of his leave, as such, the New Pension Scheme
contribution shall be made only after return from sabbatical
leave ;
(c) Casual Leave :
(i) t otal casual leave granted to a teacher shall not exceed eight
days in a calendar year ; and
(ii) casual leave shall not be combined with any other kind of
leave except special casual leave , casual leave may be combined
with holidays including Sundays and such h olidays or Sundays
falling within the period of casual leave shall not be counted as
casual leave:
(d) Special Casual Leave :
(i) special casual leave, not exceeding fifteen days in an
academic year, may be granted to a teacher;
(A) to attend invited Programs, project related
presentations, conduct examination of a University or Public
Service Commission or board of examination or other
similar bodies or institutions; and
(B) to inspect academic institutions att ached to a statutory
board, etc;
(ii) in computing the fifteen days' leave admissible, the days of
actual journey, if any, to and from the places where activities
specified above, take place, shall be excluded;
(iii) in addition, special casual leaves to the extent mentioned
below, may also be granted;
(a) to undergo sterilisation operation (vasectomy or
salpingectomy) under family welfare Programme and leave
in this case shall be restricted to six working days; and
(b) to a female teacher who underg oes non -puerperal
sterilis ation, leave in this case shall be restricted to fourteen
days.
(iv) special casual leave shall not be accumulated, nor shall it be
combined with any other ki nd of leave except casual leave and it
may be granted in combination with holidays or vacation by the
sanctio ning authority on each occasion;
(e) Earned Leave :
(i) vacation leave ( eligible vacation staff only ) during specified
vacation period of the university that is sixty days in a year ;
(ii) earned leave admissible to a teacher shall be:
Fifty percent of the unused vacation period including vacation;
(iii) earned leave at the credit of a teacher shall not accum ulate
beyond three hundred days, the maximum earned leave that may
be sanctioned at a time shall not exceed sixty days and earned
leave exceeding sixty days may, however, be sanctioned in the
case of training, or leave with medical certificate, or whe n the
entire leave, or a portion thereof, is spent outside India;
(f) Half -pay Leave :
Half-pay leave admissible to a permanent teacher shall be
twenty days for each completed year of service and such leave
may be granted on the basis of medical c ertificate from a
registered medical practitioner, for private affairs or for
academic purposes.
Explanation : A "completed year of service" means continuous
service of specified duration under the University and includes
periods of absence from duty as well as leave including
extraordinary leave ;
(g) Commuted Leave
Commuted leave, not exceeding half the amount of half pay
leave due, may be granted on the basis of medical certificate
from a registered medical practitioner to a permanent teacher
subject to the following conditions , namely: -
(i) commuted leave during the entire service shall be
limited to a maximum of two hundred forty days;
(ii) when commuted leave is granted, twice the amount of
such leave shall be debited against the half -pay leave due;
and
(iii) the total duration of earned leave and comm uted leave
taken in conjunction shall not exceed two hund red forty
days at a time:
Provided that no commuted leave shall be
granted under these Ordina nces unless the authority
competent to sanction leave has reason to believe that the
teacher shall return to duty on its expiry.
(h) Extraordinary Leave :
(i) a permanent teacher may be granted extraordinary leave
when:
(a) No other leave is admissible; or
(b) Other leave is admissible and the teacher applies in
writing for t he grant of extraordinary leave:
(ii) extraordinary leave shall always be without pay and
allowances. Extraordinary leave shall not count for increment
except in the following cases:
(a) Leave taken on the basis of medical certificates;
(b) Cases where the Vice -Chancellor is satisfied that the
leave was taken due to causes beyond the control of the
teacher, such as inability to join or re -join duty due to civil
commotion or a natural calamity, provided the teacher has
no other kind of leave to his credit;
(c) Leave taken for pursuing higher studies; and,
(d) Leave granted to accept an invitation to a teaching post
or fellowship or research - cum- teaching post or on
assignment for technical or academic work of importance;
(iii) extraordinary leave may be combined with any other leave
except casual leave and special casual leave :
Provided that the total period of continuous absence
from duty on leave (including periods of vacation when such
vacation is taken in conjunction with leave) shall not exceed
three years except in cases where leave i s taken on medical
certificate and the total period of absence from duty shall in no
case exceed five years in the full working life of the individual ;
(iv) the authority empowered to grant leave may commute
retrospectively periods of absence without leave int o
extraordinary leave;
(i) Leave Not Due :
(i) leave not due, may, at the discretion of the Vice -Chancellor,
be granted to a permanent teacher for a period not exceeding
three hundred sixty days during the entire period of service, out
of which not more than ninety days at a time and one hundred
eighty days in all may be otherwise than on medical certificate
and such leave shall be debited against the half - pay l eave earned
by him subsequently;
(ii) ‗Leave not due' shall not be granted, unless the Vice -
Chancellor i s satisfied that as far as shall reasonably be foreseen,
the teacher shall return to duty on the expiry of the l eave and
earn the leave granted;
(iii) a teacher to whom 'leave not due' is granted shall not be
permitted to tender his resignation from service so long as the
debit balance in his leave account is not wiped off by active
service, or he refunds the amount paid to him as pay and
allowances for the period not so earned :
Provided that in a case where retirement is
unavoidable on acc ount of reason of ill health, incapacitating the
teacher for further service, refund of leave salary for the period
of leave still to be earned may be waived by the Executive
Council:
Provided further that the Executive Council may
waive off, in any other exceptional, for reasons to be recorded in
writing, the refund of leave salary for the per iod of leave still to
be earned;
(j) Maternity Leave (as per Government of India Rules) :
(i) maternity leave on full pay may be granted to a woman
teacher for a period not exceeding one hundred eighty days, to be
availed of twice in the entire career , maternity leave may also be
granted in case of miscarriage including abortion, subject to the
condition s that the total leave granted in respect of thi s to a
woman teacher in her career is not more than fort y five days, and
the application for leave is supported by a medical certificate ;
(ii) maternity leave may be combined with earned leave, half
pay leave or extraordinary leave but any leave applied for in
continuation of maternity leave may be granted if the request is
supported by a medical certificate;
(k) Child Care Leave (as per Government of India Rules):
Women teachers having minor children may be granted leave up
to two years for taking care o f their minor children and such
leave for a maximum period of two years (seven hundred thirty
days) may be granted to the women teachers during entire
service period in lines with Central Government women
employees rules;
(l) Paternity Leave (as per Government of India Rules) :
Paternity leave of fifteen days may be granted to male teachers
during the confinement of their wives, and such leave shall be
granted only up to two children;
(m) Adoption leave (as per Government of India Rules) ;
Adoption leave may be provided as per the rules of the Central
Government;
(n) Vacation :
(i) vacation may be taken in combination with any kind of
leave except casual and special casual leave, provided that
vacation shall not be both prefixed and suffixed to leave;
(ii) except in special circumstances, vacation and earned leave
taken together shall not exte nd beyond one semester;
(iii) when a vacation falls between two periods of leave so as to
result in a continuous absence from duty during the entire period,
such vacation shall be treated as part of the leave;
(iv) for the vacation period, a teacher shall be entitled to the
same pay as w hen on duty and a teacher shall, be entitled only to
half of such pay if he has given notice of resignation and th e
period of such notice expires during vacation or within one
month from the last pay thereof;
(o) Teacher Appointed on Probation: (i) a teacher appointed as a
probationer against a substantive vacancy and with definite
terms of probation shall during the period of probation be
granted leave which shall be admissible to him if he has held this
post substantively otherw ise than on probation ;
(ii) i f a person in the permanent service of the University is
appointed ‗on probation‘ to a higher post, during probation, he
shall not be deprived of the benefit of leave rules ap plicable to
his permanent post;
(p) Teacher Appointed on Contract Basis :
Teachers appointed on contract basis shall be entitled to leave as
under:
(i) earned leave or half pay leave or c asual leave as admissible
to whole time temporary teachers of the University ;
(ii) in the case of contract appointments for one year of less,
unless on medical grounds, no extra ordinary leave shall be
granted;
(iii) in the case of contract appointments for more than one year
but less than five years, extraordinary leave as admissible to
temporary teachers‘ subject to the condition that the total period
of extraordinary leave during the entire contract peri od shall not
exceed ninety days;
(iv) where the contract appointment is for five years or more, the
extraordinary leave shall be as that admissible to the whole time
temporary tea chers ;
(q) General Conditions Applicable to All Categories of Teachers :
(i) Right to leave :
(a) No leave shall be claimed as matter of right , leave of any
kind may be varied, refused or revoked by the competent
authority empowered to grant it without assigning any
reason, if that authority considers such action to be in the
interest of the University ;
(b) No leave shall be granted to a teacher whom a
competent authority has decided to dismiss, remove or
compulsorily retire from service, nor shall any leave be
granted to a teacher who is under suspension;
(ii) Maximum period of absence from duty on leave :
(a) No teacher shall be granted leave of any kind for a
continuous period exceeding five years ;
(b) Where a teacher does not resume duty after remaining
on leave for a continuous period of five years or where a
teacher after the expiry of his leave remains absent from
duty, other than on foreign service or on account of
suspension, for any period which together with the period of
leave granted to his exceeds five years, he shall unless the
Executive Council in view of the exceptional circumstances
of the case otherwise determines, be removed from service
after following prescribed procedure ;
(iii) Application for Leave :
Leave shall always be applied for in advance and the
sanction of the competent authority obtained before it is
availed of except in cases of emergency and for satisfactory
reasons.
Note: Faculty member shall not leave station till the order
sanctioning leave has been issued.
(iv) Commencement and termination of leave :
(a) Leave ordinarily begins from the date on which leave as
such is actually availed of and ends on the d ay the teacher
resumes his duty;
(b) Sunday and other recognised holidays may be prefixed
and or suffixed to the leave with the permission of the
authority competent to sanction the leave ;
(v) Re-joining of duty before the expiry of the leave :
(a) A teacher may return to duty before the expiry of the
leave granted to him, with the permis sion of the competent
authority;
(b) Notwithstanding anything contained in (a) above, a
teacher on leave preparatory to retirement shall be precluded
from withdrawing his request for permission to retire and
from ret urning to duty, save with the co nsent of the
Executive - Council;
(vi) Leave on medical grounds to be supported by medical
certificates
A teacher who applies for leave on medical grounds shall
support his application wit h a medical certificate from a
registered m edical practitioner empanelled by the University
and leave or extension of leave on medical certificate shall not
be granted beyond the date on which a teacher is pronounced
by a Medical Board constituted by the University for the
purpose to be permanently in capacitated for further service;
(vii) Re-joining duty on return from leave on medical
ground .-
No teacher who has been granted leave (other than casual
leave) on medical grounds shall be allowed to return to duty
without producing a certificate of fitness from the registered
medical officer empanelled by the University ;
(viii) Employment during leave :
(A) a teacher on leave shall not, without the written
permission of the University , engage directly or indirectly in
any trade or business whatsoever or in any private tuition or
other work to which any emolument or honorarium is
attached:
Provided that this prohibition shall not apply to
work undertaken in connection with the examination of a
University , Public Service Commission, Board of Education
or similar Bodies or Institutions or to any literary work or
publication or radio or extens ion lectures, or with the
permission of the Vice -Chance llor to any other academic
work;
(B) The leave salary of a teacher who is permitted to take up
any employment during leave shall be subject to such
restrictions as the Executive Council may prescribe;
(ix) Absence without leave or overstay on leave :
A teacher who absents himself without leave or remains
absent without leave after the expiry of the leave granted to
him, shall be entitled to no leave allowance or salary for the
period of such absence , such per iod shall be debited against
his leave account as leave is extended by the authority
empowered to grant the leave and wilful absence from du ty
may be treated as misconduct;
(x) Conversion of one kind of leave to another :
(a) At the request of the teacher concerned, the University
may convert retrospectively any kind of leave including
extraordinary leave into a leave of different kind which was
admissible to him at the time leave was originally taken, but
he shall not claim such conversion as a matter of right;
(b) If one kind of leav e is converted into another, the
amount of leave salary and the allowances admissible shall
be recalculated and arrears of leave salary and allowances
paid or the amount overdraw n recovered, as the case may
be;
(xi) Increment during leave :
If increment of pay f alls during any leave other than casual
leave, special casual leave, duty leave, or sabbatical leave,
the effect of increase of pay shall be given from the date the
teacher resumes duty without prejudice to the normal date of
his increment, except in those cases where the lea ve does
not count for increment;
(xii) Leave year :
For the purpose of these Ordinances, unless otherwise
specified, the term ‗y ear‘ shall mean a calendar year;
(xiii) authorities Empowered to Sanction Leave – As per the
delegated powers.
Kind of Leave Sanctioning
Authority Extent of
Power
I Casual or Special Casual Leave to
A Deans of Schools or
Heads of Vice -Chancellor Full
Departments or
Centres
B Other teachers
excluding teachers
on contract Dean of Faculty
or Dean of
Research &
Development
for those under
them Full
C Teacher working on
contract Dean of Faculty
or Dean of
Research &
Development
for those under
them Full
II Duty Leave to
A Deans of Schools
or Heads of
Departments and
Other teachers Vice -Chancellor Full
III Earned Leave or Half Pay Leave or Commuted
Leave or Maternity Leave or Paternity Leave or
Adoption Leave or Child Care Leave or to
A Dean of Schools or
Heads of
Departments or
Teachers Vice -Chancellor Full
All other Faculty Dean of Faculty or
Dean of Research
& Development
for those working
under them up to 30
days
Provided that where leave involves visit abroad, the
competent authority shall be the Vice - Chancellor;
(xix) Leave Salary :
(a) A teacher granted casual leave or special casual
leave is not treated as absent from duty and his pay is not
interrupted ;
(b) A teacher on earned leave is entitled to leave
salary equivalent to the pay drawn immediately before
proceeding on leave;
(c) A teacher on commuted leave is entitled to leave
salary equal to the salary admissible ;
(d) A teacher on extraordinary leave shall not be entitled
to any leave salary;
(e) A teacher on maternity leave or paternity leave or child
care leave and quarantine leave is entitled to draw the same
pay as he may be drawing at the time of proceeding on
leave;
(f) Payment of all admissible allowances during leave
shall be governed by the provisio ns of the rules regarding
the payment of those allowances;
(g) During the period of re-employment, the leave salary
shall be based on the pay drawn by him exclusive of the
pension and pension equivalent of other retirement
benefits;
(xx) Cash Payment In lieu of Leave :
(a) On Superannuation .-
Where a teacher superannuates on attaining the normal age
prescribed for superannuation under the terms and
conditions governing his service, the authority competent to
grant leave shall suo motu authorise encashment of earned
leave, if any, at the credit of the teacher on the date of his
superannuation, subject to a maximum of three hundred
days and t his limit shall be as applicable t o Government of
India employees;
(b) Superannuation while under suspension .-
A teacher, who superannuates while under suspension, shall
become eligible for the benefit of cash equivalent of earned
leave at his credit on the date of his superannuation on
conclusion of the proceedings against him, if the competent
authority decides to re -instate him in service a nd holds that
the suspension was wholly unjustified ;
(c) Retirement before superannuation .-
A teacher who retires or is retired from service may be
granted suo moto, by the authority competent to grant leave,
cash equivalent of leave salary in respect of earned leave at
his credit subject to maximum number of days including
days in respect of the half pay leave at his credi t as specified
by the Government of India or regulatory authorities from
time to time;
Provided that this period does not exceed the
period between the date on which he so retires or is retired
from service and the date on which he sha ll have retired in
the normal course after attaining the age prescribed for
superannuation under the terms and conditions governing
his service, the cash equivalent shall be equal to the leave
salary as admissible for earne d leave and equal to the leave
salary as admissible for half pay leave plus dearness
allowance admissible on that leave salary for the first three
hundred days, at the rates in force on the date the University
employee so retires or is retired from service , the pensio n
and pension equivalent of other retirement benefits and ad
hoc relief or graded relief on pension shall be deducted from
the leave salary paid for the period of half pay leave, if any,
for which the cash equivalent is payable and this limit shall
stand revised as per Government of India orders issued from
time to time;
Settlement or no house rent allowance shall be payable;
Provided that if leave salary for the half pay
leave component falls short of pension and other pensionary
benefits, cash equivalent of half pay leave shall not be
granted:
Provided further that a teacher who is retired by
University by giving him pay and allowances in lieu of
notice, cash equivalent of leave salary shall be allowed only
for the period of leave excluding that period for which pay
and allowances in lieu of notice have been allowed.
(d) Resignation or Termination :
(i) resignation: if a teacher (confirmed employee)
resigns or quits service, he may be granted suo moto by
the authority competent to grant leave cash equivalent in
respect of earned leave at his credit on the date of
cessation of service, to the extent of half of such leave at
his credit , subject to a maximum of one hundred fifty
days;
(ii) termination: Where the services of a teacher are
terminated by notice or by payment of pay and
allowances, in lieu of notice, or otherwise in accordance
with the terms and conditions of his appointment, he may
be granted, suo moto by the authority competent to grant
leave, cash equivalent in respect of earned leave at his
credit on the date on which he ceases to be in service
subject to maximum of three hundred days and t his limit
shall stand revised as per Government of India orders
issued from time to time;
(e) Dismissal or Removal .-
When a teacher is dismissed or removed from service
following disciplinary proceedings he shall not be
eligible for leave encashment.
(f) Leave encashment when permanently incapacitated :
(i) a teacher who is declared by a duly constituted
Medical Board to be completely an d permanently
incapacitated for further service may be granted, suo
motu, by the authority competent to grant leave, cash
equivalent of leave salary in respect of earned leave due
and admissible on the date of his invalidation from
service subject to leave salary for a maximum th ree
hundred days;
(ii) the cash equivalent thus payable shall be equal to the
leave salary as calculate d under the rule and this limit
shall stand revised as per Government of India orders
issued from time to time;
(g) Leave encashment of a teacher who dies while in
harness .-
In case a teacher dies in harness, the cash equivalent of the
leave salary that the deceased teacher shall have got, had he
gone on earned leave, but for the death, due and admissible
on the date immediately following the date of death subject
to a maximum of leave salary for three hundred days shall
be paid to his family and this limit shall stand revised as per
Government of India orders issued from time to time;
(h) Calculation of cash equivalent of leave .-
The cash equivalent of leave shall be calculated and payable
in one lump sum as a one-time settlement as per
Government of India rules;
(xxi) Making of rules and prescribing the procedure to be
followed under this Ordinance .-
The University may make rules and procedures for effecting the
provisions of this Ordinance.
36. Eligibility or experience
requirements for faculty
positions and
selection process . -
The following shall b e the minimum requirements for f aculty
positions at the University :
(1) Professor: Academic pay level -14 in the pay matrix (Rs 1,44,200 -
2,18,200) of 7th Central Pay Commission;
Age-limit - 50 years (preferable) ;
Eligibility (Minimum Qualification or Experience):
(a) Doctor of Philosophy with first class or equivalent at the
preceding degree in appropriate branch with consisten t and very
good academic recor d;
(b) Published work of high quality, actively engaged in research
with evidence of published work with, a minimum of fifteen
research publications in scopus indexed journals;
(c) Post - Doctor of Philosophy teaching experience of minimum of
ten years in an acade mic institution or University or college of
which, four years as Associate Professor or equivalent or
comparable research experience at equivalent level at the
University or national level institutions with evidence of having
success fully guided doctoral c andidate;
OR
Post-Doctor of Philosophy experience of minimum of ten years
in a research organisation or industry, with significant
contribution to the knowledge in the concerned or allied or
relevant discipline, sup ported by documentary evi dence;
(d) The candidate should have demonstrated research ability with an
excellent record of publications in reputed journals and
conferences and must have supervised Doctor of Philosophy
students , the candidate should also have demonstrated excellent
teaching abilities at higher educational institutions, it is desirable
that the candidate has car ried out laboratory development or
course development or technology development or innovative
work leading to patents and has generated sufficient funding for
research and the criteria of supervision of Doctor of Philosophy
students and teaching at higher educational institutions may be
relaxed for candidate s who have joined from indus try;
(2) Associate Professor: Academic pay level -13A in the pay matrix
(Rs. 1,31,400 -2,17,100) of 7th Central Pay Commission;
Age-limit: 45 years (preferable) ;
Eligibility (Minimum Qualification or Experience):
(a) Doctor of Philosophy with first class or equivalent at the
preceding degree in an appropriate branch with consistent and
very good academic record ;
(b) Published work of high quality, actively engaged in research
with evidence of published work with, a minimum of 10 research
publications in Scopus indexed journals;
(c) A minimum of six years of post - Doctor of Philosophy
teaching or research experience in a n academic or research
position equivalent to that of Assistant Professor in an academic
institution or university or college or Accredited Research
Institution or industry of which at least three years shall be at the
level of Assistant Professor or equiv alent in level-12 in the pay
matrix (Rs. 79,800 -2,11,500) in a reputed institute or University
or equivalent , the candidate should have demonstrated research
ability with an excellent record of publications in reputed
journals and conferences and must ha ve supervised Doctor of
Philosophy students, t he candidate should also have
demonstrated excellent teaching abilities at higher educational
institutions , it is desirable that the candidate has carried out
laboratory development or course development or tec hnology
development or innovative work leading to patents and has
generated sufficient funding for research and the criteria of
supervision of Doctor of Philosophy students and teaching at
higher educational institutions may be relaxed for candidate s who
have joined from industry;
(3) Assistant Professor: Academic pay level -10 in the pay matrix
(Rs. 57,700 -1,82,400) of 7th Central Pay Commission;
Age-limit : 35 years (preferable) ;
Eligibility (Minimum Qualification or Experience):
Doctor of Philosophy (Ph.D.) with first class or equivalent at the
preceding degree in appropriate branch with a consistent and
very good academic and research record;
Desirable Qualifications and Experience for All positions
(Professor, Associate Professor, and Assistant Professor) :
(a) Education qualifications from Indian Institutes of Technology
(IITs) or Indian Institute of Science (IISc), Bangalore or Indian
Institutes of Management (IIMs) or Indian Institutes of Science
Educ ation and Research (IISERs) or the top 50 National
Institutional Ranking Framework (NIRF) 2020 or top 50 0
Quacquarelli Symonds or the world university or ranking institute
or University (i) Quacquarelli Symonds (ii) the Times Higher
Education;
(b) Exposure to new institution building and active participation
in institutional in itiatives and students‘ affairs;
(c) Experience of various teaching pedag ogies including online
teaching;
(d) Proficiency in use of technology in teaching and professional
work ;
(e) Exposure to working with global partner universities and
international faculty on joint projects and research;
(f) Experience of projects and collaboration with industry
partners
(g) Execution of projects with res earch grants from Department of
Science and Technology, Council of Scientific and Industrial
Research , etc;
(4) Selection Process shall involve the following steps :
Step-1 Shortlisting committee gives its recommendation on the
suitability candidates for the respective faculty position.
Step-2 The candidates recommended by the shortlisting
committee are called for a seminar and interaction.
Step-3 Seminar and Interaction .
Step-4 Recommendation letters are sought from the referees of
these candidates who are identified after the seminar
and interaction.
Step-5 A final shortlist of candidates is made based on the
application, faculty input, seminar, interaction and
referee comments.
Step-6 The shortlisted candidates are called for a personal
interview.
Step-7 The Selection Committee conducts the Interview .
Step-8 The s elected candidates are offered the position, as
advertised, on the approval of the competent authority.
(5) Following shall be the general c onditions for the applicants:
(a) If a class or division is not awarded, minimum of 60% marks in
aggregate shall be considered equivalent to first class or division ,
if a Grade Point System is adopted the Cumulative Grade Point
Average shall be converted into equivalent marks as below.
Grade Point Equivalent Percentage
6.25 55 %
6.75 60 %
7.25 65 %
7.75 70 %
8.25 75 %
(b) Gati Shakti Vishwavidyalaya reserves the right to charge
application fee for the various positions as amended from time to
time;
(c) Applicants who are employed in gov ernment, semi -
government organis ations or institutions or autonomous bodies
shall send their application through proper channel or a no
objection certificate from the employer shall be produced by the
applica nt at the time of the interview;
(d) All supporting documents provided and the application form
must bear full name and signature of the candida te on each page
at the bottom;
(e) Gati Shakti Vishwavidyalaya reserves the right to summarily
reject the incomplete applications and also, to reject any or all
applicatio ns without assigning any reason;
(f) The number of position s to be filled as indicated in the
advertisement may change at the time of selection and the
university reserves the right to consider good candidates over and
above the number indicated in the advertisement as per the
requirement at the t ime of the select ion interviews;
(g) Gati Shakti Vishwavidyalaya reserves the right to waive or
relax an y conditions in deserving cases;
(h) Selection shall be based on interview and only the shortlisted
candidates shall be intimated of the date, time and mode of the
interview;
(i) Candidates applying for a position in more than one discipline
are required to fill -in separate applic ation forms through online
mode;
(j) The candidates are responsible for the correctness of the
information p rovided in the application form, if it is found at a
later stage that any information given in the form is incorrect or
false, the candidature or appointment is liable to be cancelled or
terminated;
(k) Merely fulfilling the eligibility criteria does not entitle a
candidate to be shortlisted , Gati Shakti Vishwa vidyalaya may
decide higher criteria or cut off for shortlisting (than prescribed
minimum essential qualifications and experience) ;
(l) Outstation candidates called for interview may be reimbursed
travel expenses from the place of residence to the place of
interview (Vadodara) and back (by the shortest route) at
appropriate rates as decided by the Vice -Chancellor:
(m)No interim correspondence shall be entertained. No
correspondence or intimation shall be made to t he non -shortlisted
candidates, o nly the shortlisted candidates will be intimated for
further selection process as applicable , canvassing in any form
shall lead to automatic disqualific ation;
(n) Gati Shakti Vishwavidyalaya reserves the right not t o fill up
any or all positions or select any candidate without a ssigning any
reason.
(6) Selection Committee .-
The Selection Committees for making recomme ndations to the
Executive Council for appointment to the respective post shall be
constituted as per Statutes.
37. Policy for engagement of
professor on contract or
eminent professor or
professor of practice and
distinguished visiting
professor . -
(1) The compensation structure for respective positions may be
reviewed from time to time.
Table 1
Position Professor of Practice (Professor of Practice)
No of Positions Up to 20% of Total Sanctioned Faculty Strength at
any given point of time.
Whether against
sanctioned
positions No.
Ad-hoc positions as per the requirements of the
University .
Type of
engagement Contractual for a specified period.
Eligibility Distinguished experts who have made
remarkable contributions in their professions
from various fields such as engineering,
science, technology, entrepreneurship,
commerce, social sciences, media, literature,
fine arts, civil services, armed forces, legal
profession , etc.
Those who have proven expertise in their
specific profession or role with at least fifteen
years of service or experience, preferably at a
senior level, shall be eligible for Professor of
Practice.
Professors of p ractice are expected to be top
professionals (viz., Chief Executive Officer or
Chief Technology Officer, etc. with signi ficant
experience .
They shall have at least a Bachelor‘s degree in
Engineering or Sciences or Design , etc., or a
related Techno -management field. A Master‘s
or a Doctor of Philosophy degree shall be
preferred. Advanced degrees in business or
related fields shall add value.
Professors of Practice must be leaders who
remain current with the best practices and
emerging technological trends in their fields.
Selection
methodology By the Faculty Standing Committee of Gati Shakti
Vishwavidyalaya chaired by the Vice -Chancellor .
Term They are appointed for a two-year term, extendable
for one more year (based on satisfactory
performance) or till they turn Sixty -five year of
age, whichever is earlier.
Review (Annual) Review by the University based on the overall
requirements and on the performance feedback .
Compensation Consolidated compensation may be fixed
considering their experience, eminence, the last
drawn salary, pension , etc., between ₹1.5 Lakh and
₹2.25 Lakh. In addi tion, they may be eligible for
transport allowance as per rules.
The candidates superannuated from Government
and drawing pension shall be paid as per
Government of India rules.
Vacation Not entitled.
Leave Professor on contract or eminent P rofessor s hall be
eligible for 8 days of c asual leave and, 2 restricted
holidays, every calendar year and earned leave, as
accrued at 2.5 days per completed month.
Expected roles
and
responsibilities To establish Centre of Excellence in the
cutting - edge area of transportation and
logistics technology .
To significantly contribute in the establishment
of state-of- the-art laboratories.
To bring consultancy projects from corporates
or Ministries (like Ministry of Railways,
Ministry of Ports, Shipping and Waterways,
Ministry of Road Transport and Highways,
etc.) and facilitate young faculty to execute the
projects smoothly.
To develop cour ses and curriculum to meet the
industry and societal needs and enable the
Higher Education Institutions to work with
industry experts on joint research projects and
consultancy services whi ch shall be mutually
beneficial.
To bring in distinguished experts from various
fields such as engineering, science, technology,
entrepreneurship, ma nagement, chartered
accountancy, commerce, social sciences,
media, literature, fine arts, civil services, armed
forces, legal profession and public
administration into the academic institutions.
To enable the higher education institutions to
formally associate with persons of eminence
and encourage them to participate in
experiential learning, research, training,
skilling, entrepreneurship and extension and
to play mentoring role.
Design, development and offering of new
courses or enrich course contents.
To encourage students in innovation and
entrepreneurship projects and provide necessary
mentorship for these activities.
To focus on enhanced industry -academia
collaborations.
Conduct jointly in collaboration with regular
faculty member of the institution, workshops,
seminars, deliver special lectures and training
Programs.
Carryout joint research project or consultancy
services in collaboration with the regular
faculty member of the concerned H igher
Education Institutions .
Advice students in their projects linking them
with appropriate stakeholders.
Engage in organi sing activities in cluding
creation of new programs and Centers
and enhancement of scope and activities of the
school s or department s.
Develop and support in Continuing I Executive
Education Programs, undertake .
outreach activities and conduct extension
programs.
Guide Master's students in their research and be
co-guides to Doctor of Philosophy students.
Execut e administrative responsibilities as
assigned.
Teaching Load 240 to 300 hours per year (equivalent to 16 to 20
credits per year)
TA or DA At the level of Professor or Associate Professor as
applicable by flight – Economy Class
HRA No
Accommodation Campus accommodation , if available.
If campus accommodation is not available, house
rent reimbursement up to Rupess 20,000 will be
admissible.
Any other
entitlement Eligible for attending conferences or seminars under
the Professional Development plan of Gati Shakti
Vishwavidyalaya to be approved by Vice
Chancellor on a case to case basis , access to library
facilities; E -mail ID of Gati Shakti
Vishwavidyalaya.
Termination On completion of the prescribed term or on one
month notice by either side.
Table 2
Position Professor on Contract or Eminent Professor
No of Positions Up to 10% of Total Sanctioned Faculty
Strength at any given point of time.
Whether against
sanctioned positions No.
Ad-hoc positions as per requirements of the
University .
Type of
engagement Contractual for a specified period.
Eligibility Professor on contract are eminent academics
and scientists who take up full time faculty
positions. They shall have retired from
Central or State government entities, Indian
Institution of technology‘s , autonomous
bodies or private organis ations, and are yet to
attain the age of retirement of regular faculty
members i.e., 65 years of age.
Selection
Methodology By the Faculty Standing Committee of Gati
Shakti Vishwavidyalaya, chaired by the Vice -
Chancellor .
Term They are appointed for a two -year term,
extendable for one more year (based on
satisfactory performance) or till they turn 70
years of age , whichever is earlier.
Review (Annual) Review by the University based on the overall
requirements and on the performance
feedback .
Compensation Consolidated compensation may be fixed
considering their experience, eminence, the
last drawn salary, pension , etc., between ₹1
Lakh and ₹2.25 Lakh. In addition, they may
be eligible for transport allowance as per
rules , the candidates superannuated from
government and drawing pension shall be paid
as per government of India rules.
Vacation Not entitled.
Leave Professor on contract or eminent professor
shall be eligible for 8 days of casual leave,
and 2 days of restricted h olidays every
calendar year, and earned leave as accrued at
the rate o f 2.5 days per completed month.
Expected roles and
responsibilities To establish Centre of Excellence in the
cutting - edge area of transportation and
logistics technology .
To significantly contribute in the
establishment of state-of- the-art
laboratories.
To develop courses and curriculum to meet
the industry and societal needs and enable
the High er Education Institutions to work
with industry experts on joint research
projects and consultancy services whi ch shall
be mutually beneficial.
To enable the higher education institutions to
formally associate with persons of eminence
and encourage them to participate in
experiential learning, research, training,
skilling, entrepreneurship and extension
and to play mentoring role.
Design, developm ent and offering of new
courses or enrich course contents.
To encourage students in innovation and
entrepreneurship projects and provide
necessary mentorship for these activities.
To focus on enhanced industry -academia
collaborations.
Conduct jointly in collaboration with regular
faculty member of the institution,
workshops, seminars, deliver special lectures
and training Programs.
Carryout joint research project or
consultancy services in collaboration with
the regular faculty member of the concerned
Higher Education Institution .
Advice students in their projects linking
them with appropriate stakeholders.
Engage in organi sing activities in cluding
creation of new programs and Centers
and enhancement of scope and activities of
the school s or department s.
Develop and support in Continuing I
Executive Education Programs, undertake
outreach activities and cond uct extension
programs.
Guide Master's students in their research and
be co -guides to Doctor of Philosophy
students.
Execute administrative respons ibilities as
assigned.
Teaching Load 240 to 300 hours per year (equivalent to 16 to 20
credits per year)
Travelling
Allowance or
Dearness
Allowance At the level of Professor or Associate Professor
as applicable by flight – Economy Class for
their official movements.
House Rent
Allowance No
Accommodation Campus accommodation , if available.
If campus accommodation is not available, house
Table 3
Position Distinguished Visiting Professor (DVP)
No of Positions Up to 10% of Total Sanctioned Faculty
Strength at any given point of time.
Whether against
sanctioned positions No.
Ad-hoc positions as per the requirements of the
University .
Type of engagement Contractual for a specified period.
Eligibility Distinguished experts who have made
remarkable contributions in their
professions from various fields such as
engineering, science, technology,
entrepreneurship, commerce, social
sciences, media, literature, fine arts, civil
services, armed forces, legal profession ,
etc.
Those who have proven expertise in their
specific profession or role with at least 15
years of service or experience, preferably
at a senior level.
Term Appointed for a term of 1 year, extendable
for a maximum of 2 terms (one year at a time
based on the annual performance review) .
Selection
methodology By the Faculty Standing Committee of Gati
Shakti Vishwavidyalaya, chaired by the Vice -
Chancellor or on nomination by the Academic
Council.
Compensation Consolidated compensation at the rate of Rs.
2,50,000 per month, payable pro-rata, for the
days spent in Gati Shakti Vishwavidyalaya
Vacation Not Applicable
Leave Not Applicable rent reimbursement up to Rs. 20,000 will be
admissible.
Any other
entitlement Eligible for attending conferences or seminars
under the Professional Development plan of
Gati Shakti Vishwavidyalaya to be approved by
Vice Chancellor on a case to case basis.
Access to library facilities; mail id of Gati Shakti
Vishwavidyalaya.
Termination On completion of the prescribed term or on one
month notice by either side.
Academic and
Admin support
expected of the
Diploma in
Veterinary
Pharmacy To deliver sessions and interact with the
students and faculty on cutting -edge areas in
transportation and logistics in technology and
policy .
To facilitate forming collaborations with
leading societies, laboratories, Centre of
excellence in India or abroad in the domain of
transportation and logistics.
To connect University with Government
departments or Ministries and resource person
to facilitate activities in the domain of
transportation and logistics.
To expose young faculties to research
opportunities and funding schemes and
facilitate and enable them in submitting the
funding proposals with desired Unique Selling
Propositions .
Teaching Load Not Applicable
Review Review by the University based on the overall
requirements and on the general feedback .
Travelling
Allowance or
Dearness Allowance Travelling Allowanc e Rs. 50,000 for 6 months
for return domestic travel from the current
place of stay or work in India for visiting Gati
Shakti Vishwavidyalaya during the period of
engagement. The travelling allowance covers
the multiple visits to Gati Shakti
Vishwavidyalaya for a period of six months.
House Rent
Allowance No.
Accommodation Guest House accommodation shall be
provided on days of visit.
Any other entitlement Access to library facilities; Gati Shakti
Vishwavidyalaya e -mail id.
Termination On completion of the prescribed term or on
one m onth notice by either side.
(2) The Professor of practice, d istinguished visiting p rofessor, and
Eminent Faculty are purely temporary and contractual positions.
(3) The leave for the Professor of practice and Eminent F aculty shall
be in line with th e university norms and t here shall not be any
encashment of leave while leaving.
(4) Leave Travel Concession shall not be admissible .
38. Qualifications,
appointment, honorarium
and other terms and
conditions of service of
visiting faculty . -
(1) A Visiting Faculty shall be a scholar of e minence in his field ,
generally, a person who has held or is holding the post of
Professor or Associate Professor or Assistant Professor or a
person who has achieved distinction outside the University
system, m ay be considered for engagement as Visiting Faculty
and t he compensation structure may be reviewed from time to
time.
(2) The Visiting Faculty shall be engaged to bridge the gap of
teaching credits which is over and above the credit teaching
allocation to the faculty of the University , also, to teach specific
cutting -edge courses and industry oriented teachings, visiting
faculty may be engaged , normally, the engagement of visiting
faculty (VF) shall be for one semester only , however, in case
where required, term beyond first semester may be considered.
(3) The University may appoint a person as a Visiting Faculty
normally up to the age of seventy years.
(4) A retired Gati Shakti Vishwavidyalaya faculty shall be appointed
as a Visiting Faculty based on the eminence.
(5) A person appointed as Visiting Professor from outside the
country shall be paid an honorarium to be fixed by the E xecutive
Council .
(6) The honora rium to Visiting Faculty may be at the rate of ₹ 10000
OR ₹9000 OR ₹8000 per hour of teaching, depending on the
individual‘s potential or level of eminence and experience , the
Goods and Services Tax component shall be over and above the
honorarium and is p ayable wherever such a case arises , the per
month honorarium in any case shall not exceed normally, ₹2.00
lakhs but the Vice -Chancellor may allow exception by ₹50000
or- in special cases considering the situations, based on the
recommendations of the Dean (Academics).
(7) While the per hour rates apply for the one section, for subsequent
sections taught by the same faculty, the hourly compensation
shall be adjusted as follows:
(b) 2nd section taught within the trimester: 70% of 1st Section
hourly compensation rate ;
(c) 3rd section taught within the trimester: 50% of 1st S ection
hourly compensation rate;
(d) 4th section taught within the trimester: 40% of 1st Section
hourly compensation rate .
(8) The Visiting Faculty is expected to take the necessary
permission from his or her principal employer .
(9) The travel and Guest House arrangement on visits shall be the
responsibility of Gati Shakti Vishwavidyalaya.
(10) The Visiting Faculty shall be provided faculty privileges limited
to Library Membership, Gati Shakti Vishwavidyalaya domain id
and Internet services while at Gati Shakti Vishwavidyalaya.
(11) The Visiting F aculty shall be selected for the first time through
an interaction by the Faculty Standing Committee chaired by the
Vice -Chancellor and Deans as Members , the selected V isiting
Faculty may be engaged for a semester , the Faculty Standing
Committee may consider all aspects of the resource person or
teacher proposed to be engaged and recommend the appropriate
compensation, for approval of the Vice -Chancellor , they may be
continued for future semesters with the ap proval of the Vice -
Chancellor, i n any case, the compensation per month shall not
exceed two lakhs rupees , however, the Vice -Chancellor may
allow exemption up to two lakhs fifty thousand rupees in
exceptional cases.
39. Empanelment of adjunct
faculty . - (1) The University may appoint Adjunct Faculty to attend the
following objectives:
(a) To develop a useful and viable collaboration between
institutions and industry and enhancing quality of education
and skills by involvement of academicians, scholars,
practitioners, policymakers and skilled professionals in
teaching, training, research and related services on regular
basis;
(b) To attract distinguished individuals who have excelled in their
field of speciali sation like science and technology, industry,
commerce, social research, media, literature, fine arts, civil
services and public life into the academic arena, to enrich the
overall learning processes by bringing external per spectives to
regular teaching, s uch interactions are expected to foster
trans -disciplinary approach and synergi se the outside ‗real
world‘ experience with the inside inte llectual pursuits in the
university ;
(c) To promote the interaction of skilled professionals with the
learners and facilitate the imparting of industry relevant
standards in skills, acceptable nationally, which shall fulfil the
need for skilled workforce and also to undertake Research and
Development in the areas related to skill education and
development, entrepreneurship and employability , etc;
(d) To enable higher educational institutions to access the
eminent teachers and researchers who have completed their
formal association with the university or college, to
participate in teaching, to collaborate and to stimulate
research activities for quality research at Doctor of Philosophy
levels; and to play mentoring and inspirational role;
(e) To recogni se the skills of professionals in their respective
areas of excellence irrespective of their academic
qualifications to impart training to the learners of skill based
vocation al courses in Universities and c olleges.
(2) Target Groups:
(a) Teaching and research organisat ions supported by bodies like
Indian Council of Agricultural Research , Indian Council of
Social Science Research , Council of Scientific and Industrial
Research , Indian Council of Medical Research , Defence
Research and Development Organisation , Indian Institutes of
Technology , Indian Institutes of Management , National
Institutes of Technology , Indian Institutes of Science
Education and Research , Central and State Universities, etc;
(b) Railway Public Sector Undertakings, Central or State public
sector under takings, business corporations, Non-government
Organisation s and professional associations. Professionals,
experts, officials and managers having experience of working
in;
(c) Civil servants ( Indian Administrative Service or Indian Police
Service or officials from Central and Provincial Services) and
professionals and officials from professional councils and
statutory bodies, both serving and retired;
(d) Industry Experts and skilled professionals working in
organised and unorganised sectors known for their hands -on
skilling techniques and expertise;
(e) Non-Resident Indians and Persons of Indian Origin working
with overseas academic, research, and business organi sations
or having a demonstrated interest in Indian issues.
(3) Selection Criteria:
Candidate for adjunct faculty shall satisfy the following norms ,
namely: -
(a) Shall have the minimum qualifications as prescribed in the
regulations framed by regulatory authorities or respective
statutory councils from time to time ; OR
(b) A person of eminence with or without a postgraduate or
Doctor of Philosophy qualifications , they are also expected to
have an understanding of industry requirements with a
potential for Assessmen t and Certification for skills;
In addition to the above, it is expected that the adjunct facu lty
in both the above streams shall be an accomplished scholar in
his area of specialisation and his association shall add value to
the academic programs he is associated with.
Adjunct Faculty shall be appointed by the competent authority
based on th e recommendation of the Selection Commit tee
comprising of the following, -
(i) chairperson , Faculty Standing Committee. Dean
(Academic or Research) in case of university or senior
most faculty in case of college;
(ii) head of the concerned Department;
(iii) at least one external expert (Nominated by the Vice -
Chancellor).
(c) If the selection committee recommends the case, the same
shall be forwarded to the competent authority for
conside ration and necessary approval, t he strength of adjunct
faculty may not exceed 25 % the sanctioned strength of
faculty at any time and the compensation structure may be
reviewed from time to time.
(d) Roles and Responsibilities:
(i) Teaching: The empaneled adjunct faculty is expected
to undertake following assignments:
Conventional Higher Education Courses: Adjunct
faculty shall be expected to teach courses directly
related to his specific expertise and professional
experience or the areas of his specialization, h e may
also contribute to the institution‘s activities like
counselling of students, developing new courses and
pedagogical improvements.
Skill based Vocational Courses: The core courses
pertaining to specialised skills or trades may be
imparted by the adjunct faculty from industry,
Sector Skill Councils approved trainers or other
persons with appropriate skill proficiency and such
faculty, imparting education and training to learners
in skill based courses, shall have relevant National
Skills Qualifications Framework qualifications,
preferably certified by the rel evant Sector Skill
Council.
Research Courses: Adjunct faculty may also be
involved in Doctor of Philosophy coursework based on
his professional and research proficiency adjudged by
the concerned institution.
(ii) Training: Adjunct faculty shall be expected to
facilitate the setting of workshops and labs, providing
hands on training in the relevant domain areas,
development of soft skills, and focus on ensuring
competency -based l earning outcomes among students;
(iii) Research: Adjunct faculty is expected to in teract with
and supervise the research students in the area of his
specialisation or professional proficiency and there
shall be preferably one core faculty member associated
as supervisor or co -supervisor for smooth induction and
coordination of academic procedures,
The adjunct faculty may lack a traditional academic
background in such case, they are not expected to
contribute to the institution's research and creative
mission by participating in traditional scholarly
activities (i.e. they are not expected to conduct
independent research or publish in peer -reviewed
journals) , he may participate by advising faculty on
their research projects, serving as a liaison between the
institutions and industry or government entities to
identify research or funding opportunities or by
working with faculty to identify research projects that
shall benefit private i ndustry or government entities;
(iv) Services: Adjunct faculty is also expected to actively
participate in service -related activities, such as sitti ng
on departmental committees, serving as advisors to
faculty or undergraduate and post graduate students,
helping students network, and active collaboration with
the industry or employer providing in ternship and job
opportunities;
(v) Adjunct faculty sh all be provided travel support as per
the university norms , from his institution or p lace of
stay and back, maximum t wenty -four times per
academic year and the university shall take care of the
accom modation, food and local travel;
(vi) Adjunct faculty shall be provided an honorarium and
other perks, as approved by the Executive Council.
40. Engagement of contract
faculty . -
(1) Engagements of Faculty on contract basis shall be made by the
Executive Council against sanctioned posts (unfilled regular or
contract).
(2) Educational qualifications for Faculty (on contract) shall be same
as that of regular posts in the concerned discipline.
(3) The max imum entry age for engagement of Faculty on contract
is sixty -two years.
(4) The reservation and relaxation in qualificat ions shall apply as per
Government of India rules which are in force.
(5) The Selection Committee norms for engagement of Faculty on
contract basis shall be same as those of regular posts under
Statute.
(6) The selection process may consist of personal interview a nd
making a demo lecture before the Selection Committee , in case
of large number of applicants, a screening test shall be conducted
in Gati Shakti Vishwavidyalaya to shortlist candidates and the
candidates who pass the screening test shall be called for
personal interview and the shortlisting of applications and
decision to conduct a screening test shall be recommended by a
scrutiny committee, constituted with the approval of Vice -
Chancellor.
(7) Faculty member engaged under this Ordinance shall enter into a
contract with Gati Shakti Vishwavidyalaya.
(8) The p erformance appraisal of the faculty members shall be based
on the Annual Performance Report as per the format prescribed
by Gati Shakti Vishwavidyalaya.
(9) The duration of the contract engagements shall be initial ly for a
period of one year and the contract shall be extended for a max
of two more instances (one year at a time) upon the
recommendations of a committee constituted by the Vice
Chancellor and the extension is subject to Gati Shakti
Vishwavidyalaya‘s req uirements.
(10) At the end of each three -year tenure, a contract Faculty shall be
eligible upon his application for re - engagement for additional
tenure (renewable annually), provided a review of the
performance by the selection committee as indicated in sub -
clause 4 above finds the candidate suitable and a fresh contract
shall be entered into by the candidate and Gati Shakti
Vishwavidyalaya and the re -engagement is subject to Gati Shakti
Vishwavidyalaya‘s requirements and other applicable norms.
(11) The Faculty me mber engaged on contract shall be paid a
consolidated salary which shall be fixed by the Selection
Committee, by taking into consideration of justifications (that
must be recorded) like qualification, experience, the last drawn
emoluments, etc. and they sh all be eli gible for annual increment
@ 5%, further, the consolidated remuneration paid to contract
Faculty member shall not exceed the emoluments at the max of
the scale of the regular post against which appointed.
(12) The contract Faculty member shall during official engagement or
travel be entitled to same allowance as that of regular Faculty or
at the corresponding level.
(13) Applicable statutory deductions towards Income tax , etc. shall be
made from the consolidated remuneration.
(14) Dearness Allowance or City Comp ensatory Allowance or House
Rent Allowance or Leave Travel Concession or any other relief
or allowances or benefits are not admissible.
(15) The total casual leave admissible shall not exceed 20 days
(without any deduction of consolidated remuneration) per
annu m.
(16) Faculties engaged on contract basis shall be assigned, in addition
to the specific task for which appointed, any other duties by the
Dean (Academics) or Deans of University Functions or Vice -
Chancellor.
(17) The engagement shall be discontinued with one -mont h notice by
either side without assigning any reason , also, the appointee shall
not have any claim whatsoever for regular appointment on any
position on the basis of contract appointment.
(18) Engagement of Visiting Faculty or Guest Faculty on hourly basis
shall not come under the purview of these rules.
41. Career progression of
teachers. -
Preamble:
The Gati Shakti Vishwavidyalaya, by nature, is a Central University , a
pioneer in the domain of transport and logistics education in India and
the Gati Shakti Vishwavidyalaya promotes excellence in quality and
prefers to maintain good quality professionals in the faculty cadre.
The cadre structure is different from Indian Institutes of Technology
cadre structure but in quality, there is no compromise. Since, the
Assistant Professor level induction is at academic level -10 in the pay
matrix (Rs. 57700 -182400 ), Gati Shakti Vishwavidyalaya has to
provide promotional avenues so as to keep the faculty motivated and
avoid attrition. As Gati Shakti Vishwavidyalaya is recruiting faculty
who are pass -outs from Indian Institutes of Technology or Indian
Institutes of Management or the premier National Institutes of
Technology, meritocra cy shall prevail in promotion and not the time -
bound or in -situ promotion. Such a policy shall motivate the
performers.
(1) Career Progression at Assistant Professor Level: The
movement from level -10 to level -11 and level -11 to level -12 in
the pay matrix of the 7th Central Pay Commission shall be
through selection and not in -situ.
(2) The selection committee shall have at least one external member
in the level of Pro fessor or above and this scheme shall be
termed career progression for faculty.
(3) The minimum residency period at Gati Shakti Vishwavidyalaya
for movement of faculty from Academic pay level-10 to
Academic pay level-11 shall be one year and on successful
completion of probation period ; and for movement from
Academic pay level-11 to Academic pay level-12, two years
from the date of joining on A cademic pay level-11.
(4) Movement to the level of Associate Professor and Professor shall
only be through selection, after the required residency as in
Indian Institutes of Technology .
(5) For the posit ion of Associate Professor, the candidate shall have
at leas t a minimum of six years (post D octor of Philosophy)
teaching, research or industrial experience out of which at least
three years shall be at the level of Assistant Professor in
academic level -12 in the pay matrix (Rs. 79800 -211500 ) in a
reputed Institute or University or equivalent.
(6) For the position of Professor, a t least a minimum of ten years
(post Doctor of Philosophy) teaching, res earch or industrial
experience out of which at least four years shall be at the level of
Associate Professor or at an equivalent level.
42. Policy for lien to faculty
and staff members . -
(1) The lien is not a right but a privilege;
(2) The lien shall be limited to only Group -‗A‘ positions and no lien
for employees below Group - ‗A‘.
(3) The lien shall be maximum for a period of one year.
(4) For the role of head of institute or university position of
government or autonomous institutes funded by government, lien
period shall be as per go vernment of India norms.
(5) Probationers shall not be eligible for lien.
(6) In all cases, the lien shall be for a maximum 10% of the
respective teaching or n on- teaching positions .
(7) There shall not be any leave accrual during the period of lien and
there is no le ave salary or pension contribution during lien.
(8) During the lien period, the host establishment shall have the
liability for payment of National Pension System contribution , in
cases where the employee is moving for Academic or Scientific
pursuits, the peri od shall be a non -contributory period for
National Pension System.
(9) After a lien is availed, there shall be a cooling down period of
five years to avail the next lien.
43. Manner of appointment
and emoluments of non-
teaching staff . -
(1) (a) The employees of the University , other than teachers and other
academic staff shall be grouped in to Group ‗A‘, ‗B‘, and ‗C‘
categories and such other categories as classified by the
Government of India from time to time.
(b) The age, qualifications and methods of recruitment for
appointment to various posts in the University shall be such as
may be prescribed hereunder or in the Cadre Recruitment Rules
adopted by Gati Shakti Vishwavidyalaya, with the approval of
the Executive Council.
(c) The emoluments of these employees shall be as prescribed by the
Government of India or regulatory authorities from time to time.
(2) Cadre Recruitment Rules for Non -Teaching Posts :
(a) These rules shall be called Gati Shakti Vishwavidyalaya Non -
teaching and other Academic Posts Recruitment Rules, 2026.
(b) These Rules shall come into force with effect from the date of
issue of notification by the University.
(c) Definition : In these rules, unless the context otherwise requires:
(i) ‗age‘ shall mean the upper age -limit as specified in the
Schedule 1. Notified date shall mean the date specified in the
Notification.
(ii) ‗Appointing Authority‘ in relation to any post in the
University shall imply the authority competent to make
appointment to that post under the Act or Statute or
Ordinances or Cadre Recruitment Rules or Regulations of the
University as amended from time to time.
(iii) 'Cadre' shall mean the strength of service or a part of service
sanctioned as a separate unit;
(iv) ‗Competent Authority‘ shall mean the authority competent to
exercise different powers and functions under these rules;
(v) 'Departmental candidate' shall mean the employee working on
regular basis in the “Gati Shakti Vishwavidyalaya ” against a
substantive post in the University but does not include an
employee working on ad -hoc, daily wag e, contract, or
temporary basis;
(vi) ‗direct recruitment' shall means the recruitment made other
than by promotion, deputation or absorption ;
(vii) ‗Departmental Promotion Committee and Departmental
Confirmation Committee‘ shall mean departmental Promotion
Committee and Departmental Confirmation Committee
respectively;
(viii) 'Government' shall mean the Government of India;
(ix) ‗non-teaching employee‘ shall mean an employee of the
University other than the t eachers of the University ;
(x) ‗other a cademic staff‘ shall mean the other academic staff as
defined in the ―U niversity Grants Commission Regulations on
Minimum Qualifications for Appointment of Teachers and
Other Academic Staff in Universities and Colleges and Other
Measures for the Maintenance of Standards in Higher
Education, 2018‘, which includes the cadres of Librarians,
Directors o f Physical Education and Sports;
(xi) ‗On Probation‘ with relatio n to a person shall mean a person
appointed to any post on probation as specified in these rules;
(xii) ‗regular service‘ shall mean the service rendered by an
employee in the cadre on regular basis and shall not include
the service on contract or daily wage or temporary or ad - hoc
basis ;
(xiii) ‗SC‘ shall mean Scheduled Caste, ‗ST‘ shall mean Scheduled
Tribe, ‗OBC‘ shall mean Other Backward Class, ‗PwBD‘
shall mean Persons with Benchmark Disability, ‗EWS‘ shall
mean Economically Weaker Sections.
(xiv) 'Schedule' shall mean t he Schedule appended to these rules;
(xv) ‗Selection Committee' shall mean a composition of members
of Selection Committee as specified in the Act, Statutes,
Ordinances, regulatory authority Regulations, Guidelines or
the Cadre Recruitment Rules of the Universi ty;
(xvi) (a) ‗service or experience‘ wherever prescribed under these
rules for direct recruitment shall mean a condition for
appointment to any post shall include the period which the
person has worked on such lower post, (b) ‗Service or
Experience‘ wherever prescribed under these rules for
promotion shall mean a condition for promotion to any higher
post, shall include the period which the person has
continuously worked on such lower post on regular basis;
(xvii) ‗Substantive appointment‘ shall mean appointment on a
substantive post on regular basis including on probation
followed by confirmation;
(xviii) All other words and expressions, used herein, but not defined
in these rules, unless the context otherwise requires, shall
have the same meaning as they have been assigned in the
―Central Universities Act, 2009‖, Statutes, Ordinances and
Regulations made thereunder or in the relevant rules fr amed
by the Government of India.
(xix) ‗UGC‘ shall mean the University Grants Commission
established under the U niversity Grants Commission A ct,
1956;
(3) Extent o f Application : These r ules shall apply to all appointments o f
non-teaching posts including o ther academic s taff on regular or
tenure or deputation or promotion basis by the University as the
case may be.
Instructions issued by the Government of India or regulatory
authority regarding appointment, conditions of service and
admissible emoluments , etc. of the non -teaching employees and
other academic staff from time to time shall apply mutatis
mutandis with due approval of the E xecutive Council .
(4) Classification of Posts :
(a) Group ‗A‘ (pay level -10 in the pay matrix and above) ;
(b) Group ‗B‘ (pay level 6 to 9 in the pay matrix) ;
(c) Group ‗C‘ including Multi -Tasking Staff (MTS) (pay level 1 to
5).
(5) Schedule : The p osts with classification, p ay-matrix, details of
qualification s or experience, method of recruitment, age-limit, etc,
for various posts and any other information relevant to these posts
are specified under Schedule - I.
(6) Appointing Authority : The Appointing Authority in respect of
various posts in the University shall be mentioned in the following
Table.
TABLE
Appointing
Authority Posts
A. Executive
Council Permanent appointment to all Group ‗A‘
posts
B. Vice -Chancellor (i) permanent appointment to all Group ‗B‘
posts.
(ii) temporary appointment to all Group ‗A
‗or Group ‗B‘ posts.
C. Registrar (i) permanent appointment to all Group ‗C‘
posts.
(ii) temporary appointment to all Group ‗C‘
posts.
(7) Method of Recruitment :
The recruitment to various posts shall be made by the Appointing
Authority by the following methods, namely: -
(a) Direct r ecruitment ;
(b) Promotion ;
(c) Deputation or absorption ;
(d) Tenure a ppointment ;
The Executive Council shall decide the proportion of the above
modes of recr uitments for all the positions.
(8) Authorised Sanction Strength of Posts u nder Various Cadres .-
The authoris ed sanctioned strength of the posts under each of the
cadres as on the date of notification shall be approved by the
Executive Council.
(9) Future Maintenance o f the Cadre or Posts .- (a) The Executive
Council may add any other posts or Cad re as and when any new post
or Cadre is sanctioned by the Ministry;
(b) The seniority of the employees borne in each cadre or post
specified in these rules shall be maintained by the Registrar of the
University or other officer authori sed for the purpose by the
Competent Authority.
(c) Notwithstanding anything containe d herein, any class or category
of posts and incumbents thereof may be placed in any of the offices
or establishments of Gati Shakti Vishwav idyalaya (including off -
campus C enters), as the case may be, by general or specific orders
of the Vi ce-Chancellor or the Registrar.
(10) Initial Constitution :
(a) The employees holding the posts on regular basis in accordance
with the prevailing rules i.e. prior to the commencement of these
rules shall be deemed to have been appointed in accordance with
the provisions of these rules.
(b) The regular continuous service of the perso nnel mentioned under
sub-rule (a ) prior to the initial constitution shall count for the
purpose of probation period, qualifying service for promotion,
confirmation and pension scheme , as applicable in the service.
(11) Procedure for Recruitment :
(a) Issue o f Advertisement .- The vacant posts of permanent
nature, posts approved under specific schemes of permanent
nature, the posts of temporary nature likely to continue, tenure or
deputation posts, etc, shall be advertised at an appropriate time,
giving at least one insertion in any of the national dailies and one
insertion in the University website;
(b) The candidates may fill up the prescribed application forms along
with the details of qualifications, experience and other
requirements as per the procedures to be prescribed by the
university and submit the applications duly completed in all
respects along with the prescribed application fees, if any, within
the stipulated time.
Note:
- In order to reduce the cost of advertisement, only essential
details of the recruitment including the closing date of the
application shall be indicated in the advertisement. The closing
date may be extended at the discretion of the Vice - Chancellor
depend ing on the exigency of the situation, by notifying on the
website only, for which the interested candidates have to be in
constant touch with the website of the university .
- In addition to the pr ovisions mentioned at Para 11 (a ) above, the
University at its discretion, may request the Employment
Exchange to sponsor candidates for posts asper the prescribed
educational qualifications, experience , etc.
(12) Time limit f or recruitment process : The university may ensure
that the entire recruitment process including and starting from
advertisement, conducting written examination or holding the
interview may be completed within six months.
Provided that, if in the opinion of the Vice -
Chancellor, the circumstances so warrant, he may extend the
time limit for the recruitment process by six more months.
(13) Application form and procedure :
(a) Candidates shall be required to download the application forms
from the website of the University or submit the applications in
the prescribed format online ;
(b) Applications for all the posts shall be entertained only in the
prescribed format (Online or Offline), along with the prescribed
fee, payable in favor of the ― Gati Shakti Vishwavidyalaya ‖
through online or offline payment;
(c) The schedule of charges for the application form and the
prescribed fee shall be determined by the Vice -Chancellor, from
time to time , concessions in application or processing fee,
wherever provided, shall be as per Government of India norms l;
(d) The closing date for receipt of applications shall ordinarily be 30
days from the date of release of advertisement on the university
website, however, the Vice -Chancellor may, at his discretion,
decide the extension of the closing date for receipt of
applications, keeping in view the exigency of the situation before
the closing date is over, incomplete applications, and the
applications received after the due date, shall not be entertained;
(e) The Vice -Chancellor may, however, allow the acceptance of any
application received after the closing date, subject to production
of proof to his satisfaction that the application along with the
enclosures and t he remittance details, if any was posted by the
candidat e on or before the closing date;
(f) In case the closing date is a holiday, the next working day shall
be treated as the closing date and incomplete applications and
applications not submitted in the pres cribed format, not with the
prescribed fee, self -certified enclosures, e tc. shall be summarily
rejected;
(g) The application shall be addressed to ―The Registrar, ― Gati
Shakti Vishwavidyalaya ‖ in a closed cover super -scribing
"Application for the post of . . .‖
(h) Holding of Written or Skill Tests:
(i) while filling up the posts under direct recruitment, the
University shall hold the written or skill tests for all Group
―B" and "C" Non -Teaching posts , in line with Depar tment of
Personnel and Training guidelines ;
(ii) the written test may comprise r easoning ability, simple
arithmetic, general knowledge, domain knowledge of the
establishment, accounts, examinations, l anguage proficiency
in English and Hindi, etc., wherever applicable, noting and
drafting , etc. or skill tests, or any other type of test depending
upon the job requirements (such as posts under Technical or
Laboratory services, Engineering, Information and
Communication Technology, Library services , etc.) to be
decided by the University ;
(iii) notwithstanding the above, the University at its discretion
may hold single written test (Descriptive Test) and skill test,
wherever applicable, depending upon the number of
candidates, job requirements (such as posts under Technical
or Laboratory services, Eng ineering, Information and
Communication Technology, Library services , etc.);
(iv) the marks allocated for the interview wherever applicable
shall be 2 5% of the total marks and shall be added to the
marks scored in written test for th e preparation of the merit
list;
(v) the C ompetent Authority to frame the syllabi for the tests,
skill tests, modalities for carrying out the tests, evaluation,
etc., shall be the Vice -Chancellor;
(vi) relaxation in qualifying marks or any other relaxation in the
test, if any for the reserve d categories shall be extended as per
the Government of India guidelin es;
(vii) the University may at its discretion adopt appropriate
procedures for recruitment to Group ‗A‘ non -teaching posts.
(14) Composition and f unctions of the Selection Committee:
(1) The c omposition of Selection Committee shall be as prescribed
in the Statutes or Ordinances or regulatory authority Regulations
or Notifications or Guidelines or Schedule of Cadre Recruitment
Rules.
(2) The recommendations of the Selection Committee shall be
submitted to the Appointing Authority for consideration and
approval.
(3) If two or more candidates are recommended by the Selection
Committee, the recommendations shall be made in order of
merit.
(4) No recom mendation shall be made by the S election Committee
with any condition attached to it.
(15) Qualification and e xperience :
The qualification (essential and desirable) and experience required
shall be as indicated in the Schedule, the qualification prescribed
in the S chedule for each of the post shall be the minimum
qualification.
(a) Age-limit.- The upper age -limit for appointment to various
posts shall be as specified in the Schedule and the crucial
date for determining the age shall be the closing date of the
application;
(b) Reservation of posts: The University shall strictly follow the
instructions of the Government of India in respect of
reservation or relaxation or concessions to various
categories in recruitment or promotions, etc., pertaining to
age, qualifying marks, experience or fees, et c. as amended
from time to time;
(c) The candidate belonging to the reserved categories shall
enclose self -attested copies of the caste or class certificate or
medical certificate (pertaining to the determination of
degrees of disability in case of Persons with Benchmark
Disabilities candidates) from the C ompetent Authority in the
format prescribed by the Government of India (subject to
verification at a later date), failing which the application
shall be rejected ;
(d) A candidate belonging to the Scheduled Caste s or the
Scheduled Tribe s or the Other Backward Classes who has
been selected on the s ame standard as applied to the g eneral
candidates and who appears in the general merit list is to be
treated as own merit candidate , such candidate shall be
adjusted against unreserved point of the reservation roster;
(e) When a relaxed standard is applied in selecting a Scheduled
Castes or Scheduled Tribe s or Other Backward Classes
candidate, for example in the age -limit, experience,
qualification, extended zone of consideration larger than
what is provided for un -reserved candidates etc., the
Scheduled Caste s or Scheduled Tribe s or Other Backward
Classes or Persons with Benchmark Disabilities candidates
are to be counted against reserved vacancies , such
candidates shall be deemed as un -avail able for the
consideration against un -reserved vacancies , however, age
relaxation given to Perso ns with Benchmark Disabilities
candidates shall not be considered as relaxed standard for
the above purpose.
Note: Nothing in these rules shall affect the reservations, relaxation
of age -limit and other concessions required to be provided to
the Scheduled Castes and Scheduled Tribes and other special
categories of persons in accordance with the instructions
issued by the Central Government from time to time.
(16) Reimbursement of travel expenses .-
A candidate shall attend the interview at the designated place and
time at his own expenses , however, the outstation candidates called
for interview shall be reimbursed to and fro rail fare (by the
shortest route) for self only, as under:
For Group – ‗B‘ Post: SL (sleeper class)
For Group – ‗A‘ Post: 2AC
In case any station is not connected by rail, ordinary bus fare shall
be paid by the shortest route on production of ticket.
(17) Constitution and role of S creening Committee :
(a) The Vice -Chancellor may constitute a Screening Committee by
including at least one outside expert in the relevant field, in
addition to the internal members;
(b) The Member -Secretary to the Screening Committee shall be
nominated by the Vi ce- Chancellor, it shall be the duty of the
Member -Secretary to place the relevant documents or rules or
guidelines, etc., relating to the selection before the Screening
Committee;
(c) The Screening Committee shall screen the applications and
shortlist the candidates in accordance with the eligibility criteria,
prescribed in the advertisement and as per recruitment rules , it
may be ensured that the ratio of the number of vacant posts to be
filled and the number of candidates to be called for interview
does not exceed 1: 7, in order to comply with this requirement of
maximum ratio, the Screening C ommittee may fix higher criteria
at its discretion for the candidates with due approval of the
Competent Authority ;
(d) If minimum three eligible applicants are not available for any
vacancy to appear for the written test or interview, the post may
be re -advertised at -least twice after which th e University may
take appropriate acti on with regard to the selection;
(e) This condition shall not be insisted upon in case of selection on
deputation (without absorption) , in case of posts in which there
is a provision for holding a common written test, all the eligible
candidates, subject to the minimum three, may be called for the
written test notwithstanding the maximum prescribed ratio.
However, the successful candidates in the written test may be
called for interview, wherever required in order of merit subject
to maximum ratio of 1: 7.
(f) The Screening Committee s may at its discretion, recommend the
candidate for the post on conditional basis and the conditions
must be complied with, by the candidate before the written test
or skill test or interview as the case may be , till such time, the
candidature of the candidate shall continue to remain
provisional.
Note: The Acting or In -charge Vice -Chancellor shall not make any
appointment to permanent non - teaching positions. However, the
Acting or In -charge Vice -Chancellor may constitute a Screening
Committee or Selection Committee for the appointment of
temporary posts subject to app roval of the Executive Council.
(18) Consti tution Of Selection Committees o r Dep artmental
Promotion Committees o r Depar tmental Confirmation
Committees:
(a) The Constitution of the Selection Committees and Departmental
Promotion Committees or Departmental Confirmation
Committees are specified in the Schedule -II, the Vice -
Chancellor, at his discretion, may include the Head or any
other senior member of the U nit concerned (in the absence of
the Head of the Unit) in the Selection Committee or
Departmental Promotion Committee at the time of selection or
promotion to any post in the University , any other member or
members shall also be included in the Selection Committee or
Departmental Promotion Committee as per the Government of
India or r egulatory authority guidelines;
(b) A person shall be disqualified for sitting as a member of any
Selection or Departmental Promotion Committee and
Depa rtmental Confirmation Committee and from taking part in
any selection or promotion process under these rules, if he is
related to any candidate or there shall be any conflict of interest
in case of his associat ion with the selection process;
(c) For this purpose, the University shall obtain an undertaking to
this effect from the member concerned prior to the
commencement of the selection process as per Government of
India norms.
(19) Quorum :
(a) The q uorum for the Selection Committee or Departmental
Promotion Committee or Departmental Confirmation Committee
prescribed under the regulatory authority Regulations or
Notifications or Statutes of the University or Instructions shall
be applicable mutatis -mutandis as amended from time to time;
(b) For other posts, two -thirds of the member present shall form the
quorum for the meeting of a Selection Committee, which shall
include the Chairperson, the Visitor‘s nominee (wherever
applicable), at least one exter nal expert out of the two experts or
at least two external experts out of three experts and one
representative from the respective prescribed category as per
Government of India norms.
(20) Direct recruitment by open selection :
(a) Recruitment to any regular post in the University shall be made
on the recommendations of a duly -constituted Selection
Committee, as prescribed under these rules;
(b) The Chairperson shall be entitled to vote at the Selection
Committee meeting and, in case of a tie, shall have a casting
vote;
(c) In case two or more candidates are recommended for
appointment, the recommendation sh all be in order of merit;
(d) The recommendations of the Selection Committee for statutory
posts and other Group ‗A‘ posts shall be placed be fore the
Executive Council for approval , if the Executive Council is
unable to accept the recommendations made by a Selection
Committee, it shall record its reasons and submit the case to the
Visitor for final orders as prescribed under Statutes;
(e) The recom mendations of the Selection Committee for non -
statutory Group ‗A‘, ‗B‘ and Group ‗C‘ po sts shall be placed
before the C ompetent Authority as prescribed under these rules
for consideration and approval:
Provided that the recommendation s of the
Selection Committee are not accepted, the reason for non -
acceptance of such recommendations shall be recorded and
submitted to Executive Council;
(f) The power to reject the recommendations of the Selection
Committee shall rest with the Executive Coun cil and the
decision of the E xecutive Council shall be final;
(21) Seniority :
The seniority of each candidate in the respective cadre shall be
determined on the basis of his position in the merit list
recommended by the Selection Committee and in accordance with
the relevant rules of the Government of India or regulatory
authority.
(22) Appointment and joining time :
(a) The appointment of a candidate shall be subject to the
verification of antecedents, educational qualifications,
experience and medical fitnes s;
(b) An offer of appointment issued by the University shall clearly
specify the period (which shall not normally exceed one or
two months) after which the offer shall lapse automatically if
the candidate did not j oin within the specified period ;
(c) If, however, within the specified period, a request is received
from the candidate for extension of time, it may be considered
by the University but extension beyond three months sh all not
be ordinarily granted, i t may however be granted by the
Competent Authority only as an exception where fac ts and
circumstances so warrant, in any case extension may be given
only up to a maximum of six months from the date of issue of
the original offer of appointment;
(d) An offer of appointment shall lapse automatically a fter expiry
of six months from the date of issue of the original offer of
appointment and the candidate who joins within the above -
mentioned period of six months shall have his seniority fixed
under the seniority rules applicable to the service or post
concerned to which he is appointed, without any depression of
seniority.
(23) General terms and conditions of recruitment :
(a) Candidate who is already in service shall submit his
application through proper channel along with vigilance
clearance certificate from the Competent Authority and he may
send an advance copy of his application and in case his
application is not forwarded due to whatever reasons till the
time of written test or interview as the case may be, he, shall
produce a "No Objection Certificate‖ along with the
Vigilance Clearance Certificate in a sealed cover" from the
employer;
(b) The application for appointment on d eputation shall be
forwarded by the employer along with the Annual
Performance Appraisal Reports or Annual Confidential
Reports for the preceding five years and Vigilance Clearance
Certificate, duly certi fied by the Competent Authority;
(c) It shall be the res ponsibility of the candidate to ascertain his
own eligibility for the post for which he is applying in
accordance with the prescribed qualifications, experience,
etc., and submit his application duly filled -in, along with the
desired information and doc uments as per the advertisement;
(d) Suppression of factual information, supply of fake documents,
providing false or misleading information or canvassing in
any manner on the part of the candidates shall lead to his
disqualification ;
(e) In case, it is detected at any point of time in future, even after
appointment, that the candidate was not eligible, his
appointment shall be liable to termination forthwith as per this
clause and this must be mentioned in the letter o f offer and
appointment clearly;
(f) Acceptance of documents submitted by an applicant shall be
subject to verification by the Competent A uthority at any
point of time even after joining the employment, if any
document is found to be false or fake or incorrect either
before or after appointme nt, the document shall be summarily
rejected or action may be initiated against the candidate which
shall lead to shall cancellation of his appointment, as the case
may be ;
(g) The person appointed against any post shall be governed by
the Act or Statutes or O rdinances or Rules of the University
and also the Central Civil Services (Conduct) Rules, 1964,
Central Civil Services (Classification, Control and Appeal )
Rule,1965 or any other ru les of the Government of India and
any other rule s or resolution prescribed specifically for
maintaining the conduct of the employees by the Executive
Council of the University ;
(h) The appointment of a candidate shall be subject to verification
of character and antecedents by the Competent Authority ,
until the verification of character and antecedents‘ reports are
received, the appointment shall be treated as provisional , in
case the reports with regard to his conduct, character,
antecedents, etc., is found to be unsatisfactory, the
appointment shall be can celled or terminated forth with;
(i) Canvassing in any form on behalf of any candidate shall be
treated as a disqualification which shall lead to shall
cancellation of candidature;
(j) The selected candidate shall produce a medical fitness
certificate issued by a Government Hospital or Government or
Central Government Health Scheme empaneled Hospital duly
countersigned by the concerned civil surgeon or the Medical
Superintendent or Director of the concerned hospital for
Group ‗B‘ and ‗C‘ post and certificate from the Medical
Board iss ued by a Government Hospital or Government or
Central Government Health Scheme empaneled Hospital for
Group ‗A‘ post, as the case may be , prior to his joining;
(k) The terms and conditions of appointment shall be
communicated to the candidate in the form of ‗Offer of
Appointment‘ to the selected candidates if the candidate does
not accept the terms and conditions mentioned in the offer of
appointment within the stipulated time, the offe r shall be
treated as withdrawn;
(l) The selected candidates shall be required to perform duties as
per the rules of the University and the University shall be free
to assign any duty as per the exigency of the situation at any
time even during non -working hours or holidays which the
employee shall have to perform without fail t o av oid any
disciplinary action;
(m) The minimum educational qualification s and experience,
constitution of Selection Committee, prescribed quota,
method of recruitment or any other eligibility criteria, etc. for
direct recruitment or promotion or under career pro gression
scheme, wherever applicable on the posts of Registrar,
Finance Officer, Controller of Examinations, Librarian,
Deputy Registrar, Assistant Registrar, Assistant Librarian, etc.
and equivalent posts shall be governed strictly as per the
regulatory a uthorit y 's guidelines or regulations;
(n) Any amendment to the n otification o r Regulations or
guidelines of the regulatory authority or Government of India
in future shall be adopted mutatis -mutandis by the University
for implementation in supersession of the existing provisions
already adopted and incorporated in these rules ;
(o) At the time of recruitment, a ‗Service Agreement‘ shall be
executed between the University and the employee concerned
and a copy of the same shall be kept with the Registrar ;
(p) The candid ate shall bring all original certificates relating to
his age, qualifications, experience, etc ., at the time of tests or
interview wherever applicable , in case the candidate fails to
submit the original documents for verification of the certified
photocopies of the enclosures to his application, he may not
be allowed to appear at the tests or interview and his
candidature may be treated as cancelled without any furth er
communication in this regard;
(q) The details of the vacancies shall be indicated in the
advertisement, the University may also include the details
with regard to anticipated vacancies arising due to retirement
of employees of that particular year or any case of voluntary
retirement or resignation for which the employee has served
notice prior to the issue of advertisement shall be includ ed in
the instant advertisement, the University reserves the right to
fill or not to fill up the posts advert ised for any reasons
whatsoever, however, the number of posts filled up shall not
exceed the num ber of posts advertised including anticip ated
vacancies;
(r) The University may draw a reserved panel to fill up a post , in
case a candidate on higher merit regrets to join within a period
of six months or resigns or dies after joining, within a period
of one year, the offer shall be made to the next candidate in
the merit list (if otherwise in order), to reduce the delay in
filling up of the vacancies and such a vacancy shall not be
treated as fresh vacancy. -
(i) the University reserves the right to withdraw an
advertisement, either partly or wholly, at any time without
assigning any reason ;
(ii) if any advertisement for any post is withdrawn by the
University , the application fee collected from the
candidates shall be refunded wit hin a reasonable period of
time;
(iii) in case of any ambiguity pertaining to the eligibility
criteria for any post, the decision of the E xecutive Council
shall be final;
(24) Promotion :
(a) The candidates to be considered for promotion must comply
with the prescribed eligibility criteria as on the date of issue of
the notification;
(b) (i) Promotion is earned by virtue of hard work, good conduct,
and result -oriented performance, as reflected in the Annual
Performance Appraisal Reports;
(ii) only performance repor ted ''Good (Gra de Point 5)"
carrying pay level -11 in the pay matrix (Rs. 67700 -
208700 ), consistently for the preceding five years shall be
taken into consideration by the D epartmental Promotion
Committee;
(iii) in case of Gr oup ‗A‘ post carrying pay level -12 in the pay
matrix (Rs. 78800 -209200 ), or above, persons reported
―Very Good‖ (Grade Point 7) shall only be considered ;
(iv) those with "Average Performance", which is not an
adverse remark, shall not be considered for promotion by
the Departmental Promotion Co mmittee (DPC).
(v) The University may hold the written or skill tests at the
time of promotion of the employees of the University and
fix qualifying marks as per the schedule appended
herewith, in addition to the screening the Annual
Performance Appraisal Reports for preceding years,
depending upon the length of Qualifying Service ;
(vi) while screening the Annual Performance Appraisal
Reports, the University may also fix any other criteria for
consideration of the Departmental Promotion Committee ;
(c) The Departmental Promotion Committee shall assess the
suitability of the employees for promotion on the basis of their
service records and the Annual Performance Appraisal Reports
for the preceding five years, as specified under Sub -clause (b )
of clause.
(d) In case there is any adverse entry in the Annu al Performance
Appraisal Report , or for want of prescribed score in the Annual
Performance Appraisal Report , the case of promotion shall not
be considered unless and until the Competent A uthority
expun ges such adverse entry. If the C ompetent Authority does
not expunge the adverse entry or d oes not increase the score
after review of performance as per procedures, the employee
concerned may have to wait for the required number of reports
carrying the prescribed bench marks as required for the post
under these rules;
(e) The eligibility criteria, Vigilance Clearance Reports, and Annual
Performance Appraisal Report dossiers, duly completed in all
respects, along with the seniority list and results of the written
test (if conducted by the University ) of the eligible employees
to be consider ed for promotion —with details of the number of
vacancies, number of posts reserved for the Scheduled Castes,
the Scheduled Tribes, the Persons with Benchmark Disabilities,
etc., shall be provided to the Departmental Promotion
Committee for consideration a s per Government of India rules;
(f) In the case of "Selection", the zone of consideration of eligible
officers extended zone for the Scheduled Castes or the
Scheduled Tribes or the Persons with Benchmark Disabilities to
ensure the promotional chances ag ainst the reserved quota shall
be decided by the Departmental Promotion Committee on the
basis of the service records of the officers and the normal zone
and the extended zone shall be as per the Government of India
rules ;
(g) The departmental test shal l only be qualifying in nature and the
Departmental Promotion Committee shall make its own
assessment of the officers and shall determine the merit of
those being assessed for promotion with reference to the
benchmark "Good" i.e. minimum score 5 for all officers up to
the pay level - 11 in the pay matrix and ―Very Good", i.e. a
minimum score of 7 for all Group 'A' posts up to the p ay level -
12 and above, accordingly, grade the off icers as 'fit' or 'unfit'
only;
(h) Those who are graded as 'fit' shall be included in the select
panel in order of their inter -se-seniority in the feeder grade,
subject to the ava ilability of regular vacancies;
(i) Those employees who are graded 'unfit' by the Departmental
Promotion Committee shall not be included in the selection
panel;
(j) There shall be no supersession in promotion among those who are
graded 'fit' and the grading and score are quoted below:
S. No. Grading System and Score in APAR
(i) Grade "between 8 -10" shall be rated as
'outstanding' and shall be given a score of 9 for the
purpose of calculating average scores for
appointment or promotion.
(ii) Grade "between 6 and short of 8" shall be rated as
'very good' and shall be given a score of 7 for the
purpose of calculating average scores for
Appointment or promotion.
(iii) Grade "between 4 and short of 6" shall be rated as '
good' and shall be given a score of 5 for the
purpose of calculating Average scores for
appointment or promotion.
(iv) Below 4 shall be given a score of 'zero'.
(a) The meeting of the Departmental Promotion Committee
shall ordinarily be convened at least once a year, which shall
depend upon the availability of vacancy;
(b) The administrative authorities shall ordinarily ensure that the
information furnished to the Departmental Promotion Committee
are accurate and in proper order in all cases and a certificate to
this effect duly signed by the officer designated for the purpose
shall form a part of the note for the Depa rtmental Promotion
Committee;
(c) Penalties of any k ind (major) shall constitute a bar to one's
eligibility for promotion or confirmation as per Department of
Personnel and Training guidelines , however, minor penalty of
"censure" shall not constitute a bar on the eligibility and
consideration for the purpos e of promotion or confirmation
unless otherwise mentioned specifically in the order abou t such a
bar on the eligibility;
The following cases shall be brought to the notice of the
Departmental Promotion Committee:
(i) employees under suspension;
(ii) in resp ect of whom a charge -sheet has been issued and
disciplinary proceedings are pending; and
(iii) in respect of whom prosecution for a criminal charge has
been pending in the Court of Law;
Note : The Departmental Promotion Committee shall assess their
suitability without regard to the disciplinary aspect , the findings
of the Departmental Promotion Committee shall be kept in a
sealed cover as per the fact recorded in the proceedings of the
Departme ntal Promotion Committee , the same procedures shall
be followed by subsequent Departmental Promotion Committee
till the disciplinary or criminal cases are concluded. On
conclusion of the case, the sealed cover shall be opened. In case
the officer is compl etely exonerated, the due date of his
promotion shall be determined and he shall be promoted
notionally with reference to the date of promotion of his junior
and if necessary by reverting the junior most officiating person,
if not exonerated, the recommend ations of the Departmental
Promotion Committee in sealed c over shall not be acted upon;
(d) The cases of officers under cloud after clearance by the
Departmental Promotion Committee shall be settled in
accordance with the Government of India rules.
(25) Functions of the Departmen tal Promotion Committee:
(a) The Departmental Promotion Committee shall consider and
make recommendations in all cases of Group ‗A‘, ‗B‘ and ‗C‘
employees and the constitution of Departmental Promotion
Committee (DPC) for various cate gories of posts shall be as
prescribed under the Cadre Recruitment Rules of the University .
(b) While considering the promotional cases, the Departmental
Promotion Committee shall consider the following s namely: -
(i) provisions of the rules or Act or Statutes or Ordinances or
University Regulations or regulatory authority Regulations
or Guidelines and Government of India rules as applicable
from time to time ;
(ii) eligibility criteria and relaxations or concessions
applica ble to the Scheduled Castes or the Scheduled Tribes
or the Persons with Benchmark Disabilities categories;
(iii) work and conduct reports ;
(iv) the Annual Performance Appraisal Reports for the
preceding five years along with the Annual Property
Returns as available with the C ompetent Authority , while
screening the Annual Performance Appraisal Reports, the
Departmental Promotion Committee may also adopt the
criteria with regard to the bench marks as mentioned in the
Statutes or Ordinanc es or Government of India rules;
(v) vigilance clearance r eport ;
(vi) roster points of the cadre s as per the reservation po licy of
the Government of India;
(vii) performance in the interview or skill test or written test, if
conducted by the University as per rules;
(viii) the Departmental Promotion Committee is expected to
screen the cases and decide the eligibility based on the
aforementioned documents like Annual Performance
Appraisal Reports, Vigilance Clearance Report, Roster,
Recruitment Rules , etc.
Note: In case Annual Performance Appraisal Reports for any
particular period has not been written or endorsed by the
designated authority despite the fact that the employee
concerned produces the proof of submission of self -appraisal
report(s) duly filled -in for that particular period(s) to the
concerned secti on, the Departmental Promotion Committee or
Screening Committee shall ignore the report(s) of that particular
period(s) and shall take into account the report(s) of the
immediately preceding period(s). It is mandatory on the part of
the designated officer to make entry in the relevant register to be
maintained for this purpose and issue proper receipt to the
employee concerned as a proof of submission of the appraisal
reports. There shall be proper entry in the relevant register with
regard to each movement of the Annu al Performance Appraisal
Report till the completion of its process.
(26) Mode of promotion :
(a) The university shall strictly adhere to the quota prescribed for
promotion of the eligible internal candidates as per the
recruitment rules , in case candidates are not available under the
internal quota and the posts are filled up through direct
recruitment in the interest of the university , future vacancy may
be shifted proportionately to t he promotion quota and filled up
out of the eligible in ternal candidates from the feeder cadre , in
the light of the above, the Departmental Promotion Committee
(DPC) shall be required to ensure the number of available
vacancies under the promotion quota;
(b) In addition to the above conditions for promotion for th e posts,
University may decide the method and procedure to be followed
for promotion in res pect of any category of posts, f or this
purpose, the University , at its discretion, may opt the fitness -
cum-seniority or hold written test or other trade or professi onal
tests and fix qualifying marks for any post to assess the
competence in an objective manner. In such cases, association of
at least one ext ernal expert shall be mandatory;
(c) Mere possession of eligibility conditions shall not entitle an
employee to be p romoted to the next higher post from the date of
his eligibility , after completion of formalities such as Annual
Performance Appraisal Reports or Annual Confidential Reports,
Vigilance Clearance Report, the Departmental Promotion
Committee may be constitut ed to evaluate and assess t he
eligibility of the employees, the employees shall be considered
for promotion based on the recommendations of the
Departmental Promotion Committee duly approved by the
Competent Authority of the University ;
(d) All promotions of t he non -teaching staff belonging to Group ‗A‘,
‗B‘ and Group ‗C‘ shall take effect from the date of joining;
(e) Qualifying in typing test or s kill test with knowledge of
computers shall be the compulsory requirement for promotion to
the post of Assistant, Supe rintendent, Library Assistant and other
positions as identified from time t o time. Further, qualifying in
typing test or s kill test with knowledge of computers shall be the
compulsory requirement for all Assistants or Superintendents of
the University as per the eligibilit y criteria prescribed in these
rules as prescribed for direct recruitment. The University may
impose any condition to be complied with at a future date failing
which , the C ompetent Authority may order for stoppage of
increment.
(27) Ad-hoc promotions :
In case there is an existing vacancy and no eligible employee is
available in the feeder Cadre for promotion, the Competent
Authority may consider relaxation by a maximum period of one
year at its discretion to promote an employee on ad-hoc basis
after completing all procedural formalities, as laid down under
rule 2 4 above , however, this arrangement shall not be allowed to
continue beyond one year in case the employee concerned is not
considered for regular promotion.
(28) Panel :
The panel drawn for promotion or direct recruitment shall be
valid for a period of one year from the date of the meeting of the
Departmental Promotion Committee date of approval of the
recommendations, respectively.
(29) Career Advancement Scheme :
The Career Advancement Scheme for the non -teaching staff shall
be de cided by the Executive Council.
(30) Deputation :
(a) The University may fill up any post on deputation by drawing
officers from Government of India or autonomous bodies or
public sector undertakings as per University Grants Commission
or Government of India rules, t he officer to be considered for
deputation a gainst any post below pay level -14 in the pay matrix
(Rs. 144200 -218200 ) must be less than fifty -six years of age and
Pay level -14 and above must be less than fifty-eight years of
age, in case the appointment is made on deputation by following
the due process of selection prescribed for the post under the
cadre recruitment rule s, the incumbent may be allowed to
continue for the period as prescribed by the Government of India
from time to time or till he attains the age of superannuation
prescribed for that particular cadre, whichever is earlier ;
(b) An appointment on deputation may be made initially for a period
of three years (except statutory posts) which may be extended
further at the discretion of the Competent Authority subject to
satisfactory performance ;
(c) The University , however, shall have the right to repatriate all
incumbents, including the incumbents holding the statutory
posts, at any time even before the prescribed period in case his
performance, integrity or conduct are found to be unsatisfactory
at an y stage, in the opinion of the C ompetent Author ity;
(d) Ordinarily, no person working on deputation shall be absorbed in
any post of the University after expiry of his period of
deputation , in case, it is decided in the interest of the University
to absorb any such person, then the University may take up the
matter with his parent organisation for concurrence after
obtaining the option of the employee concerned subject to the
condition that the matter of absorption is specifically mentioned
in the advertisement , after obtaining the consent of the parent
department, the case shall be placed before the Competent
Authority for a final decision if he is absorbed in the University ,
he shall be assigned the bottom seniority of that particular cadre
as per the Government of India rules.
(31) Proba tion:
(a) (i) In case of direct recruitment, the selected candidate shall be
kept on probation for a period as specified in these rules , the date
from which confirmation shall be given effect is the date
following the date of satisfactory completion of the prescribed
period of probation or the extended period of probation, as the
case may be , the decision to confirm the probationer or to extend
the period of probation as the case may be shall be
communicated to the probationer normally within six to eigh t
weeks prior to the completion of p robation period;
(ii) Probation shall not be extended for more than a year and, in
no circumstances, an employee shall be kept on probation for
more than double the normal prescribed period of probation , the
officer shall be deemed to have successfully completed the
probation period if no order confirming, discharging or reverting
the officer is issued within eight weeks after expiry of double the
normal period of prescribed probation , on completion of the
probation period or any extension thereof, employees shall, if
considered fit for permanent appointment, be retained in the
appointments on regular basis and be confirmed against the
available substantiv e vacancies as the case may be;
(iii) In case ther e is no perceivable improvement despite all this,
his services shall be discharged by giving him one month's
notice in advance or on payment of one mo nth's salary in lieu of
notice., t he employee concerned may also exercise his option to
resign by giving o ne month's notice;
(b) As regards other matters relating to probation, the employee shall
be governed by the instructions issued by the Government of
India i n this regard from time to time;
(c) In the case of promotion to the next higher group, the
emplo yee(s) shall be kept on probation for a period of two years
from the date of joining , the Appointing Authority may at its
discretion, extend the period of probation by one year on ground
of non -performance, misconduct or misbehavior or if he fails to
comply with the terms and conditions of the appointment to th e
post to which he was promoted, in case there is no perceivable
improvement despite all this, he shall be reverted to his parent
post, with immediate effect, and consequently all the employees
promoted against the consequential vacancies due to the
promotion of this employee shall be reverted to their respective
parent posts, in case they shall not be adjusted in any other
similar vacant posts , however, there shall not be any probation
for promot ion within the same group.
Note:
(i) if an employee who has been recruited or promoted to any
post, avail himself of leave on a piecemeal basis, or at a
time for a period of two months or more during the period of
probation, his probation shall be extended proportionately,
i.e., equal to the total period of leave av ailed by the
employee concerned;
(ii) In order to avoid any anomalous situation, all cases of
probation of the officials shall be reviewed in every six
months, i n case, the result of review of performance of an
official is found to be unsatisfactory, or not up to the mark, he
shall be apprised of the consequences of unsatisfactory
performance during the period of probation and such an
appraisal shall be issued in advance after which the
performance of the official concerned shall be cont inuously
kept under observation;
(iii) notwithstanding anything contained in the above -mentioned
provision, if a probationer is placed under suspension
during the period of probation, the period of probation may
be extended till such period as the Appointing Authority
deems fit in the circumstances;
(iv) as for temporary Government servants they shall, as a
matter of rule, be asked to resign from the parent
department or office at the time of release from the parent
department or office , an undertaking to the effect that he
shall resign from the parent department or office, in the
event of his selection and appointment to the post applied
for, may be taken from his at the time of forwarding the
application , this procedure is to be followed even in case of
a temporary Government servant applying as a direct
recruit for a post in the same organization;
(v) an employee of the University shall be confirmed through
Departmental Confirmation Committee (or a committee
constituted for the purpose by the Vice Chancellor);
(vi) an employee of the University shall not be confirmed on his
post unless and until he signs the ‘S ervice Agreement’;
(vii) there shall be no probation in the case of an employee
appointed to a post on deputation, tenure or on re -
employment after superannuation; and
(viii) the Appointing Authority shall record the reasons in writing
while terminating the appointment of a probationer or
extension of the normal period of probation.
(32) Application of Government of India rules or Regulatory
Authority R egulations :
(a) If any particular provision concerning the qualifications for
recruitment and promotion or seniority under these rules is
silent, the corresponding rules operating in the Government of
India or regulatory au thority, or the qualifications prescribed by
the Government of India or regulatory authority shall apply
mutatis mutandis ;
(b) the pay matrix contained in the schedules for various posts shall
be revised as per the government or regulatory authority
regulations or guidelines as amended from time to time.
(33) Power to relax :
(a) Relaxation in age, experience, qualifying marks, etc., may be
granted to t he candidates belonging to the S chedule Castes or the
Schedule T ribes or the Other Backward Classes or the Persons
with Benchmark Disabilities . or any other reserved category for
reserved posts as per the regulatory authority or Government of
India guidelines , a certificate to this effect issued from the
Competent A uthority shall be attached with the prescribed
application form, wherever a relaxation of qualification,
including percentage of marks, is permitted under the regulatory
authority or Government of India guidelines, such relaxation
shall also be considered in appropriate cases subject to
recommendations of the Screening Committee;
(b) The relaxation in age shall also be given in respect of the
following categories as mentioned against each:
S. No. Category of Persons Extent of age
relaxation
1. Regular employees of the
Central government or State
government or Central
Universities or other C entral
or State A utonomous
organisations or universities As per
Government of
India rules
2. Ex-servicemen
The upper age -limit for appointment of Group ‗C‘ posts may be
relaxed for group ‗C‘ and erstwhile group ‗D‘ departmental
candidates up to forty years in case of general candidates and
forty -five years in case of candidates belonging the S chedule
Caste or the Schedule T ribes who has rendered three years‘
continuous regular service in university in accordance with the
instructions or orders issued by the government of India.
(34) Disqualification : The following categories of persons shall not be
eligible to apply for any position in the University , namely: -
(a) who has been convicted by any Court of Law or any criminal
proceedings are pending against him;
(b) who is a person of unsound mind and questionable conduct
or not medically fit to perform his duties;
(c) who has entered into or contracted a marriage with a person
having a living spouse; Provided that the Competent Authority
of the university may, if satisfied that such marriage is
permissible under the personal law applicable to such person and
the other party to the marriage and there are other grounds for
doing so, exempt any person from the operation of these rules;
(d) who is not a citizen of India; and
(e) any other category of person disqualified for appointment by the
Government of India or State Government or University Grants
Commission from time to time.
(35) Vigilance clearance :
(a) Candidate who is already in service shall submit the Vigilance
Clearance Certificate from the employer or his authorised
officer, to the effect that no disciplinary or criminal proceedings
are pending or contemplated against him , it shall be directly sent
by the parent department or be handed over to the employee
concerned in sealed cover at the time of written or skill test
or interview as applicable or along with the application.
(b) (i) Willful suppression of factual information or any document
relating to the eligibility or otherwise as a candidate, followed by
supply of fake documents or misleading statement or information
in the application or tampering with the documents or providing
such information relating to the achievements, caste, educational
qualifications, experience or domicile, etc., the Chief Vigilance
Officer of the University shall have the powers to investigate or
inquire into the matter and submit his report to the Vice -
Chancellor for further action at any stage of recruitment process
or employment.
(ii) If any of these acts is found to be true, the candidate shall be
disqualified for appointment to the post or if already appointed,
his services shall be liable to be terminated, with im mediate
effect a fter adhering to the procedures;
(c) These are the model cadre recruitment rules which have been
prepared generally to cover all the posts sanctioned to Gati
Shakti Vishwavidyalaya and its constituent or affiliated college s,
as far as possible , this model Cadre Recruitment Rules does not
entitle University to create any post mentioned in the model
Cadre Recruitment Rules other than those sanctioned to them by
the Competent Authority.
(36) Removal of difficulties : If any difficulty arises in the
implementation or operation of any of the provision of these
rules, the Vice -Chancellor may, from time to time issue with the
approval of the Executive Council, such general or specific
directions but not inconsistent with t he provisions of the Act,
Statutes, Ordinances or directives of the Government of India,
Ministry of Education or University Grants Commission, which
appear to be necessary for the purpose of removing such
difficulty.
(37) Interpretation : Any ambiguity or lack of clarity with regard to
any clause of the rules, the matter may be referred to the
Executive Council of the University for clarification.
(38) Amendment of rules: Any amendment, modification, changes,
withdrawal, suspension and relaxation in any or all of
provisions of these r ules shall be done with prior approval
of Government of India ,-
(a) the matters not specified or referred to in these rules, the
corresponding provisions as provided by the Government of
India relating to its employees, shall be followed, in case any
particular provision in these rules is in conflict with any
provision of the regulatory body or Government of India Orders,
the provisions of regulatory body or Governmen t of India Orders
shall prevail;
(b) The non -teaching employees and other academic staff shall be
liable to serve anywhere in India within the jurisdiction of the
University ;
(c) In case of any dispute, the territorial jurisdiction for adjudication
shall be the “Vadodara Court” ;
(d) All the exis ting rules and O rders in relation to the matters
covered under these rules shall stand repealed but any action
already taken pursuant to such existing rules and orders shall be
deemed to have been taken under these rules.
SCHEDULE – 1
1 Name of Post Registrar
2 Classification Group ‗A‘
3 Level in pay matrix Level -14 in the pay matrix (Rs.
144200 -218200)
4 Whether Selection or non -
selection post Tenure appointment b y selection
committee
5 Age-limit for direct
recruits Preferably below fifty-seven years
6 Educational and other
qualifications required for
direct Essential qualification:
(i) Master‘s degree with 55% of the
recruits marks or an equivalent grade in a
point scale wher ever grading
system is followed;
(ii) fifteen years of experience as
Assistant Professor in academic
level-11 in the pay matrix (Rs.
68900 -205500) of 7th Central Pay
Commission and above or with
eight years of service in academic
level-12 in the pay matrix (Rs.
79800 -211500) of the 7th Central
Pay Commission and above
including as Associate Professor
along with experience in
educational administration;
or
Comparable experience in research
establishment or other institutions
of higher education,
or
fifteen years of administrative
experience, of which eight years
shall be as Deputy Registrar or an
equivalent post.
7 Method of recruitment
whether
by direct recruitment or by
promotion or by
deputation or
absorption and percentage
of the
post to be filled by various
methods. Direct or Deputation for a tenure
of five years or till attaining the
age of
superannuation i.e. sixty -two
years,
whichever is earlier
(Eligible for reappointment after
observance of due selection
process)
8 In case of recruitment by
promotion or deputation
or absorption, grades from
which
promotion or deputation
or
absorption to be made Depu tation: Age – below fifty -
eight years
Qualifications and Experience: As
indicated at col umn (7)
Grade: Holding analogous post or
eight years‘ experience at pay level
-12 in the pay matrix (Rs. 78800 -
209200)
1 Name of Post Finance Officer
2 Classification Group ‗A‘
3 Level in pay matrix Level -14 in the pay matrix (Rs.
144200 -218200)
4 Whether Selection or
non-selection post Tenure appointment b y selection
committee
5 Age-limit for Direct Recruits Preferably below fifty-seven years
6 Educational and other
qualifications required for Essential qualification:
direct recruits (i) Master‘s degree with 55%
of the marks or an equivalent
grade in a point scale wherever
grading system is followed.
(ii) fifteen years of experience as
Assistant Professor in the
Academic level-11 (Rs. 68900 -
205500) and above or with eight
years of service in the Academic
Level -12 in the pay matrix (Rs.
79800 -211500) and above
including as Associate Professor
along with experience in
educational administration
or
Comparable experience in
research establishment or other
institutions of higher education,
or
fifteen years of administrative
experience, of which eight years
shall be as Deputy Registrar or an
equivalent post
Desirable Qualification : Master
of Business Administration
(Finance) or Chartered
Accountant or Institute of Cost
and Works Accountants or
Institute of Chartered Accountants
or Intermediate Chartered
Accountancy or Intermediate Cost
and Works Accountancy or
Subordinate Accounts Service.
Experience: working in finance
department in a university or
institution of higher learning or in
Central or State g overnment or
public sector undertaking.
Proficiency in use of technology,
professional enterprise resource
planning like systems,
applications, and products in data
processing, oracle. Knowledge of
statutory compliances;
experience in procureme nt,
tendering and negotiations.
7 Method of recruitment
whether by direct
recruitment or by
promotion or by deputation
or absorption and
percentage of the post to be Direct or Deputation for a tenure
of five years or till attaining the
age of superannuation i.e. sixty -
two years, whichever is earlier
(Eligible for reappointment after
observance of due selection
filled by
various methods. process)
8 In case of recruitment by
promotion or deputation or
absorption, grades from
which promotion or
deputation or absorption to
be made Deputation: Age – below fifty -
eight years
Appointment preferably by
drawing officers not below the
level -12 in the pay matrix (Rs.
78800 -209200) belonging to the
Indian Audit and Accounts
services or Indian Railway
Accounts Service or other similar
organis ed services i n Central or
State government
or
University system or other
organisation subject to fulfilment
of prescribed qualification
1 Name of the Post Joint Registrar
2 Classification Group ‗A‘
3 Scale of Pay Level –13 in the pay matrix (Rs.
118500 -214100)
4 Level in pay matrix By selection committee
5 Age-limit for direct recruits Fifty years
6 Educational and other
qualifications required for
direct recruits Essential qualification:
(a) Master's d egree with 55% of
the marks, or an equivalent grade in
a point scale wherever gra ding
system is followed;
(b) Comparable experience in
research establishment or other
institutions of higher education,
or
(c) Five years of administrative
experience as Deputy Registrar or in
equivalent post.
Desirable qualification:
Experience in personnel or purchase
or finance or administration or
academic in an educational or
research institute or government
or autonomous body.
7 Period of probation, if any One year
8 Method of recruitment
whether by direct
recruitment or by
promotion or by deputation
and percentage of the
vacancies to be filled by
various methods By d eputation or direct recruitment
9 In case of recruitment by
promotion or deputation or,
Grade from which
promotion or deputation or
to be made Deputation:
Officers from Central or State
Governments, Universities,
Professional and Research
Institutions and bodies holding
analogous post on regular basis; or
with five years‘ regular service in
the post in level -12 in the pay
matrix (Rs. 78800 -209200) ; and
Possessing qualifications and
experience prescribed (Period
of deputation shall not ordinarily
exceed three years).
1 Name of post Deputy registrar
2 Classification Group ‗A‘
3 Level in pay matrix Level -12 in the pay matrix (Rs.
78800 -209200)
4 Whether selection or non-
selection post By selection committee
5 Age-limit for direct
recruits Fifty years
6 Educational and other
qualifications required for
direct recruits Essential Qualifications:
(i) Master‘s degree with 55% of the
marks or an equivalent grade in a
point scale wherever grading system
is followed;
(ii) five years of experience as
Assistant Registra r or in equivalent
post in the lev el-10 in the pay
matrix (Rs. 56100 -177500 ) and
above.
Desirable qualification:
Experience in personnel or purchase
or finance or administration or
academic in an educational or
research institute or government
or autonomous body.
7 Whether a ge and
educational qualifications
prescribed for direct
recruits shall apply in the
case of promotions Age: No bar ;
Academic Qualification: Shall
possess at least Bachelor‘s degree
from a recognised University .
8 Period of probation, if any One year
9 In case of recruitment by
promotion or deputation
or absorption, grades from
which promotion or
deputation or absorption Promotion: Assistant Registrar
with five years‘ regular service in
level -11 in the pay matrix (Rs.
67700 -208700) on Seniority -cum-
fitness basis.
to be made Deputation: Officers holding
analogous posts on regular basis or
with five years‘ regular service in
level -11 in the pay matrix (Rs.
67700 -208700) or with eight years‘
regular service in level -10 in the pay
matrix (Rs. 56100 -177500) in the
Central or State Government,
Universities and other autonomous
organisations.
1 Name of Post Deputy Librarian
2 Classification Group ‗A‘
3 Level in pay matrix Level -12 in the pay matrix (Rs.
78800 -209200)
4 Whether Selection or non-
selection post By selection committee
5 Age Limit for Direct
Recruits Fifty Years
6 Educational and other
qualifications required for
direct recruits Qualifications: -
(i) Master‘s degree in Library
Science or Information Science or
documentation science, with 55% of
the marks or an equivalent grade in
a point scale wherever the grading
system is followed.
(ii) eight years‘ experience as an
Assistant University Librarian or
College Librarian.
(iii) evidence of innovative library
services including integration of
Infor mation and Comm unication
Technology in Library;
(iv) A Doctor of Philosophy degree
in library science or information
science or Documentation Science
or Archives and manuscript keeping
or
computeris ation of library .
7 Whether age and
educational qualifications
prescribed for direct
recruits shall apply in the
case of promotions Not applicable
8 Period of probation, if any One year
. Method of Recruitment
whether by direct
recruitment or by
promotion or by deputation
and percentage of the
vacancies to be filled by (a) Direct recruitment or
promotion or deputation
(b) In case of Deputation:
Officers from Central or State
Governments, Universities,
Professional and Research
various methods. Institutions and bodies:
(i) holding analogous post on a
regular basis; or
(ii) with five years‘ regular
service in a relevant post in the
level -11 in the pay matrix (Rs.
67700 -208700) or with eight
years‘ regular service in level -10 in
the pay matrix (Rs. 56100 -177500)
and possessing qualifications
prescribed.
. Name of Post Senior Technology Officer
2 Classification of the post Group ‗A‘
. Level in pay matrix Level -11 in the pay matrix (Rs.
67700 -208700)
. Selection or Non-
Selection Post By selection committee
. Age-limit for direct recruits Forty-five years
. Educational and other
qualifications required for
direct recruits Qualification:
Bachelor of Engineering or
Bachelor of Technology (Computer
Science and Engineering) with 55%
of marks and six years of experience
of extensive programming and
system management from a
recognised Public or Private
organisation.
OR
Master in Computer Science or
Master of Computer Applications or
Master of Technology in Computer
Science and Engineering with 55%
of marks and five years‘ experience
of extensive programming and
system management from a
recognised public or private
organisation.
. Period of probation, if any. Two years
. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage of
the vacancies to be filled by
various methods. Direct Recruitment or deputation or
Promotion
. In case of recruitment by
promotion or deputation or
absorption, grades from
which promotion or
deputation or absorption to
be made. Deputation:
An officer of Central G overnment,
State G overnment, Union territories,
autonomous or statutory
organisations, public sector
undertakings, Universities or
recognised research institutions
holding the analogous post and pay
in parent cadre of department.
OR
Having five years of experience in
the above mentioned organisation in
level -10 in the pay matrix (Rs.
56100 -177500) or equivalent on
regular basis in parent cadre or
department.
1. Name of the Post Senior Accounts Officer
2. Classification Group ‗A‘
3. Scale of Pay Level -11 in the pay matrix (Rs.
67700 -208700)
4. Level in pay matrix By selection committee
5. Age-limit for direct recruits Forty -five years
6. Educational and other
qualifications required for
direct recruits Essential Qualification:
(i) Master‘s degree with at least
55%
marks or an equivalent grade in a
point scale wherever the grading
system is followed from a
recognised University or institute
with excellent academic record;
(ii) t hree years of administrative
experience as Assistant Finance
Officer or Assistant Registrar in
level-10 in the pay matrix (Rs.
56100 -177500) or
equivalent post preferably in
Central or
State Government or p ublic sector
Undertaking;
(iii) working knowledge of Tally
ERP 9;
(iv) k nowle dge of Goods and
Services Tax (GST) and Income
Tax;
(v) Strong pe ople management
skills, ability to monitor multiple
streams of work and coordinate staff
and
Highly motivated; strong analytical
skills and ability to work under
pressure .
Desirable Qualification: Master
of Business Administration
(Finance) or Chartered Accountant
or Institute of Cost and Works
Accountants or Institute of
Chartered Accountants or
Intermediate Chartered
Accountancy or Intermediate Cost
and Works Accountancy or
Subordinate Accounts Service.
Experience:
Working in finance department in a
University or institution of higher
learning or public sector
undertaking or central or state
governments, professional and
research institutions and bodies.
7. Period of probation, if any Two years
8. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation and
percentage of the vacancies
to be filled by various
methods Direct recruitment or deputation or
promotion
9. In case of recruitm ent by
promotion or deputation ,
grade from which promotion
or deputation to be made Deputation : Officers from Central
or State G overnments or public
sector undertakings, Universities,
professional and research
institutions and bodies:
(i) holding analogous post on
regular basis; or
(ii) with five years‘ regular service
in a relevant post in the level -10 in
the pay matrix (Rs. 56100 -177500)
and possessing qualifications
prescribed
1 Name of Post Executive Engineer (Civil or
Electrical)
. Classification Group ‗A‘
3 Level in pay matrix Level -11 in the pay matrix (Rs.
67700 -208700)
4 Whether Selection or Non -
selection post By selection committee
5 Age-limit for direct recruits Forty-five years
6 Educational and other
qualifications required for
direct recruits Essential Qualifications:
(i) first class B achelor‘s degree
in the civil or electrical
engineering from a recognised
University or institute ;
(ii) eight years of experience as
assistant engineer in the
relevant field from Central
Public W orks Department or
State Government Public
Works D epartment Services
or similar organi sed services
or semi -government or public
sector undertaking or
statutory or autonomous
organisation or University .
Desirable Qualifications:
(i) experience in construction of
projects of multi -story
buildings and have experience
in planning or estimation or
measurement or tendering as
per the Central Public Works
Department or Public Works
Department norms.
(ii) Good knowledge of Central
Public Works Department
manuals , preparations or
checking of estimates,
drawings, structural details,
bill of quantities, substitute or
deviation items statements
and other associated issues
related with building and
constructions;
(iii) Knowledge of Computer
Aided Design and latest
Management Technology or
other relevant software.
7 Period of probation, if any Two years
8 Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage of
the post to be filled by
various methods. Direct recruitment or deputation or
Promotion
9 In case of recruitment by
promotion or deputation or
absorption, grades from
which promotion or
deputation or absorption to
be made Promotion: Assistant Engineer
having degree in relevant branch of
engineering with five years of
regular services in the level -10 in
the pay matrix (Rs. 56100 -177500)
based on Seniority -cum-fitness from
Assistant Engineers subject to
fulfilment of academic qualification
Deputation: Officers holding
analogous post or one below
category wi th 3 years‘ experience,
in the C entral Public Works
Department or State Government
Public Works D epartment Services
or similar organis ed services or
semi - government or public sector
undertaking or statutory or
autonomous organisation or
University .
1 Name of Post Senior Public Relations Officer
. Classification Group ‗A‘
3 Level in pay matrix Level -11 in the pay matrix (Rs .
67700 -208700)
4 Whether Selection or non-
selection post By selection committee
5 Age-limit for direct recruits Forty -five years
6 Educational and other
qualifications required for
direct recruits Essential Qualifications:
(i) Masters' Degree with 55% of
marks or its equivalent grade in
Journalism and Mass
Communication from recognised
University or Institute;
(ii) Eight years‘ experience in the
editorial department or Centre of
any Central or State Government
department or public sector
undertaking or Central or State
Educational Institutions
established English or regional
Newspaper accredited with A udit
Bureau Circulation , National
News Agencies, Radio o r
Television, Film Media, reputed
advertising agencies with
excellent command of speaking
in English, Hindi .
Desirable:
Good working knowledge of
computer applications .
7. Period of probation, if any Two years
. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage
of the post to be filled by
various methods. Deputation or direct recruitment or
promotion
9 In case of recruitment
by promotion or deputation
or absorption, grades from
which promotion or
deputation or absorption to
be made Experience : five years in Media
Management or relevant functional
area – level -10 in the pay matrix
(Rs. 56100 -177500) in C entral or
State G overnments or public sector
undertakings or Universities or
professional and research
institutions and bodies
1 Name of Post Assistant Registrar
2 Classification Group ‗A‘
3 Level in pay matrix Level -10 in the pay matrix ( Rs.
56100 -177500)
4 Whether Selection or
non- selection post By selection committee
5 Age-limit for direct recruits Forty years
6 Educational and other
qualifications required for
direct recruits Essential Qualifications :
Master‘s degree with at least 55% of
the marks or an equivalent grade in
a point scale wherev er grading
system is followed;
Desirable qualification :
(i) three years of relevant
administrative experience in an
office in academics or
examinations or finance and
accounts or procurement or
human resources management
in one or more of the
following:
(a) Central or State Universities
or research institutions; (b)
Central or State government
departments and agencies; (c)
autonomous bodies under the
Central or State government;
(d) port trusts; (e) public sector
undertakings; (f) public sector
banks or financial institutions ;
(g) public limited companies ;
(ii) g ood knowledge of
information, communication
and technology .
Note: The appointment under direct
recruitment shall be made through
an All India open competition by
conducting a written test and
interview.
7 Period of probation, if any Two years
8 Method of recruitment Deputation or direct recruitment or
promotion
9 In case of recruitm ent by
promotion or deputation or
absorption, grades from
which promotion or
deputation or absorption to
be made Promotion: Five years of regular
service in the feeder cadre
Deputation:
(i) Officers holding analogous
posts on a regular basis or
with five years‘ regular service
in lower grades position in
level-7 in the pay matrix (Rs .
44900 -142400 ) or level-8 in the
pay matrix (Rs . 47600 -151100 )
in the Central or State
Government, Universities and
other autonomous
organisations ;
(ii) Knowledge of Computer
Applications .
1. Name of Post Information Technology and
Systems Officer
2 Classification of the post Group ‗A‘
3. Level in pay matrix Level -10 in the pay matrix (Rs .
56100 -177500)
4. Selection p ost
or
Non-selection By selection committee
5. Age-limit for direct recruits Forty years
6. Educational and other
qualifications required for
direct recruits Essential Qualification:
(i) Bachelor of Engineering or
Bachelor of Technology in
Electronics and
Communication Engineering
or Computer Science and
Engineering or from
recognised University or
Institute;
(ii) five years‘ experience of
Computer Network
administration and Computer
hardware , including Massive
Uninterruptible Power Supply
systems and Centrali sed Air -
Conditioning Plants , or
Computer Systems
Management and
Administration , or
Maintenance of a campus -
wide large computer network ,
from a recogni sed public
sector un dertaking or Private
organis ation .
Desirable Qualification:
Experience of Industrial
background.
7. Period of probation, if any. Two years
8. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage of
the vacancies to be filled by
various
methods. Direct recruitment
9. In case of recruitm ent by
promotion or deputation or
absorption, grades from
which promotion or
deputation or absorption to
be made. Not applicable
. Name of the Post Assistant Director Physical
education
2 Classification Group ‗A‘
3. Scale of Pay Level -10 in the pay matrix (Rs .
56100 -177500)
4. Level in pay matrix By selection committee
5. Age-limit for direct
recruits Forty years
6. Educational and other
qualifications required for
direct recruits Qualification:
(A)
(i) a Master ‘s degree in physical
education and sports or physical
education or sports science
with 55% marks (or an
equivalent grade in a point -scale,
wherever the grading system is
followed) ;
(ii) record of having represented
the University or college at the
inter-University or inter -
collegiate competitions or the
State or national championships;
(iii) besides fulfilling the above
qualifications, the candidate
must have cleared the National
Eligibility Test , conducted by the
University Grants Commission
or the Council of Sci entific and
Industrial Research, or a similar
test accredited by the University
Grants Commission like the
State Level Eligibility Test or
State Eligibility Test or D octor
of P hilosophy . Degree in
Physical Education , or Physical
Education and Sports , or Sports
Science
OR
(B) An Asian game or
commonwealth games medal
winner who has a degree at
postgraduate level .
7. Period of probation, if any Two years
8. Method of Recruitment
whether by direct
recruitment or b y
promotion or by
deputation and percentage
of the vacancies to be
filled by various methods Direct recruitment by advertisement
or deputation of officers of the
Government of India or State
Government , or a public sector
undertaking , or an autonomous
body, meeting the qualification
requirements and working in
analogous positions , or those with
five years of relevant experience i n
level –8 in the pay matrix (Rs.
47600 -151100) or above .
9. In case of recruitment by
promotion or deputation or
grade from which
promotion or deputation Not applicable
1. Name of Post Assistant Engineer (Civil or
Electrical)
. Classification Group ‗A‘
3. Level in pay matrix Level -10 in the pay matrix (Rs .
56100 -177500)
4. Whether Selection or Non -
selection Post By selection committee
5. Age-limit for direct recruits Forty years
6. Educational and other
qualifications required for
direct recruits Essential Qualifications:
(i) First Class Bachelor‘s degree
in Civil or Electrical
Engineering from a
recognized University or
Institute;
(ii) five years of experience in the
relevant field from the
Central Public Works
Department or State
Government Public Works
Department services , or
similar organis ed services, or
semi-government , or public
sector undertaking , or
statutory or autonomous
organisation , or University .
Desirable Qualifications:
(i) Experience in construction or
maintenance of sub-stations or
multistory buildings ,
distribution systems , and
experience in planning ,
estimation , or tendering as per
the Central Public Works
Department or Public Works
Department norms.
(ii) Good knowledge of Central
Public Works Department
manuals, preparation or
checking of estimates ,
drawings , bills of quantities ,
substitute items statements , or
deviation items statements , etc.
7. Period of probation, if any Two years
. Method of recruitment
whether by direct
recruitment or by
promotion or by deputation
or absorption and
percentage of the post to
be filled by various
methods. Deputation or direct recruitment or
promotion
. In case of recruitment by
promotion or deputation or
absorption, grades from
which promotion or Deputation: Officers holding an
analogous post or one category
below, with five years‘ experience,
in the Central Public Works
deputation or absorption to
be made Department or State Government
Public Works Department services,
or similar organised services, or
semi-government, or a public sector
undertaking or a statutory or
autonomous organisation, or within
the University .
1. Name of Post Assistant Librarian
. Classification Group ‗A‘
3. Level in pay matrix Level -10 in the pay matrix (Rs
56100 -177500)
4. Whether Selection or non-
selection post By selection committee
5. Age-limit for direct recruits Forty years
6. Educational and other
qualifications required for
direct recruits Qualifications:
(i) a Master‘s degree in Library
Science, Information Science
or Documentation Science or
an equivalent professional
degree with 55% of marks (or
an equivalent grade in a point
scale wherever grading system
is followed) ;
(ii) a consistently good academic
record wit h knowledg e of
computerization of library;
(iii) Qualifying in the National
Eligibility Test conducted by
the University Grants
Commission, Council of
Scientific and Industrial
Research, or a similar test
accredited by the U niversity
Grants Commission , such as
the State Level Eligibility Test
or State Eligibility Test; or
awarded a doctor of
Philosophy degree.
7. Period of probation, if any Two years
. Method of recruitment
whether by direct
recruitment or by
promotion or
by deputation or absorption
and Direct recruitment
1Name of Post Assistant Programmer
.
2 Classification of the post Group ‗B‘
. Level in pay matrix Level -8 in the pay matrix (Rs .
47600 -151100)
. Selection or Non-
Selection Post By selection committee
. Age limit for direct
Recruits Thirty -eight years
. Educational and other
qualifications required for
direct recruits Essential Qualification:
(i) Bachelor of Engineering or
Bachelor of Tech nology in
Computer Science and
Enginee ring or Electronics
Engineering or from a
recognized University or
institute;
OR
Master of Computer
Application or Master of
Science in Computer Science or
from a recognized University or
institute;
(iii) five years programming
experience in in languages like
C or C++ or JAVA , etc.
databases: MySQL or
ORACLE with PHP, etc.
Foundations and practices
under WINDOWS or LINUX
or UNIX platforms from a
recognised Public or Private
organisation.
. Period of probation, if
any. Two years
. Method of recruitment
whether by direct
recruitment or by
promotion or by
deputation or absorption
and percentage of the
vacancies to be filled by
various methods. Direct recruitment through written
test and s kill test (if required)
. Name of Post Senior Section Officer
. Classification Group ‗B‘
. Level in pay matrix Level -8 in the pay matrix (Rs . 47600 -
151100)
. Whether Selection or
non-selection post By selection committee
. Age-limit for Direct
Recruits Thirty -eight years
. Educational and other
qualifications required for
direct recruits Essential Qualifications:
(i) A Bachelor‘s degree in any
discipline from any recognised
University or Institute ;
(ii) three years‘ experience as
Assistant in the level-6 in the
pay matrix (Rs . 35400 -112400 )
or eight years as U pper
Division Clerk in Level -4 in
the pay matrix (Rs . 25500 -
81100 ) in any Central or State
Government or University or
public sector undertaking and
other Central or State
autonomous i nstitutions or
holding equivalent positions in
any reputed private companies
or bank;
(iii) proficiency in Computer
Operation, noting and drafting .
Desirable:
Proficiency in English and good
communication skills.
7 Period of probation, if any Two years
. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage
of the post to be filled by
various method . Deputation or direct recruitment or
promotion
. In case of recruitment by
promotion or deputation or
absorption, grades from
which promotion or
deputation or absorption to
be made Deputation:
Persons holding analogous posts on
regular basis or with 3 years‘ regular
service as Office Assistant or
Superintendent or Personal Assistant
in the l evel-6 in the pay matrix (Rs.
35400 -112400 ) or Level-7 in the pay
matrix (Rs . 44900 -142400) of any
Central or State Government or
University or public sector
undertaking as other Central or State
autonomou s bodies and fulfilling the
educational qualifications and
other professional requirements as
prescribed
1 Name of Post Public Relation Officer
2 Classification Group ‗B‘
3 Level in pay matrix Level -8 in the pay matrix (Rs.
47600 -151100)
. Whether Selection or
non- selection post By selection committee
. Age-limit for Direct
Recruits Thirty eight y ears
. Educational and other
qualifications required for
direct recruits Essential Qualifications :
(i) Masters' d egree with 55% of
marks or its equivalent grade in
Journalism and Mass
Communication from
recognised University or
Institute;
(ii) five years‘ experience in the
editorial department or Centre
of any Central or State
Government department or
public sector undertaking or
Central or State Educational
Institutions established English
or regional Newspaper
accredited with Audit Bureau
of Circulations , National News
Agencies, Radio or Television,
Film Media, reputed
advertising agencies with
excell ent command of
speaking in English and Hindi.
Desirable :
Good working knowledge of
computer applications.
7 Period of probation, if any Two years
. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage
of the post to be filled by
various methods Direct recruitment or deputation or
promotion
. In case of recruitment by
promotion or deputation or
absorption, grades from
which promotion or
Deputation or absorption
to be made In case of deputation – qualification
as at Col umn (6) and experience of
3 years in the immediately below
level-7 in the pay matrix (Rs.
44900 -142400) or 5 years in le vel-6
in the pay matrix (Rs . 35400 -
112400)
1 Name of Post Section Officer
2 Classification Group ‗B‘
3 Level in pay matrix Level -7 in the pay matrix (Rs. 44900 -
142400)
. Whether Selection or non-
selection post By selection committee
5 Age-limit for direct recruits Thirty f ive years
. Educational and other
qualifications required for
direct recruits Essential Qualifications:
(i) A Bachelor‘s degree from any
recognised University or
Institute ;
(ii) three years‘ e xperience as
Superintendent in the level -6 in
the pay matrix (Rs. 35400 -
112400) or eight years as
Assistant in level-4 in the pay
matrix (Rs. 25500 -81100) in
any Central or State
Government or University or
public sector undertaking and
other Central or State
autonomous institutions or
holding equivalent positions in
any reputed Private companies
or bank.
(iii) Proficiency in Computer
Operation, noting and drafting.
7 Period of probation, if any Two years
. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage
of the post to be filled by
various methods Direct recruitment or deputation or
promotion
. In case of recruitment by
promotion or deputation or
absorption, grades from
which promotion or
deputation or absorption to
be made Promotion: five years of regular
service from the feeder grade of
Superintendent in level-6 in the pay
matrix (Rs. 35400 -112400) subject
to seniority -cum-fitness with
academic qualification
Deputation: Officers holding
analogous post on regular basis or
with three years‘ regular service in
level-6 in the pay matrix (Rs.
35400 -112400) or equivalent in the
Central or State Government
Universities or autonomous
organisations and possess the
Bachelor‘s degree as prescribed for
direct recruits.
1 Name of Post Superintendent
2 Classification Group ‗B‘
3 Level in pay matrix Level -6 in the pay matrix (Rs. 35400 -
112400)
. Whether Selection or non-
selection post By selection committee
. Age-limit for direct recruits Thirty -five years
. Educational and other
qualifications required for
direct recruits Essential Qualifications :
(i) Bachelor degree from a
recognised University or
Institution ;
(ii) three y ears of experience as U pper
Division Clerk or equivalent in the
level-4 in the pay matrix (Rs.
25500 -81100) in Central or State
Government or University or
public sector undertaking and
other Central or State autonomous
bodies or equivalent pay package
in the reputed priva te Companies
or corporate banks;
(iii) Proficiency in Typing,
Computer applications, noting and
drafting.
7. Period of probation, if any Two years
8. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption . Direct recruitment or deputation or
promotion
9. In case of recruitment by
promotion or deputation or
absorption, grades from
which promotion or
deputation or absorption to
be made Promotion: Assistant with five
years of regular serv ice in level -4 in
the pay matrix (Rs. 25500 -81100)
according to seniority -cum-fitness.
. Name of Post Library and Information Assistant
. Classification Group ‗B‘
. Level in pay matrix Level -6 in the pay matrix (Rs. 35400 -
112400)
. Whether Selection or non-
selection post By selection committee
. Age-limit for Direct
Recruits Thirty-five years
. Educational and other
qualifications required for
direct recruits Qualifications:
(i) Master‘s degree in Library and
Information Science from any
recognised University or
Institution with two years‘
experience in the relevant field in
a University or Research
establishment or Central or State
Government. or public sector
undertaking and Library of other
autonomous institutions ;
OR
Bachelor‘s degree in Library or
Library and Information Science
from any recognised Institute or
University with three years‘
experience in the relevant field
in a University or Research
Establishment or Central or State
Government or public sector
undertaking and Lib rary o f other
autonomous Institutions;
(ii) k nowledge of Computer
Applications.
7. Period of probation, if any Two years
8. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage
of the post to be filled by
various methods Direct recruitment or deputation
. In case of recruitment by
promotion or deputation or
absorption, grades from
which promotion or
deputation or absorption to
be made Deputation: Employees of the
Central or State Government,
autonomous or statutory organisation,
public sector undertaking , University
or recognised research institution:
(i) holding analogous post on regular
basis in the parent cadre or
department ;
(ii) with five years‘ service rendered
as Semi Professional Assistant or
equivalent in the level-5 in the
pay matrix (Rs . 29200 -92300) or
equivalent in the parent cadre or
department; and
(iii) possessing the qualifications and
experience prescribed for direct
recruitment.
. Name of the Post Assistant
. Classification Group ‗C‘
. Level in pay matrix Level -4 in the pay matrix (Rs. 25500 -
81100)
. Whether Selection post or
non-selection post By selection committee
. Age-limit for Direct
Recruits Thirty -two years
. Educational and other
qualifications required for
direct recruits. Essential qualification :
(i) A Bachelor‘s degree from a
recognised University or
Institution.
(ii) two years‘ experience as Clerk
or equivalent in University or
research establishment or
Central or State Government or
public sector undertaking or
autonomous body or equivalent
pay package in a reputed private
company or bank;
(iii) proficiency in computer
operations.
Note : Shall have pleasing personality
with good communication skills.
. Period of probation, if any Two years
. Method of Recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage Direct r ecruitment or promotion
of the post to be filled by
various methods
. Name of Post Laboratory Technician
. Classification Group ‗C‘
. Level in pay matrix Level -3 in the pay matrix (Rs . 21700 -
69100)
. Whether Selection or non-
selection post By selection committee
. Age-limit for Direct
Recruits Thirty two Years
. Educational and other
qualifications required for
direct recruits Essential Qualifications :
(i) Diploma in the relevant branch
of engineering from a recognized
University or institute
(ii) with minimum three years of
working and maintenance or
operation experience of
Scientific Instruments in a
Laboratory of Academic or
Research Institution;
or
(i) Bachelor‘s degree in relevant
branch of engineering from a
recognized University or institute
(ii) with one year of working and
maintenance or operation
experience of Scientific
Instruments in a Laboratory of
Academic or Research
Institution.
Note 1 : The relevant subject shall be
as decided by the University as per the
functional requirement of the
department concerned.
Note 2 : The experience shall be in
University or Research establishment
or Central or State Government or
public sector undertaking and other
autonomous bodies or private
organisation .
7. Period of probation, if any Two years
. Method of recruitment
whether by direct
recruitment or by
promotion or by deputation
or absorption and
percentage of the post to be
filled by various methods Direct recruitment
. Name of Post Laboratory Assistant
. Classification Group ‗C‘
. Level in pay matrix Level -3 in the pay matrix (Rs. 21700 -
69100)
. Whether Selection or non-
selection post By selection committee
. Age-limit for direct recruits Thirty -two Years
. Educational and other
qualifications required for
direct recruits Essential Qualifications :
(i) Bachelor‘s degree in the relevant
branch of Science from a
recognized University or
institute
(ii) with minimum two years of
working and maintenance
experience of sophisticated
scientific Instruments (in a
Laboratory of Academic or
Research Institution).
Note 1: The relevant subject shall be
as decided by the University as
per the functional requirement of
the department concerned.
Note 2: The experience shall be in
University or Research
establishment or Central or
State Government or public
sector undertaking and other
autonomous bodies or Private
organisation .
. Period of probation, if any Two years
. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage
of the post to be filled by
various methods Direct recruitment
. Name of Post Data Entry Operator
. Classification Group ‗C‘
. Level of pay matrix Level -2 in the pay matrix (Rs .
19900 -63200)
. Whether Selection or non-
selection post By selection committee
. Age-limit for direct recruits Thirty years
. Educational and other
qualifications required for
direct recruits Essential Qualifications :
(i) A Bachelor‘s degree from any
recognised University or
Institute;
(ii) English Typing @ 35 w ord per
minute OR Hindi typing @ 30
word per minute (35 word per
minute and 30 word per minute
correspond to 10500 Key
Depression per Hour or 9000
Key Depression per Hour on an
average of five key depressions
for each work) ;
(iii) Proficiency in Computer
Operations.
. Period of probation, if any Two years
. Method of recruitment
whether by direct
recruitment or by promotion
or by deputation or
absorption and percentage
of the post to be filled by
various methods Direct r ecruitment or deputation
SCHEDULE -II
Selection Committee for direct recruitment or Departmental
Promotion Committee or Departmental Confirmation Committee
of Non -Teaching Employees
(1) Following shall be the constitution of the Selection Committees:
(a) For Group „A‟ posts (other than statutory posts ):
1. Vice -Chancellor or Pro Vice -Chancellor* (*in
the absence of Vice -Chancellor) Chairperson
2. Two experts, not in service of the University ,
nominated by the Vice -Chancellor out of the
panel approved by the E xecutive Council . Member
3. Head of the Unit or Department Member
4. One member of the Executive Council
nominated by it. Member
5. A representative of S chedule Castes or
Schedule Tribes or Other Backward Castes or
Women or P ersons with Benchmark
Disabilities , if any of the candidates Member
belonging to these categories, to be nominated
by the Vice -Chancellor, if any of the above
members of the Selection Committee do not
belong to the same category.
6. Registrar Member
(b) For Group „B‟ posts:
1. Pro Vice -Chancellor or Registrar*
(*in the absence of Pro Vice -Chancellor) Chairperson
2. Two experts, not in the service of the
University , nominated by the Vice -
Chancellor out of the panel approved by the
Executive Council . Member
3. Head of the Unit or Department Member
4. A representative of Schedule Castes or
Schedule Tribes or O ther Backward Castes
or Women or P ersons with Benchmark
Disabilities , if any of the candidates
belonging to these categories, to be
nominated by the Vice -Chancellor, if any of
the above members of the Selection
Committee do not belong to the same
category. Member
5. Registrar or Joint Registrar or Deputy
Registrar Member
(c) For Group „C‟ posts:
1. Registrar Chairperson
2.
Two experts, not in service of the University ,
nominated by the Vice -Chancellor out of the
panel approved by the E xecutive Council . Member
3. Head of the Unit or Department Member
4. A representative of Schedule Castes or
Schedule Tribes or Other Backward Castes or
Women or P ersons with Benchmark
Disabilities , if any of the candidates belonging
to these categories, to be nominated by the
Vice -Chancellor, if any of the above members
of the Selection Committee do not belong
to the same category. Member
5. Joint Registrar or Deputy Registrar Member
(2) Following shall be the constitution of the Departmental
Promotion Committee:
(a) For Group „A‟ posts (other than statutory posts):
1. Vice -Chancellor or Pro Vice -Chancellor* (*in
the absence of Vice -Chancellor) Chairperson
2. One expert, not in service of the University ,
nominated by the Vice -Chancellor Member
3. Head of the concerned Unit or Department Member
4. A representative of Schedule Castes or
Schedule Tribes or O ther Backward Castes
or Women or P ersons with Benchmark
Disabilities , if any of the candidates
belonging to these categories, to be
nominated by the Vice -Chancellor, if any of
the above members of the Selection
Committee do not belong to the same
category. Member
5. Registrar Member
(b) For Group „B‟:
1. Pro Vice -Chancellor or Registrar*
(*in the absence of Pro Vice -Chancellor) Chairperson
2. One expert, not in service of the University ,
nominated by the Vice -Chancellor Member
3. Head of the concerned Unit or Department Member
4. A representative of Schedule Castes or
Schedule Tribes or O ther Backward Castes or
Women or P ersons with Benchmark
Disabilities , if any of the candidates belonging
to these categories, to be nominated by the
Vice -Chancellor, if any of the above members
of the Selection Committee do not belong to
the same category.
Member
5. Registrar or Joint Registrar or Deputy Registrar Member
(c) For Group „C‟:
1. Registrar Chairperson
2. One expert, not in service of the University ,
nominated
By the Vice -Chancellor Member
3. Head of the concerned Unit or Department Member
4. A representative of Schedule Castes or
Schedule Tribes or O ther Backward Castes or
Women or P ersons with Benchmark
Disabilities , if any of the candidates belonging
to these categories, to be nominated by the
Vice -Chancellor, if any of the above members
of the Selection Committee do not belong to
the same category.
Member
5. Joint Registrar or Deputy Registrar of the unit
concerned Member
(3) Following shall be the constitution of the Departmental
Confirmation Committee:
(a) For Group „A‟ posts (other than statutory posts):
1. Vice -Chancellor or Pro Vice -Chancellor*
(*in the absence of Vice -Chancellor) Chairperson
2. Head of the concerned Unit or Department Member
3. A representative of Schedule Castes or
Schedule Tribes or O ther Backward Castes
or Women or P ersons with Benchmark
Disabilities , if any of the candidates
belonging to these categories, to be
nominated by the Vice -Chancellor, if any of
the above members of the Selection
Committee do not belong to the same
category. Member
4. Registrar Member
(b) For Group „B‟ posts:
1. Pro Vice-Chancellor or Registrar*
(*in the absence of Pro Vice -Chancellor) Chairperson
2. Head of the concerned Unit or Department Member
3. A representative of Schedule Castes or
Schedule Tribes or Other Backward Castes or
Women or P ersons with Benchmark
Disabilities , if any of the candidates belonging
to these categories, to be nominated by the
Vice -Chancellor, if any of the above
members of the Selection Committee do not
belong to the same category. Member
4. Registrar or Joint Registrar or Deputy
Registrar Member
(c) For Group „C‟ posts:
1. Registrar Chairperson
2. Head of the concerned Unit or Department Member
3. A representative of Schedule Castes or
Schedule Tribes or Other Backward Castes or
Women or P ersons with Benchmark
Disabilities , if any of the candidates
belonging to these categories, to be nominated
by the Vice -Chancellor, if any of the above
members of the Selection Committee do
not belong to the same category.
Member
4 Joint Registrar or Deputy Registrar of the unit
concerned Member
Quorum: Two-thirds of the members shall form the quorum for the
meeting of a Selection Committee, which shall include the
Chairperson, the Vice -Chancellor‘s nominee (wherever applicable), at
least one external expert out of the two experts and one representative
from the respective reserved category as per requirement.
Two-thirds of the members shall form the quorum for the meeting of a
Departmental Promotion Committee or Departmental Confirmation
Committee.
44. Terms and conditions of
service of all employees of
the University
(other than teachers) .-
PART – I: EXTENT OF APPLICATION
1. (a) These rules may be called the ―Gati Shakti Vishwavidyalaya
(Non -Teaching Employees Terms and Conditions of Service)
Rules‖.
(b) These rules shall be deemed to have come into force from the
date of approval of these O rdinances.
2. Subject to the provisions in the Act and Statutes, these rules shall
apply to the employees of the University other than the
University teachers.
PART – II: DEFINITIONS
3. In these rules, u nless the context otherwise requires,
(1) ‗average pay‘ means the average monthly pay earned during the
10 complete calendar months immediately preceding the month
in which the event occurs which necessitates the calculation of
average pay ;
(2) ‗Cadre ‘ means the strength of a service or a part of a service
sanctioned as a separate unit ;
(3) ‗Compensatory Allowance ‘ means an allowance granted to an
employee to meet the personal expenditure necessitated by the
special circumsta nces in which duty is pe rformed, it includes
traveling allowance.
(4) ‗duty‘ includes (a) service on probation provided that such
service is followed by confirmation: (b) joining time. An
employee may be treated as on duty during the course of
instruction or training.
(5) ‗employee (non -teaching) ‘ means a University employee other
than Teaching Staff ;
(6) ‗fee‘ means a recurring or non -recurring payment made to an
employee from a source other than the funds of the University
whether made directly to the employee or indirectly through the
intermediary of the University but it does not include un -earned
income such as income from property, dividends and interests on
securities and income from literary, artistic, cultural, scie ntific
and technological efforts;
(7) ‗honorarium ‘ means a recurring or non -recurring payment
granted to an employee from the funds of the University as
remuneration for special work of an occas ional or intermittent
character;
(8) ‗foreign Service ‘ means service i n which an employee receives
his pay with the sanction of the University from a source other
than the funds of the University ;
(9) ‗joining Time ‘ means the time allowed to an employee to travel
to or from a station to which he is posted on transfer from one
station to another within the jurisdiction of the University ;
(10) ‗leave s alary ‘ means the monthly amount paid by the University
to an employee who is on leave;
(11) ‗lien‘ means the title of an employee to hold substantively either
immediately, or on the termination of a period or periods of
absence, a permanent post, including a tenure post, to which he
has been appointed substantively;
(12) ‗month‘ means a calendar month, in calculating a period
expressed in terms of months and days, complete calendar
months, irrespecti ve of the number of days in each, shall first be
calculated and the odd number of days calculated subsequently;
(13) ‗officiating ‘ means an employee officiates in a post when he
performs the duties of a post on which ano ther employee is
holding a lien, an emplo yee may also officiate in a va cant post
on which no other employee holds a lien;
(14) ‗pay‘ means the amount drawn monthly by an employee as:
(a) The pay other than special pay or pay granted in view of his
personal qualifications which has been sanctioned for a post
held by him substantively or in an officiating capacity or to
which he is entitled by reason of his position in a cadre; and
(b) Special pay and personal pay;
(15) ‗personal Pay ‘ means additional pay granted to an employee -
(a) to save him from loss of substantive pay in respect of a
permanent post, other than a tenure post, due to revision of
pay or to any reduction of such substantive pay, otherwise
than as a disciplinary measure; or
(b) in exceptional circumstances on other personal
considerations;
(16) ‗probation‘ means a person on probation in a post is one
appointed to that post for determining his fitness for eventual
substantive appointment to the post;
(17) ‗Special Pay ‘ means an addition of the nature of pay, to the
emoluments of a post or of an employ ee, granted in
consideration of.
(a) The specially arduous nature of the duties ; or
(b) A specific addition to the work or responsibility ;
(18) ‗permanent post‘ means a post carrying a definite rate of pay
sanctioned without limit of time;
(19) ‗substantive pay‘ means the pay other than special pay or
personal pay to which an employee is entitled to on account of a
post to which he h as been appointed substantively;
(20) ‗subsistence g rant‘ means monthly grant made to an employee
who is not in receipt of pay or leave salary ;
(21) ‗temporary p ost‘ means a post carrying a definite rate of pa y
sanctioned for a limited time;
(22) ‗time scale p ay‘ means pay which rises by periodical increme nts
from a minim um to a maximum;
(23) ‗travelling allowance ‘ means an allowance granted to an
employee to cover the expenses which he incurs in traveling in
the interests of the University ;
(24) the words and expression used in these rules and defined, but
defined in the Act, Stat utes and Ordina nces shall have the same
meaning respectively, assigned to them in the Act, Statutes and
Ordina nces.
PART – III: GENERAL CONDITIONS OF SERVICE
4. (1) The non -teaching posts in the University shall be subject to such
classifications as Government by any general order or special
order made from time to time be classified as follows (as per 7th
Centralised Processing Centre ):
S. No.
(1) Description of Posts
(2) Classification
of posts
(3)
1 A post carrying in Level -10 in the pay matrix
and above Group –‗A‘
2 A post carrying in Level 6 to 9 in the pay
matrix Group –‗B‘
3 A post carrying in Level 1 to 5 in the pay
matrix Group –‗C‘
(2) Qualifications for appointment: The age, qualifications and
method of recruitment for appointment to various posts in the
University shall be such as may be prescribed in the relevant
recruitment rules or as determined by the Executive Council
from time to time.
(3) Fitness:
(a) Appointment of persons by direct recruitment for a period
for more than three months shall be subject to their being
found medically fit by the Medical Officer of the University
or any other Medical Authority authori sed for the purpose or
by a Medical Offi cer not below the rank of a Civil Surgeon;
(b) No person shall be appointed to any post unless the
Appointing Authority is satisfied that he possesses good
character and conduct.
(4) Methods of recruitment: - Recruitment to posts may be made -
(a) By direct recruitment ; or
(b) By promotion ; or
(c) By transfer ; or
(d) By deputation from Government Departments and other
institutions;
(e) By deputation followed by absorption .
(5) Recruitment by Promotion:
(a) Appointment to a post in any grade by promotion shall be
made, whether in a permanent or officiating capacity, from
amongst employees serving in posts in the next lower grade ;
(b) Every appointment by promotion shall be on the basis of
suitability due regard being paid to seniority.
(6) Appointment: -
(a) Appointment to a post shall be made by the Execut ive
Council or by the Officer authori sed by it for the purpose on
the recommendations of Selection Committee constituted fo r
the purpose from time to time;
(b) The age, educational and other qualifications for
appointment to the post and the method of recruitm ent shall
be such as may be determined by the Executive Council
from time to time.
(7) Adhoc Appointments: -
Notwithstanding anything contained in the above rule, the
Executive Council may by a general or special order and subject
to such conditions as it may specify in such order delegate to any
authority in the University the power to make ad hoc
appointments.
(8) Appointments in the place of employees dismissed or removed
or reduced:
Where an employee has been dismissed, removed or reduced
from any cadre in the service, no vacancy caused thereby or
arising subsequently in such cadre in the service shall be
substant ively filled to the prejudice of such person until the
appeal, if any, preferred by him against such dismissal, or
reduction is decided, and except in conformity with such
decision or until the time allowed for preferring an appeal has
expired, as the case may be.
(9) Re-employment in service beyond the date of superannuation:
Notwithstanding anything contained in these rules, the Executive
Council shall have power:
(a) to extend the services of the employees of the University
beyond the age of superannuation;
(b) to re -employ persons who have worked under the Central
Government or State Government or Union Territory
administration or other Universities and who have retired
from service on superannuation or on other grounds except
on invalid grounds.
(c) To absorb permanently Government servants who have been
on deputation to the University and to retain them on re -
employment basis.
Note : The over -riding consideration by the Executive Council for
the grant of extension of service or re -employment is that it must
be in the interest of the University and in addition satisfy one of
the following two conditions:
(i) that no suitable person shall be made available from the
lower cadre on promotion or there is shortage in that cadre;
(ii) that the retiring officer is of outstanding merit:
Provided that no Officer shall be retained in the
service of the University beyond two years from the date of
superannuation prescribed by the University .
(10) Except as otherwise provided in these rules, the whole time of
the employee of the University is at the disposal of the University
which pays him and he may be employed in any manner required
by proper authority without claim for additional remuneration: -
(a) The absence of an employee of the University from duty,
whether on leave or on foreign service shall not render him
ineligible to the privileges in respect of seniority, promotion
and confirmation which he shall have enjoyed but for his
absence if he is fit otherwise;
(b) No permanent employee shall be granted leave of any kind
for a continu ous period exceeding five years;
(c) When an employee does not resume duty after remaining on
leave for a continuous period of five years, or where an
employee after the expiry of his leave remains absent from
duty, otherwise than on foreign service or on account of
suspension, or for any period which together with the period
of leave granted to him exceeds five years, he shall unless
the Executive Council, in view of the exceptional
circumstances of the case otherwise determines, be deemed
to have resigned and shall accordingly cease to b e in the
University service.
(11) Tenure :
(a) Every person appointed on regular basis to a post in the
University whether by promotion or by direct recruitment,
shall be on probation in that post for a period of two years :
Provided that the appointing authority may, in
any individual case, extend the period of probation for a
further period not exceeding two years the reason th ereof to
be recorded in writing;
(b) Where a person appointed to a post in the University on
probat ion is, during his regular period of probation, or
extended period of probation found unsuitable for holding
that post or has not completed his period of probation
satisfactorily the appointing authority may:
(i) in the case of person appointed by promotion revert
him to the post held by him immediately before such
appointment; and
(ii) in the case of a person appointed by direct recruitment
terminate his services under the University without
notice;
(c) Every person appointed to a permanent post under the
University by promotion or by direct recruitment shall, on
satisfactory completion of his period of probation be eligible
for confirmation in that post , confirmation shall be through a
committee appointed by the Vice -Chancellor to review th e
performance du ring probation;
(d) No employee shall be confirmed in any post unless the
service of the employee under the University is approved by
the Appointing Authority ;
(e) The seniority of an employee regularly appointed to a post
according to rule shall be dete rmined by the order of merit
indicated at the time of initial appointment, provided that the
relative seniority of all direct recruits shall be determined by
the order of merit in which they are selected for such
appointment on the recommendation of the du ly constituted
selecting authority irrespective of date of joining the post,
persons appointed as a result of an earlier selection being
senior to those appointed as a result of subsequent selection.
(i) an Employee shall be a temporary employee of the
University until he is confirmed in a post under the
University ;
(ii) a n Employee confirmed in any post under the
University shall be a permanent employee of the
University ;
(f) The s ervices of a temporary employee may be terminated by
the Vice -Chancellor or Executive Council without assigning
any reason at any time by a notice of one month in writing
given to the employee or forthwith by payment to him of a
sum equivalent to the amount of his pay plus allowances for
the period of the notice at the same ra tes at which he was
drawing them immediately before the termination of his
services, or as the case may be, for the period by which such
notice falls short of one month;
(g) The services of a permanent employee may be terminated by
the Vice -Chancellor or E xecutive Council at any time by a
notice of three months or on payment of pay and allowances
drawn by him immediately before the termination of his
service for such period as the notice falls short of three
months, or without notice on payment of three mon th‘s pay
plus allowances drawn by him immediately before the
termination of his service, if the post in whic h he was
confirmed is abolished;
(h) An employee who is given notice of termin ation of service
under clause (11 ) may be granted, during the period of
notice, such earned leave, as may be admissible to him, and,
where the leave so admissible and granted is more than three
months, his services shall be terminated on the expiry of
such leave.
(12) (a) Except as otherwise provided in this rule, every em ployee of
the University shall retire from service on the afternoon of the
last day of the month in which he attains the age of sixty years
provided that an employee whose date of birth is the first of a
month shall retire from service on the afternoon of the last day of
the preceding month on a ttaining the age of sixty years;
(b) No employee shall be granted extension in service beyond the
age of retirement of sixty years (save under special
circumstances with the sanction of Executive Council);
(c) in any case of service exigencies, the services of any employee
are required, beyond the age of superannuation, such employee,
on a case to case basis may be allowed to continue in service on
―re-employment terms and conditions‖ for a maximum period of
two yea rs or till such time, such exigencies ceases, whichever is
earlier with th e approval of Executive Council;
(d) Notwithstanding anything contained in this rule, the Vice -
Chancellor shall, if he is of the opinion that it is in the interest of
the University so to do, have the absolute right to retire any
employee by giving him notice of not less than three months in
writing or three months‘ pay and allowances in lieu of such
notice;
(i) if he is in Group ‗A‘ or Group ‗B‘ service or post and had
entered the University service before attaining the age of
thirty -five years, after he has attained the age of fifty years;
(ii) in any other case after he has attained the age of fifty -five
years.
(13) (a) Any employee may, by giving notice of not less than three
months in writing to the Vice -Chancellor, retire from service
after he has attained the age of fifty years if he is in Group A or
Group B service or post and had entered the University service
before attaining the age of thirty five years and in all other ca ses
after he has attai ned the age of fifty -five years:
Provided that it shall be open to the Vice -Chancellor
to withhold permission to an employee under suspension who
seeks retirement under this clause.
(b) At any time after an employee has co mpleted thirty years
qualifying service --
He may retire from service, or he may be required by the
Appointing Authority to retire in the interest of the University
and in the case of such retirement the employee shall be entitled
to retiral benefits :
Provided that a n employee shall give notice in
writing to the Vice -Chancellor at least three months before the
date on which he wishes to retire,
the Vice -Chancellor may also give a notice in writing to an
employee at least three months before the date on which he is
required to retire in the interest of the University or three
months‘ pay and allowances in lieu of such notice:
Provided further th at where the employee giving
notice under the proviso of clause (a) is under suspension, it shall
be open to the Vice - Chancellor to withhold permission to such
employee to retire under this rule.
(c) (i) at any time after an employee has completed twenty years
qualifying service, he may, by giving notice of not less than
three months in writing to the Vice -Chancellor, retire from
service ;
(ii) t he notice of voluntary retirement given under sub -clause (i )
shall require acceptance by the Vice -Chancellor:
Provided that where the Vice -Chancellor does not
refuse to grant the permission for retirement before the expiry of
the period specified in the said notice, the retirement shall
become effective from the da te of expiry of the said period;
(iii) a n employe e, who has elected to retire under this rule and has
given the necessary notice to that effect to the Vice -Chancellor,
shall be precluded from withdrawing his notice except with the
specific approval of such authority:
Provided that the request for with drawal shall be
made before the intended date of his retirement.
(d) Subject to the acceptance of resignation by the Vice -Chancellor a
permanent or temporary employee may, by notice of three
months or one month , as the case may be, in writing addressed to
the Vice -Chancellor resign from the service of the University , or
by payment of salary in lieu thereof:
Provided that the Vice -Chancellor may, if it
deems proper in any case, permit a permanent or temporary
employee to resign from service on notice of less than three
months or one month.
PART – IV: MISCELLANEOUS
(14) Every person holding a post under the University after the
commencement of these rules but before the publication of these
rules shall be deemed to have been appointed under the
provisions of these rules and shall draw the pay drawn by him
immediately before the issue of these rules.
(a) (i) the University shall maintain a Service Book for each
employee in such form as may be Pres cribed by the Executive
Council;
(ii) the entries in the Service Book of an employee shall be made
by the officer auth orised in this behalf by the Vice -Chancellor :
(b) (i) such officers of the University as may be prescribed by the
Executive Council, shall report confidentially each year in the
form prescribed by the University on the work and conduct of
the employee who had served under them for periods not less
than three months in the financial year im mediately preceding
and forward their reports to the Registrar or any other officer
authori sed for the purpose ;
(ii) the Reviewing Officer, the next higher authority shall have
the discretion to determine which unfavorable reports or portions
thereof are weight enough to be communicated to the officer
reported against, all adverse entries shall be communicated
within a sp ecific period to the officials concerned , any
representation against the adverse remarks shall have to be made
within two months and shall lie to the next higher authority than
the Reviewing Officer.
(15) University employees shall be required to pass suc h
departmental and other tests or examinations as may be
prescribed by the Executive Council , the Executive Council may
also lay down rules regarding the periods within which the tests
shall be passed, the consequences of not passing the tests and
other cognate matters.
(16) Any matter relating to the conditions of service of an
employee for which no provision is made in these rules shall be
determined by the Executive Council.
(17) Notwithstandi ng anything contained in these r ules the Vice -
Chancello r may, if he is satisfied that there existed an
extraordinary situation, notify certain categories and number of
employees as he may deem necessary as essential to perform
certain duties for maintaining services considered indispensable
for a p eriod not ex ceeding ninety days, refusal to attend to such
duties shall render them liable for major penalty including
dismissal from service.
(18) Notwithstanding anything contained in these rules, the Executive
Council may, in the case of any employee, relax any of the
provision of these rules to relieve him of any undue hardship
arising from the operation of such provisions, or in the interests
of the University .
(19) Where a doubt arises as to the interpretation of application of
any of the provisions of these rul es, the matter shall be referred
to the Executive Council and its decision shall be final.
PART – V: PAY AND ALLOWANCES
(20) The standard scales of pay for the posts created in the University
service shall be as detailed below:
Description of Posts
(1) Classification of
posts (2)
(1) Post carrying the pay in level-10 in
the pay matrix and above Group ‗A‘
(2) Post carrying the pay level from 6
to 9 in the pay matrix Group ‗B‘
(3) Post carrying the pay in Level from
1 to 5 in the pay matrix Group ‗C‘
(21) An employee shall, on his appointment to a post on a time -scale
of pay, draw pay at the minimum of the time -scale unless the
Appointing Authority decides that he shall draw pay at any
higher stage.
Provided that, when such appointment is made by
promotion -
(a) The pay of the employee shall first be increased by one
increment in the lower scale, and then fixed in the highe r
scale at the stage next above,
the employee shall, however, have the option to be exercised
in writing within a period of three months of his promotion,
either to have his pay fixed in the higher scale of pay from
the date of promotion or from the date on which his ne xt
annual increment falls due and this option , once exercised
shall be final;
(b) If he had pre viously served in the same post or in any other
post under the University on the same or identical time -scale
of pay, and was drawing pay higher than the pay admissible
to him under clause (i) he shall draw such higher pay and the
period of his duty in suc h post on such pay shall also count
for purpose of increment in the higher post:
(c) (i) Fixation of pay of re -employed pensioners shall be done
as per the Government of India norms,
(ii) in case where the minimum pay of the post in which the
officer is re-employed is more than the last pay drawn, the
officer concerned may be allowed the minimum of the
prescribed scale of the post less pension and pension
equivale nt of other retirement benefits;
(iii) Once initial pay of re-employed pensioner has been
fixed in the manner indicated above he may be allowed to
draw normal increments in the time scale of the pot to
which he is appointed provided that the pay and gross
pension or Pension equivalent of the retirement benefit
taken together does not at any tim e exceed the limit
prescribed by the Gove rnment of India for the purpose;
(iv) Notwithstanding anything contained in the foregoing
paragraphs the Vice -Chancellor, in special circumstances,
shall have the power to fix the pay of the re - employed
pensioner at a higher stage and permit him to draw the
normal increments in the time-scale of the post to which he
is appointed;
(22) ( a) An increment shall ordinarily be drawn as a matter of course
unless it is withheld by the Competent A uthority if the
conduct of the employee has not been good or his work has
not been satisfactory;
(b) When an efficiency bar is prescribed in the time-scale, the
increment next above that bar shall not be given to an
employee without specific sanction of the Vice -
Chancellor ;
(23) (a) All duty in a post on a time-scale of pay counts for increments
in that time-scale ;
(b) Service in another equivalent or higher post, Foreign Service
and joining time shall count for increments;
(c) All leave except extraordinary leave taken without medical
certificate shall also cou nt for increments;
(d) The extraordinary leave sanctioned for the following purposes
shall automatically count as qualifying service for pension and
increments without any further sanctions: -
(i) e xtraordinary leave grante d due to inability of a
University employee to join or rejoin dut y on account of
civil commotion;
(ii) e xtraordinary leave granted to a University employee
for prosecuting higher technical and scientific studies.
(24) (a) An employee under suspension shall, during the period of
suspension, draw subsistence allowance equivalent to half the
rate of pay which is admissible to him immediately before the
commencement of the suspension and in addition the dearness
allowance as admissible on the basis of that pay and such
compensatory allowances admissible from time to time on the
basis of pay which he was in receipt on the date of suspension,
subject to fulfillment of other conditions laid down for the drawl
of such allowances :
Provided that where the period of suspension
exceeds three months, the authority which made or is deemed to
have made the order of suspension shall be competent to vary the
amount of subsistence allowance for any period subsequent to the
period of the first three months as follows:
(i) the amount of subsistence allowance may be increased by a
suitable amount, not exceeding fifty percent of the
subsistence allowance admissible during the period of the
first three months, if, in the opinion of the said authority, the
period of suspension has been prolonged for reasons, to be
recorded in writing, not direct ly attributable to the
employee;
(ii) the amount of subsistence allowance may be reduced by a
suitable amount, not exceeding 50% of the subsistence
allowance admissible during the period of the first three
months, if in the opinion of the authority, the period of
suspension has been prolonged for reasons to be recorded in
writing, direct ly attributable to the employee;
(iii) the rate of the dearness allowance shall be based on the
increas ed or, as the case may be the decreased amount of
subsistence allowance admissible unde r sub -clause (i) and
(ii) above;
(b) No payment under sub -rule (i) shall be made unless the employee
furnishes a declaration that he is not engaged in any other
employm ent, business, profession or vocation du ring the period
of suspension,
Provided that in the case of an employee
dismissed or terminated from service or compulsorily retired
from service who is deemed to have been placed or to continue
to be under suspen sion from the date of such dismissal or
termination of service or compulsory retirement and who fails
to produce such a declaration for any period or periods during
which he is deemed to be placed or to continue to be under
suspension, he shall be entitled to the amount by which his
earnings during such period or periods as the case may be, fall
short of the amount of subsistence allowance and other
allowances that shall otherwise be admissible to him; where the
subsistence allowance and other allowances admissible to him
are equal to or less than the amount earned by him, nothing in
this proviso shall apply to him.
(c) The permissible deductions from the subsistence allowance shall
be of the following two categories: -
(i) compulsory deductions ;
(A) income -tax and super-tax (Provided the employee‘s
yearly
income calculated with reference to subsistence allowance is
taxable);
(B) house rent and allied charges, i.e. electricity, water,
furniture, etc .;
(C) repayment of loans and advances other than from
provident fund taken from University at such rates as the
Registrar may decide ;
(ii) optional deductions:
The deductions falling under this category shall not be made
except with the employee‘s written consent:
(A) premium due on Life Insurance Policies ;
(B) amount due to Co-operative Stores and Co-operative
Credit Societies ;
(C) refund of advance taken from Provident Fund.
(iii) The deduction of the following nature shall not be made from
the subsistence allowance:
(A) subscription to Provident Fund ;
(B) recovery of loss to University in which an employee is
responsible.
(25) The University may sanction to an employee, in any special
circumstances, such special pay, personal pay, honorarium or fee
on such conditions as may be prescribed by regulations.
(26) (a) An employee shall be entitled to draw the pay of the post to
which he is appointed from the date on which he assumed charge
of the post, if joining on the forenoon of that da y; otherwise,
from the next day;
(b) Unless the Vice -Chancellor, in view of special
circumstances, otherwise orders, pay in respect of any month
shall become payable on the last working day of the month to
which it relates; except for the month of March which shall be
disbursed only on the first working day of April:
(c) Unless the Vice -Chancellor otherwise directs an employee
resigning from service of the University without giving the
prescribed notice shall not be allowed to draw pay due but not
drawn.
(27) (a) An employee appointed to hold full additional charge of the
duties of a higher post shall receive pay of the higher post;
(b) An employee placed in charge of the full duties of a post of
status equivalent to his own basic post shall receive allowances
at the rate of 10% of the presumpt ive pay of the additional post;
(c) No allowance shall be admissible when an employee holding
one post is placed in -charge of the current duties of a post of
equivale nt status of his own basic post, the employee concerned
shall receive pay in his basic post only ;
(d) An employee holding one post when placed in charge of the
current duties of a lower post shall not receive any allowance for
the additional work.
Note: (i) The additional pay or allowance shall not be admissible if the
period of additional charge is thirty days or less.
(ii) The additional pay or allowance shall not be admissible for
any period exceeding six months at a time.
(28) The employees of the University shall be eligible to draw
Dearness Allowance, House Rent Allowance, City Compensatory
Allowance, Travelling Allowance and other allowances as
sanctioned by the University according to the rules in force from
time to time and subject to the conditions prescribed for the
drawl of the allowan ces.
(29) Unless there is anything repugnant in the Gati Shakti
Vishwavidyalaya Act, Statutes, Ordinances, any amendments
to fundamental rules and supplementary rules shall be deemed
to be the amendments to the relevant provisions of these rules or
any order or any administrative instructions already issued by the
Central Government shall be deemed to be the orders or
administrative instructions under these rules with effect from the
date of such amendments or orders brought into force by the
Central Gov ernment.
45. Leave rules of non -
teaching staff . -
(1) Leave of any kind shall not be availed as a matter of right, it
shall be refused or revoked by the sanctioning authority in the
interest of the University , leave shall always be got sanctioned
in advance, except in case of urgency.
(2) Subject to (1) above, the non-teaching staff of the University
shall be eligible for the following kinds of leave . namely: -
(a) Duty Leave .-
For attending duties related to the Universities or duties
assigned by the sanctioning authority of the University for
matters of interest to the University :
(b) Casual Leave
(i) total casual leave grante d shall not exceed 8 days in a
calendar year ;
(ii) c asual leave shall not be combined with any other
kind of leave except special casual leave , however, such
casual leave may be combined with holidays including
Sundays, h olidays or Sundays falling within the period
of casual leave shall not be counted as casual leave;
(c) Special Casual Leave :
(A) Special casual leave, not exceeding fift een days in an
academic year, may be granted -
(i) to attend invited Programs, Public Service
Commission or board of examination or other
similar bodies or institutions;
(ii) to visit other academic institutions to be in the
selection board , etc;
(iii) to undergo sterili sation operation (vasectomy or
salpingectomy) u nder family welfare Programme,
leave in this case shall be restricted to six
working days; and
(iv) to a female non -teaching staff who undergoe s
non-puerperal sterilisation, l eave in this case shall
be restricted to fourteen days;
(B) Special casual leave shall not be accumulated, nor shall
it be combined with any other ki nd of leave except casual
leave, i t may be granted in combination with holidays or
vacation by the sanctioning authority on each occasion.
(d) Earned Leave .-
As per the G overnment of India Rules ;
(e) Half -pay Leave .-
As per the Government of India Rules ;
(f) Commuted Leave
Commuted leave, not exceeding half the amount of half
pay leave due, may be granted on the basis of medical
certificate from a registered medical practitioner to a
permanent non -teaching staff subject to the following
conditions , namely: -
(i) commuted leave during the entire service shall be
limited to a maximum of two hundred forty days;
(ii) when commuted leave is granted, twice the amount
of such leave shall be debited against the half -pay
leave due; and
(iii) the total duration of earned leave and commuted
leave taken in conjunction shall not exceed two
hundred forty days at a time,
Provided that no commuted leave shall
be granted under these rules unless the Authority
Competent to sanction leave has reason to believe that the
non-teaching staff shall return to duty on its expiry.
(g) Extraordinary Leave :
(i) a permanent Non -Teaching st aff may be granted
extraordinary leave when no other leave is admissible
or other leave is admissible and the non-teaching staff
applies in writing for t he grant of extraordinary leave;
(ii) extraordinary leave shall alway s be without pay and
allowances, extraordinary leave shall not count for
increment except in the following cases:
(iii) leave taken on the basis of medical certificates;
(iv) cases where the Vice -Chancellor is satisfied that the
leave was taken due to ca uses beyond the control of
the n on-teaching staff, such as inability to join or re -
join duty due to civil commotion or a natural
calamity,
provided the non-teaching staff has no
other kind of leave to his credit;
(v) leave taken for pursuing higher studies;
(vi) leave granted to accept an invitat ion to a teaching
post or fellowship or research - cum- teaching post or
on assignment for technical or academic work of
importance;
(vii) extraordinary leave may be combined with any other
leave except casual leave and special casual leave,
provided that the total period of continuous absence
from duty on leave (including periods of vacation
when such vacation is taken in conjunction with
leave) shall not exceed three years except in cases
where leave is taken on medical certificate , the total
period of absenc e from duty shall in no case exceed
five years in the full working life of the individual.
(viii) the authority empowered to grant leave may
commute retrospectively periods of absence without
leave into extraordinary leave;
(h) Leave Not Due ;
(i) leave not due, may, at the discretion of the Vice -
Chancellor, be granted to a permanent non-teaching
staff for a period not exceeding three hundred sixty
days during the entire period of service, out of which
not more than ninety days at a time and one hund red
eighty days in all may be otherwise than on medical
certificate , such leave sha ll be debited against the
half-pay l eave earned by him subsequently;
(ii) ‗Leave not due' shall not be granted, unless the Vice -
Chancellor is satisfied that as far as shall reasonably
be foreseen, the non-teaching staff shall return to
duty on the expiry of the l eave and earn the leave
granted;
(iii) A non-teaching staff to whom 'leave not due' is
granted shall not be permitted to tender his
resignation from service so long as the debit balance
in his leave account is not wiped off by active
service, or he refunds the amount paid to him as pay
and allowances for the period not so earned , in a
case where retirement is unavoidable on account of
reason of ill health, incapacitating the non-teaching
staff for further service, refund of leave salary for
the period of leave still to be earned may be waived
by the Executive Council;
Provided that the Executive Council
may waive off, in any other exceptional, for reasons to be
recorded in writing, the refund of leave
salary for the period of leave still to be earned.
(i) Maternity Leave (as per G overnment of India Rules) :
(i) maternity leave on full pay may be granted to a
woman non-teaching staff for a period not exceeding
one hundred eighty days, to be availe d of twice in
the entire career, maternity leave may also be
granted in case of miscarriage including abortion,
subject to the condition that the total leave granted
in respect of this to a woman n on-teaching staff in
her career is not more than forty -five days, and the
application for lea ve is sup ported by a medical
certificate;
(ii) maternity leave may be combined with earned leave,
half pay leave or extraordinary leave but any leave
applied for in continuation of maternity leave may
be granted if the request is supported by a medical
certificate;
(j) Child Care Leave (As per Government of India Rules) :
Women non-teaching staff having minor children may be
granted leave up to two years for taking care of their minor
children , child care leave for a maximum period of two
years (730 days) may be granted to the women non-
teach ing staff during entire service period in lines with
Central Government women employees , this leave may be
as per rules applicable to the women employees of the
Government o f India;
(k) Paternity Leave (As per Government of India Rules)
Paternity leave of 15 days may be granted to male non-
teaching staff during the confinement of their wives, and
such leave shall be granted only up to two children;
(l) Adoption leave (as per Government of India Rules) :
Adoption leave may be provided as per the rules of the
Government of India ;
(m) Study Leave: Study leave to a non-teaching member of
staff shall be in accordance with the Government of India
Rules ;
(n) Non-Teaching Staff a ppointed on Probation :
A non-teachin g staff appointed as a probationer against a
substantive vacancy and with definite terms of probation
shall during the period of probation be granted leave which
shall be admissible to him if he has held this post
substantiv ely otherwise than on probation , if a person in
the permanent service of the University is appointed ‗on
probation‘ to a higher post, during probation, he shall not
be deprived of the benefit of leave rules a pplicable to his
permanent post;
(o) Non-Teaching St aff Appointed on Contract Basis :
Non-teaching staff appointed on contract basis shall be
entitled to leave as under:
(i) earned leave or h alf pay leave or casual leave as
admissible to whole time temporary non-teaching
staff of the University ;
(ii) in the case of contract appointments for one year of
less, unless on medical grounds, no e xtraordinary
leave shall be granted;
(iii) in the case of contract appointments for more than one
year but less than five years, extraordinary leave as
admissible to temporary non-teaching staff subject to
the condition that the total period of extraordinary
leave during the entire contract period shall not exceed
ninety days , where the contract appointment is for five
years or more, the extraordinary leave shall be as that
admissi ble to the whole time temporary non-teach ing
staff;
(p) General Conditions Applicable to All Categories of Non -
Teaching staff :
(a) No leave shall be claimed as matter of right, leave of
any kind may be var ied, refused or revoked by the
Competent Authority empowered to grant it without
assigning any reason, if that authority considers such
action to be in the interest of the University ;
(b) No leave shall be granted to a non-teaching staff
whom a Competent Authority has decided to dismiss,
remove or com pulsorily retire from service, nor shall
any leave be granted to a non-teaching staff who is
under suspension;
(q) Maximum period of absence from duty on leave :
(i) No non-teaching staff shall be granted leave of any
kind for a continuous period exceeding five years ;
(ii) where a non -teaching staff does not resume duty after
remaining on leave for a continuous period of five
years or where a non-teaching staff after the expiry of
his leave remains absent from duty, other than on
foreign service or on account of susp ension, for any
period which together with the period of leave granted
to his exceeds five years, he shall unless the
Executive Council in view of the exceptional
circumstances of the case otherwise determines, be
removed from service after following pre scribed
procedure;
(r) Application for Leave :
Leave shall always be applied for in advance and the
sanction of the Competent Authority obtained before it is
availed of except in cases of emergency and for
satisfactory reasons.
Note : Faculty non-teaching staff shall not leave station till the
order sanctioning leave has been issued.
(s) Commencement and termination of leave :
(i) leave ordinarily begins from the date on which leave
as such is actually availed of and ends on the day the
Non-Teaching staff resumes his duty;
(ii) Sunday and other recognised holidays may be
prefixed or suffixed to the leave with the permission
of the Authority Competent to sanction the leave;
(t) Re-joining of duty before the expiry of the leave :
(i) a non -teaching staff may return t o duty before the
expiry of the leave granted to him, with the
permission of the Competent Authority;
(ii) notwithst anding anything contained in (a) above, a
non-teaching staff on leave preparatory to retirement
shall be precluded from withdrawing his request for
permission to retire and from returning to duty, save
with the consent of the Executive Council;
(u) Leave on medical grounds to be supported by medical
certificates :
A non-teaching staff who applies for leave on medical
grounds shall support his application with a medical
certificate from a Registered Medical Practitioner
empanelled by the University , leave or extension of leave
on medical certificate shall not be granted beyond the date
on which a non -teaching staff is pronounced by a Medical
Board constituted by the University for the purpose to be
permanently in capacitated for further service;
(v) Re-joining duty on return from leave on medical
ground : No non-teaching staff who has been granted leave
(other than casual leave) on medical grounds shall be
allowed to return to duty without producing a certificate of
fitness from the registered medical empanelled by the
University ;
(w) Employment during leave :
A non-teaching staff on leave shall not, without the written
permission of the University , engage directly or indirectly
in any trade or business whatsoever or in any private
tuition or other work to which any emolument or
honorarium is attached:
Provide d that this prohibition shall not
apply to work undertaken in connection with the
examination of a University , Public Service Commission,
Board of Education or similar Bodies or Institutions or to
any literary work or publication or radio or extension
lectures, or with the permission of the Vice -Chancellor to
any other academic work.
Note : The leave salary of a Non -Teaching staff who is
permitted to take up any employment during leave shall be
subject to such restrictions as the Executive Council may
prescr ibe;
(x) Absence without leave or overstay on leave :
A non-teaching staff who absents himself without leave or
remains absent without leave after the expiry of the leave
granted to him, shall be entitled to no leave allowance or
salary for the period of such absence, such period shall be
debited against his leave account as leave is extended by
the authori ty empowered to grant the leave, wilful absence
from duty may be treated as misconduct.
(y) Conversion of one kind of leave to another
(i) at the request of th e non-teaching staff concerned, the
University may convert retrospectively any kind of
leave including extraordinary leave into a leave of
different kind which was admissible to him at the time
leave was originally taken, but he shall not claim such
conversion as a matter of right;
(ii) if one kind of leave is converted into another, the
amount of leave salary and the allowances admissible
shall be recalculated and arrears of leave salary and
allowances paid or the amount overdrawn recovered,
as the case m ay be.
(z) Increment during leave :
If increment of pay falls during any leave other than casual
leave, special casual leave, duty leave, or sabbatical leave,
the effect of increase of pay shall be given from the date
the non-teaching staff resumes duty without prejudice to
the normal date of his increment, except in those cases
where the lea ve does not count for increment;
(aa) Leave year :
For the purpose of these Ordinances, unless otherwise
specified, the term ‗y ear‘ shall mean a calendar year:
(bb) Authorities Empowered to Sanction Leave
The authorities specified in column ( 3) of the table below
are empowered to sanction leave to the extent shown in
column (4 ) thereof, cases for sanction of leave in excess of
these limits or of leave not mentioned below shall be
submitted to the Executive Council , before sanctioning the
leave, the sanctioning authority shall ensure that leave
asked for is admissible and is at the credit of the non -
teaching staff concerned:
Table
(1) Kind of Leave
(2) Sanctioning
Authority
(3) Extent of
Power
(4)
I Duty Leave, Casual Leave, Special Casual Leave
A Registrar or Finance
Officer or C ontroller of
Examination or Librarian Vice -Chancellor Full
B Other members of staff
including those on contract Registrar or Finance
Officer or Full
Controller of
Examination or
Dean or Head of
Department for
those reporting to
them
II Earned Leave, Half -pay Leave, Commuted Leave
A Registrar or Finance
Officer or Controller of
Examination or Librarian Vice -Chancellor Full
B Other members of staff
including those on contract Registrar or Finance
Officer or
Controller of
Examination or
Dean or Head of
Department for
those reporting to
them Full up to
30 days
beyond
which,
the Vice -
Chancell
or
III Maternity Leave, Child Care Leave, Paternity Leave,
Adoption leave , Study Leave
A Registrar or Finance
Officer or Controller of
Examination or Librarian Vice -Chancellor Full
B Other members of staff
including those on contract Registrar or
Finance Officer or
Controller of
Examination or
Dean or Head of
Department for
those reporting to
them Up to 30
days;
beyond
which,
the Vice -
Chancell
or
V Quarantine Leave Vice -Chancellor Full
VI Extraordinary Leave Vice -Chancellor Full
VII Leave Not Due For All Vice -Chancellor Full
Provided that where leave involves visit abroad,
the Competent Authority shall be the Vice - Chancellor.
(cc) Leave Salary :
(i) a non-teaching staff granted casual leave or special casual
leave is not treated as absent from duty and his pay is not
interrupted;
(ii) a non-teaching staff on earned leave is entitled to leave
salary equivalent to the pay drawn immediately before
proceeding on leave;
(iii) a non-teaching staff on commuted leave is entitled to leave
salary equal to the salary admissible ;
(iv) a non-teaching staff on extraordinary leave shall not be
entitled to any leave salary;
(v) a non-teaching staff on mater nity leave or paternity leave or
child care leave and quaranti ne leave is entitled to draw the
same pay as he may be drawing at the time of proceeding
on leave;
(vi) payment of all admissible allowances during leave shall be
governed by the provisions of the rules regarding the
payment of those allowances;
(vii) during the period of re-employment, the leave salary shall be
based on the pay drawn by him exclusive of the pension
and pension equivalent of other retirement benefits ;
(dd) Cash Payment In lieu of Leave :
(i) On Superannuation - Where a non-teaching staff
superannuates on attaining the normal age prescribed for
superannuation under the terms and conditions governing
his service, the Authority Competent to grant leave shall
suo motu authori se encashment of e arned leave, if any, at
the credit of the non-teaching staff on the date of his
superannuation, subject to a maximum of three hundred
days, this limit shall stand revised as per G overnment of
India norms;
(ii) Superannuation while under suspension - A non-teaching
staff, who superannuates while under suspension, shall
become eligible for the benefit of cash equivalent of e arned
leave at his credit on the date of his superannuation on
conclusion of the p roceedings against him, if the
Competent Authority decides to re -instate him in service
and holds that the suspension wa s wholly unjustified;
(iii) Retirement before superannuation - A non-teaching staff
who retires or is retired from service may be granted suo
motu , by the Competent Authority to grant leave, cash
equivalent of leave salary in respect of earned leave at his
credit subject to maximum number of days including days
in respect of the half pay leave at his credit as specified by
the Government of India or regulatory authorities from
time to time.
Note : Provided this period does not exceed the p eriod between
the date on which he so retires or is retired from service
and the date on which he shall have retired in the normal
course after attaining the age prescribed for superannuation
under the terms and conditions governing his service , the
cash e quivalent shall be equal to the leave salary as
admissible for earned leave and equal to the leave salary as
admissible for half pay leave plus dearness allowance
admissible on that leave salary for the first three hu ndred
days, at the rates in force on th e date the University
employee so retires or is retired from service. The pension
and pension equivalent of other retirement benefits and ad
hoc relief or graded relief on pension shall be deducted
from the leave salary paid for the period of half pay leav e,
if any, for which the cash equivalent is payable. The
amount so calculated shall be paid in one lump -sum as a
onetime settlement. This limit shall stand revised as per
Government of India norms;
(iv) No House Rent Allowance shall be payable:
Provided that if leave salary for the half pay
leave component falls short of pension and other
pensionary benefits, cash equivalent of half pay lea ve shall
not be granted:
Provided further that a non -teaching staff who is
retired by University by giving him pay and allowances in
lieu of notice, cash equivalent of leave salary shall be
allowed only for the period of leave excluding that period
for which pay and allowances in lieu of notice have been
allowed;
(v) Resignation or Termination :
(a) Resig nation: If a non-teaching staff (confirmed
employee) resigns or quits service, he may be granted
suo moto by the Competent Authority to grant leave
cash equivalent in respect of earned leave at his credit
on the date of cessation of service, to the extent of half
of such leave at his credit, subject to a maximum of
one hundred fifty days;
(b) Termination with respect to services of a non -teaching
staff are terminated by notice or by payment of pay
and allowances, in lieu of notice, or otherwise in
accordance with the terms and conditions of his
appointment, he may be granted, suo moto by the
Competent Authority to grant leave, cash equivalent in
respect of earned leave at his credit on the date on
which he ceases to be in service subject to maximum
of three hundred days and this limit shall stand revised
as per Government of India norms .
(vi) Dismissal or Removal :
(a) When a non-teaching staff is dismissed or removed
from service following disciplinary proceedings he
shall not be eligible for leave encashment.
(b) Leave encashment when permanently incapacitated . -
A non-teaching staff who is declared by a duly
constituted Medical Board to be completely and
permanently incapacitated for further service may be
granted, suo motu , by the Competent Authority to
grant leave, cash equivalent of leave salary in
respect of earned leave due and admissible on the
date of his invalidation from service subject to leave
salary for a maximum three hundred days , this limit
shall stand revised as per Government of India
Norms;
The amount payable shall be equal to the leave
salary as calc ulated under the relevant rules;
(c) Leave encashment of a non-teaching staff who dies
while in harness, in case a non -teaching staff dies in
harness, the cash equivalent of the leave salary that
the deceased non-teaching staff shall have got, had
he gone on earned leave, but for the death, due and
admissible on the date immediately following the
date of death subject to a maximum of lea ve salary
for three hundred days shall be paid to his family
and this limit shall stand revised as per Government
of India Norms ;
(d) Calculation of cash equivalent of leave . -
The cash equivalent of leave shall be calculated and
payable in one lump sum as a one -time settlement as
per Government of India norms .
(ee) Making of Rules and Prescribing the Procedure to be
Followed Under this Ordinance
The University may make rules and procedures for effecting the
provisions of this Ordinance.
46. Selection committee
procedure. -
(1) The Vice -Chancellor, or in his absence, the Pro Vice -Chancellor,
shall be the Chairperson of the Selection Committee and shall
convene and preside at the meeting of the Selection Committee:
Provided that the meeting of the Selection
Committee shall be fixed after prior consultation with, and
subject to the convenience of Visitor‘s nominee and the experts
nominated by the Executive Council.
(2) Ordinarily not less than 7 days‘ notice shall be given for holding
a meeting of the Selection Committee.
(3) The proceedings of the Selection Committee shall not be valid
unless,
(a) where the number of Visitor‘s nominee and the persons
nominated by the Executive Council is four in all, at least three
of them attend the meeting; and
(b) where the number of Visitor‘s no minee and the persons
nominated by the Executive Council is three in all, at least two
of them attend the meeting.
(4) The Chairperson of the Selection Committee shall be entitled to
vote at the meeting and shall have, and exercise a casting vote in
the case of an equality of votes.
(5) The meeting of Selection Committee shall be held at
University ‘s office or at such other place as the Vice -Chancellor,
or in his absence Pro Vice -Chancellor, may decide.
(6) The Selection Committee shall consider and submit to the
Executive Council recommendations as to the appointment
referred to it.
(7) The Chairperson of the Selection Committee shall have the
power to lay down the procedure in respect of any matter not
covered by this Ordinance.
(8) The University shall have the right to restrict the number of
candidates to be called for interview, based on the
recommendations of the Screening Committee constituted as per
the Regulations for this purpose, to a reasonable number on the
basis of qualifications and experience higher than the minimum
prescribed.
(9) It shall be open to the Executive Council to offer appointment to
suitable persons, however, the Vice -Chancellor may offer
appointment with the condition that such cases ma y be got
ratified in the next Executive Council Meeting as expressly
approved by the Executive Council .
(10) The rules and procedures prescribed by the Government of India
in respect of the reserved categories shall be followed.
(11) The Selection Committee‘s recommendations, when approved
by the Executive Council, shall remain valid for a period of one
year from the date of such approval.
(12) The Chair person – Convener shall have the power to lay day
down the procedure in respect of any matte r not mentioned in the
Act or Statute or Ordinance.
(13) The Selection Committee, after considering a candidate for the
post of Professor or Associate Professor, may, if it is of the
opinion that he shall be suitable choice for the next lower post,
shall make such recommendation.
(14) The Selection Committee have the power to offer additional
increments to candidates considering their experience.
(15) Number of posts advertised may be treated as tentative , the
University shall have the right to increase or decreas e the
number of posts at the time of selection and make appointments
accordingly.
(16) The in -service candidates shall apply through proper c hannel.
(17) Canvassing in any form on behalf of any candidate shall
disqualify such candidate , the application forms shall be sold and
registration fee collected at the rates prescribed by the University
from time to time and application fee shall be as per the
advertisement.
(18) The s elected candidates are liable to serve anywhere within the
country where the offices or projec ts or study centres may be
located in future.
(19) The selected candidate shall also have to undergo a medical
examination by a medical board of the district hospital or
Medical College to ascertain his medical fitness for the post at
the time of jo ining, however, if considered by the Vice -
Chancellor as a special case, the medical certificate may be
submitted within a week of joining.
(20) At the time of recruitment, a service agreement shall be executed
between Gati Shakti Vishwavidyalaya and the employee
conce rned and a copy of the same shall be deposited with the
Registrar‘s office.
47. Policy for payment of
honorarium and travel ling
allowance or dearness
allowance for members of
the authorities of the
University and selection
committee members. -
Following are the guidelines regarding honorarium payable to external
Gati Shakti Vishwavidyalaya statutory committee members, invitees
and selection committee members:
(1) An honorarium of Rupees 10 000 (Rupees ten thousand) may be
paid to external Gati Shakt i Vishwavidyalaya Statutory
Committee members and external invitees for attending
scheduled statutory committee meetings including that of
Executive Council, Academic Council and Finance Committee
and same is applicable to external selection committee memb ers,
invited for selection of faculty (viz. Professor or Associate
Professor or Assistant Professor) and non -teaching posts (viz.
Registrar or Deputy Registrar or Assistant Registrar) in Level -10
in the pay matrix and above, as per 7th Central Pay Commission.
(2) Travel expenses (both out -station air or rail travel) may be borne
by Gati Shakti Vishwavidyalaya subject to prior approval.
(3) Reimbursement shall be upon submission of bills or invoices.
The guidelines for Travelling Allowance or Dearness Allowance
shall be as follows:
Reimbursement of travel expenses: Economy Class Airfare or
Train AC I tier or Air Conditioned Bus
Daily Allowance entitlement limits (in case required):
Hotel Charges per Day (Rs.)
(1) Food Bill per
day (Rs.)
(2) Local Travel Within
City (Rs.)
(3)
9,375 (as per entitlement, 7th
Central Pay Commission) 1500 AC Taxi Charges
(a) All reimbursements shall be done as per actuals subject to
entitlement limits mentioned above, and on presentment of bills
or tickets or fare receipts of taxis , in case of air travel, boarding
passes shall a lso be required to be submitted;
(b) There shall be no reimbursement of hotel charges if stay
arrangements are made by Gati Shakti Vishwavidyalaya;
(c) Vice Chancellor, at discretion, may permit higher Travelling
Allowance or Dearness Allowance entitlements, if deemed
necessary on a case to case basis;
(d) Payment of honorarium of up to Rupees 10000 (Rupees ten
thousand) to external members and invitees for attending non -
statutory meetings shall be at the discretion of the Vice
Chancellor.
The Honorarium and Travelling Allowance or Dearness
Allowance for the above shall be reviewed periodically and
approved by the Executive Council.
48. Reimbursement of travel
expenses to candidates
invited fo r selection
interview (for posts –
level -10 and above) .- (1) Outstation candidates called for interview for the positions of
Assistant Professor or Assistant Registrar (Level –10) and above
shall be reimbursed Air Conditioned II tier rail fare by the
shortest route.
(2) The Vice Chanc ellor may consider reimbursing e conomy airfare
in special circumstances to the candidates to the above positions.
(3) For candidates below the level of Group –‗A‘, Vice Chancellor
may decide considering the conditions in view of the
Recruitment Rules for the position(s).
49. Conduct and discipline
rules for employees of the
University .- The C entral Civil Services Conduct Rules and C entral Civil Services
Classification, Control and Appeal rules shall apply to the employees of
the University with the following modifications or replacements,
wherever applicable as detail given in the table:
Table
Term (1) Replaced by (2)
Government Replaced by Gati Shakti
Vishwavidyalaya
Government Servant Gati Shakti Vishwavidyalaya
Employee
Authority
(1) For
(2) Replaced by
(3)
President of India Group ‗A‘ Services Executive Council
Secretary to
Government of
India Group ‗B‘ Services Vice Chancellor
Deputy Secretary or
Director Group ‗C‘ Services Registrar
This shall be subject to the Statutes on the subject.
50. Anti -plagiarism policy . -
(1) The University shall endeavor to maintain the highest levels of
academic integrity to encourage original work amongst its students,
faculty, st aff and employees at all levels and the University shall take
measures to eliminate plagiarism.
Explanation. - For the purpos e of this Ordinances the expression
‗Plagiarism‘ shall mean the passing off of another person‘s work as
one‘s own work without acknowledgement of the source, and
involves copying of phrases, sentences, paragraphs or longer extracts
from published or unpublished w ork including from the Internet.
(2) Modes of Plagiarism :
The following are considered plagiarism, namely: -
(a) Turning in someone else's work as your own;
(b) Copying words or ideas from someone else without giving
credit;
(c) Failing to put a quotation in quotation marks;
(d) Giving incorrect information about the source of a quotation;
(e) Changing words but copying the sentence structure of a source
without giving credit;
(f) Copying so many words or ideas from a source that it makes
up the majority of your work, whether you give credit or not
(i.e. not "fair use")
(3) „No-Plagiarism Declaration‟ by Students :
Every student who is required to submit a thesis or dissertation or
project report or research paper or assignment as part of the
requirement for award of a Post -Graduate or Doctoral degree shall be
required to submit a signed statement at the beginning of the Post
Graduate or Doctor of Philosophy Programme that he is aware of the
University ‘s Anti -Plagiarism policy and shall abide by it and he shall
submit a ―No -Plagiarism Declaration‖ with every thesis or dissertation
or project report or research paper or assignment submitted by him.
(4) Responsibility for detecting Plagiarism committed by Students :
It shall be the primary responsibility of the supervisor or guide or
teacher to detect the plagiarism, if any, committed by the student
under his charge, the s upervisor or guide or teacher shall run the thesis
or dissertation or research paper or assignment through the prescribed
anti-plagiarism detection tool to ensure that it reflects genuine research
and original work, and he shall furnish a certificate to this effect , a
supervisor or guide or teacher who fails to put in due diligence to
detect plagiarism shall be liable for dis ciplinary action .
(5) Plagiarism by Employees :
Teachers and other employees who submit articles or research papers
or consultancy reports or project reports or who present papers or
deliver orations in seminars and conferences shall be required to
uphold the highest ethical standar ds and not resort to plagiarism and f
any plagiarism comes to light, they shall be liable for disciplinary
action.
(6) Procedure for handling allegations of Plagiarism :
(i) whenever an allegation of plagiarism is brought to the
University ‘s notice either by the supervisor or guide or teacher
or by any other source against a student or an E x-student or an
employee, the Vice Chancellor may refer the same to the Board
of Research Studies for an inquiry ;
(ii) the Board of research studies may conduct an inquiry on its own
or constitute a Standing sub-committee to inquire into allegations
of plagiarism and the Board or sub-committee shall observe the
principle of natural justice and afford the student or Ex-student
or employee against whom the allegation of plagiarism has been
received a reasonable opportunity to show cause against the
allegation;
(iii) the inquiry shall be completed expeditiously especially where a
student is on the verge of completing his program and the Board
or sub-committee shall submit its report to the Vice Chancellor
with (i) a clear -cut finding as to whether plagiarism has been
committed or not, and (ii) if committed, an opinion on the gravity
of the offence (expressed as a percentage of total number of
sentences);
(iv) the Vice Chancellor is at liberty to accept the findings of the
Board or sub-committee in full or to deviate from the same for
reasons to be recorded in writing.
(v) depending on the gravity of the offence, the Vice C hancellor in
respect of students, and the Competent Authority in respect of
employees, may award punishment as per the norms prescribed
below in the table:
Table
Category
(1) Punishment for proven charge of
plagiarism based on the gravity of
the offence
(2)
Student Rustication from the University for a
period ranging from 1 year to 5 years.
Ex-Student i.e., One whose
plagiarism is detected after he
has been awarded degree. Gati Shakti Vishwavidyalaya may
withdraw the degree awarded by it.
Employee (Faculty or Staff)
(1) If plagiarism is proved with
regard to a thesis or
dissertation or project report
relating to a degree awarded
by Gati Shakti
Vishwavidyalaya or any other
University based on which
qualification employment was
obtained in Gati Shakti
Vishwavidyalaya.
(2) If plagiarism is proved in
respect of articles or research
reports or consultancy reports
or project reports or papers
submitted or orations in a
seminar or conference , etc.
Disciplinary action for minor or
major penalty with a minimum
penalty of stoppage of increment for
one year and maximum penalty of
termination from service.
Disciplinary action for minor or
major penalty with a minimum penalty
of not less than stoppage of increment
for one year.
51.
Sensitization, prevention
and redressal of sexual
harassment . -
(1) Gati Shakti Vishwavidyalaya shall be committed to the elimination
of all forms of discrimination against women and shall take
proactive steps towards gender sensitisation and elimination of
sexual harassment.
(2) The complaints against sexual harassment at wo rkplace shall be
dealt in compliance with the U niversity Grants Commission
(Prevention, Prohibition and Redressal of Sexual Harassment of
Women Employees and Students in Higher Education Institutions)
Regulations, 2015.
52. Travelling allowance of
the employees of the
University .-
(1) The Travelling Allowance for the employees of the University
including the Faculty and non -teaching staff s hall be in accordance
with the Travelling allowance rules of Government of India,
mutatis -mutandis .
(2) Pay scales to which they are placed shall determine the eligibility
for Travelling allowance or Dearness allowance.
(3) For the temporary and contract employees of the University ,
equivalence shall be drawn based on the level or position against
which they ar e employed.
53. Leave travel concession to
the employees of the
University .-
(1) Leave Travel Concession as applicable to the Government of India
employees shall be applicable to the employees of the University ,
mutatis -mutandis .
(2) The Leave Travel Concession shall not be applicable to employees
not on time -scale and those on contract on consolidated pay and
temporary employees including the Adjunct faculty, Professor of
Practice, Eminent Faculty or Professor, Distinguished Professor ,
Distinguished Visiting Professor or Chair Professor) not on regular
scale .
(3) Pay scales to shall determine the eligibility for travel.
54. Policy for management of
projects, consultancy,
executive and continuing
education and testing
services .- (1) Preamble:
(a) Gati Shakti Vishwavidyalaya (GSV) facilitates its students, staff
members and faculty members to und ertake:
(i) Research and Development activities; and
(ii) Technology Transfer and continuing education programs;
thereby contributing to national and international research
needs. Figure 1 shows the organizational structure to steer
these Research and Development activities.
Figure: Administrative structure to administer Research and Development
Activities at Gati Shakti Vishwavidyalaya EC
Vice Chancellor
Dean or Faculty In -
charge (Research
and Development)
Sponsored
Projects ECE Testing
Services Consultancy Outreach
Projects Seed Grant GSV Projects
(2) O ffice of research and development :
Office of Research and Development is set up to provide specialised
administrative and managerial support for the operation of
Sponsored Research Projects, Consultancy Projects, Executive and
Continuing Education and other Research and Development related
activities of the Gati Shakti Vishwavidyalaya, the Office of Research
and Development facilitates interaction with national and
international agencies supp orting research and development, it also
promotes academia -industry interactions and collaboration with
larges Research and Development laboratories, and liaises between
Gati Shakti Vishwavidyalaya and funding agencies and it supports
faculty members in filing of patents and documenting Intellectual
Property Rights generated through research activity of the Gati
Shakti Vishwavidyalaya .
(3) Functions :
(a) Project Management
The Research and Development Office supports following project
management activities:
(i) Submitting the Proposals :- The proposals seeking funding
for undertaking sponsored, consultancy or outreach activities
are routed through the office and the request of the Project
Investigator i s duly forwarded to the Faculty -In-Charge or
Research and Development to ensure that all admi nistrative
matters are examined;
(ii) Registering the Project :- When a project is sanctioned by a
funding agency or industry, a new project registration form
is filled by the faculty member and submitted along with the
sanction letter, agreement, Memorandu m of Understanding
and proposal, on registration, a unique project account
number is assigned and budget heads are earmarked based
on the approval of funding agency along with th e respective
amounts sanctioned and t he project is made operational on
receipt of the grant in the form of cheque or bank transfer;
(iii) Operating the Project : The Project Investigator
and Co - Project Investigator have the authority to expend
from the project a ccount, subject to the approval, as per the
delegation of the financial powers of the Gati Shakti
Vishwavidyalaya , the expenditure shall not exceed the
sanctioned amount for the respective budget heads , re-
appropriation of funds between various budgets hea ds is
permitted only with the prior approval of the funding agency
and w hen such an approval is available from the funding
agency, the Project Investigator may request for the re -
appropriation of funds along with the approval of the
funding agency;
(iv) Submiss ion of Progress Reports and other deliverables :-
The Project Investigator is responsible to the funding agency
for the deliverables of the project and timel y submission of
various reports;
(v) Accounts and Auditing of Funds :- A statement of accounts
shall be made available to the Project Investigator on request
and t he accounts of the Office of Research and D evelopment
are audited annually;
(vi) Utilisation Certificate : The utilisation c ertificate of a
registered project is issued at the request of the Project
Investigator after auditing of all expen ditures incurred in the
project, the utilization certificate of individual project is
prepared based on the audited statements, t his may be sen t to
the funding agency by the Project Investigator . The invoice
seeking grant -in-aid or funds shall be issued by the Office on
request of Project Investigator and the Project Investigator is
responsible for sending the invoice or grant -in-aid bills to the
funding agency as per the requirement of p roject;
(vii) Project Extension :- The duration of the project may extend
on submission of letter stating the same from the funding
agency and t he Project Investigator or Co -Project Investigator
shall coor dinate with the funding agency;
(viii) Project Closure and Completion Report : The Project
Investigator is responsible for submitting the project
completion report to the funding agency , the o ffice shall close
the project account on submission of acceptance certificate
from the funding agency for closing the project, at the time of
closing the project, unutili sed fund, if any, shall be returned to
the funding agency , in consultancy projects, the balance
amount can be utilised according to approved norms;
(b) Stores and Purchase Office :
(i) All purchases under a project need to be made as per the
norms of Gati Shakti Vishwavidyalaya , items purchased
using the project funds are property of the Gati Shakti
Vishwavidyalaya and shall be used solely for project
purposes during the term of t he Project, on closure of the
project, they are the property of the Gati Shakti
Vishwavidyalaya, unless there is a specific provision or
requirement of returning the same to the funding agency;
(ii) c onsequently, each such item shall be recorded in the A ssets
Register of the Office of Stores and Purchase , the equipment
may be used for other activities after the term of the project,
with the approval of the Vice Chancellor;
(iii) i n cases where the funding is by a private agency, the Vice
Chancellor may ap prove appropriate procurement mode
with the consent of the funding agency (not limited to the
General Finance Rules provisi ons);
(c) Accounts Office :
This Office shall undertake the following activities related to
project fund operation and management, namely: -
(i) checking the financial aspects of the proposal prepared by
the Project Investigator to ensure compliance with Gati
Shakti Vishwavidyal aya polices;
(ii) assignin g the Project Number and m aintenance of the
project files;
(iii) preparation of receipt or payme nt vouchers;
(iv) disbursement of compensation of project staff members;
(v) gene ration of stock register (system entry );
(vi) issua nce of cheques;
(vii) reconciliation of cheque and cash ledgers on daily basis;
(viii) payments of Letter of Credit and T elegraphic Transfer ;
(ix) reconci liation of Bank statements on monthly basis;
(x) depositi on of taxes as income, service or others to
Government agencies;
(xi) receipt and payment accounts;
(xii) investm ent of Research and Development funds and
monitoring of the same;
(xiii) preparation of annual accounts ; and
(xiv) issuan ce of Utilisation Certificate ;
(d) Establishment Office :
This office undertakes two primary tasks, namely appoint ment of
project staff members, maintenance of their personal file, leave
records, House Rent Allowances, contract agreements, etc., in
particular, the activitie s undertaken by the office are:
(i) Seeking approval of Draft Advertisement and Selection
Committee proposed by Project Investigator
(A) Project Investigator shall send a draft advertisement
along with a propo sed Selection Committee to the
office for approval against the vacant post; and
(B) After approval, the advertisement shall be published
by the office on the Gati Shakti Vishwavidyalaya
website ;
(ii) Screening applications
(A) The Project Investigator shall fix the meeting for
screeni ng of the applications received, after screening,
the Project Investigator shall submit to the o ffice the
report along with the proposed schedule of the
interview; and
(B) The o ffice shall issue the call letter to the applicants
called for the interview;
(iii) Interview of the applicants
(A) The Project Investigator shall arrange the Selection
Committee meeting on the scheduled date and time,
and conduct the interview; and
(B) After interview, the Project Investigator shall submit
to the Establishment office the Report of the Selection
Committee along with applicati ons of recommended
candidates;
(iv) Appointment of the project Staff Member
(A) After scrutiny of the report o f the Selection
Committee, the o ffice shall subm it the
recommendation to the Vice Chancellor for approval;
and
(B) After Vice Chancellor‘s approval, the offer letter shall
be issued by the office;
(v) Joining of Project Staff Member and Signing of Contract
Agreement
(A) Selected candidate shall report t o the Project
Investigator for joining the duties, the Project
Investigator shall submit the joining report to the
Establishment Office;
(B) After acceptance of the joining report, a unique
Project Personnel File Number is assigned and a
personal file shall be opened at the Office; and
(C) Contract agreement shall be signed by the Project
Staff Member and copy of t he same is shared with
Finance.
(3) FACULTY -IN-CHARGE (RESEARCH AND
DEVELOPMENT) :
A faculty member belonging to the disciplines of Engineering or
Science shall be appointed by the Vice Chancellor as Faculty in
Charge (Research and Development), the Faculty in Charge
(Research and Development) shall steer the activities of the Offic e
of Research and Development and he shall be replaced by the Dean
(Research and Development) once appointed.
(4) RESEARCH AND DEVELOPMENT COMMITTEE (DAC) :
The Research and Development Committee shall be proposed by
Faculty in Charge (Research and Development) and approved by the
Vice Chancellor, it consists of: Faculty in Charge (Research and
Development); Faculty in Charge of each Department or Domain; and
Faculty in Charge (Laboratories). Research and Development
Committee has the mandate to:
(i) encour age faculty members to write research proposals to
national and international funding agencies;
(ii) propose policies related to conduct of Research and
Development Projects at the Gati Shakti Vishwavidyalaya;
(iii) coordi nate the signing of Memoranda of Understating and Non -
Disclosure Agreements with others organis ations, Universities
and Gati Shakti Vishwavidyalayas;
(iv) stream line the functions of the Office of Research and
Development and guide it from time to time;
(v) ensur e that all finances are handled as per the norms of funding
agency, Gati Shakti Vishwavidyalaya an d Government of India,
and the utili sation certificates are submitted in a timely manner
to the funding agencies;
(vi) ensure all purchase and finance related items are routed through
the office of Stores and Purchase and Finance office; and
(vii) interface with the Project Investigator to do the needed
communication with the funding agencies.
(5) Project investigator :
(1) Each project sha ll have a Project Investigator , who is a faculty
member in the regular service of the Gati Shakti
Vishwavidyalaya or on c ontract service , the Vice Chan cellor
may appoint a Group ‗A‘ o fficer as a Project Investigator of
projects that are primarily meant to steer specific activities of the
Gati Shakti Vishwavidyalaya .
(2) The Project Investigator shall be solely responsible for:
(a) Formulating project proposals, which may include;
(i) planning the scope of the work to be done;
(ii) estimating cost involved in achieving the objectives of
the project; and
(iii) identifying Co -Investigators, if r equired, who are faculty
member s of the Gati Shakti Vishwavidyalaya;
(b) Coordinating and executing the work;
(c) Handling all communications with the funding agency;
(d) Submitting intermediate and final reports to funding agencies
according to the project proposal;
(e) Ensuring that al l reports bear the name of the Project
Investigator and his signatures, and the n ame of the other
Investigators who participated in the project;
(f) Signing the Memorandum of Understanding or agreements
with the funding agency, if required, after the appro val of
the Vice Chancellor; and
(g) Making recommendations to the Vice Chancellor regarding
honoraria to be paid to faculty members, staff membe rs and
students, if applicable.
(3) (a) While making an estimate of the funds required for a project,
the following budgets hea ds shall be taken into account:
(i) salaries of Project Staff Members and Doctor of
Philosophy students;
(ii) equipment;
(iii) consumables;
(iv) contin gency;
(v) travel (domestic and international);
(vi) other s (if any); and
(vii) overh ead.
(4) While estimating the budget required under compensation head,
the Project Investigator has to identify the positions required
depending on the nature of research , the proposal once approved
by the funding agency for a specific category of s taff members,
their emolumen ts cannot be changed or altered, in case the
funding agency has provided the consolidated fund under
compensation head, then positions and emoluments as per the
Gati Shakti Vishwavidyalaya‘s norms shall be applicable for
Researc h and Developmen t staff member appointment.
(5) In case any equipment is to be returned to the funding agency or
organis ation after completion of the project, the same shall be
clearly brought out explicitly in the project proposal, supported
by written communication from the funding agency to this effect.
(6) The Project Investigator can co -opt other faculty members of
the Gati Shakti Vishwavidyalaya as Investigators. The Vice
Chancellor may permit, at the request of the Project Investigator,
a Group ‗A‘ Officer of the Gati Shakti Vishwavidyalaya as Co -
Project Investigator of a project.
(7) The Project Investigator shall prepare research proje ct
proposal in conformity with:
(i) designation and emoluments rates for project staff
members, commensurate with the qualification and
experience specified by the funding agency or the Gati
Shakti Vishwavidyalaya;
(ii) provision for Gati Shakti Vishwavidyalaya Overhead
Charges as per the no rms of the Gati Shakti
Vishwavidyalaya;
(iii) other guidelines i ssued by the funding agency;
(iv) applicable rules, regulations and Statutes of the Gati Shakti
Vishwavidyalaya.
(v) the Project Investigator shall be responsible to get project
work complet ed satisfactorily within the sanctioned grant ;
(vi) t he Project Investigator shall ensure that the head -wise
expenditure does not exceed the budgetary allocation as
sanctioned by funding agency;
(vii) i n case a Project Investigator leaves the Gati Shakti
Vishwavidyalaya or retires or proceeds on leave or is
unavailable for some reason, the co - Project Investigator
may be appointed by the Vice Chancellor as the Project
Investigator or the Vice Chancellor, on the
recommendation of the Faculty -in-Charge (Rese arch and
Development), on the request of Project Investigator, OR
on the request of the Faculty -in-Charge of the concerned
Department or domain, shall appoint a new Faculty -in-
Charge, who shall assume the powers and responsibil ities
of the Faculty -in-Charg e, the new Faculty -in-Charge shall
need to furnish an undertaking for completion of the
project with the remaining funds within the duration
specified by the funding agency;
(viii) p roject file shall be closed with the submission of final
project report and final settlement of accounts.
(8) Types of projects :
(1) The Gati Shakti Vishwavidyalaya encourages faculty members
to seek external funds from Government and non - government
agencies to pursue Research and Development activities in areas
of their co mpetence , the Office of Research and Development
administers these projects in keeping with the guidelines agreed
upon with the funding agencies , the office may administer the
following types of Research and Development projects, namely: -
(a) sponsored Res earch Projects;
(b) consultancy Projects;
(c) outreach Projects; and
(d) routine Testing Projects.
(2) In addition, it administers other projects based on funding from
other funding agencies in the form of
(a) Seed Grant;
(b) Professional Development Ac count; and
(c) Gati S hakti Vishwavidyalaya Projects.
(3) In addition to the above, the Executive and Continuing Education
Programs externally funded are construed to be a project.
(9) SPONSORED RESEARCH PROJECTS :
(1) Individual or a group of faculty members of the Gati Shakti
Vishwavidyalaya can write research proposal to seek
competitive grants from extra -mural research funding agencies
in India or abroad. Faculty members may approach various
national (e.g., Departmen t of Science and Technology,
Department of Biotechnology, Council of Scientific and
Industrial Research, Board of Research in Nuclear Sciences,
Aeronautics Research and Development Board, Defence
Research and Development Organisation, Indian Space Research
Organisation , etc.,) or international (e.g., bilateral government
agencies, such as Indo -Japan and Indo -Russian agencies , etc.,)
funding agencies and industries f or a sponsored research project
and the Project Investigator shall adhere to the funding agen cy
norms alongside complying with the Gati Shakti
Vishwa vidyalaya terms and conditions.
(2) In specific instances, the Research and Development Office also
administers the Gati Shakti Vishwavidyalaya Collaborative
Projects, which are projects seeking fund simultaneously from
the funding agency and Gati Shakti Vishwavidyalaya , the project
proposal shall bifurcate clearly the money requested from Gati
Shakti Vishwav idyalaya and the funding agency and the Project
Investigator shall obtain due approval of the Vice Chancellor
before indicating such internal financial support to external
agencies; with due financial concurrence.
(3) Sponsored research project proposals may be submitted as per the
format of the respective funding agencies, generally, these
format s are available on the websites of the agencies and the
following points shall be considered while writing the proposal:
(4) The Gati Shakti Vishwavidyalaya Overhead (typically 20% to
30%) shall be decided by the Executive Council from time to
time, any departure from the above shall be duly notified to and
approval sought from the Vice Chancellor before sending such a
proposal , in special cases on the recommendation of the
Research and Development committee, the Vice Chancellor can
give partial waiver of the Overhead and the Calculation of Gati
Shakti Vishwavidyalaya Overhead shall be as per table.
Table1: Calculation of Overheads of on total Project cost
A. Recurring 0.90 to
0.70X B. Equipment
C. Others
D. Gati Shakti Vishwavidyalaya
Overhead 0.10 to
0.30X
Total Project Cost X
The Overhead so collected shall be utilised as per Table 2
(5) The government funding agencies (like Department of Science
and Technology, Department of Biotechnology, Council of
Scientific and Industrial Research, Board of Research in Nuclear
Sciences, Aeronautics Research and Development Board,
Defen ce Research and Development Organisation and Indian
Space Research Organisation) have their own overhead norms ,
Gati Shakti Vishwavidyalaya overhead shall be charged as per
the norms of government funding agency where such a provision
is available.
(6) Endorsement certificate shall be printed on Gati Shakti
Vishwavidyalaya letterhead, and shall be signed by Project
Investigator, Faculty -In-Charge (Research and Develop ment)
and the Vice Chancellor and the Vice Chancellor may delegate
the Registrar to sign the endorsement certificate, on his behalf.
(7) Both soft and hard copies of the proposal shall be submitted to
office of Research and Development for records, before sending
the same to the funding agencies.
(8) The research project proposal must contain a clear statement of
yearly expenditure under different heads , this proposed
scheduled expenditure and manpower mentioned in proposal
shall be adhered to by the Proj ect Investigator , any deviation
from the stated head needs prio r approval of sponsoring agency,
in case, where the funding agency revises the budget under the
different heads, the budget approved by the funding agency shall
be binding.
(9) The I ntellectual Property and Patents generated during the
sponsored project shall be shared by the funding agency and Gati
Shakti Vishwavidyalaya, the proposal shall clarify this , in the
absence of this, guidelines developed by the Gati Shakti
Vishwavidyalaya shall be bi nding on both the parties.
(10) When a project is approved by the funding agency, a new project
account shall be opened with the Office of Research and
Development for its operation and monitoring.
(11) Utilisation certificate shall be submitted by Projec t Investigator
on time to the sponsoring agency.
(12) After completion of the project, final technical report shall be
submitted to the funding agency, with a copy to the Research an d
Development office for record.
(13) After submission of the final techni cal report, a completion
certificate shall be obtained from the funding agency for
successful completion of the project based on which, the project
account shall be closed after settlement of all the committed
expenditures.
(14) After final notification of closure from the sponsoring agency,
assets generated from the project, shall be audited by the Office
of Store and Purchase , the asset transfer, if any, shall be
facilitated by the office of Research and Development.
(15) No honorarium or consultation fee can be charged from the
sponsored research projects unless it was clearly mentioned in
project proposal, approved and sanctioned by the funding
agency, and agreed upon by Gati S hakti Vishwavidyalaya.
(16) Gati Shakti Vishwavidyalaya neither charges any in terest from
the funding agencies in case of any delay in the reimbursement
of expenditure or transfer of the funds pledged by the funding
agency towards the execution of the project, nor pays any
interest, if earned, on the grant received.
Table 2: Utilis ation of Overheads collected from Sponsored
Research Projects:
Total
Overhead
Received
(10% to 30%) Share for various units of the Gati Shakti
Vishwavidyalaya
Gati Shakti
Vishwavidyal
aya
Development
Fund Professional
Development
Account of
Faculty
Member Office of
Research
and
Developm
ent Support
Group
Y 35% of Y 15% of Y 30% of Y 20% of Y
(10) Consultancy projects :
The total agreed charges of a Consultancy Project shall consist of
the Gati Shakti Vishwavidyalaya Overhead and other expenses the
other expenses shall cover the following costs related to the project ,
the Goods and Services Tax shall be applicable as per government
rules ; in addition:
(a) Permanent equipment to be procured or fabricated for the
equipment or models;
(b) Remuneration o r consultancy fee of the Faculty and Staff
Members ;
(c) Consumable materials;
(d) Travel expenses in connection with the project work;
(e) Computational or other charges the Project Investigator may
have to pay to the Gati Shakti Vishwavidyalaya or any oth er
outside agency in the course of the execution of the work;
(f) Charges to be paid for the use of specific equipment in the
departments or central facilities;
(g) Contingency expenses to cover cost of supplies, preparation
of report, typing, word process ing, drawing, drafting,
stationery, reproduction, literature (books, journals,
membership fee for professional societies), postage, courier,
communication expenses, cost of insurance of personnel
(medical insurance , etc.,) or equip ment being used for the
project;
(h) Expenses for work to be carried out on payment basis,
remuneration to student assistants;
(i) Insurance on equipment and manpower during travel; and
(j) Any other costs considered appropriate.
Faculty -in-Charge shall make sure availability of required
funds under the respective head prior to approving the
expenditure under the project.
Faculty members may offer technical or managerial c onsultancy
services to governments, industries and privat e individuals, based on
his competence, acting as Project Investigator of the project , these
projects shall provide challenges technically and befit the
professional competence of the faculty member; else the Gati Shakti
Vishwavidyalaya shall not accept to undertake the project. Further,
the Gati Shakti Vishwavidyalaya shall not be liable in any way for
the negative fallout of any consultancy service offered by the Project
Investigator. And, the Project Investigator is advised to write clear
agreements with the funding agencies to limit their own liability.
(i) the Gati Shakti Vishwavidyalaya Overhead (typically 10 to
30%) shall be decided by the Executive Council from time to
time, after deducting the Goods and Services Tax , the Goods
and Services Tax on Co nsultancy Projects shall be as per the
rates prevalent and decid ed by the Government of India;
(ii) the total fee of the project shall be paid by the funding agency
to the Gati Shakti Vishwavidyalaya before the
commencement o f the work, no payment made by the funding
agency for consultancy projects shall be routed other than
through the Gati Shakti Vishwavidyalaya, this means, that
whenever payments are received, they shall be received by the
Gati Shakti Vishwavidyalaya; the Gati Shakti
Vishwavidyalaya shal l do the needful to comply with the
statutory laws and then release the honorarium to the faculty
and staff members as applicable and t he expenditure and
disbursements shall be made as per the Gat i Shakti
Vishwavidyalaya norms;
(iii) once a Consultancy Pro ject is approved by the funding agency
and the funds are received at the Gati Shakti
Vishwavidyalaya, a new project account shall be opened in
the Offic e of Research and Development, e ach proposal must
contain a clear statement of the honorarium or consult ancy fee
to be paid t o the hired consultants, if any and if this is not
written in the propo sal, no consultant can be hired;
(iv) a completion certificate shall be obtained from the funding
agency after successful completion of t he project, ba sed on
this,
(A) Project Investigators and others involved shall be paid
the honorarium or consultancy fee , the total honorarium
paid to the Faculty and Staff Members of the Gati Shakti
Vishwavidyalaya shall not exceed 65% of the
consultancy fee charged to the agency minus the Goods
and Services Tax; and
(B) Project shall be closed;
(v) after the completion of the project, a final report shall be
submitted to the funding agency with a copy to Office of
Research and Development for record; with a copy to
Finance ;
(vi) a Non -Disclosure Agreement , if required, shall be signed
apriori between the Project Investigator and funding agency ,
also, the Intellectual Property and Patents generated during
the project shall be shared by the funding agency and Gati
Shakti Vishwavidya laya, the proposals shall clarify this and in
the absence of such a clarification, guidelines developed by
the Gati Shakti Vishwavidyalaya shall be binding on both the
parties;
(vii) the fund received may be used to cover the expenses related
the site visi t, meetings outside the Gati Shakti
Vishwavidyalaya and participation in conferences within
India or abroad , there is no restriction from the Gati Shakti
Vishwavidyalaya on travel by air or taxi on grounds of
entitlement , ctual boarding and lodging expense s shall be paid
on production of payment receipt, as per the Gati Shakti
Vishwavidyalaya norms or as per the funding agency‘s norms
(if any), This shall be within the budget provisions given in
the respective heads;
(viii) The time spent by the Project Inv estigator on all consultancy
projects together shall be limited to one day per week, on an
average, absence of Project Investigator on grounds of
consultancy project from the campus shall be limited to thirty
days a year, and not to exceed seven w orking days during the
semester, sufficient caution needs to be exercised to ensure
that consultancy projects do not interfere with the normal
duties of the faculty members , no alternate arrangement shall
be made by Gati Shakti Vishwavidyalaya to compensate the
class or lec ture or lab load of the faculty;
(ix) The Calculation of Overhead from Consultancy Project shall
be as per Table 3.
Table 3: Calculation of Overheads on Total Consultancy Fee charged
Amount of Consultancy Fee Charged A
Goods and Services Tax (-) B
Balance C
Gati Shakti Vishwavidyalaya Overhead (-) D
Balance E
Expenditure
(including Laboratory Development fund of Rs.
25,000, if project involves no laboratory work,
and 10% of E, if it does) . For consultancy
services the expenditure may be on actuals as
approved on case to case basis. (-) F
Balance for payment to persons involved G
(x) The utilisation of Overheads collected from Consultancy
Projects shall be as per Table 4.
Table 4: Utilis ation of Overheads collected from Consultancy Projects (D)
Total
Overhead
Received Share for various units of the Gati
Shakti Vishwavidyalaya
Gati Shakti
Vishwavidyalaya
Development
Fund Professional
Development
Account of
Faculty Member Office of
Research
and
Develop
ment Support
group
Y 35% of Y 15% of Y* 30% of Y 20% of
Y
(xi) The total agreed charges of a Consultancy Project shall consist
of the Gati Shakti Vishwavidyalaya Overhead and other
expenses , the other expenses shall cover the following costs
related to the project and the Goods and Services Tax shall be
applicable as per government rules;
(xii) i n addition to permanent equipment to be procured or
fabricated equipment or models; remuneration or consultancy
fee of the Faculty and Staff Members:
(A) Consumable materials;
(B) Site visit - Project involving site visit by the Gati Shakti
Vishwavidyalaya faculty or team may be charged @₹
8000/ - per day for the faculty and @₹2000/ - per day for
the assisting team m ember; towards visiting charges;
(C) Travel expenses in connection with the project wor k;
(D) Computational or other charges the Project Investigator
may have to pay to the Gati Shakti Vishwavidyalaya or
any other outside agency in the course of the execution of
the work;
(E) Charges to be paid for the use of specific equipment in
the departments or central facilities;
(F) Contingency expenses to cover cost of supplies,
preparation of report, typing, word processing, drawing,
drafting, stationery, reproduction, literature (books,
journals, membership fee for professional societies),
postage, courier, com munication expenses, cost of
insurance of personnel (medical insurance , etc. ) or
equipment being used for the project ;
(G) Expenses for work to be carried out on payment basis,
remuneration to student assistants;
(H) Insurance on equipment and manpower during trav el;
and
(I) Any oth er costs considered appropriate;
(xiii) Faculty -in-Charge (Research and Development) shall make
sure availability of required funds under the respective head
prior to approving the expenditure under the project.
(11) Routine testing projec ts:
Faculty members may undertake routine testing tasks, which are
required by the Industries or utility companies or other institutions
for the performance evaluation of their specific product or projects ,
the routine testing projects involve utili sation of the Gati Shakti
Vishwavidyalaya laboratory facilities , Gati Shakti Vishwavidyalaya
does not allow to undertaking any certification work, unless certain
facilities of the Gati Shakti Vishwavidyalaya are recogni sed by
appropriate authority of the country for this purpose, as and when
the testing equipment is ready to be extended for testing by outside
agencies, depending on the price of the equipment, maintenance cost
and the labour involved, appropriate testing charges may be
proposed by the Faculty -in-Charge (Research and Development)
involving the faculty concerned.
The following points shall be adhered to:
(a) Only non -speciali sed equipment shall be used in testing
projects;
(b) The testing may be done at standard fee estimated by the
Faculty Member, who shall supervise the testing work. Goods
and Services Tax at the applicable rates shall be received on
this source and paid to the Government of India;
(C) After deducting Goods a nd Services Tax, the balance amount
shall be distributed as per the Table 5:
Table 5: Utlisation of Fee charged for Routine Testing Projects
Total Fee
received
after
deducting
Goods and
Services
Tax Share of payments
Gati Shakti
Vishwavidyalay
a Development
Fund Office of
Research and
Development Participating
Staff
X 50% 20% 30%
(12) Outreach projects :
(a) Faculty members can organise Conferences, Seminars,
Workshop or Short -term Courses with funds from outside
agencies, after seeking due approval of the Vice Chancellor.
(b) The Office of Research and Development shall facilitate the use
of such funds received from external agencies.
(c) Faculty members shall open an account in the Office of Research
and Development, clearly indicating the purpose of the event
being organised .
(d) If the funds are raised from the multiple funding agencies (e.g.,
governmental and non -governmental agencies), then sub -project
needs to be created, under the umbrella of the same project
account, clearly stating the expenditure heads in each sub -project.
(e) The Faculty member concerned shall prepare a detailed proposal
with various budget heads for expenditure (indicating the faculty
honoraria or boarding or lodging or transport , etc), and submitted
to the Vice Chancellor through the Research and Development
Office and Finance .
(13) The Gati Shakti Vishwavidyalaya Overhead (typically 10% to
30%) shall be decided by the Executive Council from time to time,
after deducting the G oods and Services Tax, and to be raised from
external funding agenci es, after the event completed, utilization
certificate duly issued by o ffice of Research and Development
shall be submitted especially to the governmental funding
agencies , after deducting Goods and Services Tax, the balance
amount shall be distributed as Table 6.
Table 6: Utilisation of Fee charged for Outreach Projects.
Share for various units of the Gati Shakti
Vishwavidyalaya
Total Overhead
Received
(35%) Gati Shakti
Vishwavidyala
ya
Development
Fund Office
of
Research
and
Develop
ment Tech
staff or
student
honorari
a Support
group
Y 35% of Y 30% of Y 20% 15% of
Y
(14) Seed Grant P rojects :
The Gati Shakti Vishwavidyalaya supports newly joined young
Faculty Members for initiating his/her research at Gati Shakti
Vishwavidyalaya, with a sum of Rs. 10 Lakhs for Faculty Members
with background in Science and Technology, and with Rs. 5 Lakhs
for Faculty Members with background in Management.
(a) The new Faculty Member shall submit a Seed Grant Proposal
to Office of Research and Development;
(b) The Facult y Member shall present the sam e to a Committee
consisting of:
(i) Vice Chancellor;
(ii) Dean (Acad emics )
(iii) Dean (R esearch & Development ) or Faculty -in-Charge
(Research and Development).
(c) All Faculty Members, especially those in the domain of the
proposal, are invited to the presentation;
(d) If the proposal is accepted in principle, suggestions made by
the Seed Grant Proposal Review Committee shall be
incorporated and the revised proposal submitted by the
Faculty Member to the office of Resear ch and Development,
on receiving the revised proposal, Faculty -in-Charge
(Research and Development) may recommend to the Vice
Chancellor for approval of the Seed Grant; and
(e) After approval of the Vice Chancellor, a Seed Grant Project
account shall be op ened by the Office of Research and
Development, clearly stating the budget utili sation under
different heads such as equipment, consumables and other
necessary sections , the expenditure towards consumable and
contingency shall not e xceed 25% of the amount granted, no
furniture items shall be purchased from the seed grant; the
same shall be provided by the Gati Shakti Vishwavidyalaya.
(15) Gati Shakti Vishwavidyalaya Projects :
Some of activities of the Gati Shakti Vishwavidyalaya, such as
management of hostels, automation, laboratory development , etc.
are financially regulated Gati Shakti Vishwavidy alaya Projects, in
administering such projects, the following points shall be
considered:
(a) The Project Investigator of the Gati Shakti Vishwavidyalaya
Project appointed by the Vice Chancellor, shall seek the
budget for the financial year from the Grant -in-aid;
(b) After the budget is approved, a new project account shall be
opened in the o ffice of Research and Development;
(c) Any purchase or procurement mad e under the Gati Shakti
Vishwavidyalaya Project shall be in accordance with the Gati
Shakti Vishwavidyalaya norms of expenditure applicable to
the Grant -in-aid;
(d) The wages of the hired manpower in Gati Shakti
Vishwavidyalaya Projects shall follow Gati S hakti
Vishwavidyalaya norms;
(e) The Office of Research and Development shall provide to the
Vice Chancellor quarterly expenditure statement of all Gati
Shakti Vishwavidyalaya Projects duly signed by respective
Project Investigators; and
(f) The Project In vestigator of the Gati Shakti Vishwavidyalaya
Project shall seek approval for additional budget for next
session, before t he available fund is exhausted.
(16) P rofessional Development Account :
(a) A Professional Development Account is created for each
Faculty Member at the time of his joining the Gati Shakti
Vishwavidyalaya , incomes in Professional Development
Account are those arising from the academic and professional
activities of the Faculty Member , the incomes that can be
credited to this account i nclude:
(i) part of Gati Shakti Vishwavidyalaya Overheads from
Sponsored Research Projects;
(ii) amount transferred from Consultancy Projects, if any;
(iii) any other balance income on the project, with t he
approval of Vice Chancellor;
(b) The amount credited in the Professional Development Account
can be utilised only for the designated purposes as outlined in
the extant policy on Pr ofessional Development Account;
(c) The Professional Development Account cannot be operated by
the Faculty Member, when he is on long leave, short leave,
leave on ―Foreign Service Terms‖ or on extra -ordinary leave
and he may be allowed to use the Professional Development
Account amount, while on sabbatical leave (once the scheme is
in place).
(17) Utilization of the Gati S hakti Vishwavidyalaya overhead and
research and development overhead :
(a) The Overheads under ―Gati Shakti Vishwavidyalaya
Development Fund‖ shall be utilised as per the needs of the Gati
Shakti Vishwavidyalaya, and with the approval of the Vice
Chancellor.
(b) The ―Research and Development Overhead‖ shall be utilised for
both recurring and non - recurring expenditure, including
compensation of the project staff, honorarium to regular staff
members, travel and other expenditures approval by the Vice
Chancellor.
(18) P roject Appointments :
The appointment of qualified temporary Project Staff Members is an
important project management activity of the Off ice of Research and
Development, this section elaborates the possible appointments,
procedure for making the appointment and salaries payable therein.
(a) Type of Appointments: The hiring of manpower under
sponsored Research Projects, Consultancy Projects and other
Projects are of 4 categories, namely: -
(i) Ad-hoc Appointment : Hiring of manpower on ad -hoc
basis for a maximum period of three months by means of
awarding a short te rm ad -hoc appointment against the
vacant post or as one -time activity;
(ii) Project Appointment : Hiring of qualified candidates by
giving wide publicity through press, internet, etc., for a
period beyond three months and exte ndable till maximum
of one year , any appointment beyond an estimated period
of one year can be made on the recommendation of Project
Investigator for a maximum period of five years or till the
duration of the project, whichever is earlier , approval of
Competent Authority for engagement to be taken;
(iii) Assistantship : Registered students of the Gati Shakti
Vishwavidyalaya can be employed on projects on full -time
basis during summer and winter vacations or on part -time
basis during the semester as Student Research Associate or
Senior Student Research Associate against the vacant post ;
(iv) Engagement of skilled , semi -skilled or unskilled
personnel thro ugh Manpower Outsourcing Agency, the
appointment of qualified temporary Project Staff Members
is an important project management activit y of the Office
of Research and Development , this section elaborates the
possible appointments, procedure for making the
appointmen t and salaries payable therein.
(2) Procedure of Appointment :
(i) Ad-hoc Appointment s. - The P roject Investigator OR Co -
Project Investigator can hire the services of qualified
candidates on Ad -hoc basis (Informal selection) against
vacant posts for a specific work pertaining to the project
up to a maximum period of three months, the request for
such appointments can be submi tted in the Office of
Research and Development in prescribed format alo ng
with c urriculum vitae with all the supporting documents,
like mark -sheets and experience certificates;
(ii) Project Appointments. - The Project Investigator OR Co -
Project Investigator may forward a request in prescribed
form for selecting persons for such appointments against
the vacant positions , also, the Project Investigator shall
submit the qualification s and experience prescribed for the
positions, t he proposed qualific ation and experience can be
higher but not lower than the norms laid down by the Gati
Shakti Vi shwavidyalaya or Funding Agency, a Selection
Committee shall be constituted, with the approval of the
Vice Chancellor;
(iii) any appointment for less than one ye ar can be through an
advertisement in the Gati Shakti Vishwavidyalaya website
and for engagement for one year or above shall be through
a press advertisement to be published in at least one
English and one vernacular daily (with one insertion in
Employment News) and the detailed advertise ment hosted
on the Gati Shakti Vishwavidyalaya website stating the
required educational qualification, experience, etc. , the
essential qualification mentioned by the funding agency
shall be strictly followed , the Project In vestigator can add
additional qualification depending upon the requirement of
the project and the advertisement shall mention clearly that
the post is purely temporary and for specified limited
period, strictl y co-terminus with the project.
(3) The Project Investigator has two option s for holding these
selections:
(a) Walk -in Test OR Interview: The Project Investigator can
exercise this option, if only a limited number of candidates
are expected to apply and is for a period of maximum one
year, under this option, on -the-spot written or skill test
may also be conducted to narrow down the number of
candidates;
(b) Shortlisting followed by Written Test or Interview:
This option can be adopted, if the engagement for one year
or the above with a cal l to the shortlisted candidate.
(4) The composition of standing Selection Committee shall be as
follows, namely: -
(a) For Consultants:
(i) Vice Chancellor or his nominee – Chair person;
(ii) two Faculty Members from the domain concerned -
Member ;
(iii) one Faculty Member from the domain other than
that of the – Member ;
(iv) Proje ct Investigator – Convener;
(b) For Research and Technical Staff Members:
(i) Faculty -In-Charge of the concerned Center -
Chairperson;
(ii) One Faculty Member fr om the Center – Member ;
(iii) One Faculty Member from a Center other than that
the Project Investigator – Member ;
(iv) Project Investigator - Convener ;
(c) For Administrative Staff Members:
(i) Faculty -in-Charge (Research and Development) -
Chairp erson;
(ii) One Faculty Member or a Group A Officer –
Member ;
(iii) Project Investigator – Convener .
(5) The following are the additional notes on the above:
(a) For the post which has been sanctioned by the funding
agency, but not covered above, Vice Chancellor shall
approve a Standing Selection Committee, on the
recommen dation of the Faculty -in-Charge, all the members
must be present during the interview, in case of exigency,
the Convener may seek to replace the member unable to
attend with another, with the approval of the Vice
Chancellor;
(b) The Chair person of the Selection Committee shall ensure
that any candidate who does not fulfill the advertised criteria
is not intervie wed OR considered for selection, the
candidates appeare d or appearing for f inal exams s hall not
be considered qualified, if their result is still awaited as on
the last date of receipt of application. The candidates not
fulfilling the minimum advertised qualification cannot be
considered even for the lower post, if such lower pos ition
has no t been advertised;
(c) The Chair person of the Selection Committee shall ensure
that, all the candidates, who come to attend the interview,
are interviewed prop erly by the Selection Committee;
(d) The Members of the Selection Committee shall rec use
themselves from the process of selection, where their own
close relatives are appearing in the test OR interview , in
case, it is so, the concerned Committee Member shall opt
out, and another person be appointed in his place as
Member, with the approval of the Vice Chancellor;
(e) The scheduled Selection Committee meetings cannot be
cancelled or rescheduled at short notice; this shall avoid
inconvenience to candidates appearing in the interview,
especially from outside, in case of absence of Chair person or
Project Investigator due to exigency, his nominee may be
appointed with the approval of the Vice Chancellor, to
ensure smooth con duct of interviews as scheduled;
(f) The report of the Selection Committee duly recommended
by the Faculty -in-Charge with applications of candidates
selected and also considered for appointment under the
project, shall be placed before t he Vice Chancellor for
approval;
(g) After, obtaining approv al of the Vice Chancellor, the offer
of appointment can be i ssued to the selected candidate s by
the office of Registrar.
(19) Project Posi tion and Compensation Structure:
The compensation structure may be reviewed from time to
time.
1. Scientific and Research Project Staff Members
S.
No. Designation
(1) Minimum Qualification (2) Compensation
Range (3)
1 Consultant Doctor of Philosophy degree with 1st
class or equivalent (in terms of grades
etc.) at the preceding degree in the
appropriate branch with a very good
academic record throughout and a
minimum of eight years teaching,
research or industrial experience after
Doctor of Philosophy
OR
An outstanding Engineer or Master of
Technology or Master of Engineering
OR Master of Science Technologist
with 1st class or equivalent in the
appropriate discipline with ten years
relevant experience, or Bachelor of
Technology or Bachelor of
Engineering. degree or equivalent with ₹ 75,000 +
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency norms
)
twelve years working experience in
Industry of
repute
2 Senior
Project
Scientist
OR
Engineer Doctor of Philosophy degree with 1st
class or equivalent at the preceding
degree in the appropriate discipline
with four years‘ relevant experience in
the relevant area
OR
Master of Technology or Master of
Engineering degree with 1st class or
equivalent in the appropriate discipline
with six years‘ experience in relevant
area
OR
Bachelor of Tech nology or M aster of
Science degree with 1st class or
equivalent in the appropriate discipline
with eight years‘ experience in
relevant area ₹67,000 +
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency norms
)
3 Project
Scientist
or
Engineer Doctor of Philosophy degree with 1st
class in the appropriate discipline
OR
Master of Technology or Master of
Engineering degree with 1st class or
equivalent in the appropriate discipline
with three years‘ experience in the
relevant area
OR
Bachelor of Tech nology or M aster of
Science degree with 1st class or
equivalent with four years‘ experience
relevant area ₹61,000 +
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency norms
)
4 Senior
Project
Associate Bachelor of Tech nology , Bachelor of
Engineering , M aster of Computer
Application or Master of Science
degree with 1st Class or equivalent in
appropriate discipline with two years
experience in relevant area ₹58,000 +
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency norms
)
5 Project
Associate Bachelor of Tech nology , Bachelor of
Engineering , M aster of Computer
Application or M aster of Science
degree with 1st class or equivalent ₹42,000 +
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency norms
)
2. Technical Project Staff Members
S.
No.
(1) Designation
(2) Minimum Qualification
(3) Compensat
ion Range
(4)
1 Project
Technical
Officer Bachelor of Science or equivalent
with fifteen years ‘ experience in
relevant area
OR
Three year Engineering Diploma with
fifteen years ‘ experience in relevant
area 35,000 +
House
Rent
Allowance
(Varies
from time
to time as
per the
University
norms or
Funding
agency
norms )
2 Project
Technical
Supervisor Bachelor of Science or equivalent
with eight years ‘ experience in
relevant area
Or
Three year Engineering Diploma
with eight years ‘ experience in
relevant area 31,000 +
House
Rent
Allowance
(Varies
from time
to time as
per the
University
norms or
Funding
agency
norms )
3 Project
Technician Bachelor of Science or equivalent
with four years ‘ experience in the
relevant area
OR
Three year Engineering Diploma
with four years ‘ experience in
relevant area
OR
High School + Industrial Training
Institute with Nine years ‘
experience in relevant area 28,000+
House
Rent
Allowance
(Varies
from time
to time as
per the
University
norms or
Funding
agency
norms )
4 Senior
project
Mechanic Three years Engineering Diploma
OR
High School + Industrial Training 25,000+
House
Rent
Institute with five years‘ experience
in relevant area Allowance
(Varies
from time
to time as
per the
University
norms or
Funding
agency
norms )
5 Project
Mechanic High School + Industrial Training
Institute
OR
High School with five years‘
experience in relevant area 20,000 +
House
Rent
Allowance
(Varies
from time
to time as
per the
University
norms or
Funding
agency
norms )
3. Administrative Project Staff Members
S.
No.
(1) Designatio
n
(2) Minimum Qualification
(3) Compensatio
n Range (4)
1 Senior
Project
Manager 1st class Post-graduate degree with
twelve years ‘ experience in relevant
area
OR
Chartered Accountant, Institut ion
of Cost and Works Accountants,
Company Secretary with five years
relevant experience of supervisory
work in a Government office or
educational Institut e or business
organis ation of repute ₹58,000 +
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency
norms )
2 Project
Manager 1st class Post-graduate degree with
eight years‘ relevant experience
OR
Graduate with twenty years‘ relevant
experience
OR
Chartered Accountant, Institute of
Cost and Works Accountants or
Company Secretary with three
years‘ relevant experience of
supervisor work in a Government ₹42,000 +
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency
norms )
Office, educational Institut e or
business organis ation of repute
3 Deputy
Project
Manager Chartered Accountant, Institute of
Cost and Works Accountants,
Company Secretary
Or
Post-graduate (Master of Business
Administration, Master of Computer
Application, Master of Commerce,
Master o f Science or Master of
Arts) with five years‘ relevant
exper ience
Or
Graduate (Bachelor of Science,
Bachelor of Arts, Bachelor of
Commerce, Bachelor of Business
Administration or Bachelor of
Computer Application) with three
years of relevant experience ₹35,000 +
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency
norms )
4 Assistant
Project
Manager Post-graduate (Master of Business
Administration or Master of
Computer Application or Master of
Commerce or Master of Science or
Master of Arts)
OR
Graduate (Bachelor of Science or
Bachelor of Arts or Bachelor of
Commerce or Bachelor of Business
Administration or Bachelor of
Computer Application) with three
years relevant experience ₹31,000+
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency
norms )
5 Project
Assistant Graduate (Bachelor of Science or
Bachelor of Arts or Bachelor of
Commerce, Bachelor of Business
Administration or Bachelor of
Computer Application) ₹20,000+
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency
norms )
6 Project
Attendant Intermediate ₹18,000+
House Rent
Allowance
(Varies from
time to time
as per the
University
norms or
Funding
agency
norms )
Note : Junior Research Fellow OR Senior Research Fellow OR Research
Associates - Engagement modalities, qualifications and compensation
structure as per the Department of Science & Technology norms.
(20) Others Terms and Conditions. (a) (i) All appointments shall be on
contract for one year or less, in case the project is terminated
earlier.
(ii) Further, the maximum duration shall be the term of the
project (co -terminus with the project) i .e., the appointment is
against the temporary project post and shall not continue in any
circumstances beyond the duration of the said project.
(iii) Any subsequent contract in the project or another project
shall be fresh appointment.
(iv) The appointm ent in the project does not give p roject staff
members any claim whatsoever for appointment or regulari sation
against any regular post of the Gati Shakti Vishwavidyalaya;
(b) All Project Staff Members need to sign a contract agreement with
Gati Shakti Vish wavidyalaya on ₹100 Non -judicial Stamp Pap er
at the time of the joining, c ompensation shall be released after the
signing of the contract agreement, in case, any Project Staff
Members does not sign the contract agreement within fifteen
days from the date o f joining, the appointment shall stand
cancelled.
(c) (i) compensation of the selected candidate shall be as indicated in
the table above,
(ii) b ut, at the time of selection, the Selection Committee can
recommend a higher start by offering a maximum of f ive
increments in case of experienced candidates , the higher start
from the initial level of the scale can be calculated duly counting
the number of years of experience, offering one increment each
for each year of service, over and above the minimum numbe r of
years required towards applicable experience ,
(iii) in case the Committee recommends fixation at higher stage
within the scale, the same may only be given with proper
justification, recommendation for higher fixation shall be
entertained , only if the fund is available,
(iv) finally, the recommendation of the Selection Committee
shall be reviewed by the Vice Chancellor before approval;
(d) The pay -fixation of staff retired from Government service (if
any) shall be fixed a s per Government of India nor ms;
(e) Intellectual Property Rights:
(i) Staff Members appointed in a project shall be required to
work under the supervision of the Proj ect Investigator of the
project, the outcome of any research under the project is the
property of the project and is b ound by the prevailing
Intellectual Property Rights Policy of the Gati Shakti
Vishwavidyal aya and sponsors of the project and any result
can only be published with prior written approval of the
Project Investigator with due acknowledgement of the
sponsors of the project.
(ii) on leaving the service, all documents relating to the project
are required to be returned to the Project Investigator ;
(f) At the time of the extension of the service of the Project Staff
Members, the Project Investigator can recommend 5%
enhancement in the compensation after completion of one -year
service or the funding agency norms shall be applicable from
time to time , extension of the service is admissible only when the
project is valid and the sufficient fund is avail able;
(g) Extension of service can be given up to a maximum of one year
at a time , the maximum length of service for a project staff
cannot exceed five years or as per the funding agency norms
whichever is minimum ;
(h) In case of migration of a project staff from one project to another
without the need for undergoing fresh selection process, valid
reasons and justification shall be submitted by the Project
Investigator for such migration, in such cases, the Personal File
Number of the Project Staff Members shall remain the same and
the total cumulative engagement shall be not more than five
years ;
(i) If a person is already working or has worked earlier in any
specific project of the Gati Shakti Vishwavidyalaya, the previ ous
compensation can be taken as the basis for fixing the
consolidated pay for the fre sh position being appointed for;
(j) In case of person who retired from the Gati Shakti
Vishwavidyalaya service, the academic qualifications can be
relaxed commensurate w ith the experience and the designation
with proper mapping to the designations and experience levels a s
mentioned in the above tables;
(k) (i) in case a P roject Investigator considers upgrading a Project
staff within the same project, he after reviewing performance of
the staff can recommend for up -gradation without go ing through
Selection Committee;
(ii) b ut, in case of up -gradation of the staff to work in some other
projec t, the case shall be put up through the Selection Committee
for consideration ;
(iii) the up -gradation shall be justifiable in terms of additional
qualifications and experience, acquired commensurate with the
position for which being considered;
(l) Consol idated compensation offered for the project post is all
inclusi ve;
(m) Medical Facilities: Routine outpatient department medical
facility at Gati Shakti Vishwavidyalaya (for consultancy and
diagnostics only) can be availed;
(n) Termination of Service: Duri ng the period of project
appointment, Project Staff Members are liable to be terminated
with or without one month‘s notice or on payment of one -month
compensation in lieu thereof, likewise, Project Staff Members too
can resign by giving one -month notice or compensati on in lieu of
the notice period;
(o) Leave Entitlement Per year: Applicable as equal to the
contractual staff of the University which varies from time to time
and
No leave encashment or carry forward is permissible on the
termination or renewal of the contract.
(21) Assistantship to Students. The registered students of the Gati
Shakti Vishwavidyalaya may be employed on projects on part -time
basis as Student Researc h Associate or Senior Student Research
Associate with the following hourly payment norms as given in the
table:
TABLE
Category
(1) Rate per hour
(2) Maximum hours per week
(3)
Bachelor of
Technology Students Rs. 60 to 100 10
Master of
Technology Students Rs. 100 to 200 15
Doctor of Philosophy
(Ph.D.) Students Rs. 100 to 200 20
(a) The payment structure may be reviewed from time to time and
the following terms and conditions are admissible, namely:
(i) the minimum C umulative Grade Point Average is 6.5 for
employing B achelor of Tech nology Students in part -time
project work;
(ii) the employment of students be recommended by the Dean
(Acad) and Head of the respective Cente r in the prescribed
format;
(iii) non-Gati Shakti Vishwavidyalaya students to be engaged
on the projects on the part -time basis, shall produce a no
objection cer tificate from the current Head of their
University along with a bonefide student certif icate;
(iv) applicable Income Tax is deducted, wherever necessary,
for the payment made for the pr oject employment or
assignments;
(v) any project assignment of the student shall not affect the
academic or adm inistrative status of a student, that is, a
student employed on a project shall, for purpose of leave,
accommodation, house rent, etc. (except payment
received) be governed by his student status and during the
part-time assignments, he shall continue getting the regular
scholarships that may be admissible to him;
(b) Engagement of Skilled, Semi -skilled and unskilled personnel
through Manpower Outsourcing Agency .-
To carry out miscellaneous tasks required for the projects,
skilled , semi -skilled or u nskilled manpower on hourly basis can
be engaged through Outsourcing Manpower Agency, subject to
the minimum wages as approved by the Government of India
norms , in such cases, the following procedure shall be followed:
(i) The P roject Investigator shall take the approval of
Faculty -In-Charge (Research and Development) for
engaging skilled, semi -skilled or unskilled personnel;
(ii) after getting the approval, the Project Investigator shall
request to the Establishment for providing the required
personnel through the Manpower Outsourcing Agency;
and
(iii) the Project Investigator shall verify the attendance of the
engaged personnel for making monthly payments of
remuneration.
Note: No person can be engaged on projects under more than one
funding source, i.e., simultaneously a Sponsored Project and
Consultancy Project.
(22) Travel from P roject : (a) The travel shall be regulated based on the
Travelling Allowance Rules of Government of India unless and
otherwise specified by the funding agency and this requires the
approval of The Competent Authority , record of such expenses shall
be recorded under the specified budget heads of the Project
Accounts. payment of cha rges to travel agents for ticket purchase
assistance, visa assistance, Insurance, etc. shall be admissible from
project funds.
(b) But, if funding agency has specified any specific condition for
travel under the project, that shall be followed normally.
(23) Temporary P roject Advance : (a) To carry out miscellaneous
expenditures required for the projects, the Project Investigator can
use the funds from the project and shall take a temporary advance
for the same and advance can be taken from various budget heads,
like Cont ingency, Consumables and Travel;
(b) The Project Investigator shall submit the request in the
prescribed format , not more than 4 advances shall be sanctioned
from one project at a time, a nd that too only one per person;
(c) All the advances taken to be settled within fifteen days from the
date of the completion of the activity and purpose for which the
advance was taken ;
(d) Statement of expenditure shall be submitted by the Project
Investigator in the prescribed format with all the original bills duly
verified , the PI shall ensure that all the bills are properly entered in
the relevant project register.
(e) Non-consumables item must be entered in the assets register of
the Office of Stores and Purchase, else bills shall not be passed for
the payment.
(24) Project Procurement :
(a) (i) All items purchased under a project are property of the Gati
Shakti Vishwavidyalaya (or of the funding agency if specified),
though they are to be used primarily for the Project, they are to
be purchased using the Gati Shakti Vishwa vidyalaya approved
procedures, a fter the project terminates or completes, they remain
with the Gati Shakti Vishwavidyalaya, unless there is a specific
provision or requir ement of returning the same to the funding
agency.
(ii) Consequently, each item purchased shall be recorded in the
Assets Register and a ll permanent assets shall depreciate as per
the Ga ti Shakti Vishwavidyalaya norms;
(b) The Project Investigator shall verify the original bill and cash
memos, and submit in the prescribed format to the Finance
Office for pay ment or reimbursement, Project Investigator shall
ensure that all the bills are prope rly entered in stock register, non -
consumables item s must be ente red in the Assets Register
maintained by the Office of Stores and Purchase, else the bills
shall not be passed for the pay ment;
(c) For the purchase high -end or costly equipment, a Technical
Purchase Committee has been constituted to assess the technical
aspects of the e quipment and their installation, the composition
of the Technical Purchase Committee as:
(i) faculty in Charge (Laboratory) Chairperson ;
(ii) one Faculty Member in relevant field
of the purchase Member ;
(iii) if estimated cost of the equipment is
Rs. 1 Crore or above one specialist
working in area of research relevant to
purchase Member ;
(iv) project Investigator of the project Member ;
(d) The responsibilities of the Technical Purchase Committee are:
(i) finalising the most suitable generic technical requirement for
the purchase to meet the objectives of the projects;
(ii) drafting technical specification of the equipment purchase;
(iii) providing technical assistance duri ng the tender process;
and the p urchase shall be done by the T ender Committee of
Gati Shakti Vishwavidyalaya ;
(e) Procurement of goods or services out of public funding shall
comply with the G eneral Finance Rules, R ules of G overnment of
India, these rules are relaxed for the procurement of goods or
services out of p rivate funding by keeping in view of the timely
deliverables and quality aspects , however, the private funding
procurement shall comply with the University norms as
applicable.
(25) Budgetary Norms :
With respect to research projects, the total charges of a research
project shall consist of the Gati Shakti Vishwavidyalaya overhead,
and actual expenses of the project covering following, namely: -
(a) Permanent equipment to be procured or fabricated
equipment or models;
(b) Consumable materials;
(c) Travel expe nses in connection with the project work
(domestic and foreign if budgeted or allowed by sponsor);
(d) Computational or other charges payable to any other outside
agency;
(e) All contingency expenses for report preparation of report
and literature (books, journals) and any other item budgeted
under the proposal and approved by the funding agency;
(f) Project Staff compensation; expenses for work to be carried
out on payment basis, remuner ation to student assistants
etc.;
(g) Insurance on equipment and manp ower during travel.
(26) Proje ct Monitoring Committee:
For large projects the Project Monitoring Committee with the
following composition shall review and assess the progress of the
project periodically (at least once a year) for ti mely completion of
the projects, the Committee may advice F aculty -in-Charge in any
matter on the project, t he composition of Project Monitoring
Committee shall be as follows: -
(a) Faculty in Charge Chairperson;
(b) Faculty in Charge of the concerned Member ;
Center or domain or his nominee
(c) Faculty i n Charge (Laboratories) Member ;
(d) One Faculty Member of the relevant field Member ;
(e) One specialist from outside the Gati
Shakti Vishwavidyalaya Member or
in relevant field, if required: representative of
funding agency ;
(f) Project Investigator Convener .
The Vice Chancellor is the Competent Authority to constitute and or
approve the Project Monitoring Committee .
(27) Disagreement Or Disputes :
(a) Any disagreement within the Gati Shakti Vishwavidyalaya
arising at any stage of a Consultancy Project shall be resolved in
consultation with Faculty -in-Charge or Vice Chancellor to ensure an
expeditious removal of bottlenecks and sm ooth functioning of the
project;
(b) In case of any dispute arising between Inves tigator(s) and
funding agencys at any stage of Consultancy Project, only the
Investigators shall be responsible for settlement of the dispute.
(c) The Gati Shakti Vishwavidyalaya holds no liability in any matter
of dispute arising out of the project.
(d) All legal action shall be s ubject to jurisdiction at Civil Courts at
Vadodara only.
(28) A rbitration :
(a) In the event of any dispute or difference at any time arising
between the parties relating to Consultancy Project, or any other
clause or any content of the right and liabilities of the parties or
other matters specified therein or with reference to anything arising
out of the Consultancy or otherwise in relation to the terms, whether
during the Consultancy or thereafter, such disputes or differences
shall be endeavored to be resolved by mutual negotiations.
(b) If, such negotiations are infructuous, the dispute shall be finally
settled through Arbitration and Conciliation Act, 1996 (26 of 1996),
the arbitrators shall give reasoned and speaking award.
(29) Limited Liab ility: In case, any legal dispute arises between the
Investigator and the funding agency, in that case the Investigator are
in any way held responsible to make good the losses incurred by the
funding agency, such liability shall be restricted to a maximum
liability calculated as follows:
Maximum Liability = Total Fee Charged for the project –
Expenditure already incurred in the project , the Project Investigator
shall be responsible to bring this fact to the notice of the funding
agency.
(30) Guidelines for Memorandum of Understanding o r Agreement :
(a) Intellectual Property Rights .- The Gati Shakti
Vishwavidyalaya shall try to keep its rights intact as far as
possible, the Gati Shakti Vishwavidyalaya must protect its right
to use the information generated fr om research at any point in
the future without having to seek permission in case Intellectual
Property Rights is owned by other party, the developer shall
have the right to publish the paper and this shall be expressly
indicated in the Memorandum of Unders tanding;
(b) Developer, Faculty -in-Charge or Project Investigator .-
Memorandum of Understanding shall carry the name of the
developer, who shall accomplish the goals of the project and he
is responsible f or the execution of the project;
(c) Deliverables .- The wording of this section is most crucial in the
text of the Memorandum of Understanding , accuracy is
paramount , the timeline shall be attainable , deliverables shall be
clearly mentioned as an article or clause of the agreement ,
statement of work and da tes of mileston es to be achieved are
spelt out and a full project proposal m ay be attached for
completeness;
(d) Overheads and Taxes .- Budget shall be inclusive of Gati Shakti
Vishwavidyalaya overheads as per rules and Goods and Services
Tax (if applicable ), budget shall be annexed to the agreement
and t here shall be some initial payment ( e.g. 25%) to start the
Project;
(e) Conflict Resolution .- The Memorandum of Understanding shall
stipulate the jurisdiction of the local courts (including New
Delhi) , this is an important point for Internation al Memorandum
of Understandings, the agreement shall be governed by the
Indian Laws , applicability of foreign laws for dispute resolution
is not allowed , alternately, dispute may be referred for
Arbitration under the pr ovisions of
(i) the Arbitration and Conciliation Act, 1996 ( 26 of 1996);
(ii) the rules of Arbitration of the International Chamber of
Commerce. Or the Arbitration Rules of the United Nations
Commission on International Trade Law and place of
arbitration for domestic arbitration shall be Vadodara and
for I nternational, New Delhi (India), alternately, in case a
party files a complaint (Plaintiff), the Defendant (against
whom a claim or charge is brought) shall have choice to
designate the place of arbitrati on;
(f) Confidentiality .- The Project Investigator and team members
shall be responsible for non -disclosure of confidential
information and perpetual disclosure of confidential information
shall be avoided as far as possible;
(g) Technology Transfer Agreem ent (Generic) .-
(i) the agreement shall give reference of the technology to be
transferred (in terms of publications or book);
(ii) any information, materials, services, intellectual property,
other property or rights, granted or provided by Gati Shakti
Vishwavidyalaya pursuant to this agreement are on an as -
is-where -is basis;
(iii) Gati Shakti Vishwavidyalaya does not make any warranty
of any kind, either expressly or implicitly for any matter
including, but not limited to, warranty of fitness for
particular p urpose, or merchantability, exclusivity or
results obtained from use;
(iv) Gati Shakti Vishwavidyalaya cannot give warranty of
successful exploitation of the technology;
(v) in case , the other party transfers or assigns Intellectual
Property Rights acquired in tech nology transfer agreement
developed by Gati Shakti Vishwavidyalaya, or transfers or
sells Intellectual Property Rights or product developed
based on the technology during any project to any third
party, the above clauses shall also be applicable to third
party;
(vi) technology transfer agreement shall be a standalone
agreement , any further development for manufacturing the
product or commercialisation of the technology shall be
governed by a separate service or consultancy agreement;
(vii) any p enalty or security dep osit clause is not acceptable;
(viii) gati Shakti Vishwavidyalaya shall not bear any charges for
the transfer of assets or technology; and
(ix) equip ment purchased out of the project funds shall be
owned by the Gati Shakti Vishwavidyalaya and shall not
be returned to the funding agency (unless and ot herwise
specifically agreed to);
(h) When Memorandum of Understanding is clear from all angles and
acceptable to both the parties, it shall be sent to the Vice -
Chancellor for approval along with the summary of the
Memorandum of Understanding, duly signed by Project
Investigator, forwarded by Fac ulty-In-Charge (Research and
Development), after approval, the same may be signed by the
authori sed signatories along with witnesses , a copy of
Memorandum of Understanding signed by both the parties shall
be kept in records at Office of Research and Develo pment, and
placed at the subsequent Executive Council meeting for its
perusal.
55. Purchase policy . -
(1) Objectives : The Purchase policy intends to meet the following
objectives:
(a) To maintain uninterrupted flow of goods and services to support
the development schedules of the University ;
(b) To procure goods and services economically at a cost consistent
with th e quality and service required;
(c) To maintain organisation reputation and cre dibility in the market
by fair evaluation of bids and quotations, transparent, timely
issue of purchase order or contracts and timely payment of dues.
(2) Procurement type and Financial Limits :
As a guiding principle, the type of procurement and financial limits
shall be in accordance with General Finance Rules 2017 as follow: -
Sl.
No.
(1) Procurement Type
(2) Reference General
Finance Rules . 2017
(3)
1 No Tender or Direct Purchase Rule 154
2 Three -member committee Rule 155
3 Limited Tender Rule 158, 160
4 Open Tender Rule 160, 161
(3) Submission of Indent :
(a) Indenting for purchase by end user departments OR centers OR
sections is made after notification of budgetary allocations by
the Competent A uthority in the beginning of every financial
year or as long as fund is available ;
(b) Indent is put up as per normal Indent Format with adequate
justifications for purchase of the required item along with (a)
Details Specifications; (b) Proposed Purchase Committee ; and
(c) Proposed vendor list (in case of l imited Notice Inviting
Quotation);
(c) In case of indent for furniture, in addition to the above,
appropriate drawing and design of the required furnitur e items
are also to be provided;
(d) The Indent is to be submitted to t he Stores and Purchase
Section;
(e) Approval of indents is done by th e competent authorities as per
delegation of financial power;
(f) A demand for goods shall not be divided into small quantities
to make piece meal purchases to avoid the necessity of
obtaining the sanction of higher authority required with
reference to the estimated value of the total demand.
(4) Constitution of Purchase Committee and procurement :
The procurement may be carried out through Government e -
marketplace or Central Public Procurement Portal or other means as
provided under the extant rules as per the General Finance Rules
provisions as amended from time to time and through the Committee
as authorised; as constituted by the Registrar or Vice Chan cellor, as
per the delegation of financial powers .
(5) Procurement through Spot Purchase committees :
(a) There may be circumstances when some items of material
(normally available off the shelf) are purchased on the spot by
calling offers through physical visit of the premises of the firms
by the nominated officers and t his mode of purchase is
popularly known as 'Spot Purchase';
(b) Conditions for resorting to Spot Purchase :-
(i) the purchase through Spot Purchase Committee may be
resorted to under exceptional circumstances as detailed
below: -.
(ii) this mode shall be used for purchase of goods which are
required occasionally wherein making the detailed
specifications for the same is not practicable or
economical and for items of consumable nature, where
the quality of material in the market is rapidly changing
and such materials can be better selected by personal
examination for feel, finish, appearance, users' comfort,
suitability for decor, aesthetics, taste, colour
combination or contrast , etc. based on visual per ception
or personal examination, etc. e.g. like furniture to suit
ambience of rooms, crockery, cutlery, curtains, carpets,
cloth, furnishing items and like;
(iii) it is only when the well-defined or well -honed up
system like tender system cannot be adopted that spot
purchase is resorted to.
(c) Competent Authority to sanction Spot Purchase .-
(i) Vice -Chancellor shall be the Competent Authority for
sanctioning procurement on Spot Purchase committee, as per
delegation given for various paragraphs of Gati Shakti
Vishwavidyalaya Standard Operating Policy, Vice -
Chancellor's administrative approval be taken before sending
the proposal to finance as Vice-Chancellor is The Competent
Authorit y.
(ii) The proposal of purchase through Spot Purchase
Committee duly concurred by finance shall be sent to
procurement in charge by the logistic in -charge , thereafter, it
shall be submitted for specific sanction of Vice -Chancellor .
(d) The composition of Spot Purchase Committee. -
(i) The spot purchase shall invariably be made b y a committee
of three officers, one from Stores or Admin (may be Deputy
Registrar or Deputy Comptroller), one from Accounts
Department and one from Indenting or user Department.
(ii) Registrar or Deputy Registrar or Chief Finance Officer or
Deputy Finance Officer or Professor or Associ ate Professor or
Assistant Professor in Level -12 in the pay matrix (Rs. 78800 -
209200) officers shall be nominated as members of Spot
Purchase Committee - The level of Spot Purchase Committee
shall be as given in the Table: -
Table
Sr.
No.
(1) Spot Purchase committee Members
(2) Value of
Purchase
(3)
1 Deputy
Registrar
or Equivalent Deputy
Registrar
(Finance ) or
Equivalent
Concern
Indenter Up to 10 Lakh
2 Registrar Chief
Finance
Officer Concern
Indenter Above 10
Lakh
or Equivalent
(e) If there are more than one items to be spot purchased
simultaneously, each purchase (quantity X rate for each ite m)
shall be within such ceiling and the Indenter shall act as the
convener of the Committee.
(6) Procedure . (a) Spot Purchase is only a mode of purchase , therefore,
there shall be proper requisitions or Demand for items duly
vetted as per Clause 2 (1.1) of "Stores and Purchase" of Gati
Shakti Vishwavidyalaya Standard Operating Policy ;
(b) The Com mittee shall undertake the market survey and visit
minimum three shops or firms and try to obtain quotations from
suitable sources so that competition and hence economy shall
be enhanced , in conducting their survey, the committee shall
give due regard to the 'Standards of Financial Proprie ty', since
officers of mi nimum l evel-11 in the pay matrix (Rs. 67700 -
208700 ) are to form the Store Purchase Committee and it is
expected that the aspects of transparency, economy , etc. are
taken care of;
(c) The quality and suitability of materials being purchased by the
Committee shall be certified by the Member from the
consuming department serving on Committee ;
(d) The Committee shall draw proceedings covering inter alia the
points as:
(i) description of the item;
(ii) brief discussion of the offers obtained.;
(iii) comparative Statement of offers;
(iv) recommendations along with certificate on
reasonableness of recommended rates;
(v) unusual terms and conditions and deviation accepted, if
any;
(vi) consignee;
(vii) delivery terms, d elivery period and p lace of delivery;
(viii) paying a uthority;
(ix) any other points considered worth mentioning by the
Committee and proceedings drawn by the Com mittee
shall be sign ed by all the Committee members;
(x) the proceedings of the purchase finalised shall describe
the procedure adopted and reasons for their decision so
that transparency is enhanced , however, this decision
shall be made available for internal check or audit and for
that purpose, the minutes of the comm ittee shall be kept
on the file;
(xi) recommendations of the Committee to be approved by
Vice Chancellor;
(xii) formal communication (in the form of Purchase Order
or letter) detailing the description or specifications of
the item, rates and taxes, terms and conditions,
inspection clause, etc. duly signed by Registrar (till
Store officer not there) shall be placed on firm;
(xiii) The material purchased shall be accounted for as is
being done for material received against regular purchase
orders.
(7) Payments : Payment to the suppliers shall be through cheque or
National Electronic Funds Transfer or Real Time Gross
Settlement by accounts department , the procedure of payment
through associate accounts may be followed, depending upon the
agreed terms and conditions and payment shall be made after
taking delivery of accepted material and in no case payment shall
be made to the firm in anticipation of the supply of material.
56. Schedule of financial
powers .- General Principles of delegation of powers or Delegation of
financial powers: -
(1) Any official of the University shall not incur any expenditure
or enter into any liability involving expenditure unless the
approval for the same has been taken from the Competent
Autho rity of the University .
(2) In case where it becomes necessary to issue a sanction to
expenditure before funds or grants are released, the sanction
shall specify that such expenditure is subject to funds or grants
being disbursed.
(3) Lapse of Sanction: A sanction for any expenditure, unless it is
specifically renewed, shall lapse within a period of twelve
months from the date of issue of such sanction provided that:
(a) When the period of sanction is prescribed in the sanction
itself, it shall lapse on the expiry of such period ;
(b) When there is a specific provision in a sanction that the
expenditure shall be met from budget provision of
specified financial year then the sanction shall lapse at
the end of financial year.
(4) Unless otherwise specified, all delegations are on per occasion
basis, in order to get the approval of higher Competent
Authority, splitting shall be avoided and discouraged.
(5) Delegated powers may be delegated further without prior
approval of the authority that originally delegated the powers.
(6) All the power delegated hereunder are subject to budget
allocation under the relevant budget -head and after following
the prescribed procedure and guidelines indicated in the Act or
Statutes issued from time to time by Government of India or
Executive Council.
(7) In case of ambiguity or conflicts between the provisions
stipulated in this handbook and in the original source such as
General Finance Rules , etc. or the prevailing rules or
guidelines or law of Government of India, the provisions
contained in the original source Government of India rules shall
prevail.
(8) All purchase proposals shall be processed as per the procedure
prescribed in the General Finance Rules, purchase procedures ,
all Authorities concerned shall submit the proposals to the
Vice- Chancellor OR Registrar for administrative approval.
(9) For cases other than Works: All cases of expenditure shall be
concurred by Finance.
(10) A formal sanction for creation of posts or incurring of
expenditure shall be communicated to all concerned, indicating
reference to the financial concurrence and existence of budget
provision.
(11) Notwithstanding these delegations, in cases where adequate
competition does not exist or emergent purchases are to be
made, expenditure is to be incurred in relaxation of the
prescribed procedure, approval of the Vice-Chancellor with the
concurrence of Finance shall be necessary.
(12) Notwithstanding these delegation of Financial Powers, Vice
Chancellor can exercise powers of any of the officers to whom
the power has been delegated.
(13) The constitution of the Committee for procurement shall be done
by the Registrar OR Vice Chancellor as per the delegated
powers.
(a) All the officers having Financial powers in Delegation of
Financial Powers Rules are required to furnish Quarterly
report to Vice -Chancellor by 15th day of the month
following the expenditure incurred during previous Quarter.
(b) The Vice Chancellor, if so desires, may revoke or limit the
financial powers of an authority in case the concerned
authority has not been complying with the financial powers
delegated to him or her under this Delegation of Financial
Powers.
These delegated financial powers are subject to review.
RAJEEV KUMAR , Registrar
[ADVT .-III/4/Exty./ 183/2026-27]
Sr.
No.
Subject
Sub No.
Description Delegation OR Authority
EC VC Dean/Registrar/CFAO or
Any other Authority HOD
FINANCE
AND
ACCOUNTS 1 Authorise to release annual
audit ed finan cial
Stateme nts Full Powers - - -
2 Approve Annual
University Budget Full Powers - - -
3 Creation of suitab le
structure for Resource
mobiliz ation and Corpus
or Endowment Fund with
due accountabilit y
Full Powers
-
-
-
4 Re-appropriation from one sub-head or detailed head to another within the same major head of account
Full powers
5 Re-appropriation
fro
m one
maj
or head of account to
another major head of account of Revenue
Full powers (As chairperson of
FC)
6 Expenditure for running
the University such as
operational expenses or
Contingent expenses or
Statutory payments etc.
-
Full Powers
-
-
7 Opening of new bank
account - Full Powers (As FC Chairperson) - -
8 Authorization of
signatories to Bank
Accounts and related
documents
-
Full Powers <5L -Two from DFO or CFAO or
DR >5L- (1)DFO or DR
(2)CFAO or Registrar - one each
from (1) and (2)
-
9 Opening or closin g of
Bank Accounts for
professional or
occasional activ ities like
conferences, Projects
etc
-
Full Powers (1)DFO or DR (2)CFAO or
Registrar - one each from (1) and
(2)
-
10 Signin g or
countersigning of
Cheques or Bank
transfer includin g
PFMS - - (CFO or DFO or Dy.Registrar) In
case of PFMS authorized Signatory
is CFO -
(a) Registrar & CFO (In the
Making
Investment of
surplus funds or
breaking the
investments
-
Full Powers (Subj ect to polic y
guidelines duly approved) - to
be reported to EC absence of VC) (Both have to
Sign) for breaking the investment
(b) Registrar & CFO (In the
absence of VC) (Both have to
Sign) for investing in approved
banks only
-
12 Inter-bank account
transfers - Full powers - -
13 Approval of contracts - Full Powers except the one
betwee n VC and University . - -
14 Licensing of
intellectual
property,
commerc ializin g of
patents, Technolo gy
Transfers - Full Powers under intimation to
the EC - -
15 Expenditu re on light
refreshments during
formal inter
departme ntal and
other meet ings or
Domestic workshops
or seminars or
conferences etc., stone
laying cerem onies
and other hospitalit ies
-
Full Powers
Deans, CFAO, Registrar:
Upto Rs. 25,000/ - per
occasion
Upto Rs. 10000/ -
16 Expenditu re from
Endowment Fund or
Corpus (Other than
donations, interest
earnings only) - Full powers with prior
approval of EC on the
recomme ndation of FC - -
17 Purchase of Land or
Buildin g Full
Power
with prior
approval
of
Fundin g
Minis try - - -
18 Renting of Land or
buildin g Full Power - - -
19 Renting of residential and
Commerc ial
Establish ment - Full Powers As FC Chair - -
20 University Promotion,
Publicit y and advertising - Full Powers - -
1 (A)* All procurements
of goods and services
including Purchase of
Indian or foreign made
Capital equipment,
software, technical
stores like raw material,
components,
consumables or non-
consumables or Limited
Time Asset Stores
including fabrication of
equipment
Full power
Upto Rs. 5 Crore
DoRD –upto Rs. 10 Lakhs (For
project related matters) Other Dean
and Registrar shall have the
powers as the HoD for their
departments or units.
Upto Rs. 1 Lakh
1.1 To approve or
sanction procureme nt
through Spot Purchase
Committee Full Power Full Power (As per Spot
Purchase Policy of GATI
SHAKTI
VISHWAVIDYALAYA )
Sr.
No.
Subject
Sub
No.
Description Delegation or Authority
EC VC Dean or Registrar
or CFAO or Any
other Authority HOD
STORES
PURCHASE
AND
2 (B)* Engagement of consultants
or specialists or Outsourcing
Contracts etc. Full power Upto Rs. 5 Crore
3 Purchase of motorized vehicles, e-
vehicles includin g two wheeler s for
the University or Projects
- Full powers with the approval
of EC on the recommendation
of FC subject to the policy of
Govt. of India.
-
-
4 Cond emnation of motor
vehicle satisfying the life
requireme nt (distance run
and length of use.) - Full Powers - -
5 Replacement of duly condemned
motor vehicles - Full Powers (as FC
Chairperson) - -
6 Uniforms or badges and related items
for employees as well as for others - Full Powers - -
7 Insurance or Demurrage and Wharfage
or Freight handling etc. - Full Powers - -
Approve any or all variations to earlier
8 approved terms and conditions ;
[acce pting price increase against fixed
price contracts;] - Full Powers as FC Chairperson - -
9 Extension of Delivery Period with or
without LD, Release of EMD or
Performance Security etc. (As per terms
and Conditions of the Contract Power to
be exercised by the Contract Signing
Authority)
Registrar: Full Powers
with concurrence of
Finan ce
10 Purchase of Books or journals or
periodicals - Full Powers - -
11 Writing off of irrecoverable losses of
public money not due to theft, fraud or
negligence.
Full Power Full power where depreciated
value does not exceed Rs. 5
Lakh in a year. Such write off to
be reported to EC.
-
-
12 Writing off of irrecoverable losses
of stores or of public money due
to theft, fraud or negligence.
Full Power Full power where book
value of each item does not
exceed Rs. 5 Lakh Such write
off to be reported to EC.
-
-
13 Writing off of losses of revenue or
irrecoverable loans and advances. Full Power Full power upto Rs. 5 Lakhs. - -
14 Writing off of obso lete, surplus and
unserviceable stores Full Powers Full powers (for depreciated
value is below Rs. 5 lacs.) - -
15 Approve purchases in respect
of proprietary items or specified
brand goods or specialist works Full Powers Full power for purchase value
upto 1 Crore DoRD: Upto Rs. 5
lakh for project
purchase -
16 Approve and Sign Purchase Order or
Work Order (against duly approved
Purchase Indents or proposals
-
- Registrar: Full Power
After approval of
Competent Authority
-
* Including but not limited to hostel & guest house service, electricity & water charges, insurance, legal & audit charges, all statutory
dues of public body, security & housekeeping expenses , repair & maintenance expenses, internet & telephone services, sports &
cultural expenses & IT Expenses etc..
1 Creation of permanent posts Full Powers with approval
of Fundin g Minis try - - -
2 Creation of one or more post of Pro
VC and appoin tment thereof Full Powers - - -
3 Appoin tment of Dean(s) from among
the faculty mem bers of the University Full Powers
on the
recomme ndation
of the VC - - -
4 Creation of temporary posts of not
more than two years‘ duration on
approved scales of pay where the VC
is the Appoin ting Authority
-
Full power; and to be reported
to EC.
-
-
5 Appoin tment of necessary staff,
except casual labou r, paid from
contingencies and project funds or
such other funds availab le at his
disposal
-
Full Power
-
-
6 Appoin tment and Promotion Full Powers
wherever EC is the
Appoin ting Authority Full Powers wherever VC
is the Appoin ting
Authority. - -
7 Payment to Members of
Statutory Bodies, Selection
Committee, Assessment Committee Expert Committees, Sub-Committee etc.
Full Powers
Sr.
No.
Subject
Sub
No.
Description Delegation/Authority
EC VC Dean or Registrar
or CFAO or Any
other Authority HOD
8 Earn while you Learn Scheme Full Power Dean or HOD: Rs. 100000/ -
p.a.
9 Compassionate Appointments Full Powers
wherever EC is the
Appoin ting Authority Full Powers wherever VC is
the Appoin ting Authority. - -
10 Appointment of Chair
Professors or Joint Faculty or =Adjunct
Faculty or Distinguished Faculty or
Honorary Professor.
Full Powers
-
-
-
11 Appoin tment of Young Faculty chair
or Visitin g Faculty or Appoin tment of
retire d or serving staff on contract
based on the recomme ndation of duly
constituted committee.
-
Full Powers. To be reported
to EC
-
-
12 Decision that a particular post be filled
by invitation or by promotion from
amongst the mem bers of the staff of
the University Full Powers
on the
recomme ndation
of the VC
-
-
-
13 Disp ensation of medical
certificate of fitness before
appoin tment, in exceptional and
individual cases Full Powers
wherever EC is the
Appoin ting Authority Full Powers wherever VC is
the Appoin ting Authority. To
be reported to EC.
-
-
14 Extension in Joining Time on first
appoin tment Full Powers beyond 6
months Full powers upto 6 months. -
Probation completion or extension of
probation or confirmat ion Full Powers. To be
reported to EC wherever
VC is not the appoin ting
Authority. Registra r: Wherever
Registrar is appoin ting
Authority subject to
consent of VC
-
Acce ptance of Resignation or Technical
Resignation
- Full Powers. To be
reported to EC
wherever VC is not the
appoin ting Authority. Registra r: Wherever
Registrar is appoin ting
Authority subject to
consent of VC
-
17 Lien or Retention of lien or Transfer of
lien Full Powers
wherever EC is the
Appoin ting Authority Full Powers when VC
is the Appoin ting
Authority. - -
18 Transfer of Services or Service
matter s having Finan cial
implic ations Full powers with approval
of the EC on the
recomme ndations of FC - -
19 Forwarding of applic ation for
appoin tment or deputation etc. for the
posts outside Gati Shakti
Vishwavidyalay A or issue of ―No
Objection Certificates‖
-
Full power. Registrar - for non-teaching
posts where he or she is the
appoin ting authority - to be
reported to VC
-
20 Fixation of pay and allowances of
appoin tment or promotion or
progression to a higher post or grade
or any other eventuality as per normal
rules or approved polic y
-
Full powers
-
21 Fixation of initial pay, on the
recomme ndation of the Select ion
Committee, at a stage higher than the
minimum of the scale
Full Power Full power wherever VC is
the Appoin ting Authority but
not more than Five increme nts.
-
-
Protection of Pay Chairman EC : Full
Powers in all cases Full Powers where VC is
the Appoin ting
-
-
where EC is the
Appoin ting Authority
or EC Authority.
Sanctionin g of Leave or modific ation
of leave sanctioned earlier
Chairman EC: For VC
(Except Casual Leave or
Special Casual Leave for
which VC himself is
authorized)
Full powers DoFA : For
Academic
Staff;
DoRD : For
R&D Staff;
Registrar or CFAO : For
Non- Academic Staff and
as per reporting structure
(All – up to 30 days)
For Staff working
under them only in
case of CL or SCL
24 Long leave /Sho rt Leave on
Foreign Service Terms
(FST)/D eputation Chairman EC: For VC Full Powers. To be Reported to
EC - -
25 Acce ptance/approval of the leave
after the period of absence Chairman EC: For VC Full Powers Full Powers provided
as an original
sanctionin g authority -
Sr.
No.
Subject
Sub
No.
Description Delegation/Authority
EC VC Dean/Registrar/CFAO/Any
other Authority HOD
Travel within India
-
Full Powers includin g for
Self (shall be own
controllin g offic er for TA in
India) DoFA: for Academic Staff
upto Rs. 1,00,000/ - includin g
in respective of candid ates for
faculty positions.
Registra r: for Non-
Academic Staff upto Rs.
1,00,000/ - includin g in r/o
candid ates for various non-
teaching posts as per eligibilit y.
DoRD: University Guest
Speaker s (includin g
Honoraria) and from Project
Funds upto Rs. 50000/ -
For departme ntal
Guest Speaker s
(includin g
Honoraria),
Stud ents Tour,
M.Tech/ Ph.D.
Admissions ,
Employees of the
Departme nt from
Departme ntal
Travel Budget as
per rules.
27 Travel Abroad (all expenses) for
conferences, seminars, bilateral
Chairman EC: Full
Full Powers
DoFA: For faculty members under
ESTABLISHMENT
AND
ADMINISTRATION exchange programme, training,
prestigious fellowships etc.
including permission for personal
travel Powers for VC CPDA
Travel Advances
-
Full powers
DoRD: for project Fund DoFA : for
Academic Staff where travel is pre-
approved by the Competent
Authority Registrar: For Non-
academic Staff where travel is pre-
approved by the Competent
Authority.
(All up to Rs 50,000/ -)
-
29 Sanction of Leave Travel
Concession (LTC) (includin g
Leave Encashment, advance and
settleme nt of claims.
-
- DoFA : for Academic staff
Registrar/CFO: for Non-
Academic staff
-
Relaxation in time limit for
submission of LTC claim
Full Power Full Power (Upto 3
Months – if advance is
taken and upto 6 months –
if advance is not taken)
-
-
31 Relaxation of time-limit of six
month betwee n comme nceme nt
& completion of journey in case
of family mem ber (s) of any
employee
-
Full Powers
-
-
32 Change of Home town for
the purpose of LTC as per GOI
rules - Full Powers - -
33 Reimbu rsement of Relocation
Allowances as per the approved
polic y
-
- DoFA : for Academic staff
Registrar: for Non-
Academic staff
-
34 Reimbu rsement from Cumulative
Professional Development
Allowances (CPDA) account
-
Full Powers DoFA: Full Powers (for domestic
and foreign travel, registration
charges, visa charges)
-
Imprest/Permanent Advances
-
Full Powers
Full powers up to 25,000/ - Upto Rs.
25,000/ - in the name
of an employee of
the Deptt.
36 Interest Bearing Advances - Full Powers - -
Advances for Equip ment/Non-
Consu mables/Consu mables
-
Full Powers DoRD : Upto Rs. 1.00lakh (for
project Funds) Deans/Registrar:
upto Rs. 25000/
Upto Rs. 25000/ -
38 Allotment of a buildin g or part
of buildin g to a specified
post/position or for a specified
purpose - Full Powers - -
39 Norm al allotment of
residence/retention of residence on
the recomme ndation of the
Residence Allotment Committee
and as per approved guidelines
-
Full Powers
-
-
40 Fixing License fee for various types
of residences as per GOI
guidelines - Full Powers - -
41 Hiring/leasing of hous es,
renewal and enhan ceme nt or
modific ation in rent - Full powers with
approval of EC on the
recommendation of FC - -
Sr.
No.
Subject
Sub
No.
Description Delegation/Authority
EC VC Dean/Registrar/CFAO/Any
other Authority HOD
42 Rem ission or reduction of
licence fee for buildin g(s)
rendered wholly or partially
unsuitab le.
-
Full Powers
-
-
43 Determination of charges for
electricity, water, meter and any other
charges for staff quarter and commercial
allotment
-
Full Powers
-
-
44 Out-of-turn allotment of staff quarters
on medical grounds , exige ncies of
work, etc. - Full Powers - -
45 Decision that an offic er on leave shall
be consid ered to be in occupation of a
residence. - Full Powers - -
46 Susp ension of the allotment of
residence/ Allotment of residence
for which allotment is suspended
-
Full Powers
-
-
47 Disciplin ary Powers under GATI
SHAKTI VISHWAVIDYALAYA - Full Powers - -
48 (Residence Allotment) Rules
49 Disciplin ary Powers under CCS (CCA)
Rules, 1965 Full Powers
where EC is the
Appoin ting Authority full powers up to and
including Group – B
Staff.
Group C – VC shall be
the Appellate
Authority). Full Powers to Group - C -
Placin g a mem ber of staff appoin ted at
the University under suspension (a)
where a disciplin ary proceedings against
the concerned staff is contemplated or
pending; or (b) where a case in respect
of any criminal offense is under
investigation
Full Powers
-
-
Review of cases when a mem ber
of staff placed under suspension
Full Powers
Cases where a Subo rdinate
authority has suspended the
employee (As per Condu cted
Disciplina ry rules of GATI
SHAKTI
VISHWAVIDYALAYA ) Registrar: Cases if non-
teaching staff where a
subo rdinate authority has
suspended the employee (As
per Condu cted Disciplina ry
rules of GATI SHAKTI
VISHWAVIDYALAYA )
-
52 Grant Approval or accept Intimation of
various transactions or events or
matter s required to be reported under
CCS (Condu ct) Rules, 1964
Full Powers
-
-
53 Sanction Outpatient Medical expenses as
per GOI guidelines - Full Powers Registrar: Upto Rs. 25,000/ - -
Sanction Inpatient Medical Expenses as
per GOI guidelines
-
Full Powers Registrar: Full Powers
upto Rs. 50000/ - (for local
hospitaliz ation)
-
55 Appointment of Private Medical
Practitioner as Authorized Medical
Attendant (AMA) - Full Powers - -
56 Recognition of private hospital for indoor
treatment - Full Powers - -
57 Permission to take treatment from any
hospital recognized under CS(MA)
Rules/CGHS/State Government but other
than authorized by the University
-
Full Powers
-
-
58 Admission of time-barred medical
reimbursement claims (more than 6
months old) - Full Powers - -
Permission for undergoing
expensive medical treatment/procedures/ equipment/implant etc. for which govt. rates are not available or any matter which is not available in the government guidelines
-
Full powers with approval
of the EC on the
recomme ndations of FC.
-
-
60 All Retirement / Terminal Benefits - Full Powers - -
61 Decision to file/defend a case on advice of
Lawyer/Legal Advisor, if any, of the
University or on the advice of duly
constituted committee.
-
Full Powers
-
-
Sr.
No.
Subject
Sub
No.
Description Delegation/Authority
EC VC Dean/Registrar/CFAO/Any
other Authority HOD
62 Engagement of Professional such as
Lawyer/actuaries/tax consultants/
auditors etc. - Full Powers - -
63 Declaring any officer as ―Controlling
Officer‖ for the purpose of TA
Claims, Medical claims , LTC claims
and/or any other claims including
countersigning these claims
-
Full Powers
-
-
64 Claim of an employee which has
been allowed to remain in abeyance
for a period excee ding two years
-
Full Powers
-
-
65 Powers of Head of the Departme nt for
the purpose of Account Code, FR &
SR and other rules of Government.
-
Full Powers
-
-
66 To declare any Group ―A‖ offic er as
―Head of the Office‖ for the purpose
of various government rules.
-
Full Powers
-
-
67 Perm ission to deliver lecture by
faculty mem ber in universities /
technical institutions at their
invitation and to accept
remuneration
-
-
DoFA : Full Powers
-
68 Investigation of arrears claim - Full Powers - -
69 Momentos to high dignitaries visiting
the University - Full Powers - -
70 Signing agreements (follo wing
administrative / Finan cial approval
by the competent authority) as per
applicab le rules.
- Full Powers to decide the
signatory with the
University on case to case
basis.
-
-
71 Waive the recovery of excess
payme nt, if any, subject to condition
that such excess payme nt is not a
result of misrepresentation of the
employee
-
Full Powers
-
-
Administrative approval and
expenditu re sanction for major
capital works to be executed by The
agency of fundin g ministry
Full Powers above Rs
5 Crore Full powers upto Rs.5 Crore
only for approved DPRs by
the competent authority.
Each case to be reported to
the Board. Any new
expenditu re to be
sanctioned by EC on the
recomme ndations of FC.
-
-
2 Sanction of major repair and
maintenance works, additions to
residential and non-residential
buildin gs, modific ations and other
Full Powersabove Rs. 1
Crore
Full Powers upto Rs.1 crore All such orders to be reported in the next meet ing of Board.
-
-
WORKS
AND
SERVICES works to be executed by Estate
Manageme nt Section (EMS) of the
University .
3 Competent Finan cial Authority for
accepting the recomme ndations of
the concerned Committee for
placement of work orders
-
Full powers
-
Sanction of excess aMemorandum
of Understanding nt over order value
in case of all works being executed
by the University Full Powers if Order
Valu e is Rs. 1 crore
and above, on the
recomme ndation of
B&WC Full Powers if Order
Valu e is less than Rs.1
crore subject to condition
that variation is below
10%. To be reported to
Board.
-
-
5 Sanction of extra/ substituted items
in case of all works being executed
by the University
- Full Powers on the
recomme ndation of related
Committee, if any, where
revised estimate is not
required.
-
-
6 Approval of Survey reports and
acceptance of highest tender/bid for
disposal of unserviceable mater ials
due to normal wear and tear
-
Full Powers
-
-
7 Grant of extension of time and levy
of p enalty/compensation (with
reasons to be recorded), in cases of
all works being executed by the
University .
-
Full Powers
-
-
Sr.
No.
Subject
Sub
No.
Description Delegation/Authority
EC VC Dean/Registrar/CFAO/Any
other Authority HOD
1 Create, continue, combine or close
down any ac ademic unit such as
departme nts, schools , research or
other centres includin g service
centres, divisions on the
recomme ndation of the Senate.
Full Powers
-
-
-
2 Institution of - Full Powers.To be reported - -
ACADEMIC
MATTERS Fellowships ,Scholarships ,
Assistantships , Medals and Prizes to EC.
3 Tuition fees at the time of first
admission and thereafter every
academic year for the students
admitted in various programme Full Powers as
per the polic y
decided by the Coun cil
-
-
-
4 Conf erme nt of Honorary Degrees Full Powers with
prior approval of
the visitor - - -
5 Withdrawal of any degree or academic
distinction conferred on or any
certificate or diploma granted, to any
person by the University Full Powers, on
recomme ndation of
VC
-
-
-
6 Selection and appointment of Head or
Professor -in-charge of the Department
or School or Unit from among the
Academic Staff of the University
-
Full Powers
-
-
7 Eligibility and guidelines for
administering the Merit - Cum -Means
assistance to the meritorious students
-
Full Powers
-
-
8 Appointment of Warden(s)/ Associate
Warden(s) for Halls of
residence/Hostel - Full Powers - -
9 Conditions of residence of students,
levying of fees for residence and of
other charges as also the management
of the Halls of Residence and Hostels
-
Full Powers
-
-
10 Selection of examiners for wholesome
thesis evaluation and viva-voce for
PhD - Full Powers - -
11 Select ion of exam iners for
wholesome thesis evaluation
and viva-voce for Mtec h - - Dean (Acad emic) : Full Powers -
12 Select ion of exam iners for
wholesome thesis evaluation
and viva-voce for Btech - - - Full Powers
13 Finan cial Assistance and contingency - - DoSW : Full Powers -
grant (for students)
14 Extension/up gradation of PG
fellowships - Full Powers - -
15 Advance of fellowship from the
University to Research Stud ents of
any Fundin g agency in case of
non- receipt of funds
-
Full Powers Dean (Acad emic) : upto 3
months, with or without HRA, as
on the recommendation of DoRD.
-
16 Approve expenditu re and
purchase orders related to
Stud ents Affairs - Full Powers DoSW : upto Rs. 2 lakh -
STUDENT
WELFARE 1 Educational Tours/Field based
learning Full powers DoSW : Up to Rs, 1,00,000/ -
Refund of Fee
Full powers DoSW : Full Power (Subj ect to
availabilit y of funds and
guidelines and norms
approved by the Vice
Chan cellor.)
3 Examination Expenses Full powers Up to Rs. 1,00,000/ -
4 Admission Expenses Full powers Up to Rs. 1,00,000/ -
Convocation
Full powers Dean (Acad emic) : Rs. 5 Lakh
in each case (Subj ect to
availabilit y of funds and
guidelines and norms
approved by the Vice
Chan cellor.)
7 STUDENT
FEES,
SECURITY
DEPOSIT ETC. 1 Extension in date of payme nt
of fees, Remission of Re-admission Full powers
2 Grant of free ship to students Full powers
Sr.
No.
Subject
Sub
No.
Description Delegation/Authority
EC VC Dean/Registrar/CFAO/Any
other Authority HOD
8 GROUP &
MEDICAL
INSURANCE
PAYMENT
Monthly Premium/ Final Payment
Full powers
Registrar: Up to 1,00,000/ - in each
case
9 MEMBERSHIP
FEE PAYMENT 1 Foreign Institutions Full powers
2 Inland Institutions Full powers
MISCELLANEOUS
2 Delegat ion of Powers to Pro VC,
Deans, Heads of the Departme nt,
Registrar or to any other subo rdinate
authority to the VC
Sanction of leasing/outshops ,
premises etc. in University Campus
(With in the guidelines issued by
GOI)
- Full Powers within his
own power with the
approval of the EC.
Full Power/
-
-
Deputation of Research Staff and
Fellows for field work pertaining to
research schemes with TA/DA as per
rules concerning the grants received
from Research
Full Powers Subj ect to
availabilit y of
funds , project
Director have full
powers for projects
within India. For
Visit abroad only
VC have Full
Power
NOTE:
1. Till appointment of Pro-VC or Deans, powers delegated to them shall be exercised by the VC.
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